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Rancho Colorados Swim & Tennis Club

Master Plan Overview

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Multi-Phased Project

• Phase 1: Develop conceptual Master Plan

Estimate Preliminary Costs

• Phase 2: Create Detailed Design

Produce Construction Documents

Establish Financing Plan

• Phase 3: Construction

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Phase 1: Develop Master Plan

Board of Directors began the Master Planning process in 2002:- Evaluate current conditions & identify deferred maintenance items.- Survey member needs & wants.- Consider improvements & new amenities.- Develop Master Plan to address findings.- Obtain preliminary cost estimates

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Steps Taken by the Board

Property surveyed Architectural firm (Noll & Tam) retained to

prepare master plan for club facilities. Consultants retained to inspect facilities:

– Structural, electrical, pool, water, sewer Membership Survey completed Preliminary cost estimates completed Survey of comparable clubs’ fees completed

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History of Capital Improvements

1960: Original land use permit approved.

1962: Pool & clubhouse constructed.

1966: Lower tennis courts constructed.Membership increased to 250.

1992: Upper tennis courts constructed.

1998: Lower parking lot re-paved.

2000: Pool, deck and under-deck plumbing refurbished.

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Facilities: Maintenance & Code Issues

1962 Club house: un-reinforced masonry + ADA, Building Code, & deterioration issues.

Pool access and control problems Inadequate water service Inadequate power service Sewer line problems Pool mechanical system: inadequate flow &

filtration

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Membership Input – Planning Survey

Survey sent to all members (February, 2004)- 41 families responded

Major themes from responses:- Improvements desirable- Retain low-key, family orientation- Scenic vistas are key and new

buildings should blend in with“Burton Valley” style

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Membership Input – Planning Survey

Improvements most desired:- More shade- Renovation of bathrooms- Renovation of office/kitchen- Improved visibility between pool & BBQ- Tennis lights- New tennis office- Jacuzzi- Improved basketball/sport court

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Membership Input – Architect Interviews

Architects interviewed involved members & staff:

- Club infrastructure: Bruce Little, Mike Grant

- Wahoo Café: Kristen Kisner, Nicolien Lamb, Sara Regan

- Swim team: Suzy Hansen, Nancy Rosso, Susan Furay, Deborah Simmons

- Tennis Programs: John Sharpe, Cheryl Raap,

Steve Richard, Beverly Maechling

- Social Program: Janet Supple

- Families with Teens: Miriam Brondello, Marti Kohen

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Noll & Tam

Review of proposed master plan – Base Plan– Upgrade Options

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Forecasted Remodel Costs

Base One Building Plan: $1,000,000– Includes required infrastructure upgrades

Upgrade Options (incremental cost)– Two building plan $342,000– BBQ Deck $52,000– New Entry Stairs $42,000– Southern Expansion $35,000– Water Play Area $90,000– Commercial Kitchen $42,000– Multi-purpose building over slope $88,000– Tennis building $232,000– Tennis deck $84,000– Tennis Lights $27,000– Sport court $38,000

Total potential Cost (Base Plan + Upgrades): $2,100,000

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Financing Issues

Board believes remodel costs should be spread out over several years.

Board not supportive of major current assessment to finance project.

Club currently has $165,000 cash on hand. Club currently runs a $35,000-50,000 annual

operating surplus.

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Financing Issues - Continued

Possible Financing Sources:

- Use annual operating surplus.

- Raise dues.

- Raise fees associated with swim and tennis team programs.

- Make initiation fee payable to the Club.

- Consider a moderate assessment.

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What Do Other Clubs Charge?

Initiation Fee Annual Dues Membership Resale Rancho Colorados Swim & Tennis Club $1,500 $800 Club buys back

with transfer feeMeadow Swim & Tennis Club $2,000 $1,000 Direct sale

market rate between seller & buyer

Sleepy Hollow Swim & Tennis $2,000 $1,225 Initiation fee forfeited to clubor $110/mo

Moraga Valley Swim & Tennis $3,000 $705 Direct salemarket rate Buyer pays addt'l 15% trsfr fee

Las Trampas Swim Club $675 $510 Club buys back with $50 transfer fee

Springbrook Swim Club $1,150 $665 Initiation fee forfeited to club(unless grandfathered)

Sunvalley Pool Club $400 $500 Initiation fee forfeited to club60% of initiation returned

to pre2004 members

Rancho is very competitive with other Clubs

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Conclusion - Remodel Benefits

Resolves infrastructure issues Ties patio and pool deck into one space Provides better integration of swimming & tennis Creates new facilities to better support programs

– Multi-purpose room, kitchen, outside kitchenette, tennis building, kids water play area, barbeque and deck area, club office, coach and lifeguard office.

Improves pool entrance and access control. Improves club appearance Protects value of memberships