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Public Service of the Future –

Beating Corruption, Streamlining Performance

Davit Maisuradze

Head of the Notary and Registration Division

Batumi, September 22-24, 2011

E-Notary, From Paper to Online Operations

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What are we dealing with here ?

Civil notaries since 1996

Full member of UINL since 2007

Number of notary seats 300

Number of practicing notaries 207

Around 4,000 notary acts registered per day

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At the Beginning

Soviet legacy

Poor service quality

Low confidence level

Only few computers available to the staff

People in long lines to get services

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What has changed ?

Legislative Changes

Implementing of IT

Human resources reform

Infrastructural changes

Increasing competition

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Electronic Notary

Registry

Unified System

Providing Unique Registration number

Since 2009

Excluding the falsification of notary acts

Electronic exchange of data

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We are online now…

Statements and Power of Attorney Acts

Contracts with participation of two or more notaries

Minutes of the Board Meeting of the Private Entities

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Before. . .

First Alternative

Foreign Notary Bureau

Apostil

Sending the Notary Act

via Mail

Translation

Georgian Notary Bureau

Sending Via Mail

Georgian Embassy

Second Alternative

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Verifying the Statements and Power of Attorney Acts Via Online

certification of

statements &

powers of

attorney acts

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Direct Visual Contact of the

Notary & the Party

Identification of the Party

Attendance of 2 witnesses

Electronically certified notary

acts are kept as video-files

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Two or More Notaries Verifying Contracts via Online

Seller

Buyer

Notary In Batumi

Notary in Tbilisi

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Vehicle Registry

Pledge Registry

State Archives

Registry of Entrepreneurs

Registry of Non-

entrepreneurial Legal Entities

Registry of Debtors

Public (Real Estate)

Registry

Civil Registry

Notary

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Automatically Generated Statistical Database

Zeroing Administrative Costs

Providing Accuracy

Providing Time Management

Information available for public

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Anti-Money Laundering and Countering the Financing of

Terrorism

Electronic Program

Providing Accuracy

Providing Effectiveness

High level of confidence

Electronic data exchange

Successful combination of notary act and report

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Others

Electronic Archive Program

Notary Forum

Online Consultations

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E-verification

E-financial monitoring

E-databases

E-archive

E-statistics

E-notary registry

E-CHAIN

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Coming Soon

E-Line

E-Invoice

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Thank You!