Duties and Responsibilities Duties and Responsibilities of Budget Managers and of Budget Managers and

Budget AnalystBudget Analyst

Objectives Objectives

Participants will learn:Participants will learn:

– What are the duties and responsibilities of the What are the duties and responsibilities of the Budget ManagerBudget Manager

– What are the duties and responsibilities of the What are the duties and responsibilities of the Budget AnalystBudget Analyst

Budget ManagerBudget Manager

Responsibilities:Responsibilities:– Ensure that the department operates its Ensure that the department operates its

financial affairs in accordance with the financial affairs in accordance with the University’s Policies and Procedures University’s Policies and Procedures

– Have a thorough understanding of the Have a thorough understanding of the University’s Policies and Procedures University’s Policies and Procedures

– Participate in the design and implementation Participate in the design and implementation of the department’s strategy of the department’s strategy

Budget ManagerBudget Manager

Responsibilities cont’d:Responsibilities cont’d:– Ensure that all employees have appropriate Ensure that all employees have appropriate

access to the finance systemaccess to the finance system– Ensure that employees have the skills and Ensure that employees have the skills and

training necessary to operate the finance training necessary to operate the finance system system

– Ensure that all employees within the Ensure that all employees within the department are aware of the University’s department are aware of the University’s Policies and ProceduresPolicies and Procedures

Budget ManagerBudget Manager

Responsibilities cont’d:Responsibilities cont’d:– Coordinate and implement a plan for Coordinate and implement a plan for

operational continuance in the event the operational continuance in the event the Budget Manager or members of the approval Budget Manager or members of the approval chain are unable to perform their dutieschain are unable to perform their duties

Budget ManagerBudget Manager

Duties:Duties:– Management of the department’s operating Management of the department’s operating

budget budget – Coordinate the development of the Coordinate the development of the

departments operating budget with the Vice departments operating budget with the Vice President or DeanPresident or Dean

– Coordinate inter-department relations to Coordinate inter-department relations to ensure transactions flow smoothlyensure transactions flow smoothly

Budget AnalystBudget Analyst

Responsibilities:Responsibilities:– To ensure the departments operate in To ensure the departments operate in

accordance with the University’s Policies and accordance with the University’s Policies and ProceduresProcedures

– To coordinate the development and To coordinate the development and implementation of the University’s Annual implementation of the University’s Annual Operating Budget as approved by the Board Operating Budget as approved by the Board of Trusteesof Trustees

Budget AnalystBudget Analyst

Responsibilities cont’d:Responsibilities cont’d:– Ensure the timely availability and integrity of Ensure the timely availability and integrity of

financial data for institutional decision-makingfinancial data for institutional decision-making

– Provide management with analysis and Provide management with analysis and feedback about budgetary problems feedback about budgetary problems

– To coordinate the development of the To coordinate the development of the departments operating budget requestsdepartments operating budget requests

Budget AnalystBudget Analyst

Duties:Duties:– Monitor department’s operating budgetsMonitor department’s operating budgets

– Process budget amendmentsProcess budget amendments

– Implement the approved Annual Operating Implement the approved Annual Operating BudgetBudget

Budget AnalystBudget Analyst

Duties cont’d:Duties cont’d:– Compiles the University’s Operational Compiles the University’s Operational

Budgets Budgets Examine budget estimates for completeness, Examine budget estimates for completeness, accuracy and conformance with established accuracy and conformance with established policiespolicies

Ensure budget estimates are reasonable and Ensure budget estimates are reasonable and adequateadequate

Budget AnalystBudget Analyst

Duties cont’d:Duties cont’d:– Assist Budget Managers in assessing Assist Budget Managers in assessing

operating efficiency of systems and processesoperating efficiency of systems and processes– Develop guidelines and polices governing the Develop guidelines and polices governing the

formulation and maintenance of operating formulation and maintenance of operating budgets budgets

– Conduct training sessions for Budget Conduct training sessions for Budget managersmanagers

– Assist in determining ways to improve Assist in determining ways to improve operational and cost performanceoperational and cost performance

Budget AnalystBudget Analyst

Duties cont’d:Duties cont’d:– Review policies and procedures to ensure Review policies and procedures to ensure

that the University’s policies and procedures that the University’s policies and procedures are being followed as planned are being followed as planned

– Evaluate operational procedures to determine Evaluate operational procedures to determine whether results are consistent with whether results are consistent with established objectives and goals and whether established objectives and goals and whether the procedures are being carried out as the procedures are being carried out as plannedplanned

Duties and Responsibilities Duties and Responsibilities of Budget Managers andof Budget Managers and

Budget Analyst Budget Analyst

Discussion & QuestionsDiscussion & Questions