EXHIBITORSSPONSORS EXHIBITORS

SPONSORS

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EXHIBITOR’S BROCHURE

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The 2017 Trailways Annual Meeting & Conference will be held Sunday, March 26th through Tuesday, March 28, 2017 in Newport Beach, California. It is the major international meeting of the owners of Trailways bus & coach transportation companies located throughout the U.S., and parts of Canada and Europe. If you seek to reach the key decision-makers at these exclusive Trailways ground transportation companies, this is your prime opportunity. Trailways companies account for more than $300 million in charter, ticket and tour sales annually. Bus suppliers, manufacturers, and travel companies are invited to attend/exhibit. Space is limited at the Tradeshow, so please sign up today to attend/exhibit at the Trailways 2017 Annual Meeting & Conference! To view the Conference Schedule, please visit www.teamtrailways.com (Annual Meeting)

W H O S H O U L D E X H I B I T ?Any provider of products and services to the bus & coach industry, or travel industry businesses seeking charter group & tour bus business: suppliers, manufacturers or travel-related services, such as:

• Automotive Parts & Supplies• Software Programs• Insurance Programs• Fuel & Lubricant Products• Office Equipment• Legal Services• Tire Sales & Leasing Programs• Uniforms & Laundry Services

• Vehicle Sales & Manufacturing• Human Resources• Safety & Training• Finance & Leasing• Travel & Leisure Companies/Venues• Destinations, Hotels, Recreation & Event Venues• Vehicle Lift Equipment

• GPS, Camera & Electronic Devices• Employee Background Services• Medical Services• Education & Driver Training Programs• Fire Suppression Products

I N D O O RE X H I B I T O R I N F O R M AT I O N

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INDOOR EXHIBITION – TUESDAY, MARCH 26, 2017 – 2:30 - 5:30 P.M.Indoor Tabletop Exhibition Fees – Price(s) per 6’ x 30” Draped Tabletop Exhibit Space

Tier I:$1,550

Outside WallElectrical and Table

Popups Allowed

Tier II:$1,250

Inside SpaceKey Aisles & Entrances

Near Various F&B StationsNo Electrical or Table

Popups Allows

Tier III:$1,000

Inside SpaceKey Aisles & EntrancesNo Electrical or Table

Popups Allows

PAYMENTS & RESERVATIONS MADE AFTER MARCH 8, 2017 WILL BE ASSESSED A LATE FEE OF $150Note: Trailways Corporate reserves the right to (re) position any Exhibitor table location to avoid added conflict among industry competitors.

Vehicle-Equipment Exhibits such as Buses, Vans, Trolleys, School Buses, Mini-Coaches, Wash Systems, Vehicle Lifts and other heavy industrial equipment types are invited to exhibit.

All outdoor exhibition equipment must be in its staged position [Time/Date to be announced]

Outdoor Vehicle/Equipment Registration Fees listed below include Two (2) Pieces (maximum) of equipment such as full-size buses, mini-coaches, shuttle vehicles, trolleys or school buses, and one full conference registration. Only one (1) piece of industrial equipment such as a wheelchair or vehicle lift or wash system may be exhibited.

• Recognition in all pre-conference literature published after commitment• Recognition in the official Trailways Conference Program• Recognition on signs displayed in the Conference Registration Area• Recognition on signs displayed at each sponsored event

• Your company’s Flyer or Brochure placed in each Attendee Tote Bag• Complimentary full registration commensurate with certain Sponsorships (Ask for details)• Official Host of Event Sponsored - Welcome & Self-Introduction before Attendees

$10,000 to $15,999: One (1) Co-Sponsor$16,000 to $22,999: Up to Two (2) Co-Sponsors$23,000 Above: Up to Three (3) Co-Sponsors

EVENT CO-SPONSOR FEES

O U T D O O RE X H I B I T O R I N F O R M AT I O N

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VEHICLE/BUS EXHIBITION (2 PIECES OF EQUIPMENT) – $2,500HEAVY/INDUSTRIAL EQUIPMENT (1 PIECE OF EQUIPMENT) – $1,500

Note: Trailways Corporate reserves the right to (re) position any Exhibitor table location to avoid added conflict among industry competitors.

OUTOOR EXHIBITIONMONDAY & TUESDAY, MARCH 26 - 27, 2017 – 12:30 - 2:30 P.M.

S P O N S O R S H I P

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SPONSORSHIP & EXHIBITION

APPLICATION

Company Name: _____________________________________________________________________________________________

Onsite Key Exhibitor’s Name: _______________________________Title: ___________________Phone: ______________________

Full Company Address: ________________________________________________________________________________________

Phone: _______________________________________________ E-Mail for Main Contact: _________________________________

Second Company Exhibitor Rep Name: ___________________________________________________________________________ Title: _____________________________________________________ Phone: ___________________________________________Email: ____________________________________________________

Third Company Exhibitor Rep Name:_____________________________________________________________________________Title: _____________________________________________________ Phone: ___________________________________________Email: ____________________________________________________

(Need More Space for $ Additional Reps — Please Attach Page with Individual Name & Requested Info)

Please Check a All Opportunities Being Contracted

____ Indoor Exhibit Space: See Pricing Grid on Page 2, Tabletop Booth Cost: $ _______________ Table Space Requested: 1st Choice: __________ 2nd Choice: __________ (See floor plan on Page 9) Please do not position My Tabletop Booth within two table spaces of: ___________________________ or _____________

____ Outdoor Exhibit Space: See Pricing Grid on Page 3, Outdoor Exhibit Cost: $ _______________ Please do not position outside space near: ______________________________________________________________________

____ Number of Outdoor Exhibit Items: (One or Two) & Type: _____________________________________________ Please enter all exhibitor information on the Payment Page

____ Conference Sponsorship: Please specify your sponsorship(s) from those outlined herein. If co-sponsoring, rates must comply withco-sponsorship fee scale: All Sponsorship benefits are subject to availability and printing deadlines. Please enter all sponsorship information on the Payment Page.

I realize by signing this application, I must comply with the terms/costs stated in this registration above. I also agree to become an AffiliatedPartner or Preferred Partner, in good-standing, if I am not already a Trailways affiliated partner-company.

Signature of Exhibitor and/or Sponsor: ______________________________________ Date: ___/____/_______

The Company name as listed below will be used for booth signage, directory, etc. Onsite Key Exhibitor’s name is also the person to whom all important conference materials will be sent. Please ensure the information is accurate. Please advise our office immediately of any changes via email: ditrails@trailways.com or via fax: (703) 878-7314. Thank you.

SPONSORSHIP & EXHIBITION

REGISTRATION & PAYMENT FORM

Fax Registration: (703) 878-7314 • Email Registration: ditrails@trailways.com • Questions: (703) 362-8438 (Diane Walden)

Conference Registration & Cancellation Information• If registering more than two (2) Affiliated Partner-Related Attendees, please make an extra copy of the Trailways Affiliated Partner Registration Form.• Cancellations received on or before January 31, 2017 will be eligible for a full refund, less a $100 Administrative Fee.• Cancellations received after January 31, 2017, will not be eligible for a refund.• ALL Cancellations must be received in writing via Fax: (703) 878-7314 and/or by Email: ditrails@trailways.com.

Meeting & Conference Hotel Registration Information: March 23 - 28, 2017The Resort will confirm directly to registrants. To assure our special discount hotel rate, attendees must indicate they are attending the Trailways Annual Motorcoach Operators Meeting. All Attendees are responsible for making their own hotel reservations.

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Sponsorship of: ____________________________________________________________ Fee: $___________

*Will Co-Sponsor Event With: _______________________________________________

____ Exhibit Representative: First Representative Included in Exhibitor Fee is complimentary.

____ Indoor Exhibitor Space Fee: (See Grid on Page 2) $____________

(Outdoor Exhibitors receive one indoor exhibitor table included in Outdoor Vehicle Space Fee) ____ Additional Exhibit Representative(s) $350 X ________ Exhibitor Additional Fee: $____________

____ Golf Tournament: $200 X ______ Persons (2) Golf Tournament Fee: $____________ ____ Sunday Sightseeing Tour: $80 X ______ Persons (3/26/2017) Sightseeing Tour Fee: $____________ (Includes Lunch) Total Due: All Items on Registration Page and Above: $____________

____ Will Attend the Annual Safety Awards Gala on TUESDAY Evening 3/28/2017 ____Y ____N If YES, # in Party? ____________

Payment Information – Full Payment Must Accompany this Registration Form

___ MasterCard* ___ VISA* ___ American Express* Expiration Date: ___/____ Company Check: ____

Credit Card Number: ______________________________________________________________

Name on Card: ____________________________________________________________

Signature: _________________________________________________________________ *All Credit Card Payments assessed a $10 processing fee.

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MEETING &CONFERENCE

SCHEDULE