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HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016 HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Matt Birtles
DSE Regs and life
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
DSE Regulations implement “VDU Directive” 90/270/EEC (1990)
Health and Safety (Display Screen Equipment)
Regulations 1992 (L26)
The Regulations
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
DSE Regulations implement “VDU Directive” 90/270/EEC (1990)
Health and Safety (Display Screen Equipment)
Regulations 1992 (L26)
The Regulations
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
The argument against.
� DSE Directive is predicated on fixed workstations
� Directive is now obsolete as DSE use today bears
little or no resemblance to 1990 when the
Directive was adopted
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
The health warning.
� I have no answers
� But I do have some graphs
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
investment
financial
morallegal
Why bother?
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Why bother?
It’s good for you
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Why bother?: Our users get smarter
HSE RR628 Gervais, R.
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Why bother?: Payback!
0
10
20
30
40
50
60
70
% o
f p
osi
tiv
e re
sult
s (>
4 o
ut
of
5)
To what extent have benefits been observed as a direct result of implementing DSE improvements in the workplace?
HSE RR628 Gervais, R.
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Why do we bother?
HSE RR628 Gervais, R.
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
investment
financial
morallegal
Why do we bother?
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Regulation 1: Interpretation and application
Regulation 2: Analysis of workstations to assess and
reduce risks
Regulation 3: Requirements for workstations
Regulation 4: Daily work routine of users
Regulation 5: Eyes and eyesight
Regulation 6: Provision of training
Regulation 7: Provision of information
Regulation 8: Exemption certificates
Regulation 9: Extension outside GB
The Regulations
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Regulation 1: Interpretation and application
The Regulations
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Regulation 1: Interpretation and application
The Regulations
Is this a workstation ?
Is this a DSE “user” ?
Does this require a risk assessment ?
Will it require risk management?
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Reg 1(2)(e) defines workstations as an assembly comprising:
i. DSE (whether provided with software determining the interface, a keyboard of any other input device)
ii. any optional accessories to the DSEiii. any disk drive, phone, modem, printer, work chair, desk, work surface
or other item peripheral to the DSE, andiv. the immediate work environment……
The Regulations: Is this a workstation?
“a workstation exists wherever there is a DSE……”
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Is this a workstation (or a café, or a train or your car)?
The Regulations: Is this a workstation?
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Reg 1(2)(c): they habitually use display screen equipment as
a significant part of their normal work”
A person is a user if:
Reg 1(4)(d): they use portable DSE for “prolonged use”
The Regulations: Is this a user?
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
How long is prolonged?
• normally use DSE for continuous or near-
continuous spells of an hour or more at a
time; and
• use DSE in this way more or less daily;
DSE use is more or less continuous on most days:”“
The Regulations: Is this a user?
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
How long is prolonged?
• normally use DSE for continuous or near-
continuous spells of an hour or more at a
time;
Vs
5-10 minute break after 50-60
minutes
DSE use is more or less continuous on most days:”“
The Regulations: Is this a user?
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
• Less than one hour – mobile working postures
more awkward?
• Research: Pain differentiation at 15min
Traci Galinsky, Naomi Swanson,Steven Sauter, Robin Dunkin, Joseph Hurrell,1 and Lawrence Schleifer, (2007)
Balci R, Aghazadeh F. (2003)
Prevent pain from computer use – Harvard Health Letter
http://www.health.harvard.edu/ pain/prevent-pain-from-computer-use
How long is prolonged?
The Regulations: Is this a user?
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Based on the likelihood of
employees experiencing
musculoskeletal problems, visual
fatigue and stress…..
Due to the frequency, duration,
intensity and pace of spells of
continuous use of DSE.
”“
The Regulations
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Regulation 3: Requirements for workstations
The Regulations
• Adequate lighting
• Adequate contrast, no glare or distracting reflections
• Distracting noise minimised
• Leg room and clearances to allow postural changes
• Window covering if needed to minimise glare
• Software: appropriate to task
• Screen: stable image, adjustable, readable,
glare/reflection-free
• Keyboard: usable, adjustable, detachable, legible
• Work surface: with space for flexible arrangement
of equipment and documents; glare-free
• Chair: stable and adjustable
• Footrest if user needs one
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Regulation 3: Requirements for workstations
The Regulations
• Adequate lighting
• Adequate contrast, no glare or distracting reflections
• Distracting noise minimised
• Leg room and clearances to allow postural changes
• Window covering if needed to minimise glare
• Software: appropriate to task
• Screen: stable image, adjustable, readable,
glare/reflection-free
• Keyboard: usable, adjustable, detachable, legible
• Work surface: with space for flexible arrangement
of equipment and documents; glare-free
• Chair: stable and adjustable
• Footrest if user needs one
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
Regulation 3: Requirements for workstations
The Regulations
the minimum requirements apply only in so far as:
(a) the components concerned are present at the workstation.
…..this should not be interpreted as a requirement that all
workstations should have one, unless risk assessment suggests the
item is necessary;
(b) if [the components] would secure the health, safety or welfare
of people at work.
(c) if doing so would mean the task for which the workstation is
used could not be carried out successfully.
Para 55: “It is not a requirement to comply with all the detailed requirements”
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
The Regulations
Health and Safety (Display Screen Equipment)
Regulations 1992 (L26)
RegulationsFit for Purpose?
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
The Regulations
Health and Safety (Display Screen Equipment)
Regulations 1992 (L26)
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
The Regulations
Health and Safety (Display Screen Equipment)
Regulations 1992 (L26)
However……
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
The [future of] L26
L26 – 3rd edition
Work has started on revising the guidance provided in L26
Key aims are to:• Simplify the guidance
• Clarify to duty holders what they are legally required to do
• Remove out-of-date guidance to reduce the length of the document
• Add guidance on ergonomics for new technology and ways of working
• mobile DSE
• agile working
• Restructure the document to make it more accessible and easier to navigate
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
The [future of] L26
L26 – 3rd edition
Work has started on revising the guidance provided in L26
Key issues are:• Clarify definitions of a ‘user’ and ‘operator’
• Changes in technology – risks associated with new technology
• Checking the evidence base on risk factors
• Health effects of DSE work, prevention, treatment and rehabilitation
• Making it easier to read/follow
• Updating the images
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
The [future of] L26
L26 – 3rd edition
Work has started on revising the guidance provided in L26
Likely features are:
• Priced publication and free to download
• Restructuring of the guidance
• Links to other HSE online guidance
• CK1 DSE Assessment checklist online
HSL: HSE’s Health and Safety Laboratory © Crown Copyright, HSL 2016
matthew.birtles@
hsl.gsi.gov.uk
Thanks