Draft Psp Report

EVENT REVIEW REPORT 2014

BY:PSP EVENT DIVISION

PETRA CHRISTIAN UNIVERSITYSURABAYA

Universitas Kristen Petra

ACKNOWLEDGEMENT

As the Rector of Petra Christian University, it is my pleasure to invite you to attend Petra Summer Program 2014. This program is tailored to give international students the chance to broaden their horizon on Indonesia, its culture and its people. Petra Summer Program is an unparalleled opportunity to explore Indonesian culture, business, and community.

Besides immersing yourself in Indonesian culture by living among its people, you will also meet friends from various parts of the world, an experience, which could be the most interesting and exciting.

Please explore our website to learn more about this program. I hope that you will join us for what could be personally rewarding and academically enriching summer of your life.

Best regards,Prof. Rolly Intan, Dr. Eng.

Universitas Kristen Petra

TABLE OF CONTENT

ContentsACKNOWLEDGEMENT..................................................................................................2

Table of Content..........................................................................................................3

1. Introduction.........................................................................................................8

2. Course Details......................................................................................................9

2.1 Course Title:..................................................................................................9

2.2 Course Goal:..................................................................................................9

2.3 Course Description:.......................................................................................9

2.4 Course Policy:................................................................................................9

2.5 Course requirement:.....................................................................................9

2.6 Grading Policy:...............................................................................................9

2.7 Course Schedule:.........................................................................................10

3. Events.................................................................................................................13

3.1 Campus Tour...............................................................................................13

3.1.1 Concept................................................................................................13

3.1.2 Rundown..............................................................................................13

3.1.3 Evaluation.............................................................................................13

3.1.4 Recommendation.................................................................................13

3.2 Ice Breaking.................................................................................................13

3.2.1 Concept................................................................................................13

3.2.2 Rundown..............................................................................................13

3.2.3 Evaluation.............................................................................................13

3.2.4 Recommendation.................................................................................13

3.3 SPICE............................................................................................................13

3.3.1 Concept................................................................................................13

3.3.2 Rundown..............................................................................................13

3.3.3 Evaluation.............................................................................................13

3.3.4 Recommendation.................................................................................13

3.4 Opening Ceremony......................................................................................13

3.4.1 Concept................................................................................................13

Petra Christian University

3.4.2 Layout...................................................................................................13

3.4.3 Rundown..............................................................................................13

3.4.4 Evaluation.............................................................................................13

3.4.5 Recommendation.................................................................................13

3.4.6 Overall Performance............................................................................13

3.5 Opening Dinner...........................................................................................13

3.5.1 Concept................................................................................................13

3.5.2 Layout...................................................................................................13

3.5.3 Rundown..............................................................................................13

3.5.4 Evaluation.............................................................................................14


3.5.6 Recommendation.................................................................................14

3.6 Gamelan......................................................................................................14

3.6.1 Concept................................................................................................15

3.6.2 Layout...................................................................................................15

3.6.3 Rundown..............................................................................................16

3.6.4 Evaluation.............................................................................................17


3.6.6 Recommendation.................................................................................17

3.7 Perisai Diri...................................................................................................17

3.7.1 Concept................................................................................................18

3.7.2 Layout...................................................................................................18

3.7.3 Rundown..............................................................................................18

3.7.4 Evaluation.............................................................................................18


3.7.6 Recommendation.................................................................................19

3.8 Batik.............................................................................................................19

3.8.1 Concept................................................................................................19

3.8.2 Layout...................................................................................................19

3.8.3 Rundown..............................................................................................20

3.8.4 Evaluation.............................................................................................21


3.8.5 Recommendation.................................................................................22

3.9 Janur............................................................................................................22

3.9.1 Concept................................................................................................22

3.9.2 Layout...................................................................................................22

3.9.3 Rundown..............................................................................................22

3.9.4 Evaluation.............................................................................................23


3.9.6 Recommendation.................................................................................24

3.10 Mural.......................................................................................................24

3.10.1 Concept................................................................................................24

3.10.2 Evaluation.............................................................................................24


3.10.4 Recommendation.................................................................................24

3.11 Movie Screening......................................................................................25

3.11.1 Concept................................................................................................25

3.11.2 Layout

25


3.11.3 Rundown..............................................................................................25

3.11.4 Evaluation.............................................................................................26


3.11.6 Recommendation.................................................................................26

3.12 International Vaganza Expo (Morning)....................................................27

3.12.1 Concept................................................................................................27

3.12.2 Layout...................................................................................................27

3.12.3 Rundown..............................................................................................28

3.12.4 Evaluation.............................................................................................29


3.12.6 Recommendation.................................................................................29

3.13 International Vaganza x Petra Parade (Evening)......................................30

3.13.1 Concept................................................................................................30

3.13.2 Layout...................................................................................................30

3.13.3 Rundown..............................................................................................30

3.13.4 Evaluation.............................................................................................36


3.13.6 Recommendation.................................................................................36

3.14 Closing Ceremony....................................................................................37

3.14.1 Concept................................................................................................37

3.14.2 Layout...................................................................................................37

3.14.3 Rundown..............................................................................................37

3.14.4 Evaluation.............................................................................................37


3.14.6 Recommendation.................................................................................38

4. Conclusion..........................................................................................................38

4.1 Evaluation....................................................................................................38

4.1.1 Positive.................................................................................................38

4.1.2 Negative...............................................................................................38

4.2 Overall Performance....................................................................................38

4.3 Future recommendations............................................................................38



1. INTRODUCTION

For Petra Summer Program 2014, The "Emerald of the Equator: Indonesia in Contemporary Perspectives" is a multidisciplinary subject is like being the world traveler in that exciting travel program you see on TV doing a two-week coverage on Indonesia, particularly on one of its oldest yet most vibrant cities: Surabaya. Okay, there may not be a camera following you around, but you will do just as much.

You will get the chance to both broaden your knowledge by learning from the experts in various disciplines and experience everything first hand. You will feel the warmth of its diverse population, the pulse of its urban life, and the splendor of its natural attractions. Imagine making your way around its unique architectural heritage, painting some batik, enjoying some delicious local dishes, or perhaps making some. You will discover its potentials and you will understand what makes this city, and Indonesia, special among others.

To have this engaging learning experience, you will need to attend the 32-hour classroom meeting and participate on all the enrichment cultural activities.

If you are a student of our partner universities and have a comprehensible English proficiency, you are welcome to join. If you are from other universities, please contact us.


2. COURSE DETAILS

2.1 Course Title:Emerald of the Equator: Indonesia in Contemporary Perspectives

2.2 Course Goal:This 32-hour course will provide students with contemporary perspectives on Indonesia, its people and culture. It will also cultivate awareness of the potentials of Indonesia, in the art and creative industry, as well as in business, where Asia is becoming the economic engine of the world.

2.3 Course Description:Indonesia’s unrivalled sheer tropical beauty and rich cultural diversity lure people from various backgrounds to explore the archipelago. Across the country, people from various ethnic backgrounds live side by side in diverse places ranging from sun-kissed beaches to cloud-surrounded mountains, from sparsely-populated villages to crowded urban centers, making Indonesian a world of its own. As one of the most populous countries in the world, Indonesia also beckons numerous transnational corporations, which are aware of its economic potentials.

Designed as a multidisciplinary subject, this course will examine the dynamics and potentials of Indonesia. Taught by professors/lecturers from various disciplines – anthropology, cultural studies, arts, architecture, and economics, this introductory course will also explore how Indonesia’s culture and resources entangle the country in the process of globalization, in which the production, circulation, and exchange of goods and ideas from various parts of the world are integrated.

2.4 Course Policy: Students have to attend the 32-hour classroom meeting. Students have to participate on all the enrichment cultural activities.

2.5 Course requirement:Students should have a comprehensible English proficiency.

2.6 Grading Policy: Attendance (35%)

o Academico Cultural activities

Final test (30%) Vaganza (35%)

o Participation


o Output

2.7 Course Schedule:Monday, 11 August 201408:30 – 11:30 Orientation (@AVT 503)

1. Registration and logistics (45’)2. “Welcome to Surabaya,” informal activity for welcoming

participants + welcoming speech by the chair of PSP, refreshment provided (30’)

3. Campus Tour + Survival Indonesia (60’)11.30 – 13.30 Lunch13:30 – 16:30 Introduction and Orientation (180’)16.30 – 18.00 Break18.00 – 19.30 Opening Ceremony19.30 – Onward Dinner at Entrance Hall (in front of Student Services)

Tuesday, 12 August 201408:30 – 11:30 “Foodways Incorporated” by Hanjaya Siaputra, S.E., M.A. (@Ferry

Teguh Santoso Building)11.30 – 13.00 Lunch in Hotel Management, hosted by Hanjaya Siaputra, S.E., M.A.

(@A Building)13:30 – 16:30 Lecture and cooking practice (2nd Session)17.00 – 19.00 Dinner in Hotel Management, hosted by Hanjaya Siaputra, S.E., M.A.19:00 - Onward Optional cultural activities

Martial arts (@EH 2nd Floor, Outside Auditorium) Gamelan Playing (@SMKN 12)

Wednesday, 13 August 2014 (Venue: AVT 503)08:30 – 11:30 Cultural heritage in business (@AVT 503)13.00 – 16.30 Cultural heritage in business – Practicum

Batik (@Library, 6th Floor) Janur (@Library, 5th Floor)

19:00 - Onward Optional cultural activities Martial arts (@EH 2nd Floor, Outside Auditorium) Gamelan Playing (@SMKN 12)

Thursday, 14 August 2014 (Venue: AVT 503)08:30 – 11:30 The Zest of Surabaya (@AVT 503) 10.30 – 11.30 Orientation on International Vaganza (@AVT 503)

Ice Breaking with SPICE Students11.30 – 12.30 International Vaganza Orientation14.30 – 16.30 The Zest of Surabaya by Mr. Tanadi Santoso (@AVT 503)


Evening Session Free time

Friday, 15 August 201408:30 – 10.00 Social practices and the preservation of intangible cultural heritage by

Dhahana Adi Pungkas, S.Sos. (AVT 503)10.00 – 11.30 Indonesian/Tropical Architecture and social practices by Ir. J. Lukito

Suwito Kartono, M.A.13:00 – 13:30 Meet with SPICE Students13:30 – 15:30 The Zest of Indonesia by Drs. Kresnayana Yahya, M.Sc.15:30 – 16.30 Summary of the lecture by Dr. Setefanus Suprajitno and Rama Tidball,

M.Ed.

Saturday, 16 August 2014Surabaya City tour: Traditional tofu factory @Dinoyo Embroidery village Han's Ancesteral House House of Sampoerna The old quarter of Surabaya

Sunday, 17 August 2014Free time

Monday, 18 August 201408:30 – 11:30 Visual Culture and Surabaya Urban Art by Obed Bima Wicandra, S.Sn,

M.A. (@AVT 503)13:30 – 16:30 Cultural Activities related to visual culture

Mural paintings (@Bratang Tangkis, Stren Kali, Across Jagir) Mural making video by Obed Bima Wicandra, S.Sn, M.A.)

16.30 – Onward Free time18.00 – 19.30 Opening Ceremony19.30 – Onward Dinner at Entrance Hall (in front of Student Services)

Tuesday, 19 August 201408:30 – 11:30 The Heritage of Indonesian Theater by Dr. Ribut Basuki (@AVT 503)11.30 – 12.00 Lunch12.30 – 14.30 “Through The Eyes of Asia: The Boon and The Bane of Globalization”

International seminar with Prof. Rolly Intan, Prof. Lee Young Jun, Prof. Hsieh Ren-Her (@W304)

14.30 – 16.30 Break / rehearsal for the Opening Ceremony of Petra Parade18:00 – 21:00 Opening Ceremony of Petra Parade

Wednesday, 20 August 2014


08:30 – 10:30 Movie screening: The Raid (@AVT 503)10.30 – 12.00 The Raid Graphic Novel

Talk Show with John Gustaaf Reinhartb Hermanus, S.T.12.00 – 13.00 Lunch13.00 – 15.00 Final Test at AVT 50316:30 – 20:00 Preparation for Petra Parade International Vaganza (with SPICE

Students) (EH Building, 2nd Floor)

Thursday, 21 August 201410.30 - 13.00 International Vaganza (with SPICE Students) (Lunch included)15.00 – 16.30 International Vaganza : International Game Show16.30 – 17.00 International Vaganza : Drink Competition17.30 – 20.00 Gala Dinner

Friday, 22 August 201410.30 – 11.30 Sharing and Closing Event (@AVT503)11.30 – 12.00 Lunch12.00 – Onwards Free time

Saturday, 23 August 2014Bali tour (Optional)

Sunday, 24 August 2014Afternoon/evening: International students returning to their own countries


3. EVENTS

3.1 Campus TourPIC: Michelle Wangsa Aywen

3.1.1 ConceptThe concept of the campus tour is close and personal since each tour leaders only have 3 to 4 students. The interaction between the tour leaders and the PSP students are friendlier and the PSP students can talk to the other participants.

The groupings of each of the groups are made by the committee to ensure that each group is diverse in nationality and even from different university. The professors are invited on the campus tour but they have the option to decline.

The routes and the script are predetermined prior to the campus tour to avoid traffic jam on the lift or awkward silence. The places shown on the campus tour are mostly important places that they will need to know for their activities’ venue.

The scripts are flexible and only act as a basic guidelines. The international student's handbook given to them contains all the information they needed to know about Petra during their stay here, and it contains Mini Dictionary for Survival Indonesia.

There is also a brief photo session on the Mural paintings on the P building for each of the groups.

3.1.2 RundownTime Durati

onActivity Details Docume

ntation10.30-10.35

5' Assigning and assembling group

Prioritize Group T first, the P, and lastly W, to avoid lift jam. Once a group is complete, immediately start the tour with their own route

10.35-10.40

5' All group T head to Poliklinik (No need to wait for other Group T)

Group T: Use lift, then head out to Poliklinik. Once arrived, distribute the book and explain the name of each building and how to read room. Use example if necessary

1 person follow all groups and be mobileAll group P head

to Puskom T4 (No need to wait for other Group P)

Group P: Go by stairs to Puskom T4, once arrived, distribute the book, and explain the name of each building and how to read room. Use example if necessary


All group W head to Canteen T (No need to wait for other Group W)

Group W: Use lift,then go to Poliklinik inside the basement, distribute the book,and explain the name of each building and how to read room. Use example if necessary

10.40-11.10

30' Continue the tour Group T: Follow Route T, no need to wait for other Group TGroup P: Follow Route P, no need to wait for other Group PGroup W: Follow Route W, no need to wait for other Group W

11.10-11.20

10' Having group picture in P building

Group T: Should have brief time lapse before the other group comes, but be quick in the photo

1 person standby in the P building, the mobile can help to be quicker

Group P: Take the photo after arriving, then continue the tour to P buildingGroup W: Go have the tour inside P building first, then when coming back out to W building, take the picture

11.20-11.30

10' Finish the tour then have lunch at your own Canteen

Group T: Continue Route T, then distribute Lunch Money in Canteen T

Mobile :Follow the Group

Group P: Continue Route P, then distribute Lunch Money in Canteen PGroup W: Continue Route W, then distribute Lunch Money in Canteen W

3.1.3 Evaluation3.1.3.1 Positive The concept is proven well suited for few participants in small groups. Since we only have 33 participants, the flow of the campus tour are easily

managed without much traffic. The participants also showed enthusiasm in Indonesian culture.

3.1.3.2 Negative We are so ahead of schedule because the previous session was also ahead of

schedule.

3.1.3.3 OverallMISSING INFO

3.1.4 Recommendation I recommend all the tour leaders to have at least one or two places that they

personally want to show the students that are not in the predetermined routes


to fill in the time if they are ahead of schedule or if the participants are interested.

3.2 Ice BreakingPIC: Audi Chandra

3.2.1 ConceptIce Breaking is one of the session in Petra Summer Program which held in 11 August 2014 in Petra T building 5th floor. In this event, the participants, from Korea, Japan, Taiwan, and Indonesia, would play an interactive game that would require participants to interact with other Petra Summer Program participants and committee. In the Petra Summer Program 2014, 9 Square was chosen for the Ice breaking. It was expected that the participants could interact more with the other participants and committee.The rules of 9 Square:

1. Each Petra Summer Program participant and committee received paper with 9 Square

2. In each square, there is a detail that needs to be fulfilled before a person can sign on the square.

3. The goal of this game is to have all of the 9 square signed.

3.2.2 RundownMISSING INFO

3.2.3 Evaluation3.2.3.1 Positive The games are making the participants to interact and know other participants. The participants were excited with the event.

3.2.3.2 Negative The event started too early so there is no time for preparation. The event was ended too fast.

3.2.3.3 OverallOverall, this event was running smoothly even though the event started 30 minutes earlier. This event commented as successful although it ends too fast due to some of the participants from the same universities collaborate together.

3.2.4 Recommendation Make the event as the proper event so that it can be prepared earlier. Give the event a proper incentive either it is a funny punishment or prizes

according to the situation and the type of games.


3.3 SPICEPIC: Audi Chandra

3.3.1 ConceptSPICE is the subcommittees from Industrial Engineering Petra program in Petra Summer Program 2014. In this event, SPICE acts as the buddy of the Petra Summer Program participants during International Vaganza and as the coach for the International Seminar. In International Vaganza, SPICE really helped all of the Petra Summer Program participants especially with the cooking and the 3D island and decoration set-up.


3.3.3 Evaluation3.3.3.1 Positive Really helping the participants with the International Vaganza. Petra Summer Program participants are able to venture Surabaya freely with

SPICE helps.

3.3.3.2 Negative The coordination is complicated. Most of the SPICE students also cannot help freely due to their own original

SPICE schedule.

3.3.3.3 OverallOverall, SPICE really helps Petra Summer Program participants in International Vaganza; however, in the International Seminar, all of them cannot become a proper coach due to a sudden notice.

3.3.4 Recommendation Let the committee from PSP to take SPICE role next time.

3.4 Opening CeremonyPIC: Stanley Miracle Boenawan

3.4.1 ConceptThe Opening Ceremony of Petra Summer Program 2014 was held on 11 August 2014 inside the Petra Little Theatre room (B building 2nd floor). The event was held to welcome the participants of Petra Summer Program 2014 from Taiwan, Japan, Korea, and Indonesia and accept them as the part and family of PSP 2014. The


performances given by the Petra students and non-Petra students (ranging from Acoustic, Choir, Dance, and Percussion) were prepared to give the performance that would amaze the participants. After the performance, the Head of Petra Summer Program 2014 would give the opening speech to open the event officially.

3.4.2 LayoutB Building 2nd Floor

3.4.3 RundownOpening Ceremony Petra Summer Program 2014 (August 11, 2014)

No

Time

Duration

On Stage Left Backstage (Michelle)

Right Backstage (Kathleen)

0 15.00 - 16.00

60'

PREPARATIONS memastikan ada open regis? (Eka)

Michelle & Kath : Making sure backstage are clean and clear (ready to use and be filled)

tanya pak obed atau pak andar masalah dekor

Sally & Jane : Arrange and cleans the audience seats & reserve representative

pastiin ada photobooth atau ga


students seats + VIP seats (rama) Alvin& Tania : Prepare the

equipments (HT, DKV decoration, 4 chairs, wooden tray, scarf, etc.) to be ready to use

dekorasi panggung? (ask rama)

Nathan : Check the sound and music so it sounds right and ready (prepare songs needed)

Kenny : Warm up and exercise on order to not embarrass himself

Ardy : Make sure that lightings are in correct position

Mirna & Feby : Prepare the performers waiting /changing room

16.00 - 17.40

40'

Michelle, Kath, Mirna, Feby : Make sure that the performers have come and prepare for performance

Others : Standby waiting for orders

Audi : Standby at EH 2 1 17.

40 - 17.50

70'

All Committees : Final Check and be on position

Check the backstage

Check the backstage

Alvin & Tania : Put the chairs on stage

Ardy : Stage Light (off) Stand-by : Acoustic Performance

Ardy : Audience Light (on) Nathan : Music (on) Audi : Rotation from EH 2

to PLTAll committees on position

All committees on position

CURTAIN CLOSED 2 17. 10 Jane : Open Gate Stand-By :


50 - 18.00

' KennyIN : Acoustic Performance (Kathleen) (on stage)

3 18.

00 - 18.02

2' In front of the stage Jane : Close gate Ardy : Lights on (Left & Right) fade in

Ardy : Lights off (others &audience) fade out

4 18.02 - 18.13

11'

Sally : Open Curtain Menyiapkan tempat buat exit acoustic

Acoustic Performs Acoustic Done Stand-by : 4

Nations Dance

Ardy : Back Light off fade out

OUT: acoustic to LEFT (Michelle)

Alvin & Tania : Take the chairs off of the stage Kenny : On Stage

OUT : MC (Kenny) off stage to RIGHT (Kathleen)

Ardy : Lights off (fade out) 5 18.

13 - 18.28

15'

Dance performers enters IN : Dance Crew masuk

IN : Dance Crew masuk

Ardy : Lights on Nathan : Music untuk Dance (SOUND ON)

Dance Performance Stand-by : Vocal Song Performer

Stand-by : Vocal Song Performer

Ardy : Lights off (all) fade out

OUT : Dance Crew from RIGHT (Kathleen) and LEFT (Michelle)

6 18.28 - 18.

15'

Ardy : Lights on (middle) fade in

Nathan : Musik buat performance (SOUND ON)

Stand-by : Percussion


Lagu masuk pelan pelan


43 seiring nyalanya lampu

IN : Vocal Song Performer from LEFT (Michelle) & RIGHT (Kathleen)

Traditional Song Vocal Performance

OUT : Vocal Song Performer exit LEFT & RIGHT (Kat & Mic) IN : Percussion from LEFT & RIGHT (Kat & Mic)

7 18.43 - 18.48

5' Percussion Performance Stand-By : Kenny Pak Djwan & Pak Rolly diberitahu akan naik untuk speech dan gesture

OUT : Percussion from LEFT & RIGHT (Kat & Mic)

Kathleen : get tray and scarf ready

Ardy : Lights still on (all) 8 18.

48 - 18.56

8' IN : Kenny from LEFT (Michelle)



Sally & Jane : escort students representative and take them on stage (Sally : Indonesia & Japan ; Jane : Taiwan & Korea) on Kenny's cueKathleen: Bring scarf next to Mr. RollyWelcome Gesture (Symbolic)

Kenny : Tell representative to return to seats

Stand-by : Alvin with confetti

Stand-by : Tania with confetti

Slly & Jane : Escort the students back to seats

Kenny : Tell Mr. Rolly to give speech

Rector Speech 10

18.56 - 19.01

5' Sally : bring tuk-tuk to Pak Rolly

Pak Rolly declare that PSP is now commenced/open

Setelah kentungan langsung keluar percussion (musiknya mulai dari

Pak Rolly hits tuk-tuk IN : Percussion from LEFT & RIGHT (cue: setelah pukulan ke 3)

Sally : Get Mr. Rolly down


the stage and back to the seat

dalam sampe keluar backstage)

Percussion performance Alvin & Tania : Confetti di kedua sisi (Menuju akhir performance )

Kenny : Closing remark and call the participants to take photos together

3.4.4 Evaluation3.4.4.1 Positive The performer gave more than what was expected The audience was enthusiastic for the opening The committee performed excellently

3.4.4.2 Negative At the day of the dress rehearsal, many of the performers didn’t show up

(couldn’t project about the D-day) There were noisy sounds upstairs that affected the convenience of the

participants inside

3.4.4.3 OverallOverall, the opening ceremony of PSP was a big success with the performers performed at their best and the audiences were satisfied with what has been shown to them. No negative responses or comments were given and the committee gave the best efforts to achieve the best results.

3.4.5 Recommendation Let the committee from PSP to take SPICE role next time.

3.4.6 Overall PerformanceHave the entire performers ready in dress rehearsal in order to give projection about what is going to happen on the D-day

3.5 Opening DinnerPIC: Sumedho

3.5.1 ConceptThe proposed idea is welcome the participants with an authentic Indonesian dinner. Considering the palette and tolerance of the participants, it is advised to choose a


menu that is not spicy and overly spiced. Since the caterer is fixed to only Happuch Catering, the best choice is the Nasi Jagung menu.The Nasi Jagung menu consists of nasi jagung / putih (50 / 50), bening kelor soup, sate sapi kelapa, osik ayam, urap, pepes tongkol, krupuk puli, sambal, sup buah dan pudding, and mineral water.

3.5.2 Layout

3.5.3 Rundown11-August-2014, Opening Dinner PSP 2014, General Rundown

Time Duration Activity Notes16:00 - 16:30 00:30 Preparation at the EH 2nd floor dinner area,

arranging DJ station, arranging food and VIP tables, setup the photobooth

16:30 - 16:50 00:20 EH Photobooth assembly, arranging picnic tables 16:50 - 17:10 00:20 PLT Photobooth assembly 17:10 - 17:30 00:20 Monitor & check the EH 2nd floor dining area

setup status

17:30 - 18:05 00:35 Usher the PLT Photobooth 18:05 - 18:10 00:05 Clean up PLT Photobooth and registration table 18:10 - 18:25 00:15 Help and check EH 2nd floor dinner area 18:25 - 19:00 00:35 Ready @PLT, PLT to EH 2nd floor rotation 19:00 - 20:30 01:30 Dinner @EH 2nd floor dinner area 20:30 - 21:00 00:30 Cleanup EH 2nd floor dinner area


21:00 - 21:10 00:10 Event division debriefing

3.5.4 Evaluation3.5.4.1 Positive No one is hospitalized The food waste is minimal The preparation stage is faster than expected, with the help from Consumption

and Transport division The caterer is in time and always have their employee ready during the dinner There is no complaint from the participants about the food Some of the food are considered favorites

3.5.4.2 Negative There are lots of other caterings with better choice The catering cannot provide tasting session

3.5.5 Overall PerformanceOverall, the dinner went smoothly and filled the participants, all without any health problems.

3.5.6 RecommendationThere should be choices for the catering, instead of rooting only to one.

3.6 GamelanPIC: Tania Aveline Tanujaya

3.6.1 ConceptIntroducing Indonesia traditional instrument to other countries. We choose Gamelan, more specific in East Java version, because it has many type of instrument that can produce a unique sound together.

3.6.2 LayoutRuang Karawitan – SMKN 12 (Jl. Siwalankerto, Surabaya)


3.6.3 Rundown


3.6.4 Evaluation3.6.4.1 Positive All the participants can play the instrument. Theory is not too much, more practical.

3.6.4.2 Negative The song is too easy that makes some of the participants bored. It ends early (1½ hours), because the same songs were already repeated for so

many times.

3.6.5 Overall PerformanceMISSING INFO

3.6.6 RecommendationTrainers should prepare more variation songs; too make the participants feel more excited with Gamelan.

3.7 Perisai DiriPIC: Stanley Miracle Boenawan


RUNDOWNTime Duration Details PIC

17:00-18:00 60' Stand by in SMKN 12, make sure room and trainer are ready

Tania

18:00-18:10 10' All participants gather in KJ Audi, Sally18:10-18:25 15' Walk to SMKN 12 Audi, Sally18:25-18:30 5' Registration Tania18:30-18:50 20' Opening + Introduction of Gamelan Nathan as

translator18:50-18:55 5' Choose their instrument Tania18:55-20:25 90' Play gamelan All committees sit

around the participants and help them

20:25-20:30 5' Closing + Short Q&A Nathan as translator

20:30-20:45 15' Back to UKP (by Rabbit Car) Tania, Amelinda, Nathan, Kathleen, Sally, Audi

3.7.1 ConceptThe traditional Indonesian martial art called “Perisai Diri” (Shield of Oneself) was held in EH second floor (in front of Auditorium) was held on the 12th – 13th August 2014. The participants of PSP 2014 was introduced and taught about the origin and movements of Perisai Diri, taught by Mas Didik. The movements taught were a basic step-by-step movement and participants would be paired with one another to demonstrate the movement.

3.7.2 Layout


3.7.4 Evaluation3.7.4.1 Positive Professional instructor with good English fluency The arrangement with the instructor is not as complicated

3.7.4.2 Negative Some of the participants are not interested due to the calm and un-aggressive

nature of the martial art

3.7.5 Overall Performance


In the end, the event went well and got good reception by the participants, and some of them were very enthusiastic. The moves were not hard to be learned to begin with, yet it was interesting and good enough to suffice as a martial art.

3.7.6 RecommendationMISSING INFO

3.8 BatikPIC: Sally Wisana

3.8.1 ConceptBatik making is one of the cultural activities in Petra Summer Program which held in 13th August 2014 in Petra library hall 6th floor. In this event, the participants, from Korea, Japan, Taiwan, and Indonesia, would be introduced to Indonesia cultural heritage that already being recognized by UNESCO which is Batik. The participants would be given a short lecture by an expert on the field and the head of Batik Community in East Java, Ir. Lintu Tulistyantoro M.Ds. After hearing the presentation, the participants tried to create their own Batik. It was expected that the participants could know more about Batik and appreciate Batik.

3.8.2 LayoutLibrary Hall 6th Floor


3.8.3 RundownTime ALC

(Min.)Activities PIC

12.20 - 12.35

15

Ardy and Alvin go to UPPK to take cable roll & ceramics Sally

Richi prepares the screen and the LCD and electricityKathleen prepares the list of the participants.All commitees prepare the tables and the chairs.

12.35 - 12.55

20

Pak Lintu comes and prepares the laptop Commitees help to prepare the Batik materials and tools.

12.55 - 13.00

5

All commitees stand by at library lvl.6 (Kathleen stand by in front of the lobby to show the way for the

participants)13.00 - 13.05

5

Kathleen guides the first batch to the Batik Making place (If all participants already completed, directly start the lecture)

13.05 - 13.35

30 Pak Lintu gives a short lecture (15 min + translation 15 min by Alvin)

13.35 - 13.40

5 Pak Lintu demonstrates how to make Batik in the middle (per table there's an assigned committee*)

13.40 - 14.40

53 Alvin lets the participants to make the Batik by themselves.

Batik Making Shift 1All commitees stand by to help the participants

7 Batik Making (coloring)

14.40 - 14.45

5

Alvin stops the participants doing the Batik

Michelle collects the Batik to the boxArdy guides the second batch to comeKathleen rotates the first batch to the 5th floorAlvin,Michelle and Sally clean up the mess and prepare for the next batch (put the circle frame)

14.45 - 14.48

3

Participants take a seat Alvin welcomes them and invite Pak Lintu to give the lecture

14.48 - 15. 18

30

Pak Lintu gives a short lecture (15 min + translation 15 min by Alvin)

Michelle, Sally, Kathleen, Ardi put the frame (bcs there's no enough frame for 30 ppl)

15.18 - 15.23

5 Pak Lintu demonstrates how to make Batik in the middle

15.23- 16.23

53 Alvin lets the participants to make the Batik by themselves. Batik Making Shift 1


All commitees stand by to help the participants7 Batik Making (coloring)

16.23 - 16.27

5

Alvin stops the participants doing the Batik

Michelle collects the Batik to the boxThe participants can goAll commitees do clean up and later Ardy and Alvin go back to UPPK

3.8.4 Evaluation3.8.4.1 Positive The materials were well prepared and the amount was enough. The presentation slide was visual and informative. The participants were excited with the event.

3.8.4.2 Negative The speaker suddenly appointed the translator to be the speaker of the lecture

at the D-day. One of the roll cable borrowed from UPPK was broken, so the committees had

to borrow it from other person. The electricity socket was limited which cause the cables spread near the way

and at the end, one of the participants tripped and the wax spilled on the table. The frame (30cm x30 cm) was too big for the cloth and the cloth's size was

various. The batik color supposedly was black, but the trainer was run out of black color,

so it was substituted with green-blue color.

3.8.4.3 OverallOverall, this event was running smoothly although the event started not according to the rundown. In the rundown, the event should start at 13.00, however according to the participants' syllabus, the event started at 13.30. Most of the participants also seemed so enthusiast to create their own Batik.

3.8.5 Recommendation Find place that has an adequate electricity socket so the participant will not get

tripped. Having more time to do the Batik. For each session, the time was 90 minutes

and that is not enough for almost all of the participants to finish the Batik until the end. In addition, mini fan might work to help the Batik dry faster.

3.9 JanurPIC: Kenny Sugianto


3.9.1 ConceptJanur making is petra summer events program organized by Petra Summer Program. This event is to teach the participants “janur making” and tell what it is and the use of “janur making” as well as how to make “janur”. This Event was held on the 13th August 2014 at 13.00 until 16.30 pm will be followed by international students who come from various Asian countries such as Japan, Korea, Taiwan. This activity is divided into two sessions each session will be followed by 15 international students, while 15 others, the student will follow the others, the cultural events in the form of batik making.

3.9.2 LayoutDay 3, 13th August 2014Library Hall 5th floor

3.9.3 RundownTime ALC

(Min.)Activities PIC

12.20 - 12.55

35 Kathleen prepares the list of the participants. KennyAll commitees prepare the tables and the chairs.

Kenny : make sure are utensils (styrophoam, staples, sccisccors, cutter)Kenny : make sure kendil, bu komang, music is in place

12.55 - 13.00

5 All commitees stand by at library lvl.6(Kathleen, Kenny stand by in front of the lobby)

13.00 - 13.05

5 Kenny guides the first batch to the Janur Making place(If all participants already completed, directly start the lecture)

13.05 - 13.35

30 Bu komang gives a short lecture and process (15 min + translation 15 min by Stanly)Nathan and Tania: distribute the Janur and utensil

13.35 - 14.40

65 Stanly lets the participants to make the Batik by themselves.Janur Making Shift 1All commitees stand by to help the participants

14.40 - 14.45

5 Stanley stops the participants doing theJanurNathan & Tania: collects the janur and clean up the messAjen rotates the first batch to the 5th floorKenny guides the second batch to come

14.45 - 14.48

3 Participants take a seatStanly welcomes them and invite Bu Komang to give the lecture


14.48 - 15. 18

30 Pak Lintu gives a short lecture (15 min + translation 15 min by Alvin)Nathan and Tania: distribute the Janur and utensil

15.23- 16.23

65 Stanly lets the participants to make the Batik by themselves.Janur Making Shift 2All commitees stand by to help the participants

16.23 - 16.27

5 Stanley stops the participants doing theJanurNathan & Tania: collects the janur and clean up the messAjen rotates the first batch to the 5th floor and go!all cometees clean up

3.9.4 Evaluation3.9.4.1 Positive The materials were all prepared and the amount was enough The presentation slide was visual and informative The participants were excited with the event

3.9.4.2 Negative The time is too long because it was matched by batik making

3.9.5 Overall PerformanceOverall, this event runs smoothly however the timing was a bit off because the trainer were getting better at teaching the participants , so the event ends quicker than it should be.

3.9.6 Recommendation Give a music when the event started Give decoration to the rooms

3.10 MuralPIC: Nathan Gondo Hartono

3.10.1 ConceptMural Art is one of the cultural activities in Petra Summer Program which held in 18th

August 2014. This event was located at Stren Kali, Bratang Tangkis, Surabaya near the sluice of PDAM. In this opportunity, the participants from Korea, Japan, Taiwan, and Indonesia will learn how to do the Mural after they got a short lecture about what Mural is and how t do the Mural. The participants will learn how to do painting on the wall accompanied by Pak Obed as the lecture and some DKV’s students from Petra Christian University.


3.10.2 Evaluation3.10.2.1 Positive Materials were well prepared. All the DKV’s students and the Lecture arrived on time. There was no problem with the permission and villagers at Stren Kali. The participants was excited on painting.

3.10.2.2 Negative The participants arrived late. Uneven participants distribution for each paint. The mural location is near prostitution area.

3.10.3 Overall PerformanceOverall, this event was running smoothly although the participants arrived late to the location. The participants were exited and enjoyed doing the Mural even though some of them were not. There are enough committees that joined to do the Mural and help the DKV’s to be able to communicate with the participants.

3.10.4 Recommendation Find better places with better security. Divide the participants into a group first, so the distribution for each paint will

be equal.

3.11 Movie ScreeningPIC: Kathleen Kwarso

3.11.1 Concept

The Raid is one of the famous Indonesian movie. The concept of this movie screening is so that the participant from different country who are popular with their entertainment world can see that Indonesia can also make a very cool movie. The highlight of this movie is on the choreography so the audience will not be bored. The proposed idea is welcome the participants with an ambiance same with the movie theatre. After the movie, we have a talk show with Mr. John which is the one who draw The Raid visual novel or what we can call comic book.


3.11.2 Layout

3.11.3 RundownTime Durati

onActivity Details PIC

07.00-08.20

80 min Preparation

Everyone will set up the place KathleenArdy will set up the multimedia

08.20 - 08.30

10 min Final Check

Checking everything (Multimedia, registration, seating)

Kathleen

Usher ( Amelinda, Tania) standby08.40 - 09.00

20 min Open Regis

Regstration (Michelle and Sally) KathleenModerator/ MC ready (Alvin)

09.00-09.05

5 min Orientation

MC/ Moderator will open the screening Kathleen

09.05-10.46

101 min

Movie Play the movie (Ardy Play the movie) Kathleen

10.46-10.56

10 min Toilet break

10.56-11.00

4 min transition MC/ Moderator will close the movie and start the talkshow

Kathleen

Mr. John ready11.00-12.00

60 min Talkshow Start the talkshow Kathleen


12.00-12.10

10 min Closing MC/Moderator close the talkshow Kathleen

3.11.4 Evaluation3.11.4.1 Positive The movie was intense, the participant took them seriously. Mr. John, the guest speaker can speak English fluently and he even

demonstrates how to make the comic. We were able to get the book and the signing process went well.

3.11.4.2 Negative The participants come earlier than scheduled and we are not fully prepared with

the attendance list. Many of the participant didn’t join the screening. Took a little long to set up the laptop for the talkshow. The poster that was printed was too small. Only few people help arrange the room in the morning.

3.11.5 Overall PerformanceOverall, this event was running smoothly although the participants arrived too early on the movie set and they need to wait until 9 O clock for the movie to start. The participant looked bored at first , but towards the end the participant started to get interested in the movie. During the talk show with Mr. John, at first the audience was a little bit bored but, towards the end the audience ask a lot about comic book making and shows lots of interest. The book signing process went very well.

3.11.6 Recommendation If possible, ask the guest speaker to come early and set up the laptop for the talk

show before the event began. Promote about the event the day before so the participant will be interested to

come. Prepare the attendance list the day before. There is no need to print the poster as we can show the picture in the slide

show.

3.12 International Vaganza Expo (Morning)PIC: Redemptius Alvin

3.12.1 ConceptInternational Vaganza is one of the event in Petra Summer Program event that was held on 21 August 2014. International Vaganza acts as a connector so that the visitor


of this event can know, study, and interact with the culture of the country of the Petra Summer Program Participant.

This event is arranged as a convention where inside the venue there is 4 booths which will be arranged by the Participant of each country. Inside the stand there will be street food sample, games, and unique information from each country. Besides knowing and learning about the culture, the visitor can also vote for the country that has the best booths.

3.12.2 LayoutIn front of the Auditorium

Booth Design


3.12.3 Rundown Rundown ScheduleAug 14 11.30-12.30 : Vaganza OrientationAug 15 12.00-13.30 : Recipe Search + Decision / Free Time Committee standby at headquarterAug 16 Distribute money & list of things they don’t need to buy At the end of City TourAug 17 A good day for participant to buy ingredientsAug 20 4.30-8.00 : Cook for 30 pax; preparation for info board Cook at committee place and preparation at avt 503

Rundown

Time Duration Activity PIC

08.00 - 10.00 120” Decoration / Cook at committee house All

10.00 - 10.15 15” Final Check Props PIC: Ardy

10.15 - 10.30 15” Standby position

10.30 - 10.35 5” Opening by DJ

10.35 - 10.40 5” Speech by VR 1

10.40 - 10.45 5” Exhibition explanation by MC

10.45 - 12.35 110” EXHIBITION PIC: Ardy


Food Testing: AlvinSecurity: Nathan and KennyVote PIC: Jane

12.35-12.45 10” Vote Counting

12.45 - 13.00 15” Winner announcement & Closing

3.12.4 Evaluation3.12.4.1 Positive The booths are well decorated The participant were excited and have a good communication with the visitor The backlit lcd screen fit perfectly with the booths The presentation made by the participant is visual and informational Committee and participant are able to attract visitor DJ also becomes another attraction

3.12.4.2 Negative The collaboration with the SPICE is not done well because it is too late Not all of the participant attends the preparation because they have no job The food runs out midway There is no place for the participant to cook

3.12.5 Overall PerformanceOverall this event was running smoothly and though there are a lot of crisis before the event, there is no problem during the time when the event is going on. The participant were very enthusiastic welcoming the visitor and introducing their culture to the visitor. Although the participant are friendly and inviting, the visitor though are still shy to join games that were being provided by the participant.

3.12.6 RecommendationIf there will be another collaboration with SPICE or any student body, please make sure that the time for them to prepare are adequate.Find a good place for the participant to cook their street snacks and maybe add a cooking demo to the exhibition.

3.13 International Vaganza x Petra Parade (Evening)PIC: Amelinda Jane Wuisan


3.13.1 ConceptThe venue was at the stage of Petra Parade at greenfield. There were 3 main activities conducted on the stage. First was “Authentic Games”. On this activity, we played the authentic games from each country. They determined 1 representatives per country to explain about the games on the stage and be the judge of the game as well. The players were the audiences who were interested to try the authentic games. The committee decided the games for each country, prepared the equipments and prizes for winners. However, the representatives decided how the games are played. The games were as follows: Indonesia- Bakiak; Japan- Goldfish Scooping; Taiwan- Diablo; Korea- Ddakji. The second activity was “Traditional Costume 101”. Each country determined 1 woman and 1 man to wear the traditional costume and did catwalk. They also need to decide 1 more representatives to explain the traditional costume after the models did their catwalk. The third activity is performances. Basically, each country need to prepare a 5-minutes performance. In this case, they all danced. They submitted the music file to committee and plan their preparation by themselves. Some of them have even prepared the performance before they come to Indonesia. The Koreans came from two different universities and so they have prepared to different performance as well. Because they got a large number of people, it didn’t matter for them to perform two different dances.

3.13.2 LayoutMISSING INFO

3.13.3 Rundown

Time Duration Activity Standby Location PIC

14.30 -15.00

30' Preparations All participants and PICs

JaneParticipants gathered in BAKP, wait in EH 207. Representatives change to traditional costume, get ready to perform, rehearse to explain about the games.

EH 207

Aywen, Audi, Ardy: Check the representatives (games, costumes, performances)


Jane & Pak Ivan: Fill the pool

Left stage, greenfieldAywen: Put in fish

Rama & Stanley: Rehearse and get ready

Center stage, greenfield

Richi: Sound checkNathan: Lighting checkKathleen: Check LEDKenny: Putting the games equipments (scoops, bowls, ddakji disks, bakiak, shuttlecock) on backstage14.50-14.55 : Sally: pick all participants to greenfield (sit on the stairs), except the games and traditional costume representatives. Ardy: Escort Indonesian & Japanese games representatives to backstage. Alvin: standby on the stairs

15.00 -15.02

2'

Onyek: Background (International Vaganza) on, Richi: Music on

Aywen: Indonesian Participants. Christa, SPICE students (demo) ready. Audi: Nanase ready

Center stage, greenfieldMC welcome words,

explain what we are going to do

Kenny: Bakiak

15.02-15.32

32'Authentic Games. Onyek: Background (Authentic Games) on.

MC: Rama & Stanley


Richi: music on

lead the games. Usher: Sally, Ardy, Alvin get the players on stage. SM: Jane

1. Indonesia: Bakiak. Onyek: Background on, Richi music on. Aywen: Indonesian Participants, Christa, SPICE students (demo) in.

Ardy: Escort Nanase to backstage. Audi: Sung Meng Chieh, Xue xie Xin ready.

15.02-15.04

2' Explanation

Aywen: Japanese participants. Nanase ready

On stage

15.04-15.09

5'Playing games. Sally & Alvin: Lead players to stage.

Kenny: Give 1 scoop, 1 bowl to Nanase. Tania: prize for bakiak (4)

On grass

15.09-15.10

1'Winner announcement. Tania: brings the prize. MC: Transition

On grass

2. Japan: Fish scooping Game. Onyek: Background on, Richi music on. Aywen: Japanese participant, Nanase in.

Ardy: Escort Sung Meng Chieh, Xue Xie Xin to backstage. Audi: Soojeong Cyrstal Beak, Bii Chan Angela Youn ready

15.10- 2' Explanation Aywen:

Chinese On stage


15.12

participants. Sung Meng Chieh, Xue Xie Xin ready

15.12-15.17

5'

Playing games. Sally: Lead players to pool area, Alvin: Scoops, Bowls, Plastics + water (by the pool).

Kenny: shuttlecocks, Tania: prize for goldfish scooping (2)

On grass (left stage)

15.17-15.18


On grass

3. Taiwan: Jian Zi. Onyek: Background on, Richi music on, Aywen: Chinese participants, Sung Meng Chieh, Xue Xie Xin in.

Ardy: Escort Soojeong Cyrstal Beak, Bii Chan Angela Youn. Audi: Indonesian Participants. Nicolas J, Oktavia, Elizabeth ready

15.18-15.20

2' Explanation

Kenny: Ddakji disks, Tania: prize for jianzi (5)

On stage

15.20-15.25

5'Playing games. Alvin & Sally: Lead players to stage

On grass

15.25-15.26


On grass

4. Korea: Ddakji. Onyek: Background on, Richi music on. Aywen: Korean Participants. Soojeong Crystal Beak, Bii chan Angela Youn in.

Ardy: Escort all representatives for traditional costume to backstage. Audi go to


greenfield (stairs)

15.26-15.28

2' Explanation On stage

15.28-15.33

5'Playing games. Alvin & Sally: Lead players to stage

Tania: Prize for ddakji (1). Aywen: All representatives for traditional costume ready

On stage

15.33-15.34


On grass

15.34-15.35

1'

Traditional costume 101. MC explain that they will explain about their traditional costumes, begin with Indonesian. Onyek: Background (Traditional Costume 101) on. Richi: Music on. Aywen:Indonesia Participants. Nicolas J, Oktavia, Stephanie. Taiwan Participants. Xue Xie Xin, Cheng Ting, sung Meng Cheng. Japan Participants. Ryota, Natsumi, Nanase. Korea Participants. Kim Joo Young, Lee Hyo Seon, Jeong Min Kyung. Ready

Center stage, greenfield

MC: Rama & Stanley

15.35-15.37

2' 1. Indonesian traditional costume 101. Richi: Turn audio volume down. Onyek: turn on flag background. After


explanation: Richi turn audio volume up. MC: Trasition

15.35-15.39

2'

2. Taiwan traditional costume 101. Richi: Turn the audio volume down. Onyek: turn on flag background. After explanation: Richi turn audio volume up. MC: Trasition

15.39-15.41

2'

3. Japan traditional costume 101. Richi: Turn the audio volume down. Onyek: turn on flag background. After explanation: Richi turn audio volume up. MC: Trasition

Audi: Indonesian & Taiwan performers ready (on stairs). Ardy: Escort Indonesian & Taiwan performers to backstage.

15.41-15.43

2'

4. Korea traditional costume 101. Richi: Turn the audio volume down. Onyek: turn on flag background. After explanation: Richi turn audio volume up. MC: Trasition

Aywen: Indonesian & Taiwan performers ready.

15.43-16.08

25' Performances

Onyek: Backgrounds for each countryRichi: Musics for each country

15.43-15.48

5' 1. Indonesia Audi: Japanese & Korean (Hannam)

SM: Jane


performers ready (on stairs).

15.48-15.53

5' 2. Taiwan

Ardy: Escort Japanese & Korean (Hannam) performers to backstage when Taiwan starts performing. Aywen: Japanese & Korean (Hannam) performers ready

15.53-15.58

5' 3. Japan

Audi: Korean (Dongso) performers ready (on stairs).

15.58-16.03

5' 4. Korea (Hannam University)

Ardy: Escort to Korean (Dongso) performers backstage when Korean (Hannam) starts performing.. Aywen: Korean Participants (Dongso) ready.

16.03-16.08

5' 5. Korea (Dong so university)

16.08 2' MC close the event with


-16.10

a prayer. Onyek: Background on (International Vaganza)

No. Games

Traditional Costume

Performance

1Indonesia Christa Nicolas J Stephanie

Spice students (demo) Oktavia

Elizabeth

2 Taiwan Sung Meng Chieh Xue Xian XinXue Xian Xin

Xue Xian Xin Cheng Ting

Sung Meng Chieh

3 Japan Nanase Ryota IchibasiNanase Mori

Natsumi Nanase Mori

4 KoreaSoojeong Cyrstal Beak Kim Joo Young

Bii Chan Angela Youn Lee Hyo Seon

Jeong Min Kyung

3.13.4 Evaluation3.13.4.1 PositiveMISSING INFO

3.13.4.2 NegativeMISSING INFO

3.13.5 Overall PerformanceThe event went well eventhough we started 15 minutes behind schedule, due to the change of room plan. At first, EH 207 was the waiting room for all participants to wait before they go to the stage, but because there was a Korean participants who was sick, therefore the room could not be too crowded. So, all of the Korean still wait at EH 207, while the others wait at the white tent behind the stage.


Some of the participants were not really standby when they need to come up to the stage. Consequently, when the MC scall them, MCs need to wait for a few seconds before they really came up to the stage. The performances of the participants boost the numbers of audience.There was a sudden changed plan of the closing. We change the ordinary closing with a photo session of all participants who wear traditional costume. But because it was so sudden, the participant who wear traditional costume didn’t know that they should stay on their costume and standby for the costume. So when the photo-session came, they were not ready.

3.13.6 RecommendationIt could have been better if we could conduct technical rehearsal or dress rehearsal for this event. Unfortunately we couldn’t because we didn’t have time to (it was used all the time and no plan to conduct technical rehearsal and dress rehearsal on stage from the very beginning).It could have been better for the goldfish scooping game and Ddakji game to have a live cam so that the audience can clearly see what is actually happening.

3.14 Closing CeremonyPIC: Nuansa Citra

3.14.1 ConceptBasically, there is no specific concept for closing ceremony of Petra Summer Program 2014. However, the idea of closing ceremony for this year is to gather the participants and the committee into a memorable closing moment. This thought leads event division to make the whole committee do some performances as a present for the participants.

3.14.2 LayoutMISSING INFO

3.14.3 RundownTIME ACTIVITY

4. 11.15-11.305. Open Gate (registration and distributing the batik)6. 11.30-11.327. Video8. 11.32-11.359. Nathan’s Performance10. 11.35-11.3811. MC12. 11.38-11.4013. Pak Murti’s Speech14. 11.40-11.4515. Giving the certificate to the representatives16. 11.45-11.5017. Sharing from ICU18. 11.50-11.5519. Sharing from Josai International University20. 11.55-12.0021. Meilinda’s Performance feat. All Committee


22. 12.00-12.0123. MC24. 12.01-12.0625. Sharing from Dongseo University26. 12.06-12.1127. Sharing from Hannam University28. 12.11-12.1529. Feby+Tania+Christian+Azza’s Performance30. 12.15-12.1631. MC32. 12.16-12.2133. Sharing from Wenzhao Ursuline University34. 12.21-12.2635. Sharing from Petra Christian University36. 12.26-12.2737. MC38. 12.27-12.3239. Bu Renny’s Presentation40. 12.32-12.3341. MC42. 12.33-12.3543. Poco-Poco44. 12.35-… 45. Clearing Up

3.14.4 Evaluation3.14.4.1 Positive The positive side of having this kind of closing ceremony is, there is no gap

between participants and committee. All of them blend into one part and it makes each of them feel the intimacy of this program itself.

3.14.4.2 Negative Having the concept of closing ceremony for a bit last minute is not really a good

idea. Even the event itself is not really complicated, event division still must do coordination with some divisions because the whole committee must attend this ceremony and must understand what is going to happen.

3.14.5 Overall PerformanceOverall, the closing ceremony went well. Happiness and sadness blend into one. Not only for the participants, but also for the committee. However, event division believes those moments are the sign that Petra Summer Program 2014 is memorable and unforgettable.

3.14.6 RecommendationAs event division, I recommend to make the concept of closing ceremony from the beginning as well. Because not only for the event division, but all the committee might need to do coordination, especially if some divisions want to get the slot to say something.

4. CONCLUSION4.1 EvaluationOverall, PSP is leaving an okay impression to the participants4.1.1 Positive It works (although barely holding?)


List any great things worth noting here4.1.2 Negative List any trauma felt along the way? List any incompetency worth noting here (such as AVT503's equipment sucks)4.2 Overall Performance4.3 Future recommendations


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