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E-Books in the Catalog : Managing MARC Records in Batches Lixia Zhao Electronic Resources Cataloging Librarian University of Arkansas at Little Rock
E-Books in the Catalog : Managing MARC Records
in BatchesLixia Zhao
Electronic Resources Cataloging Librarian University of Arkansas at Little Rock
Ottenheimer Library, University of Arkansas at Little Rock
Founded in 1927
Over 500,000 books and periodical volumes
Purchased E-resources beginning 1999
150 electronic databases
Over 21,000 electronic books
Over 30,000 electronic journals.
E-book Vendors
NetLibraryEbrary (2000-09)OxfordGaleSpringerTaylor & FrancisCoutts (approval order) New!
E-book MARC RecordsVendor-supplied OCLCEbrary (unsubscribed
since 2009)
Oxford
Gale
Taylor & Francis
Coutts
Since December 2009Netlibrary
Springer (every other month)
Challenges of Vendor-supplied Records Generic records
◦ No detailed subject headings◦ Inconsistent authority control◦ Incorrect/incomplete MARC records◦ Not provider neutral
URLs ◦ Not stable◦ Invalid ◦ No URLs
Duplication
Changes Needed for OCLC’s Records
Add proxy string
URLs ◦Remove multiple links occasionally
◦Edit 856 |z field
Why Batch Process ?
Standardize records from different sources (Quality varies significantly)
Avoid duplicate records
Improve the accessibility of E-records
Process of Batch Loading
• Download from OCLC
• Download from Vendor Website
Download Records
• Edit records in MarcEdit
Preload• Batch load
records to ILS
Batch Load
Batch Process Records in MarcEdit
View records and count fields (especially 856 fields)
Identify syntax errors (using “Validate” function)Customize URLs
oDelete invalid URLs/restricted URLsoDelete URLS not linked to full textoAdd proxy stringsoEdit subfield z information
Add local information if necessaryEdit match point for record loading as “alpha
numeric vendor control number in MARC 001” (this step is no longer necessary)
Step 1: Customize Springer URL in MarcEdit
Springer Record from OCLC Collection Set
//dox.doi.org/
MARCEdit Customized Springer URL
Step 2: Found the Text with “dx.doi.org” in 856
MARCEdit Customized Springer URL
Step 3: Add proxy string
Change 856 subfield Z information
Step 4: Standardize 856 $z information
Post Load Clean-up
• Occasional double check
Millennium: Global Update
• Check URLs
Millennium: URL Checker • Check
duplicate records
Millennium: Heading Reports
Tips, Tricks, and Lessons
Tip 1: Error Log in Data Exchange
Got message : NUMBER OF INPUT RECORDS - 2 NUMBER OF ERRORS - 4 ( use -el flag to see messages ) NUMBER OF INVALID RECORDS - 2
Solution: Step 1: Add a preprocessing error log for the process "Load MARC or BIB Records (BTA)Step 2: Edit records in MarcEdit
Tip 2 : Set Match PointSet the system match point for record
loading as “alpha numeric vendor control number in MARC001”
Keep MARC001 consistent
oTo avoid duplicate records
o To collect statistics
Tip 3: URL Checker
Tip 4 : Separate Records for Print & Electronic (Pros & Cons)
Simplify the work associated with cataloging
Records are more accurate
Increase the number of titles available via OPAC
Tips & Fix 1: Wrong Link
Tip & Fix 2: Duplicate Records with Different 001
Lesson we learnedMarcEdit is a powerful tool in managing
MARC records
Vendors’ records require manipulation
Vendors’ records are inconsistent in quality
E-books could be unreliable.
Still Learning…Batch process MARC records from Netlibrary
and Coutts order
Resources and Support CSDirect http://csdirect.iii.com
Innovative manual #106005
Innovative manual #106008
MarcEdit by Terry Reesehttp://people.oregonstate.edu/~reeset/marcedit/html/index.php
Batch load discussion list http://listserv.vt.edu/cgi-bin/wa?A0=BATCH
Batch load wiki http://www.ibiblio.org/batch/load/index.php/Main_Page
