Draft RFP Info Meeting Presentation

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Buffalo StationPIN 5761.87, Contract No. D900044

Draft Request for Proposals (RFP)Informational Meeting

April 23, 2018

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Buffalo StationDesign-Build Project (PIN 5761.87, D900044)

Department’s Designated Representative for this Procurement is:

Patricia KappellerAttn: Buffalo Station Design-Build Project

Contract Management BureauNew York State Department of Transportation

50 Wolf Road, 6th FloorAlbany, New York 12232, USA

email: [email protected]

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Agenda Project Overview Scope of Work Department’s Goals & Project Requirements General Contract Information Alternative Technical Concepts Procurement Schedule One-on-One Meetings RFP Content Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers

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Project Overview - Location

City of BuffaloErie County, New York.

75 Exchange Street, near the intersection of Washington and Exchange Streets

North of the existing CSXT Niagara Branch track MP 1.9.

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Dispatched by CSX

Ridership is around 38,000 people annually

6 trains a day serve the Station

Station is located along the Niagara Branch of the Empire Corridor

Train Schedule -https://www.amtrak.com/train-schedules-timetables

Project Overview - Location

https://www.amtrak.com/train-schedules-timetables

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Project Overview Existing Conditions

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Project Overview Existing Conditions

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The overall objective is to replace the existing Buffalo Exchange Street Station with a new ADA compliant facility in a cost-effective manner.


Project Goals

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• Provide an ADA compliant Intercity Passenger Rail stationand platform that would not preclude incorporation of future actions, plans, and concepts to accommodate intercity buses, additional rail services, and other intermodal enhancements.

• Improve the condition, and aesthetic appearance of the overall site in a manner that is consistent with the surrounding context.

• Provide improved rail passenger comfort, convenience, and enhanced passenger experience.


Project Goals

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• Improve passenger circulation to and from the station platform.

• Enhance site safety and security.

• Provide improved ride-share, taxi, pedestrian and bicycle access to railway and bus services at the new facility.

• Minimize construction impacts to existing passenger and freight train operations.

• Avoid or minimize the acquisition of privately owned lands.


Project Goals

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The project is a SEQR Non-Type II action A SPDES permit is not required Asbestos Containing Material (ACMs)

ACMs identified in the station building The Design-Builder shall be responsible for the abatement design,

asbestos abatement, waste disposal and any required project monitoring/compliance air sampling during abatement of all confirmed and assumed asbestos containing materials

Hazardous Waste/Contaminated Material Non-hazardous contaminated material has been identified within the

project area. Any excavated non-hazardous contaminated material that cannot be

reused on-site will require disposal in a NYSDEC-regulated solid waste landfill.


Environmental Information

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Directive:Close Coordination with CSX is required for

this project.


Requirements

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• CSX railroad is responsible for all flagging operations. • All field personnel must attend CSXT contractor

safety/security training, which is different from the Amtrak training.

• The Design Builder is required to adhere to all CSX property access and safety rules.

• Railroad flagging by CSX is required to work in close proximity to the tracks. This includes the use of equipment that has the potential to foul the tracks.


Requirements

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• The Design Builder is required to obtain a Right of Entry Permit from CSX prior to the start of work near the tracks.

• Example of CSX Insurance Requirements is in the draft RFP.

• All submissions to CSX will be coordinated by NYSDOT’s Rail Projects Group.

• The Design Builder shall submit for CSX a required:• 2 week minimum look ahead schedule for operations

that require railroad flagging, updated weekly. Look ahead to be submitted by COB each Friday.


Requirements

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Design Builder - Design Coordination:

Directive: Adhere to CSX Public Projects Manualhttps://www.csx.com/index.cfm/library/files/about-us/property/public-project-manual/

This document contains valuable information for design and construction near CSX property.

The Design Builder shall obtain CSX approval where required by the CSX Public Projects Manual and CSX Standards.

The Design Builder is required to execute a PE agreement with CSX to enable review of their design.


Requirements

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Directive:Close Coordination with Amtrak is required for

this project.


Requirements

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• Amtrak will provide passenger rail service from the new station.

• During construction, passenger rail service is required to continue uninterrupted.

• Temporary facilities are the primary interface with the public and a high level of coordination is necessary to ensure passengers are adequately accommodated.


Requirements

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• Close coordination with Amtrak and Amtrak approval is required for elements of the new station.

• The Design Builder shall demonstrate adherence to Amtrak standards.

• The Design Builder shall obtain Amtrak approval where required by Amtrak standards.

• All submissions to Amtrak will be coordinated by NYSDOT’s Rail Projects Group.


Requirements

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Access Requirements onto Amtrak Property:

• The Design Builder must obtain a Temporary Permit to Enter (TPE) from Amtrak prior to accessing Amtrak property.

• A sample TPE has been provided in the RFP.

• All field personnel must attend Amtrak contractor safety/security training.

Available Online: http://www.amtrakcontractor.com


Requirements

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Goals & Project Requirements

Construct larger, modern station that meets projected ridership demands

Enhance the station’s presence and engagement with the urban fabric

Ensure station, platform, and plaza are fully accessible and code compliant

Meet all directive aesthetic and operational requirements for station and plaza design

Improve intermodal connections

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Project Overview

Proposed Conditions: Major Scope Elements1. Station Building2. Platform and Canopy3. Track4. Utilities5. Public Plaza6. Site7. Building Interiors8. Site Circulation, Motor Vehicle, Bike, and

Pedestrian access

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Scope of Work

Directive

Project Absolutes “Shall” Fixed Features

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Scope of Work

1. Station Building Approximate 4800 square foot station building Accommodates full Amtrak State Corridor program and waiting area

for future train service expansion Design must allow for future expansion for train service and Intercity

Bus Service with minimal rework

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Scope of Work

1. Station Building – Phase 1

Directive: Tall, public waiting room volume with barrel vaulted roof and ceiling structure, arched windows

Directive: Durable material palette as indicated including brick, cast stone, steel, and

standing seam roofing

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Scope of Work


Directive: Mechanical space to accommodate all equipment indoors, including a mezzanine

space for future expansion

Directive: Streetscape elements to match Erie Canal Harbor Urban Renewal Plan, including street lights, trees, and sidewalk paving types

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Scope of Work


Directive: Canopy required at main entry as well as at west façade and south façade,

providing fully covered path from waiting area to boarding location at platform

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Scope of Work


Directive: Design must allow for future expansion of Amtrak Service and Intercity Bus

Service with minimal rework

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Scope of Work

2. Platform and Canopy 540 foot long high level platform Platform canopy to provide 2/3 coverage of platform Salvage, rehabilitation, and reuse of existing canopy structure for the

easternmost portion of the canopy

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Scope of Work

2. Platform and Canopy

Directive: Salvage, rehabilitation, and reuse of existing canopy

structure

Directive: Total of new and reused canopy areas must provide coverage for a minimum of 2/3 platform length

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Scope of Work

2. Platform and Canopy

Directive: 540 ft long high level platform in full compliance with ADA and FRA Level Boarding

requirements

Directive: Platform access and egress elements to comply with all applicable codes

and regulations

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Scope of Work

3. Track Design-Builder will be responsible to build up below bottom of tie Directive - Rail traffic shall be maintained during construction

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Scope of Work

4. Utilities, including back-up generator Must be designed, sized, and constructed to accommodate Phase 1

and 2 Placement is subject to NYSDOT approval.

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Scope of Work

5. Public Plaza ADA accessible route to Main Street to facilitate Light Rail connection Overhead feature lighting indicating path to Light Rail, wayfinding

signage at intersections and entry points Features include accent uplighting at Thruway columns, site furniture,

pole-mounted lighting, paving pattern of concrete and inset pavers

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Scope of Work

5. Public Plaza

Directive: Overhead feature lighting indicating path to Light Rail connection

Directive: Paving pattern to include concrete and inset accent pavers

Directive: Site furnishings including benches, pole-mounted plaza lighting

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Scope of Work

5. Public Plaza

Directive: Wayfinding signage at intersections

and entry points

Directive: Color accent uplighting at Thruway

columns

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Scope of Work

6. Site Minimum amount of parking spaces is directive, including:

6 short term parking spaces within drop-off / pick-up loop, including accessible space and bypass lane

20 parking spaces, including accessible spaces

Temporary Station Accommodations

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Scope of Work

6. Site

Directive: Incorporate landscaped areas with

native, low maintenance plantings

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Scope of Work

6. Site

Directive: Temporary Station must be provided

with a minimum 2-car long low level temporary

platform with canopy

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Scope of Work

7. Building Interiors Public spaces to have durable, high quality, and abuse resistant

finishes Accommodate New York State signage and Taste of NY kiosk Design to Amtrak standards including but not limited to: furnishings,

ticketing windows and counters, and accommodating PIDS, security cameras, and equipment

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Scope of Work

7. Building Interiors

Directive: Barrel vaulted ceiling

Directive: Include state facility

signage

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Scope of Work


Directive: Four color terrazzo floor pattern

Directive: High quality, durable, and abuse

resistant wall finishes

Directive: Accommodate clock with faces at exterior

and interior

Directive: Design to Amtrak standards including seating,

ticketing windows and counters, and

accommodating PIDS and security camera

requirements

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Scope of Work


Directive: Stretched fabric printed imagery

Directive: Accommodate retail

kiosk

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General Contract Information


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Lump Sum Design-Build Contract Best Value Selection Process (50% Price, 50% Quality) Project Completion Date shall be the earlier of:

September 30, 2020; orThe number of days past NTP proposed by the successful

Proposer on Form SCD (ITP Appendix E) Escrow Submission of Bid Documents for Successful Proposer


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The Department has undertaken a due diligence study to determine whether there will be a public benefit to implementation of a Project Labor Agreement (PLA) for the Project.


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Liquidated Damages will be assessed for: Each day the Interim Completion Milestone or Overall Project completion

dates are not met


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There is a Schedule of Prices and a Work Payment Schedule provided in the RFP.

Schedule of Prices (Form SP)

Construction Work

Design Services

Construction Inspection Services

Quality Control Services (Material Testing)

Force Account Work ($1,000,000)

Site Mobilization - % of Construction + Force Account (4% max)

Work Payment Schedules (Form WPS)

Breakdown of Construction Work Items

Input by Proposer (100% max)


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Stipend to Unsuccessful Proposers (50% of Qualified Costs, $100K max.)

Must satisfy criteria in ITP General Instructions: Pass all Pass/Fail Factors Achieve at least 60 points on Quality Factors Proposal must be competitive and reasonable Proposal was not selected by the Department as providing the

Best Value There is a Buy America Clause There is an Iran Divestment Act Clause There is an overall combined MBE and WBE Participation Goal of

30% Environmental and construction related permits by Design-Builder


Contract Information

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Alternative Technical Concepts (ATCs) are proposals from the Proposers to design and construct the Project in a manner that is different from the Contract Requirements and which:

are submitted to the Department for review, consideration and approval prior to Proposal submittal;

have significant savings in time, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters; and

offer, in the Department’s judgment, an equal or superior Project.


ATCs

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Proposers may submit on a confidential basis any number of ATCs for the Department’s approval using Form ATC.

The Department may provide ‘Conditional Approval’ of an ATC. The Design-Builder is solely responsible, after the Notice to

Proceed date, for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit.

June 25, 2018 is the final date to submit ATCs for consideration.


ATC’s

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Buffalo Station Design-Build Project (PIN 5761.87, D900044)Anticipated Procurement Schedule

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One-On-One Meetings: At least one meeting will be offered to each Proposer; Proposers will be notified of the meeting date to be held during the period May 21 – June 18, 2018

The Department reserves the right to disclose to all Proposers any issues raised during the meetings that may materially affect the project.

The Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs.

Additional One-on-One Meetings may be held if required to review ATCs, or if the Department believes it is warranted.


One-On-One Meetings

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RFP Documents: Instructions to Proposers Part 1: D-B Agreement Part 2: General Provisions, Section DB 100 and Appendices Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions Part 6: RFP Plans (Directive and Indicative) Part 7: Engineering Data Part 8: Special Specifications (Including New DB Specifications) Part 9: The Design-Builder’s Proposal Part 10: RFP Addenda (If Any)

Reference Documents: On Department’s website Not Part of the Contract Documents


Request For Proposals (RFP) Documents

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RFP Documents:

Instructions to Proposers

• General Instructions

• Appendix A – Project Information

• Appendix B – Administrative Submittal Requirements

• Appendix C – Technical Submittal Requirements

• Appendix D – Price Proposal Submittal Requirements

• Appendix E – Forms

• Appendix F – Conflicts of Interest Policy

• Appendix G – Abbreviations and Definitions


Request For Proposals (RFP) Documents

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Quality Control is the Design-Builder’s responsibility. The Design-Builder shall appoint a QC Manager responsible for

QC Plans for both Design and Construction. Design QC shall be the Design-Builder’s responsibility and shall

be performed in accordance with the QC Plan. The QC Plan is a living document and will be further developed

and updated throughout the Project, as described in RFP Part 2. Construction Inspection shall be performed by an Independent

Engineering Firm (hired by the Design-Builder). Materials Testing shall be performed by an Independent Materials

Testing Firm or Laboratory (hired by the Design-Builder). Offsite Plant Quality Control will be performed by the Department.


Quality Control (QC)

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Design and Construction Quality Assurance is the Department’s responsibility.

The Department may perform QA on any of the Design-Builder’s design and construction activities.

The Department will establish and maintain its own staff, or utilize an independent consultant, to perform QA of the Design-Builder’s design and construction work.

Offsite plant Quality Assurance will be performed by the Department.

RFP Part 2 describes in detail the Department’s QA role for the Project.


Quality Assurance (QA)

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Pass/Fail Evaluation Factors Legal – Financial – Administrative – M/WBE Compliance - Price Proposal (Bond/Conformance)

Quality Evaluation Factors (50%) Design-Build Organization and Process (25 Points) Key Personnel (15 points) Overall Design-Build Team Organization (10 points)

Design-Build Approach to the Project (45 points) Project Understanding (5 points) Design Solutions (20 points) Construction Approach (Means and Methods) (20 points)

Schedule (30 points) Initial Baseline Progress Schedule (15 points) Project Completion / Interim Milestones (15 points)

Price (50%)

Design-Builder must obtain a

minimum score of 60 points on

Quality Evaluation Factors


RFP Evaluation and Selection

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Proposal Format Compliance:Proposers shall comply with all formatting requirements stated in the ITP in

Appendices A, B, C, and D, including page size, section length, and font size. In

addition, all Proposers shall comply with the following format requirements:

The inside and outside surfaces of all binders, and both sides of all dividers,

shall be solid and shall contain only text; no pictures, renderings or graphics

shall be included.

All narrative pages, Initial Management Plan components and forms shall

contain text only and shall contain no pictures, renderings or graphics.



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Photographs, visualizations, and/or renderings, if requested in the ITP, shall

not contain any text.

All drawings submitted as part of the Proposal shall include no narratives or

text other than notes or call-outs which would typically be included on design

drawings.

External web links are not to be included anywhere in the Proposal.

Failure by a Proposer to follow the formatting requirements stated in the ITP

will result in the particular page(s) being deleted from the Proposal before

technical evaluation.

A Proposal may receive a lower score as a result of any pages removed.



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Submit ALL Forms required:

Do not alter any Form unless indicated on the Form.

Do not add any appendices or attachments to the Forms.

Do not include photographs or illustrations unless specifically indicated.

Do not submit the following with Proposal:

Form SA (Stipend Agreement) => 20 Days after Proposal Due Date

Form BDEA (Bid Document Escrow Agreement)

PAB (Payment Bond (Labor and Material Bond))

PEB (Performance Bond (Faithful Performance Bond))


Additional Information – Submission Guidelines

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Responses to Proposer Questions will be posted on the Department’s Project Web Site.

Reference Documents are Posted on the Department’s Project Web Site:

https://www.dot.ny.gov/main/business-center/designbuildproject44

Reference Documents include:


Additional Information

Record Plans;

Geotechnical Investigations (under development);

Survey Data;

Potentially others (To be Determined)

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Department’s Designated Representative for this Procurement is:

Patricia KappellerAttn: Buffalo Station Design-Build Project

Contract Management BureauNew York State Department of Transportation

50 Wolf Road, 6th FloorAlbany, New York 12232, USA

email: [email protected]

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