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“Anjani” e-Measurement Book & e-Billing Portal: - Measurement book

(MB) is an important application in which daily measurements are recorded for

the work done by contractor in line with the SAP-Purchase Order. The recorded

MB is sent for approvals to PMC/ GAIL Site Engineer through the system where

PMC can take decision to accept/ return/ partial accept.

There are 03 following steps with workflow explained in brief :

Step-1 Creation of MB

WORK FLOW OF MB (Measurment Book)

Contractor GAIL SITE ENGINEER

Step-2 (After approval of MB) Creation of ABSTRACT

WORK FLOW OF ABSTRACT

Contractor GAIL SITE ENGINEER (100% approval)

GAIL EIC (15% approval) GAIL HOD (5% approval) GAIL

Finance

Step-3 Creation of MOP

WORK FLOW OF MOP (Memorandum of Payment)

Contractor GAIL SITE ENGINEER GAIL EIC GAIL

Finance

Contractor payments are made based on the measurements recorded in the MB.

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LOGIN Site for “ANJANI” system through Internet

Open the website https://gailebank.gail.co.in/MBAutomation/frmlogin.aspx

Steps to login by Main Contractor

Login with credentials provided for the concerned users of Contractor.

The login screen is displayed as shown below.

Select User Type O&M Contractor Radio Button.

Enter the username and password in the fields provided for login.

­ User Id : SAP Vendor Code ( 10 DIGITS )

­ Initial password : 123

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STEP-1 CREATION OF MB

Steps to Create / View / Edit Measurement Book (MB) Create MB: - To create a Measurement Book, authorisation for which is

available only to the Contractors. The steps for the same are as follows:

Login with User ID and password of Main User (SAP Vendor Code) /

Sub User of Contractor.

Click on Create MB menu. Contractor Create MB form will appear.

Select SAP WORK Order, Item No. & DATE for which the MB need to

be created. Thereafter click on “CREATE “ button

­ System will allow to create only Single MB per day, in case of MB

already created for the selected date, system will give an error

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Click on Add Record button. The screen will change and option will

appear as drop down to enter Line Item or External Line Item of PO.

Description will appear automatic from system.

Provide relevant inputs, for e.g. QTY,

­ Special characters like *,^,#,! ,(,)>,<”.”{ },^, are NOT allowed in any

of the input fields.

Click on Insert button.

For more than 1 record, choose Add Record again for next line as per

requirement.

Contractor can save the MB as “Save as Draft” or “Submit” as

required.

View MB: - To view all the MBs whether it is in Drafted / Submitted /

Approved / Rejected mode. The steps for the same are as follows:

Click on View MB menu. Measurement Book Display form will

appear.

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Select WORK Order, Item no., From and To dates with status and

click Submit button.

MBs along with corresponding status will be displayed as below.

Edit MB:- To edit MBs in Drafted mode, click on the MB no. which will lead

to the edit MB screen.

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STEP-2 CREATION OF ABSTRACT

Steps to create Abstract by the Contractor Before raising the Invoice of work done for a certain period, Contractor has to prepare the

Abstract for that period.

Login with User ID and password of Main User (SAP Vendor Code) /

Sub User of Contractor. Following screen will appear:

Click on Abstract menu. Contractor Abstract screen as per below will

appear.

Choose the relevant PO, Line Item and period of measurement for

which Abstract has to be prepared and click Create. Following screen

will be displayed.

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After clicking Submit Abstract, clicking Attach Documents.

Following screen will be displayed for attaching documents.

After attachment all documents and click on Submit. Abstract will be

displayed in Draft Mode

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Select the Abstract and click Submit Abstract for final submission.

ABSTRACT WORKFLOW

Contractor GAIL SITE ENGINEER (100% approval)

GAIL EIC (15% approval) GAIL HOD (5% approval) GAIL

Finance

The abstract can be returned directly to the Contractor from any stage on the

basis of incomplete / old/ faulty documents attached with Abstract.

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STEP-3 CREATION OF MOP

Login with User ID and password of Main User (SAP Vendor Code) / Sub

User of Contractor. Click on Create MOP

Select PO and ABSTRACT NUMBER and Press CREATE. Fill the GST ( IGST or SGST

,CGST) Deduction (if any) and submit it .

WORK FLOW OF MOP (Memorandum of Payment)

CONTRACTOR GAIL SITE ENGINEER GAIL EIC GAIL

FINANCE