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Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA ECASA Kick-off Oban 8-9, December...

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Dunstaffnage Marine Laboratory Oban, Argyll, Scotland PA37 1QA ECASA Kick-off Oban 8-9, December 2004
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Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

ECASA Kick-offOban

8-9, December 2004

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

Meeting Objectives:

• 1. To introduce and reintroduce the partners

• 2. To introduce briefly each Workpackage to consider the independencies

• 3. To initiate a detailed planning process for each WP such that the tasks and roles for each participant, and the necessary interactions between partners are evolved

• 4. To consider governance, co-ordination and reporting of the project and workpackages and agree procedures and a meeting time table at project, WP and task level as required.

• 5. To consider and agree methods of communications between partners and dissemination to stakeholders and the public and to the European Commission.

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

Wednesday 8th December 2004

Morning Session.

• Time Location Topic Discussion Leader

• 09.00 – 09.15 WSB Welcome Graham Shimmield• 09.15 – 09.30 WSB Introduction to ECASA Kenny Black• 09.30 – 10.30 WSB Partner Introductions. Brief introduction to the background

of each individual and their Partner Institution. All delegates. Four minutes each. Please be

brief.• 10.30 – 10.40 WSB EU Aspirations for ECASA Jacques Fuchs• 10.40 – 11.00 Café na mara Coffee

• Mid Day Session• Time Location Topic Discussion Leader

• 11.00 – 11.20 Meeting room 1 & 2 WP1 - Introduction Kenny Black• 11.20 – 11.40 Meeting room 1& 2 WP2- Introduction Alain Bodoy• 11.40 – 12.00 Meeting room 1 & 2 WP3- Introduction Yannis Karakassis• 12.00 – 12.20 Meeting room 1 & 2 WP4- Introduction Paul Tett• 12.20 – 13.20 Café na Mara Lunch

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

Wednesday continued

• Afternoon session• Time Location Topic Discussion Leader

• 13.20 – 13.40 WSB WP5- Introduction Kenny Black• 13.40 – 14.00 WSB WP6- Introduction Jos Koegler• 14.00 – 15.00 WSB WP2 – Detailed Discussion Alain Bodoy• 15.00 – 15.30 Old Conf Room Coffee• 15.30 – 17.00 WSB WP2 – Detailed Discussion Alain Bodoy• 17.00 – 17.30 WSB WP6 – Detailed Discussion Jos Koegler

• Dinner in the evening at 19.00 in the Waterfront Restaurant, Oban.

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

Thursday 9th December

Morning sessionTime Location Topic Leader09.00 – 11.00 WSB WP3 – Detailed Discussion Yannis Karrakassis

11.00 – 11.30 Café na Mara Coffee11.30 – 12.30 WSB WP4 – Detailed Discussion Paul Tett12.30 – 13.30 Café na Mara Lunch

Afternoon sessionTime Location Topic Leader13.30 – 14.30 WSB WP4 – Detailed Discussion Paul Tett14.30 – 15.30 WSB WP5 – Detailed Discussion Kenny Black15.30 – 16.00 Café na Mara Coffee16.00 – 17.30 WSB Forward Direction and Conclusion Kenny Black17.30 – 19.00 Café na Mara Whiskey reception

WSB – William Spiers Bruce Conference Room. First floorMeeting rooms 1 & 2. Ground floor.Café na Mara. Second floor.Old Conference Room. First floor.

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

Houskeeping

• Signing in and out each day• Fire alarms• Lunch and coffee breaks• First aid• Smoking• Access after 1700

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

Overview

WP2 Indicators of aquaculture interaction

WP3Indicators of

ecosystem change

WP4Testing and

developing of indicators and

models

WP5 Field validation of

indicators and models

Primary Deliverable:“Toolpack” of indicators and models

WP6Interaction with stakeholders and the public

Graphical presentation of the components showing their interdependencies (straight

lines) and information flow (additional curved lines)

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

Partner effort

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Partner 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

WP1 Co-ordination 27 1.5 1 1.5 1 1

WP2 Interaction indicators 4 12 6 4 3 0.5 3.5 1 8 6 9 6 6

WP3 Ecosystem drivers 4 8 6 3 0.5 1 8 3 2 2 3 6 6

WP4 Assessment of Indicators and models 11 7 22 6 2 13 9 8 12 2 8 24 11 28

WP5 Testing Vallidation EIA SS 13 2 12 13 3 12 6 18 17 10 6 9 9 10

WP6 Dissemination 5 1 2 2 2 3 2 2 0.5 1 1 3 1 3 3 2

MM RTD 30 28 36 21 24 6 29.5 24 26.5 33 11 19 26 48 36 42

MM Coord 34 0 3.5 0 0 4 3.5 3 0 0 0 3 0 0 0 0

MM Total 64 28 39.5 21 24 10 33 27 26.5 33 11 22 26 48 36 42

WP leader

Key contributor

Contributor

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

WP effort and timing

Y1 Y2 Y3 MMPartner 1 2 3 4 5 6 7 8 9 10 11 12 RTD Co Tot MM %

WP1 Co-ordination 2.8 2.8 2.8 2.8 2.8 2.8 2.8 2.8 2.8 2.8 2.8 2.8 0 33 33 7WP2 Interaction indicators 17.3 17.3 17.3 17.3 66 3 69 14WP3 Ecosystem drivers 13.1 13.1 13.1 13.1 50 3 53 11WP4 Assessment of Indicators and models 18.1 18.1 18.1 18.1 18.1 18.1 18.1 18.1 18.1 160 3 163 33WP5 Testing Vallidation EIA SS 28.0 28.0 28.0 28.0 28.0 137 3 140 29WP6 Dissemination 2.8 2.8 2.8 2.8 2.8 2.8 2.8 2.8 2.8 2.8 2.8 2.8 28 6 34 7

Quartely effort 35.9 35.9 54.0 54.0 51.7 51.7 51.7 51.7 51.7 23.7 23.7 5.5 440 51 491 100Annual effort 179.9 206.6 104.5 491

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

Reporting and payments scheduleECASA

Final activity report

Reported cost and Audit certificates

Final paymentBalance payment 1 period

+ advance 2 period

Work Programme

Initial advance

Months

Reported costs

Interim report

Periodic activity report and mid-term review

0 12 18 36 38

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

WP1 Co-ordination

• Objectives

• To ensure effective planning and management of the project and integration between workpackages and partners such that the objectives of each workpackage and thus the project as a whole are achieved.

• To review and assess progress in all work packages to ensure that allocated tasks are achieved according the milestone and deliverable timetable in order to take appropriate management action should there be any deviation from the workplan, and to ensure that partners make effective use of the resources allocated to them.

• To ensure proper interfacing and information transfer with relevant FP5 and FP6 projects.

• To ensure appropriate and timely reporting of the research between the consortium and the EU.

• To ensure effective and timely administration of the financial aspects of the project.

• To ensure timely co-ordinated delivery of the PIP

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

WP1

• Description of work • This work will demand effective communication between the

co-ordinator, the WP leaders and the consortium. This will be achieved in the most cost-efficient way be utilising modern electronic methods including conference phones, video conferencing and face to face meetings. There will be a strong interaction between WP1 and WP6 relating to both effective internal and external communications. The co-ordinator will establish and chair a Scientific Steering Group from the work package leaders who will be jointly responsible for delivery of the project. This will facilitate effective interfacing between the workpackages, manage dependencies across tasks and increase the coherence of the project.

• Deliverables • The deliverables for this WP are; D1 the Consortium

Agreement, D12 the 12 month Interim Report, D14 the Periodic Activity Report and mid-term management review, D19 the PIP, D20 the Final Activity Report and D21 the Final management report and audited financial report.

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

WP1

• Consortium Agreement – a draft will be emailed to all partners within one week

• Monthly reporting – each partner to produce a very short statement for each workpackage on activity: who has been doing what on the project. The combined reports will be available on the web page member section.

• www.ecasa.org.uk – will be live before Christmas. It will have a partners-only zone.

• Email – please email [email protected] for all project business – Averil Wilson and Kenny Black will access to this address.

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA

Meetings

• Scientific Steering Group

• Workpackage

• Annual

• Stakeholder

Dunstaffnage Marine LaboratoryOban, Argyll, ScotlandPA37 1QA


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