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A Handbook (Draft) For IIHMR Alumni, Jaipur

Who are Alumni?

A voluntary, organized group of people who share the common experiences of having participated in the IIHMR through any academic programs:

PGDHM – health and hospital streams, PGDPM, PGDRM, FPM, MPH-UNC, MPH-JHU, One-year PGDHM (Old)and management development programs.

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Mission: Mobilizing power of the alumni to excel in standards of health through better management of health care and related programs in a national and global perspectives

Vision: Promoting stewardship in continuum of health care management through education, research and networking by the alumni, with the alumni and for the alumni

Goal: Encouraging the Alumni for optimizing relationships and raising standards as health care professionals

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Objectives:• To manage (update and maintain) database of alumni of

various academic programs and fraternity including training programs;

• To organize mutually beneficial interactions (exchange of professional knowledge through technical conferences, seminars, workshops, and training programs) between the Alumni and the Alma Mater periodically;

• To form regional chapters to facilitate the life-long process of education and personal development;

• To generate corpus at the IIHMR Jaipur for creating better residential /educational/recreational facilities for the Alumni; and

• To undertake activities of capacity building of the civil society and community-based organizations including those of charitable nature

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Core Values:

• Adopt the values of personal and professional excellence, inclusiveness and diversity, advocacy, and IIHMR pride;

• Participate faithfully, and consistently in Alumni Committee meetings and functions, regional alumni chapter events and other Institute’s functions;

• Develop strong working relationships with other Alumni Committee Members

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Code of Conduct:All decisions and subsequent actions of the Institute alumni including chapters will support the aims expressed in the Mission Statement. The members will endeavor to make all decisions as a team to enhance the effectiveness of the group and ensure that careful consideration is given to all options. No activity undertaken by the group shall create a discernible advantage for any one member All decisions and actions of the members and the officers of the Alumni Committee are open to review by the Director. The Director is the final arbitrator of whether or not decisions and actions support the aims expressed in the Mission Statement. No one may use these names, marks, abbreviations, designs or symbols without the prior written consent of the Alumni office or administrative cell. 

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Operational ProceduresMembership The person who have obtained a diploma/ degree from IIHMR, Jaipur shall be entitled to be enrolled as members of the association    Along with IIHMR funds allocated for alumni, students will deposit the alumni membership fee (Rs 3000) along with second year fee.

MDP Participants?

Relationship with Synergy?Maitreya

Organizational StructureAlumni Committee Consists of at least six members. The Committee is formed and work under the guidance of the Dean (Academics and Student Affairs) and Director, IIHMR. The committee members are as follows: Executive CommitteeChairperson (one of the IIHMR faculty members who are the committee members) -1

Members (IIHMR faculty members: Health, Hospital, Pharma, Rural) – 3 (one of them become the Chairperson)

Alumni representative (who is working with IIHMR) - 1

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Organizational StructureStudents’ Core CommitteeStudents (2nd year Health, Hospital, Pharma, Rural) -4Students (1st year Health, Pharma, Rural) – 3

FPM and MPH representation?MDP participants representation?

Selection through elections. In the first year three students one from each stream is selected. In the second year, they continue and one student from either health or hospital is selected through elections. Therefore, a total of seven students form the core committee. The core committee work under the guidance of the chairperson. Maitreya

Organizational StructureStudents’ Auxiliary CommitteeFor various proposed events, auxiliary committees are formed as per the requirement and student volunteers provide assistance. Their role is over after the event. All the Committee members including the core committee will be provided a certificate of appreciation.

The Auxiliary committee is formed at the time of any particular event like alumni meet (Maitreya), annual conference ((Pradanya, seminar and workshops. For technical support student volunteers are given a chance to execute various roles and responsibilities of the Alumni Committee. There could be more than one Auxiliary Committee like reception, transport, accommodation, catering, logistics, and conducting various sessions. Tentatively a team of 12 student volunteers is adequate to support the event successfully 

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Organizational StructureAlumni Head Office  The head office of the association shall be at the IIHMR, Jaipur, India. The administration of alumni will remain with the alumni office or administrative cell which is headed by Alumni Relations Officer [Deputy General Manager (Academics)] who will work closely with the Dean (Academics and Student Affairs).

The functions of this cell are to build, nurture, funds-raising, coordinate with the executive alumni committee, liaison with key stakeholders, planning annual alumni meets, and data management. Maitreya

Organizational StructureRole and Responsibilities of Alumni Committees  

Executive Committee• Nominated Executive committee members are expected to:• Learn the mission, vision, goals and objective of the Alumni

Committee;• Communicate the mission and purpose of the IIHMR and Alumni

Committee to the wider alumni population including the students’ core committee;

• Empower the students committee members towards successful implementation of the plan

• Hold meetings periodically (at least once a month and/or as per the requirements).

• Supervise in order to achieve the desired objectives by periodic meetings in consultation with the Core Committee

• Participate actively in strategic and long range program planning to promote alumni awareness, engagement and commitment to the Institute;

• Assist current students and alumni in career planning, placement and transitions;

• Submit the annual report (annex) developed by the Students’ core committee to the Dean and Director

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Organizational StructureRole and Responsibilities of Alumni Committees  

Students’ Core Committee• Elected Students’ core committee members are expected to:• Learn the objectives of the Alumni committee• Support a strong relationship between the Alumni and current

students;• Develop annual action plan (including budget) in consultation with the

Executive Committee • Strengthen the ongoing activities by involving student volunteers • Pro-act towards implementation of the plan• Participate and hold regular periodic meetings, in consultation with the

Executive Committee• Facilitate data management• Communicate with alumni at least on monthly basis (sharing news

about the Institute)• Recognize fellow alumni who are distinguished by their loyalty,

professional achievement and community service;• Document the events in consultation with the Executive Committee

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Scope• Retention and Engagement

• Annual Alumni Meet (Maitreya)• Chapter meet• Pradanya• Seminar• Informal interaction/ quarterly meet with local alumni• Mentorship program• Facilitation of developing skills

• Communication with Alumni and management of database• Orientation of the committee• Monthly meetings• Communication with Alumni• Managing database• Sharing of the list of lost contacts with faculty, other

alumni for reviving it by all possible means• Organizing seminars (by selected alumni)

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Contd….

Plan of action (annual)

Measuring progress and success • Membership• Volunteer participation levels• Number of activities undertaken• Percentage of targeted alumni participating

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Thank You

Suggestions are welcomeat alumni@iihmr.org.in nutan@iihmr.orgMaitreya