DRAFT MINUTES FRIENDS HOUSE RESIDENTS' ASSOCIATION ANNUAL MEETING THURSDAY, NOVEMBER 16, 2017 OFFICERS Clerk Ralph Baierlein Ass't. Clerk Helen Neumeyer Treasurer Bruce Hartman Ass't. Treasurer Steve Schuck RA Secretary Joan Panaro Council Secretary Hill Gates ATTENDANCE about 40 residents SILENCE APPROVAL of September 21 Minutes APPROVED October 19 Called Meeting Minutes APPROVED CLERK’S REPORT Ralph Baierlein Expressed his surprise that he already had the responsibilities of the Clerk; he had expected to be nominated perhaps five years from now. But he was nominated and elected now, so here he is. OFFICERS for 2017-2018 Residents' Association As above CLUSTER REPRESENTATIVES A- Joan Forest; Rosemary Hayes for AL B- Vilma Ginzburg and Barbara Tye C- Clare Morris and Joanie Przekop D- Chula and Hubert Morel-Seytoux (Note:) NOMINATING COMMITTEE as of 8/17/17 A- Dottie Thompson- Clerk and Steve Schuck B- Charlotte Smith and Vilma Ginzburg C- Phyllis Levitt and Joan Panaro D- Carol Lee Power and Dorothy Duncan OUTGOING CLERK'S ANNUAL REPORT Margaret Bean See her attached report. INTERIM EXECUTIVE DIRECTOR'S REPORT Jasmine Hezar HEALTH CARE FORM is approved as presented by the Health and WellBeing Committee for sharing resident medical information. LEADING AGE CONFERENCE—California and National bodies— have each donated $1000 to each of five senior retirement housing entities for fire-affected and low income staff/residents. To preserve non-profit status of these entities, private donations may be made to (e.g. FH) via Leading Age. Forms will be made available. BILLING EVACUEES -- there is no bill to individuals housed at other PRS facilities.
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DRAFT MINUTESFRIENDS HOUSE RESIDENTS' ASSOCIATION ANNUAL MEETING
THURSDAY, NOVEMBER 16, 2017
OFFICERS Clerk Ralph Baierlein Ass't. Clerk Helen Neumeyer Treasurer Bruce Hartman Ass't. Treasurer Steve SchuckRA Secretary Joan Panaro Council Secretary Hill Gates
ATTENDANCE about 40 residents SILENCE APPROVAL of September 21 Minutes APPROVED
October 19 Called Meeting Minutes APPROVED CLERK’S REPORT Ralph Baierlein Expressed his surprise that he already had the responsibilities of the Clerk; he had expected to be nominated perhaps five years from now. But he was nominated and elected now, so here he is.OFFICERS for 2017-2018 Residents' Association As aboveCLUSTER REPRESENTATIVES
A- Joan Forest; Rosemary Hayes for ALB- Vilma Ginzburg and Barbara TyeC- Clare Morris and Joanie PrzekopD- Chula and Hubert Morel-Seytoux
(Note:) NOMINATING COMMITTEE as of 8/17/17A- Dottie Thompson- Clerk and Steve SchuckB- Charlotte Smith and Vilma GinzburgC- Phyllis Levitt and Joan PanaroD- Carol Lee Power and Dorothy Duncan
OUTGOING CLERK'S ANNUAL REPORT Margaret BeanSee her attached report.
INTERIM EXECUTIVE DIRECTOR'S REPORT Jasmine Hezar HEALTH CARE FORM is approved as presented by the Health and
WellBeing Committee for sharing resident medical information.LEADING AGE CONFERENCE—California and National bodies—
have each donated $1000 to each of five senior retirement housing entities for fire-affected and low income staff/residents. To preserve non-profit status of these entities, private donations may be made to (e.g. FH) via Leading Age. Forms will be made available.
BILLING EVACUEES -- there is no bill to individuals housed at other PRS facilities.
RESIDENT SERVICES DIRECTOR is being interviewed by administration. Resident input will be requested next week.
INSIDE FRIENDS HOUSE quarterly should be a resident-run fund-raising project. Soonamai has knowledge of resources for us.
GREAT APPRECIATION was expressed by the assembly to E.D. Jasmine, our managers and PRS for their superb accomplishment in attending our needs from afar, restoring our home with endless loving care. TREASURER'S REPORT Steve Schuck for Bruce Hartman
Distributed copies and clarified the meaning of the monthly/yearly reporting. Income beyond needs of the checking account continue to be moved to savings for interest income. Urged committees/groups who use RA funds to quickly submit their budgets to Bruce.FASE BOARD ANNUAL REPORT Marion Cushman and Elizabeth
BoardmanEstablished closed board meetings for efficiency, in exchange for
quarterly Report to Residents meetings, responding to their previously submitted questions and giving new information. ClerkMargaret then provides residents a written report of such meetings. See the latest on the bulletin board and our website.
Negotiations were closed regarding the six acre next-door property as owners did not accept our offer.
We, with PRS, are looking for new management to carry us forward.Scott Bell, Maria Dwight and Marla Hastings were welcomed on board.
REFLECTIONS joan Panaro Remembrance of those lost and welcome to new residents –Deceased friends
Marvin Rogoff Jack Gilbreath Judy BrumbaughElizabeth Jones Charlotte Horning Evelyn Berman
Mary Porter-ChaseFriends who moved
Joe Brumbaugh Connie/Stanley McCracken Vera TrappAnn Scott Marilyn and Bill Shaver Donna LoveMary Burgraff Dorothy Anderson Michael Paine
Our new friendsDonna Hardy Carmen and Albert Dixon Bob KovskyAlex MacDonald Nancy Lichtenstein Steve SchuckBarbara Tye Carole van Aelstyn Strider WiseWinifred Wood (Sylvia) Kay Burroughs Susan Lynn
Lu and Jim Schultz Chula and Hubert Morel-SeytouxSTANDING COMMITTEES Helen Neumeyer
Explained to the community the organization of these primary committees and their final sign-ups today. These are introductory for our new year, though folks may join a committee at any time.
PLEASE SEE THE STANDING COMMITTEE ANNUAL REPORTS ATTACHED.
Buildings and Grounds Frieda Tomlin and Joanie PrzekopFilm Clare MorrisHealth and WellBeing Joan Forest
Addendum—re: last paragraph of this report, this project was ultimately approved and implemented.
Hospitality Yvonne HammerquistLibrary Barbara Hodgkinson
Amazon Sub-committee Harriett GordonProgram Elizabeth BoardmanSight and Sound George Sackman
ANNOUNCEMENTSHOLIDAY FAIRE Maureen Glancy and Chula Morel-Seytoux
Faire will open Friday 2-4pm, crafts and bake sale, (maybe Pachyderm) for staff and residents. Need servers for Saturday's refreshments. Many vendors coming Sat.
THANKSGIVING POTLUCK Yvonne HammerquistSign-up with your contribution. Pay Yvonne $5 per person for turkey/ham purchase. Invite family and friends.
ART CORIDOR Barbara HodgkinsonEncouraged people to sign up for that group. It is an urgent aspect of FH's character. Does studio tours to find exhibitors. Should become a Standing Committee.
CRITICAL THINKING PROGRAM Hubert Morel-Seytoux27 people have signed up for this group and list was submitted to SRJC. The class will be offered for the quarter starting Jan.17, '18.bb
Posted to WEBSITE https://friendshousecouncil.wordpress.com
HEALTH AND WELLBEING REPORT NOVEMBER 2017
Joan Forest
This year Health and Wellbeing Committee has focused on plans for emergency drills and designing a form that can be signed by residents giving permission to release information to individuals each designates should they have medical problems or be away from campus.
We discovered that various emergency plans had been designed in the previous four years and had not been acted on. The Resident Services Director is Health and Wellbeing’s connection to management. In the past four years there have been four Resident Services Directors. This fact has been instrumental in the lack of implementation of the plans. There have been only two drills in the past four years each based on two different plans. Copies of all existing plans have been submitted to the current Clerk of the Association. All four plans have elements that could be incorporated into a final plan which then needs to be acted on and improved as necessary after it is implemented. One allows residents to go to whichever meeting place is closest to where they are at the time of the drill and requires a staff person with a phone to communicate thatresident’s presence there to the staff person at the location where theresident would go if he or she were in his or her apartment. Thus, staff participation is necessary. There needs to be a way to implement plans in spite of the frequent replacement of Resident Services Director that includes participation by staff.
A release form for release of medical information was finally approved by management at the end of this fiscal year and now needs to be distributed to residents who wish to have this form on file.
The final project that was introduced at the end of this fiscal year wasa list of residents who wish to recommend or disapprove of medical personnel in the Friends House area to be available to other residents who need hep in finding appropriate medical providers. This project has not yet been acted on by the Health and Wellbeing Committee and must go on the agenda for the upcoming year.
Sight & Sound Committee Report
Friends House Residents Association Annual Meeting16 October 2017
The Sight & Sound Committee serves the residents atscheduled events in the Library/Multipurpose Room. We are the ones who:
-- provide microphones for Tues/Thurs programs-- project computer graphics for programs-- show movies on Saturday evenings-- provide earphones for hearing impaired -- record audio for meetings when requested-- provide audio/visual for Memorial Services
We also make available two portable loudspeakers with wireless microphones for committee meetings.
There are five members of the committee who serve one week at a time in rotation:
Joanie PrzekopClarke Dixon-MosesRuth Paine Joe PanaroGeorge Sackman
In case a member needs to be absent, they just arrange to trade duty with another member. New members are always welcome. A new member spends a year as an apprentice, working with a mentor, in order to be confident before working alone.
New equipment this year consists of 2 loudspeakers and a power audio amplifier to replace ones damagedin an electrical failure. Cost was shared between Residents Association and FH management since they also use the equipment.
