E-Tender Document
for Lactose Purchase in
2018
Mehsana District Cooperative Milk Producers Union Ltd
Dudhsagar Dairy, Mehsana
Purchase Department
Mehsana District Co-operative Milk Producers’ Union Limited
Dudhsagar Dairy, Highway, Mehsana – 384002
Phone: 02762-253201
E-Tender Document: MDCMPUL/2018/SCM/Lactose
Sign and seal of bidder Page 1 of 11
Table of Contents
Table of Contents ........................................................................................ 1
1. General Information ................................................................................ 2
1.1 Notice Inviting Tender ........................................................................ 2
1.2 Eligibility Criteria ............................................................................... 3
1.3 Downloading of Tender Document ...................................................... 3
1.4 Submission of the Bid ........................................................................ 3
1.5 Bid Security ....................................................................................... 4
1.6 Rights Reserved By Dudhsagar Dairy, Mehsana ................................. 4
2. CHECK LIST ........................................................................................... 5
3. GENERAL TERMS AND CONDITIONS ..................................................... 6
3.1 STANDARDS ...................................................................................... 6
3.2 PATENT RIGHTS ................................................................................ 6
3.3 INSPECTION AND TESTS ................................................................... 6
3.4 ASSIGNMENT .................................................................................... 6
3.5 REVIEW AND COORDINATION .......................................................... 7
3.6 APPROVAL & INSURANCE ................................................................. 7
3.7 JURISDICTION .................................................................................. 7
3.8 PRICE BASIS ..................................................................................... 7
3.9 BID EVALUATION .............................................................................. 8
3.10 DELIVERY AND DOCUMENTS ......................................................... 8
3.11 VARIATION IN ORDER QUANTITY .................................................... 8
3.12 PAYMENT TERMS ............................................................................ 8
3.13 PENALTY CLAUSE ........................................................................... 9
4. Product Specifications ........................................................................... 10
5. Tender Price Bid Format........................................................................ 11
E-Tender Document: MDCMPUL/2018/SCM/Lactose
Sign and seal of bidder Page 2 of 11
1. General Information
1.1 Notice Inviting Tender
Particulars Details
Tender Notice No. MDCMPUL/ 2018/ SCM/ Lactose
Bid Documents Download Start 23 February 2018
Bid Documents Download End 3 March , 2018 at 17:00 Hrs.
Last Date & Time for ONLINE submission of commercial bids
3 March , 2018 at 17:00 Hrs.
Last Date & Time for sending tender fee, EMD and other
documents (in hard copy) as mentioned in the tenderdocument
3 March , 2018 at 17:00 Hrs.
Bid Validity Period 30 Days
Bid Document Fee : Rs. 2000.00
Bid Security/EMD (INR) : Rs. 50,000.00
Bid Document Fee/EMD Payable To
Mehsana district Co-operative Milk producer’s Union Ltd , Mehsana
Name of Company Mehsana District Co-operative Milk Producers’ Union Ltd, Dudhsagar Dairy, Highway,Mehsana-384002
Name of Tender Supply of 1000 Kg lactose for SCM
Details of Contract
Supply of Refined edible microfine lactose for our SCM plant, Mehsana & Vihar CC of Mehsana District Cooperative Milk
Producer’s Union Ltd
Period of Completion of Delivery
In two lots of 500 KG. First lot in May
2018 and second lot in October 2018 or within three to four months of intimation
Estimated Cost of Tender 50 Lakh
Online Bidding Website www.nprocure.com
Terms and Conditions
This is a two stage tender i.e. first, technical data submitted by bidders
will get analysed at our end. Then commercial bid of only technically qualified bidders will be considered for
second stage of commercial evaluation.
Bidders have to abide by all terms and
conditions and specifications of items mentioned in tender document.
E-Tender Document: MDCMPUL/2018/SCM/Lactose
Sign and seal of bidder Page 3 of 11
Particulars Details
Officer Inviting Bids : Managing Director
Bid Opening Authority : Managing Director
Address for Communication
Purchase Department Mehsana District Co-operative Milk
Producers’ Union Ltd, Dudhsagar Dairy Highway, Mehsana-384002
Contact No. 02762-253201
1.2 Eligibility Criteria
The Bidder / Supplier shall have turn over in each of the last three years, at
least 50% to the estimated cost of the tender and must have executed, in the
last two years, at least one purchase order of same refined edible microfine
lactose supply and value half of the estimated cost of the tender.
The vendor which are blacklisted by our organization are not eligible to bid
otherwise, bid will not be accepted and EMD may be forfeited.
1.3 Downloading of Tender Document
The Bid document can be downloaded from website www.nprocure.com.
Price of the Bid document (non-refundable) is Rs. 2000/- by Demand Draft
from a Nationalized / Scheduled Bank in favor of Mehsana District Co-
operative Milk Producers’ Union Limited, payable at Mehsana.
1.4 Submission of the Bid
The bidder has to submit Technical Bid (signed and sealed copy of tender
document & technical details along with DDs of Tender fee and EMD) in
hard copy through courier /registered post /in person to Purchase
Department at Dudhsagar Dairy, Mehsana.
Bidder should submit Commercial Bid online on website
www.nprocure.com. Commercial bid (price bid) in any other form sent to
Dudhsagar Dairy will not get considered and it will be rejected out rightly.
E-Tender Document: MDCMPUL/2018/SCM/Lactose
Sign and seal of bidder Page 4 of 11
1.5 Bid Security
All Bids must be accompanied by Earnest Money Deposit (EMD) in the form
specified in the Bidding document. The Bids not accompanied with EMD
shall be summarily rejected. The Bid security shall be denominated in
Indian Rupees of value as specified and shall be in the form of Demand
Draft from Nationalized or Scheduled banks in favor of Mehsana District Co-
operative Milk Producers’ Union Limited, payable at Mehsana. The Bid
security may be forfeited if:
• A Bidder or Supplier withdraw its bid during the period of bid
validity specified by the Purchase on the tender document or
• In case of successful Bidder / Supplier, if the Bidder / Supplier
fails to sign the contract or execute the contract within specified
period of contract.
1.6 Rights Reserved By Dudhsagar Dairy, Mehsana
Dudhsagar Dairy, Mehsana, at its sole discretion and without assigning any
reason thereof, reserves the right to accept and / or reject the whole or part
of any all the Bids received.
Only after verification and acceptance of the technical parameters, the
commercial bid will be opened.
Managing Director
Mehsana District Co-operative Milk Producers’ Union Ltd.
Dudhsagar Dairy, Mehsana
E-Tender Document: MDCMPUL/2018/SCM/Lactose
Sign and seal of bidder Page 5 of 11
2. CHECK LIST
The details to be provided by bidders in prescribed check list format, as
below:
S. No.
Particulars Confirmation Status
1 Agreed for full or part quantity supply including all custom clearance and expenses on FOR Mehsana Dairy basis. (Yes / No)
2 Have you supplied same grade of lactose at least during current / previous year in India (Yes /No) –
copy of PO required.
3 FSSAI license number (copy required)
4 Details of valid Sanitary Import Permit for import of Lactose from DAHD, Govt of India (copy required)
5 Turnover in FY 2016-17 in Rs. Lakh (copy of balance sheet required)
6 Turnover in FY 2015-16 in Rs. Lakh (copy of balance sheet required)
7 Turnover in FY 2014-15 in Rs. Lakh (copy of balance sheet required)
8 Agreed for terms, conditions of tender document /Annexure (Yes/No) - state your deviation (if any) separately in a letter.
9 Agreed for product specification and data provided in tender document/Annexure (Yes/No)
10 Earnest Money Deposit (EMD) attached – (Yes/No)
11
Submitted duly signed and sealed copy of tender
document (Yes/No) - submit hard copy along with supporting documents, EMD and Tender Fee DD to Dudhsagar Dairy
12 Vendor Code of Amul Group – if not a vendor of Amul Group then submit vendor registration form (available
in our website) along with tender document
13 Contact No.
14 Email ID
15 Full Address
Note: Bidder has to submit supporting documents in hard copy along with
tender document, EMD, tender fee etc. Without supporting document details
submitted will not get considered for evaluation.
E-Tender Document: MDCMPUL/2018/SCM/Lactose
Sign and seal of bidder Page 6 of 11
3. GENERAL TERMS AND CONDITIONS
3.1 STANDARDS
The Goods supplied under this Contract shall conform to the standards
mentioned in the Technical Specifications, and, when no applicable
standard is mentioned, to the latest Indian Standards.
3.2 PATENT RIGHTS
The Supplier shall indemnify the Purchaser against all third-party claims of
infringement of patent, trademark or industrial designs rights arising from
use of the goods or any part thereof.
3.3 INSPECTION AND TESTS
The Purchaser or its representative shall have the right to inspect and/or
test the goods to confirm their conformity to the Contract. The inspections
and tests may be conducted on the premises of the Supplier or its
Subcontractor(s) or at point of delivery and/or at the good’s final
destination.
If any inspected or tested goods fail to conform to the specifications, the
Purchaser may reject them and the Supplier shall either replace the rejected
goods or make all alternations necessary to meet specification requirements
free of cost to the Purchaser. The Purchaser’s right to inspect, test, and,
where necessary, reject goods after the goods’ arrival at the destination shall
in no way be limited or waived by reason of the goods having previously
been inspected, tested and passed by the Purchaser or its representative
prior to the Goods shipment from the country of origin.
3.4 ASSIGNMENT
The supplier shall not assign, in whole or in part, its obligations to perform
under the contract, except with the Purchaser’s prior written consent. Such
assignment shall not relieve the supplier from any liability or obligation
under the contract.
E-Tender Document: MDCMPUL/2018/SCM/Lactose
Sign and seal of bidder Page 7 of 11
3.5 REVIEW AND COORDINATION
The supplier shall depute senior and competent personnel to attend the site
coordination meetings that would generally be held at the site. The supplier
shall take necessary action to implement the decisions arrived at such
meetings and shall also update erection schedule.
3.6 APPROVAL & INSURANCE
The supplier shall obtain all the necessary legal approvals, if any.
The goods in transit shall have to be insured by supplier prior to dispatch
from its works / godown, the expenses for the same will be borne by
supplier.
3.7 JURISDICTION
Settlement of any dispute out of the Purchase Order / Contract against this
Bid shall be subject to the courts at Jurisdiction Mehsana, Gujarat only.
3.8 PRICE BASIS
Price charged by the supplier for goods delivered under the contract shall
not vary from the prices quoted by the supplier in its bid and the contract
shall be on fixed price basis subject to Euro to INR exchange rate @ 80 INR/
EUR. We will pay the difference for exchange rate only for payment made in
Euro i.e. payment given to M/s DFE and payment of custom duty against
submission of supporting documents such as copy of BOE & bank
remittance documents.
Free delivery at site including loading and unloading.
The Price specified should be inclusive of
o All Import Custom Duties including CD, CVD, Special Import
duty etc.
o Custom clearance process & expenses
o Packing and forwarding,
o GST whatever applicable,
o Overseas freight, insurance as well as inland freight & transit
insurance upto our our store at Dudhsagar Dairy, Mehsana
E-Tender Document: MDCMPUL/2018/SCM/Lactose
Sign and seal of bidder Page 8 of 11
covering all risks, losses, pilferage, shortages and damages in
transit.
Being a long term contract involving import and foreign currency any
change in tax rates by the government after the last date of filling the
e-tender will get considered accordingly during making PO or
modifying PO during contract period.
3.9 BID EVALUATION
The price bid will be evaluated on net lending rate (FOR Dudhsagar Dairy
store.) Purchaser may award contract for any option ( Full supply / Part
Supply ) at its sole discretion without assigning any reason.
3.10 DELIVERY AND DOCUMENTS
All the delivery of the goods should accompany with Original and three
copies of:
The supplier’s invoice showing Purchase Order No., Goods
Description, Quantity, Unit price, Total amount etc.
Delivery note / Packing list
Manufacturer’s Certificate of Analysis.
Excise Gate Pass Transporter’s copy/Octroi receipts, where ever
applicable
Any other document evidencing payment of statutory levies.
3.11 VARIATION IN ORDER QUANTITY
The given quantity in our tender is only tentative. The order quantity may
vary up to 20%, while finalizing the order and / or while execution of the
complete order.
3.12 PAYMENT TERMS
Full payments will get released within 15 days after receipt of goods and
acceptance in terms of quality i.e. QC OK.
Alternatively, 50% advance may be given against submission of advance
bank guarantee (ABG) valid for 30 days beyond stipulated delivery /
E-Tender Document: MDCMPUL/2018/SCM/Lactose
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completion period (Claim last date should be at least 30 days beyond ABG
Validity date) and acceptance of order by submitting duplicate copy of the
order duly signed and sealed.
Advance payment against ABG will be released lot wise, only. i.e. for 50%
quantity supply proportionate advance will be released only for 50% PO
amount.
In case of advance balance 50% payments will get released within 15 days
after receipt of goods and acceptance in terms of quality i.e. QC OK.
3.13 PENALTY CLAUSE
Delivery period should not be delayed more than 15 days from the
scheduled date. If due to unavoidable circumstances, supplier is not able to
deliver within maximum duration of 15 days, supplier will have to inform
purchaser by official communication to extend permissible delivery period
which will not be more than further 15 days i.e. total 30 days. In case of
failure in delivery within 30 days from the scheduled date, your EMD will be
forfeited.
E-Tender Document: MDCMPUL/2018/SCM/Lactose
Sign and seal of bidder Page 10 of 11
4. Product Specifications
Product: Lactochem Microfine (Refined Edible Microfine
Lactose.)
Product Specs Grade : USP/NF, EP, JP
Description: Alpha - lactose monohydrate pharmaceutical grade
conform USP/NF, EP, JP
Make & Product Code DFE Pharma -0743589 (material from only this
make and product code is required)
Physical- Chemical Data Specifications
Appearance in solution clear and nearly colorless
Residue on ignition Max 0.1%
Total water 4.5-5.5%
Loss on drying Max 0.5%
Acidity Max 0.4ml
Specific optical rotation +54.4º to 55.9º
Absorbance between 210-220 nm Max 0.25
Absorbance between270-300 nm Max 0.07
Absorbance at 400 nm Max 0.04
Heavy metal Max 5 ppm
Microbiological Data Specifications
TAMC Max100/g
Bile tolerant gram neg. bacteria Absent in 10g
Escherichia coli Absent in 10g
Salmonellae sp Absent in 5x25g
TYMC Max 10/g
Particle Size Distribution Specifications
D50 Max 5 µm
D90 Max 10 µm
1. Shelf life & Storage: Typically 6 months from day of
manufacturing/dispatch when kept unopened. Store in cool dry conditions,
and away from strongly odorous materials.
E-Tender Document: MDCMPUL/2018/SCM/Lactose
Sign and seal of bidder Page 11 of 11
2. Packaging: 12.5 KG. Airtight foil liner packed into a Cardboard case.
Very strong export seaworthy packing in order to avoid breakage’s and
damages in transit, Bundle of each individual packets should be tagged with
Sr. No. of the items, its nomenclature for easy identification by customs as
well as by us. Labeling should be as per the guidelines of FSSAI.
You should mention name of food, list of ingredients (not required in case of
single ingredient), name and complete address of the manufacturer, net
quantity, lot/code/batch number, date of manufacture, best before or use
by date or date of expiry, information on vegetarian or non-vegetarian logo,
name and address of importer on each and every pack.
5. Tender Price Bid Format
To be filled online only.
S. No.
Item Description
Unit Quantity Basic Price
Tax Tax Details
Net FOR
Price
(in KG)
Total Amount
1 Refined
Edible
Microfine
Lactose
KG 1000 ONLINE ONLINE ONLINE ONLINE ONLINE
~ End of Tender Document ~