Board Meeting382 North Suncoast Blvd. Crystal River, FL. 34429
April 5, 201710:00 AM
AGENDA
I Call to Order, Welcome, and Introductions Rob Wardlow
II Public Input Rob Wardlow
III Approval of Agenda Rob Wardlow
IV Consent AgendaBoard Meeting Minutes - February 1, 2017Executive Committee Minutes - March 21, 2017Action Item # 2016-17-16 Board Membership
256
Rob Wardlow
V Action ItemsAction Item # 2016-17-17: Administrative Committee MembershipAction Item # 2016-17-18 Review Hearing Committee MembershipAction Item # 2016-17-19 Operating Budget Amendment
101112
Sonya Bosanko
VI Treasurer’s ReportBudget vs. Actual Report – February 2017Narrative Budget Summary
1420
JJ Kenney
VII Executive Director’s Report 21 Sonya Bosanko
VIII New/Unfinished BusinessNominating Committee for Officer Positions – Treasurer and Secretary Next Meeting Date: June 7, 2017
Rob Wardlow
IX Public Input: Public Input is a time set aside for comments from the general public. Comments must be kept to a 3 minute limit and a speaker’s card must be completed and submitted to the Board Chair. The Chair will open the meeting to public discussion at various times during the meeting at his/her discretion.
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Conference Call # 1-800-444-2801 Access Code: 8378634
Early Learning Coalition of the Nature CoastBoard Meeting Minutes
February 1, 2017Members Present:Gailen Spinka Linda Barber Ryan Hausner Sue Fogarty Brian Coleman Nina (Jeanie) Davis
Members Present Via Phone:Connie Mahan Matthew Brooks JJ Kenney Alexa Mills Heidi Rand Dale French
Members Absent:Barbara Locke Rob Wardlow Phil Scarpelli Sonya Warden
Staff Present:Sonya Bosanko Ingrid Schaper Sheri Ellis Sandra Woodard Desirae Rickman
Others Present:Dana Moxley Laurie Walker Mark White
Others Present Via Phone:Holly Bussard
Call to Order, Welcome & IntroductionsGailen Spinka called the meeting to order at 10:00 a.m. Introductions were completed.
Public InputNone
Approval of AgendaJJ Kenney motioned to approve the agenda. Ryan Hausner seconded the motion. Motion carried unanimously.
Consent Agenda Board Minutes – October 5, 2016Administrative Committee Minutes – October 5, 2016Action Item # 2016-17-12: Board Membership
Sue Fogarty motioned to approve the Consent Agenda. Ryan Hausner seconded the motion. Motion carried unanimously.
Action Item # 2016-17-14: Fiscal Year Ending June 30, 2016 Financial Statements and Independent Auditor’s ReportMark White and Laurie Walker from Purvis Gray & Company presented the Independent Auditor’s Report for FY 2015-2016. Ms. Walker reviewed the purpose of the audit, the letters and reports included, and pointed out various comparisons to the previous fiscal year. Overall, there were no material problems noted. Mr. White noted that the ELC had a good year for generating revenues, which is difficult for a program such as ours to accomplish. Several Board member and public questions were addressed. Mr. White also shared that Purvis Gray & Company is also contracted to complete the IRS Form 990 on behalf of the ELC. Mrs. Bosanko noted that there is a Board member questionnaire that must be completed in order for the Form 990 to be completed, and asked members to return it promptly. The draft Form 990 will also be emailed to members prior to the next meeting, for their review.
JJ Kenney motioned to approve the action item. Ryan Hausner seconded the motion. Motion carried unanimously.
Action Item # 2016-17-11: Disposal of PropertyMr. Spinka asked the Board to authorize the disposal of old or damaged equipment, as outlined in the action item. Mrs. Bosanko noted that the listed items include an old phone system, various computers, printers, and other technology equipment. ELC staff utilize parts from non-functional equipment to repair other equipment, as much as possible. She assured the members that equipment is destroyed and recycled as appropriate, to ensure that confidential information is protected. Mrs. Moxley stated that she may be interested in receiving parts of the phone system, which Mrs. Bosanko said was acceptable.
Sue Fogarty motioned to approve the action item. Brian Coleman seconded the motion. Motion carried unanimously.
Action Item # 2016-17-13: Executive Director’s Performance Appraisal
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Mr. Spinka asked the Board to adopt the Executive Director’s performance appraisal. Mrs. Bosanko provided background information on the tool and instructions for completion, which are provided to the Executive Committee members tasked with completing the appraisal each year. Mr. Spinka noted that the high scores awarded reflect well on Mrs. Bosanko’s leadership of the agency. Mrs. Bosanko noted that she views it to be a reflection of overall function of the agency.
Sue Fogarty motioned to approve the action item. Brian Coleman seconded the motion. Motion carried unanimously.
Treasurer’s Report Budget vs. Actual Report - December 2016
Mrs. Bosanko presented the Treasurer’s Report. The financial reports provided were for the period of July 2016 - December 2016.
The School Readiness program is at an overall spending rate of 49.27%; Non Direct Services 49.06% and Direct Services (with Match/Advance removed) 49.33%. At this point in the year, the Coalition should be approximately 50% expended.
The Voluntary Prekindergarten program is at an overall spending rate of 51.11%; Non Direct Services 52.34% and Direct Services (with Advance removed) 51.06%. At this point in the year, the Coalition should be approximately 50% expended. The spending rate for the agency is at 49.87% with Non Direct Costs at 49.07% and Direct costs (items removed as noted above) 50.02%.
Mrs. Bosanko noted that Administrative costs are high, due to upfront costs related to the programs provided. She will continue to monitor this in upcoming months. Mrs. Bosanko also noted that the School Readiness wait list has been cleared. She noted that the impact of these enrollments will begin to be felt when the reimbursement for February is completed in the month of March.
Mrs. Bosanko shared that a match waiver was granted for Dixie, Gilchrist, and Levy Counties by the Office of Early Learning.
Executive Director’s Report Mrs. Bosanko presented the Executive Director’s report to the Board.
Mrs. Bosanko reviewed the Board member representation by county: 37.5% from Citrus, 37.5% from Dixie/Gilchrist/Levy, and 25% from Sumter. Her goal is to recruit two more members to represent Sumter County and to continue to recruit in Dixie County, to provide equal representation for all regions served by the ELCNC. Currently, private sector membership represents 37.5% of the Board.
The FY2016-2017 projected Match requirement for Citrus County is $78,225.29. The total Match committed at this time is $66,098.82. The current deficit is $12,126.47, and it is expected that funds from the Suncoast Business Masters event will cover some of that deficit.
The FY2016-2017 projected Match requirement for Sumter County is $73,692.99. The total Match commitment at this time is $7.010.98. The current deficit is $66,682.01. Mrs. Woodard is working on fundraising in Sumter County, and is planning an auction/fundraising event later this year.
The Gold Seal budget is at a projected deficit of $24,829. Mrs. Bosanko stated that she hopes to cover any deficit by shifting funds within the ELC budget later in the fiscal year.
The current School Readiness enrollment in all five counties is 1,810. There were 21 children on the wait list as of the end of December, but the wait list has been cleared. The current VPK enrollment in all five counties is 789. There is some duplication, as there are some children enrolled in both programs.
Mrs. Bosanko reviewed the sections of the report that include information on activities completed by staff in the Education Department. She noted in particular that the budget for the TIP Program is almost expended. This program offers stipends and/or reimbursement for teachers participating in training activities. She also noted that there is a high degree of compliance among providers regarding the requirements of the School Readiness and VPK programs.
Mrs. Bosanko shared a press release from the Governor’s Office, which indicates his support for increasing the budgets for various early education programs in the upcoming year.
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Mrs. Woodard, the PR Manager for the ELC, requested that members share information with her about any organization that might welcome a presentation about the ELC.
Matthew Brooks share that he was recently elected to serve as a County Commissioner. This will necessitate his resignation from the Board, due to the BOCC position already being filled.
Mrs. Bosanko shared with the members that Sonya Warden has expressed interest in serving on the Administrative Committee.
Brian Coleman proposed Action Item # 2016-17-15 to assign her to the Administrative Committee. JJ Kenney seconded the motion. Motion carried unanimously.
JJ Kenney motioned to accept the Executive Director’s Report. Jeanie Davis seconded the motion. Motion carried unanimously.
New/Unfinished Business Mrs. Bosanko proposed that the members meet for a Strategic Planning Retreat soon to discuss future goals and programmatic changes that have occurred and are likely to occur in the near future. After discussion, it was decided to poll the members to find a Wednesday morning that would work for the majority. Staff will consult the calendar, and will email members soon with possible dates. The members prefer to have this retreat prior to the April Board meeting.
Next Regular Meeting Date: April 5, 2017 at 10:00 am.
Public InputNone
Sue Fogarty motioned to adjourn at 11:07 am. Ryan Hausner seconded the motion. Motion carried unanimously.
*If additional detail regarding the discussion at the meeting is desired, a recording is available at the Coalition’s Main office in Crystal River.
Minutes prepared by Ingrid Schaper
Early Learning Coalition of the Nature CoastApril 5, 2017 Page 4
Executive Committee MeetingDraft Minutes
March 21, 2017
Members Present:Gailen Spinka Rob Wardlow
Members Present Via Phone:Ryan Hausner JJ Kenney
Staff Present:Sonya Bosanko Ingrid Schaper Sheri Ellis Tonya Hiers Desirae Rickman
Others Present:Dana Moxley Desiree Everett Brian Coleman
Others Present Via Phone:Holly Bussard Sonya Warden
Call to Order, Welcome and IntroductionsRob Wardlow called the meeting to order at 10:00 am.
Approval of Agenda JJ Kenney motioned to approve the agenda. Gailen Spinka seconded the motion. Motion carried unanimously.
Public InputNone
Action ItemAction Item 2016-17- Review Hearing Committee Membership
Mr. Wardlow asked the committee to approve the removal of Phil Scarpelli from the Review Hearing Committee and appoint Gailen Spinka to serve in his position, along with transferring Ryan Hausner’s service on the Review Hearing Committee from alternate to member.
JJ Kenney motioned to approve the action item. Gailen Spinka seconded the motion. Motion carried unanimously.
Mrs. Bussard wanted to know if there is a pending request for a review hearing. Mrs. Bosanko stated that there is. Mrs. Bussard wanted the details of the request, but Mrs. Bosanko stated that details cannot be shared at this time.
Rob Wardlow appointed Gailen Spinka to serve as the chair of the Review Hearing Committee.
Mrs. Bussard wanted to know more about the Review Hearing Process. Mrs. Bosanko stated that the hearing will take place as all other public meetings as required by the Sunshine Law.
New/Unfinished Business:None
Public Input: None
JJ Kenney motioned to adjourn at 10:06 am. Gailen Spinka seconded the motion. Motion carried unanimously.
*If additional detail regarding the discussion at the meeting is desired, a recording is available at the Coalition’s main office.Minutes prepared by Ingrid Schaper
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ACTION ITEM
Date: April 5, 2017 Subject: Board Membership Action Item #2016-17-16Proposed Board Action:To remove Private Sector Matt Brooks from the ELCNC Board.
To appoint Woodroe Blake Fugate to serve as a Levy County Private Sector member for a 4-year term.
Budget Considerations:None.
Background Information:Florida Statute, Section 1002.83(5), provides statutory requirements related to ELC Board private sector business members, who are defined as Board members who represent either for-profit or nonprofit entities, who neither the members nor any of their relatives, as defined in section 112.3143, F.S., have a substantial financial interest in the design or delivery of the VPK or SR programs.
Points of Consideration:Mr. Fugate has certified he meets the definition of private sector business member. If Mr. Fugate’s application for Board membership is approved his term will begin on April 5, 2017 and will expire on April 30, 2021.
Effective Date: April 5, 2107Supporting Documentation: Mr. Fugate’s Private Sector Application and Resume
Prepared by: Sheri Ellis, Executive AssistantSubmitted by: Sonya Bosanko, Executive Director
History of Action Item:
Committee or Council Date of Meeting Action
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ACTION ITEM
Date: April 5, 2017 Subject: Administrative Committee Membership Action Item #2016-17-17Proposed Board ActionAppoint Gailen Spinka to serve on the Administrative Committee.
Budget Considerations:None
Background Information:Gailen Spinka has volunteered to serve as a member of the Administrative Committee. His first term as a private sector board member began June 2012 with his gubernatorial appointment. Currently in his second term, Mr. Spinka has submitted his application for reappointment by the Governor.
Points of Consideration:None
Effective Date: April 5, 2017
Supporting Documentation: None
Prepared by: Sonya Bosanko, Executive DirectorSubmitted by: Rob Wardlow III, Chairman
History of Action Item: Committee or Council Date of Meeting Action
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ACTION ITEM
Date: April 5, 2017 Subject: Review Hearing Committee MembershipAction Item # 2016-17-18
Proposed Board Action:To remove Phil Scarpelli from the Review Hearing Committee and appoint Gailen Spinka to serve in his position, along with transferring Ryan Hausner’s service on the Review Hearing Committee from alternate to member.
Member AlternateLinda Barber No AlternateGailen Spinka No AlternateJeanie Davis No AlternateRyan Hausner No Alternate
Budget Considerations:None
Background Information:Assignment of Review Hearing Committee. Within three (3) business days of receipt of a request for review hearing, the Coalition must assign a Review Hearing Committee to complete the review. The Review Hearing Committee must be composed of at least three but no more than five members of the coalition Board. The Chair of the ELC shall appoint the Review Hearing Committee and shall name the chair of the committee. Three of the members must be a mandatory member as set forth in section 1002.83(4) with at least one provider representative member.
Points of Consideration:None
Effective Date: March 21, 2017Supporting Documentation:
Prepared by: Sonya Bosanko, Executive DirectorSubmitted by: Sonya Bosanko, Executive Director
History of Action Item:
Committee or Council Date of Meeting ActionExecutive Committee March 21, 2017 Approved
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ACTION ITEM
Date: April 5, 2017 Subject: Operating Budget Amendment FY 2016-2017 Action Item # 2016-17-19Proposed Board ActionAdopt the following budget amendments:
Line Item Jul '16 - Feb 17 Budget$ Over Budget
ProposedAmendment
6100-01-01-01 Staff Development 100.00 328.00 -228.00 -300.00
6100-02-03 IT 50.00 3,328.00 -3,278.00 -2,500.00
6100-02-08 Repair & Maintenance 4,959.81 5,000.00 -40.19 -750.00
6100-02-09 Other 4,400.00 6,664.00 -2,264.00 -3,500.00
6100-03-01 Electricity 9,728.99 12,664.00 -2,935.01 -2,000.00
6100-03-02 Facility Maintenance 5,702.87 9,664.00 -3,961.13 -2,000.00
6100-07-01 Office Phones 9,594.37 5,760.00 3,834.37 4,000.00
6100-07-03 Internet 9,502.37 8,128.00 1,374.37 1,000.00
6100-08-04 Worker's Comp 11,501.95 7,328.00 4,173.95 2,000.00
6100-08-06 Other Insurance 894.28 0.00 894.28 1,000.00
6100-09-01-01 Electronic Equip 0.00 664.00 -664.00 -500.00
6100-09-02-01-01 < = 250 Computers 3,500.69 2,000.00 1,500.69 1,000.00
6100-09-02-01-02 > = 250 Computers 0.00 2,000.00 -2,000.00 -2,000.00
6100-09-02-03-01 < = 250 Electronic Equipment 690.29 0.00 690.29 1,300.00
6100-10-02 Training Materials 0.00 328.00 -328.00 5,000.00
6100-10-03 Education & Outreach 0.00 0.00 0.00 100.00
6100-10-05 Scholarships 17,158.00 13,328.00 3,830.00 4,000.00
6100-12-01 Bank Fees (Inc ACH) 2,583.80 1,664.00 919.80 500.00
6100-12-05 Dues & Subscriptions 1,010.49 2,880.00 -1,869.51 -2,750.00
6100-12-06 Tax, License, Fee 1,870.79 664.00 1,206.79 2,000.00
6100-12-08 Misc./Other Current 520.00 0.00 520.00 1,000.00
6100-12-09-02 Ad - Legal 675.49 928.00 -252.51 -250.00
6100-13-01 Salaries 763,150.08 778,032.00 14,881.92 -3,500.00
6100-13-02 Payroll Taxes 56,956.41 66,280.00 -9,323.59 -1,000.00
6100-13-04 Health Benefits 56,639.26 107,368.00 50,728.74 -600.00
6100-13-05 Retirement Benefits 65,364.86 68,696.00 -3,331.14 -750.00
6100-13-06 Life, Disability, Other 16,064.49 25,168.00 -9,103.51 -500.00
Total Budget Impact: 0.00
Budget Considerations:This budget amendment considers current year to date spending in the operating budget for Fiscal Year 2016-2017. There is no budget impact, as it is a shift of dollars within the operating budget.
Background Information:This action item is an operating budget amendment for Fiscal Year 2016-2017.
Points of Consideration:The amendment relates to the Coalition’s operating budget only.
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Effective Date: April 5, 2017Supporting Documentation:
Prepared by: Desirae Rickman, Director of FinanceSubmitted by: Sonya Bosanko, Executive Director
History of Action Item: Committee or Council Date of Meeting Action
Early Learning Coalition of the Nature Coast, Inc.Budget vs. Actual Report
February 2017
Jul '16 - Feb 17 Budget $ Over Budget % of Budget
Income
1002 Cash Transfer 0.00 0.00 0.00 0.0%
4000 Contracts, Grants & Other
4000-01 State & Federal Grants
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Jul '16 - Feb 17 Budget $ Over Budget % of Budget
4000-01-01 SR Income 5,758,268.56 5,311,300.00 446,968.56 108.42%
4000-01-02 VPK Income 3,369,634.49 2,811,400.00 558,234.49 119.86%
4000-01-03 O&A 0.00 6,872.00 -6,872.00 0.0%
4000-01-04 PFP Project Income 118,239.14 300,728.00 -182,488.86 39.32%
4000-01-05 University of Florid 11,375.00 0.00 11,375.00 100.0%
Total 4000-01 State & Federal Grants 9,257,517.19 8,430,300.00 827,217.19 109.81%
4000-03 Match Income
4000-03-01 United Way
4000-03-01-01 Citrus County 16,666.64 0.00 16,666.64 100.0%
4000-03-01-02 NCF - Dixie 8.04
4000-03-01-03 NCF - Gilchrist 8.04
4000-03-01-04 NCF - Levy 8.04
4000-03-01-05 Sumter County 10,000.00 0.00 10,000.00 100.0%
Total 4000-03-01 United Way 26,690.76 0.00 26,690.76 100.0%
Total 4000-03 Match Income 26,690.76 0.00 26,690.76 100.0%
4000-04 Gifts, Donations, Pledges
4000-04-01 Match Income
4000-04-01-01 Citrus County 9,941.44 0.00 9,941.44 100.0%
4000-04-01-05 Sumter County 7,760.98 0.00 7,760.98 100.0%
Total 4000-04-01 Match Income 17,702.42 0.00 17,702.42 100.0%
Total 4000-04 Gifts, Donations, Pledges 17,702.42 0.00 17,702.42 100.0%
4003 Outreach & Awareness Grant 0.00 0.00 0.00 0.0%
Total 4000 Contracts, Grants & Other 9,301,910.37 8,430,300.00 871,610.37 110.34%
4006 Interest Income 62.67 0.00 62.67 100.0%
4020 Other Miscellaneous Rev
4040 Unrestricted Income 0.00 0.00 0.00 0.0%
4042 Match Income
4042-01 Match Income Citrus
4042-01-02 Suncoast Business 21,974.03 0.00 21,974.03 100.0%
Total 4042-01 Match Income Citrus 21,974.03 0.00 21,974.03 100.0%
Total 4042 Match Income 21,974.03 0.00 21,974.03 100.0%
4049 Provider Debt 3,326.83 0.00 3,326.83 100.0%
4050 Restitution -109.10 0.00 -109.10 100.0%
4060 Child Passenger Safety
4060-01 Unrestricted CPS Funds 0.00 0.00 0.00 0.0%
4060-02 Restricted CPS Funds 3,025.00 0.00 3,025.00 100.0%
4060-03 CPS Seat Income 4,432.00 0.00 4,432.00 100.0%
Total 4060 Child Passenger Safety 7,457.00 0.00 7,457.00 100.0%
Total 4020 Other Miscellaneous Rev 32,648.76 0.00 32,648.76 100.0%
Total Income 9,334,621.80 8,430,300.00 904,321.80 110.73%
Gross Profit 9,334,621.80 8,430,300.00 904,321.80 110.73%
Expense
5300 (Shared Cost Pool)
5304 Payroll Expense 0.00 0.00 0.00 0.0%
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Jul '16 - Feb 17 Budget $ Over Budget % of Budget
Total 5300 (Shared Cost Pool) 0.00 0.00 0.00 0.0%
5400 (Unrestricted Expense)
5405 Sumter County 0.00 0.00 0.00 0.0%
5400 (Unrestricted Expense) - Other 916.84 0.00 916.84 100.0%
Total 5400 (Unrestricted Expense) 916.84 0.00 916.84 100.0%
5900 Prior Year Expense - SR -854.46 0.00 -854.46 100.0%
6040 - Child Passenger Safety
6040-02 CPS Marketing 246.92 0.00 246.92 100.0%
6040-03 CPS Child Seats 1,163.79 0.00 1,163.79 100.0%
6040-04 Travel 1,060.91
6040-05 Registration and Member 0.00 0.00 0.00 0.0%
Total 6040 - Child Passenger Safety 2,471.62 0.00 2,471.62 100.0%
6100 Program Expenses
6100-01 Staff Development
6100-01-01 Staff Development
6100-01-01-01 Staff Development 100.00 328.00 -228.00 30.49%
6100-01-01-02 Emp Certification 0.00 0.00 0.00 0.0%
6100-01-01-03 Emp Train & Mat 0.00 0.00 0.00 0.0%
6100-01-01-04 Conferences 188.00 168.00 20.00 111.91%
Total 6100-01-01 Staff Development 288.00 496.00 -208.00 58.07%
6100-01-02 Tuition Reimbursemen 0.00 0.00 0.00 0.0%
Total 6100-01 Staff Development 288.00 496.00 -208.00 58.07%
6100-02 Professional Services
6100-02-02 Audit 13,600.00 11,736.00 1,864.00 115.88%
6100-02-03 IT 50.00 3,328.00 -3,278.00 1.5%
6100-02-04 Legal 0.00 168.00 -168.00 0.0%
6100-02-07 Printing & Reproduct 576.00 2,664.00 -2,088.00 21.62%
6100-02-08 Repair & Maint 4,959.81 5,000.00 -40.19 99.2%
6100-02-09 Other 4,400.00 6,664.00 -2,264.00 66.03%
Total 6100-02 Professional Services 23,585.81 29,560.00 -5,974.19 79.79%
6100-03 Occupancy
6100-03-01 Electricity 9,728.99 12,664.00 -2,935.01 76.82%
6100-03-02 Facility Maint 5,702.87 9,664.00 -3,961.13 59.01%
6100-03-03 Office Lease 68,703.54 57,264.00 11,439.54 119.98%
6100-03-04 Waste 3,115.35 3,936.00 -820.65 79.15%
6100-03-05 Water 1,043.65 952.00 91.65 109.63%
6100-03-06 Storage 3,169.66 3,096.00 73.66 102.38%
6100-03-07 Sewer 1,018.81 1,120.00 -101.19 90.97%
Total 6100-03 Occupancy 92,482.87 88,696.00 3,786.87 104.27%
6100-04 Postage, Freight, Deliv
6100-04-01 Postage 5,745.35 10,000.00 -4,254.65 57.45%
Total 6100-04 Postage, Freight, Deliv 5,745.35 10,000.00 -4,254.65 57.45%
6100-05 Rentals
6100-05-01 Office Equipment 5,597.89 5,873.00 -275.11 95.32%
Total 6100-05 Rentals 5,597.89 5,873.00 -275.11 95.32%
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Jul '16 - Feb 17 Budget $ Over Budget % of Budget
6100-06 Supplies
6100-06-01 Office Supplies 10,556.51 12,664.00 -2,107.49 83.36%
Total 6100-06 Supplies 10,556.51 12,664.00 -2,107.49 83.36%
6100-07 Communications
6100-07-01 Office Phones 9,594.37 5,760.00 3,834.37 166.57%
6100-07-02 Cell Phones 5,593.37 6,664.00 -1,070.63 83.93%
6100-07-03 Internet 9,502.37 8,128.00 1,374.37 116.91%
Total 6100-07 Communications 24,690.11 20,552.00 4,138.11 120.14%
6100-08 Insurance
6100-08-01 D & O 3,460.05 2,664.00 796.05 129.88%
6100-08-03 General Liability 2,054.32 2,000.00 54.32 102.72%
6100-08-04 Worker's Comp 11,501.95 7,328.00 4,173.95 156.96%
6100-08-06 Other Insurance 894.28 0.00 894.28 100.0%
Total 6100-08 Insurance 17,910.60 11,992.00 5,918.60 149.36%
6100-09 Tangible Personal Prop
6100-09-01 Equip =>$1,000
6100-09-01-01 Elec Equip 0.00 664.00 -664.00 0.0%
Total 6100-09-01 Equip =>$1,000 0.00 664.00 -664.00 0.0%
6100-09-02 Equip =<1000
6100-09-02-01 Computers
6100-09-02-01-01 < = 250 3,500.69 2,000.00 1,500.69 175.04%
6100-09-02-01-02 > = 250 0.00 2,000.00 -2,000.00 0.0%
6100-09-02-01 Computers - Other 0.00 0.00 0.00 0.0%
Total 6100-09-02-01 Computers 3,500.69 4,000.00 -499.31 87.52%
6100-09-02-02 Non Fixed Assets
6100-09-02-02-01 < = 250 367.22 328.00 39.22 111.96%
6100-09-02-02-02 > = 250 299.99 328.00 -28.01 91.46%6100-09-02-02 Non Fixed Assets - Other 0.00 0.00 0.00 0.0%
Total 6100-09-02-02 Non Fixed Assets 667.21 656.00 11.21 101.71%
6100-09-02-03 Electronic Equip
6100-09-02-03-01 < = 250 690.29 0.00 690.29 100.0%
6100-09-02-03-02 > = 250 0.00 0.00 0.00 0.0%
6100-09-02-03 Electronic Equip - Other 0.00 0.00 0.00 0.0%
Total 6100-09-02-03 Electronic Equip 690.29 0.00 690.29 100.0%
Total 6100-09-02 Equip =<1000 4,858.19 4,656.00 202.19 104.34%
Total 6100-09 Tangible Personal Prop 4,858.19 5,320.00 -461.81 91.32%
6100-10 Quality
6100-10-02 Training Materials 0.00 328.00 -328.00 0.0%
6100-10-03 Educ & Outreach 0.00 0.00 0.00 0.0%
6100-10-04 Provider Grants 0.00 0.00 0.00 0.0%
6100-10-05 Scholarships 17,158.00 13,328.00 3,830.00 128.74%
Total 6100-10 Quality 17,158.00 13,656.00 3,502.00 125.64%
6100-11 Travel
6100-11-01 Travel In-State (OA) 2,009.80 2,000.00 9.80 100.49%
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Jul '16 - Feb 17 Budget $ Over Budget % of Budget
6100-11-03 Travel - Local 14,419.08 16,664.00 -2,244.92 86.53%
6100-11-04 Travel - Board 80.23 328.00 -247.77 24.46%
Total 6100-11 Travel 16,509.11 18,992.00 -2,482.89 86.93%
6100-12 Other Expenses
6100-12-01 Bank Fees (Inc ACH) 2,583.80 1,664.00 919.80 155.28%
6100-12-02 Software 14.99 528.00 -513.01 2.84%
6100-12-03 Web Services
6100-12-03-01 EFS 0.00 0.00 0.00 0.0%
6100-12-03-02 Web Serv - Other 16.67 128.00 -111.33 13.02%
6100-12-03 Web Services - Other 0.00 0.00 0.00 0.0%
Total 6100-12-03 Web Services 16.67 128.00 -111.33 13.02%
6100-12-04 Other Emp Expend 202.75 1,328.00 -1,125.25 15.27%
6100-12-05 Dues & Subscrip 1,010.49 2,880.00 -1,869.51 35.09%
6100-12-06 Tax, License, Fee 1,870.79 664.00 1,206.79 281.75%
6100-12-08 Misc/Other Current 520.00 0.00 520.00 100.0%
6100-12-09 Advertising
6100-12-09-01 Ad - General 3,077.55 3,032.00 45.55 101.5%
6100-12-09-02 Ad - Legal 675.49 928.00 -252.51 72.79%
Total 6100-12-09 Advertising 3,753.04 3,960.00 -206.96 94.77%
Total 6100-12 Other Expenses 9,972.53 11,152.00 -1,179.47 89.42%
6100-13 Employer Prov Sal & Ben
6100-13-01 Salaries 763,150.08 778,032.00 -14,881.92 98.09%
6100-13-02 Payroll Taxes 56,956.41 66,280.00 -9,323.59 85.93%
6100-13-03 Benefits - Reemploy 287.80 1,928.00 -1,640.20 14.93%
6100-13-04 Health Benefits 56,639.26 107,368.00 -50,728.74 52.75%
6100-13-05 Retirement Benefits 65,364.86 68,696.00 -3,331.14 95.15%
6100-13-06 Life,Disabiity,Other 16,064.49 25,168.00 -9,103.51 63.83%
Total 6100-13 Employer Prov Sal & Ben 958,462.90 1,047,472.00 -89,009.10 91.5%
6100-14 Direct Services - Child
6100-14-01 School Readiness
6100-14-01-01 97C00 0.00 0.00 0.00 0.0%
6100-14-01-02 97G00 106,672.93 109,064.00 -2,391.07 97.81%
6100-14-01-03 97GNW 479,141.31 504,709.00 -25,567.69 94.93%
6100-14-01-04 97GSD 188,436.89 173,536.00 14,900.89 108.59%
6100-14-01-05 97P00 2,235,888.43 2,347,017.00 -111,128.57 95.27%
6100-14-01-06 97R00 933,901.00 901,955.00 31,946.00 103.54%
6100-14-01-07 97GTA 884.48 8,753.00 -7,868.52 10.11%
6100-14-01-08 Match 97,643.49 0.00 97,643.49 100.0%
6100-14-01-09 97CF0 0.00 0.00 0.00 0.0%
6100-14-01-10 97IGS 0.00 0.00 0.00 0.0%
6100-14-01-11 97CSO 561.75 71,499.00 -70,937.25 0.79%
6100-14-01-12 97CSD 27,372.79 0.00 27,372.79 100.0%
6100-14-01-13 97CSQ 28,942.58 19,440.00 9,502.58 148.88%
Total 6100-14-01 School Readiness 4,099,445.65 4,135,973.00 -36,527.35 99.12%
6100-14-02 VPK
Early Learning Coalition of the Nature CoastApril 5, 2017 Page 17
Jul '16 - Feb 17 Budget $ Over Budget % of Budget
6100-14-02-01 VPPRS - School Yr 2,820,280.10 2,668,272.00 152,008.10 105.7%
6100-14-02-02 VPPRS - Summer 25,052.31 33,328.00 -8,275.69 75.17%
6100-14-02-03 VPKSD 1,713.20 1,664.00 49.20 102.96%
6100-14-02-04 VPPRP Prepay 49,331.87 0.00 49,331.87 100.0%
Total 6100-14-02 VPK 2,896,377.48 2,703,264.00 193,113.48 107.14%
Total 6100-14 Direct Services - Child 6,995,823.13 6,839,237.00 156,586.13 102.29%
6100-15 VPK Awareness Grant
6100-15-01 VPMNI 0.00 6,872.00 -6,872.00 0.0%
Total 6100-15 VPK Awareness Grant 0.00 6,872.00 -6,872.00 0.0%
6100-16 Program Advance
6100-16-01 SR Advance 684,725.00 0.00 684,725.00 100.0%
6100-16-02 VPK Advance 358,035.00 0.00 358,035.00 100.0%
6100-16-03 PFP Advance 33,475.00 0.00 33,475.00 100.0%
Total 6100-16 Program Advance 1,076,235.00 0.00 1,076,235.00 100.0%
6100-17 Performance Pilot Proje
6100-17-01 97PFA 3,594.18 10,800.00 -7,205.82 33.28%
6100-17-02 97PFC 0.00 0.00 0.00 0.0%
6100-17-03 97PMC 7,135.29 6,928.00 207.29 102.99%
6100-17-04 97PFPCG 0.00 0.00 0.00 0.0%
6100-17-05 97PFPHN 57,791.19 159,016.00 -101,224.81 36.34%
6100-17-06 97PFPPR 19,080.85 34,504.00 -15,423.15 55.3%
6100-17-07 97PFPCL 0.00 82,528.00 -82,528.00 0.0%
6100-17-08 97PFT 3,098.74 6,928.00 -3,829.26 44.73%
6100-17-09 UF - ELC Admin 0.00 0.00 0.00 0.0%
6100-17-10 UFCop Practitioner 6,725.00 0.00 6,725.00 100.0%
6100-17-11 UFCoP Facilitator 0.00 0.00 0.00 0.0%
6100-17-12 UF CLASS 0.00 0.00 0.00 0.0%
6100-17-13 UF WELS 0.00 0.00 0.00 0.0%
Total 6100-17 Performance Pilot Proje 97,425.25 300,704.00 -203,278.75 32.4%
Total 6100 Program Expenses 9,357,301.25 8,423,238.00 934,063.25 111.09%
8000 - Provider Disbursement
8000-01 SR 0.00 0.00 0.00 0.0%
8000-02 VPK 0.00 0.00 0.00 0.0%
8000-03 VPK PP 0.00 0.00 0.00 0.0%
8000-04 CSQ 0.00
Total 8000 - Provider Disbursement 0.00 0.00 0.00 0.0%
Total Expense 9,359,835.25 8,423,238.00 936,597.25 111.12%Net Income -25,213.45 7,062.00 -32,275.45 -357.03%
Early Learning Coalition of the Nature CoastApril 5, 2017 Page 18
Narrative Budget ReportFebruary 2017
Spending Rate:
Below are the actual rates for each program, which are also broken out by non-direct services and direct services, and the agency wide spending rates for July through February 2017:
School Readiness Overall Spending Rate: 63.53% Non-Direct Services: 62.89% Direct Services (Match/Advance Removed): 63.77% At this point in the fiscal year, we should be approximately 67% expended.
VPK Overall Spending Rate: 71.41% Non-Direct Services: 71.04% Direct Costs (Advance Removed): 71.43% At this point in the fiscal year, we should be approximately 67% expended. It is important to note
that the VPK program is funded based on the estimated number of four year olds in the county.
Early Learning Coalition of the Nature CoastApril 5, 2017 Page 19
When we serve more than the expected number, our spending rate is increased; however, we must enroll all children who request VPK services.
Agency Spending Overall Spending Rate: 66.20% Non-Direct Costs: 63.40% Direct Costs (items removed as above): 66.79%
Spending Rate Threshold: Below is a list of the thresholds that are required for each OCA and the actual percentage year to date.
School Readiness Program:OCA Threshold Actual Spending Year to
DateAdministration Max 5% 6.20%Admin/Non Direct/Quality Max 22% 21.71%Infant & Toddler Min $101,323 $88,604 (87.45%)Quality Min 4% 8.59%Direct Services Min 78% 78.29%
Voluntary Pre-Kindergarten:OCA Threshold Actual Spending to DateAdministration 4% of Direct Services
Expenses3.98%
Direct Services 96%
Executive Director’s Report
Membership:
1.2.3.4.5.6.7.8.9.
10.11.12.13.14.15.16.
Board MembersAlexa MillsBarbara LockeConnie Mahan*Dale FrenchGailen Spinka* Heidi RandJeanie DavisJJ Kenney* Linda BarberWoodroe Fugate* Phil ScarpelliRob Wardlow*Ryan HausnerBrian ColemanSonya WardenSue Cohill Fogarty*
1.2.3.4.
1.2.3.4.5.
Executive CommitteeRob WardlowJJ KenneyGailen SpinkaRyan Hausner
Administrative CommitteeRob WardlowPhil ScarpelliJJ KenneyJeanie DavisRyan Hausner
*Indicates Private Sector
1.2.3.4.5.
1. 2.3.
Marketing Committee Barbara LockeGailen SpinkaPhil ScarpelliRyan HausnerHolly Bussard
Review Hearing Committee Linda Barber (No Alternate)Gailen Spinka (No Alternate)Jeanie Davis (No Alternate)Ryan Hausner (No Alternate)
1. The following chart provides Board Member representation by ELCNC regions. Citrus6 Members (37.5%)
Dixie, Gilchrist, and Levy6 Members (37.5%)
Sumter4 Members (25%)
Early Learning Coalition of the Nature CoastApril 5, 2017 Page 20
1. Gailen Spinka2. JJ Kenney3. Linda Barber4. Rob Wardlow5. Brian Coleman6. Sue Cohill Fogarty
1. Alexa Mills2. Barbara Locke3. Dale French4. Woodroe Fugate5. Ryan Hausner6. Sonya Warden
1. Connie Mahan2. Heidi Rand3. Jeanie Davis4. Phil Scarpelli
2. There are six Private Sector Members, which represents 37.5% of the Board.
3. The ELCNC’s goal is to recruit two additional Sumter County Private Sector Board Members. If the ELCNC achieves this goal, all regions will be represented equally and private sector membership will represent 44% of the Board.
4. At the request of the Board, ELC staff investigated once again the process of achieving IACET accreditation to offer CEUs for training workshops. It is very costly, and would a time-consuming process for staff. Costs include:
a. $450 to obtain the application packageb. $3250 to submit the application package for considerationc. $450 each time, if the initial application is returned for additional workd. $835 annual fee, to be billed upon approval and for each of the following four yearse. $450 + $2500 in the fifth year to reapplyf. At this time, staff do not recommend moving forward with the application process, due to budget constraints.
Early Learning Coalition of the Nature CoastApril 5, 2017 Page 21
Finance Department Update:
School Readiness Match Report and Projections:
Month Citrus CountySumter County Status
July $6,117.49 $5,386.94 Actual
August $6,168.84 $5,660.63 Actual
September $5716.53 $5,360.51 Actual
October $5,586.76 $5,266.84 Actual
November $6,717.24 $6,300.86 Actual
December $6,845.49 $6,531.03 Actual
January $6,945.11 $6,569.51 Actual
February $6,300.04 $6,215.91 Actual March $6,300.04 $6,215.91 ProjectedApril $6,300.04 $6,215.91 ProjectedMay $6,300.04 $6,215.91 ProjectedJune $6,300.04 $6,215.91 ProjectedTotal $75,597.66 $72,155.87 ProjectedTotal Match Committed $66,915.47 $27,760.98
Variance ($8,682.19) ($44,394.89)
Gold Seal Report and Projections:
Early Learning Coalition of the Nature CoastApril 5, 2017 Page 22
GOLD SEAL PROVIDER REPORTSchool Readiness
Month
Total Gold Seal Budget: $260,307
Total INT Budget
Total Gold Seal Expenditures Remaining Budget
Jul-16 $23,892.34 $236,415 Aug-16 $24,067.41 $212,347 Sep-16 $21,769.34 $190,578 Oct-16 $21,789.24 $168,759 Nov-16 $24,589.54 $144,199 Dec-16 $24,142.67 $120,056 Jan-17 $24,546.44 $95,510 Feb-17 $23,637.12 $71,873 Mar-17 $23,637.12 $48,236 Apr-17 $23,637.12 $24,599 May-17 $23,637.12 $962Jun-17 $23,637.12 ($22,676)
Enrollment: The following represents School Readiness and VPK enrollment by county:
County SR Enrollments VPK EnrollmentsCitrus 794 794Dixie 39 111Gilchrist 85 123Levy 404 258Sumter 544 479Total 1866 1765
School Readiness Waitlist: As of the end of February 2017, there were 10 children on the Waitlist.
February 2017 Infant Toddler Two Three Four Five School AgeSpecial Needs Total
Citrus County 0 0 1 0 1 0 2 0 4
Dixie County 0 0 0 0 0 0 0 0 0
Gilchrist County 0 0 0 0 0 0 0 0 0
Levy County 2 0 0 1 0 1 2 0 6
Sumter County 0 0 0 0 0 0 0 0 0
Total 2 0 1 1 1 1 4 0 10
Education Department Update:
Months included: July – February:
School Readiness Child Screening Program# of screenings completed by parents/caregivers 1,083
Early Learning Coalition of the Nature CoastApril 5, 2017 Page 23
# of parents/caregivers who opted out of screening 174# of screenings with noted areas of concern 396
# of referrals provided 146
Training Program Citrus DGL Sumter
# of training hours provided or facilitated 129.5 131.5 118
# of training participants 171 168 187
TIP Program expenditures $5,975.50 $6,300.00 $5,842.50
Contract Monitoring Activities
School Readiness Voluntary Prekindergarten
# of monitors completed 41 41
Average score achieved 95.90% 99.85%
Common concerns noted Records maintenance, adequate system for documenting parent fee collection N/A
Performance Funding Project Activities# of participating programs 12
# of MMCI training hours offered by ELC staff 26
# of MMCI participants 32
# of TA visits conducted 64
# of participants in Early Learning Florida courses 32
Child Passenger Safety Program Activities
Citrus DGL Sumter
ELC and Sheriff ELC and DOH ELC and Sheriff
Number of inspections completed 186 87 66
Number of seats correct upon arrival 21 8 2
Number of installations for newborns 35 13 5
% of seats incorrect upon arrival (misuse rate) * 70% 76% 96.90%
Number of seats provided (includes installations for 101 69 55
Early Learning Coalition of the Nature CoastApril 5, 2017 Page 24
newborns)Number of caregivers educated 163 76 53
Number of community events attended 14 3 2
Number of contacts at community events 152 103 14
Number of media releases 34 17 10
Client fees collected $2,447 ** $975 ELC / $710DOH *** $590 ELC / $580SO ****Donations received $300 Agape House $225 Children’s Alliance $2,500 United Way
* Misuse rate is calculated by subtracting the number of correct seats and new installations from the total number of inspections completed, and dividing balance by the total.** Client fees from seats provided through the Citrus Sheriff’s office are provided to the ELC for the car seat program.*** Client fees from seats provided by the Department of Health are used by the DOH to purchase additional seats for their clients.**** Client fees for all seats in Sumter County are provided by the Sumter County Sheriff’s office for the ELC car seat program.
Early Learning Coalition of the Nature CoastApril 5, 2017 Page 25
Eligibility Department Update:
Referral Type 2016-17 Aug Sept Oct
Nov Dec Jan Feb
TOTAL ALL COUNTY TOTAL
To DatePS (Protective Service) Child from a family under DCF's Citrus 12 7 7 7 19 7 6 65
121supervision for abuse or neglect DGL 3 4 3 1 0 1 2 14 Sumter 13 9 2 1 2 8 7 42PI (Protective Investigation) Child from a family that DCF is Citrus 17 5 0 4 1 2 9 38
65investigating for child abuse or neglect DGL 4 1 1 2 3 4 2 17 Sumter 1 3 0 2 2 2 0 10 FOSTER Child placed in foster care under DCF's Citrus 7 7 5 3 0 0 0 22
34supervision due to abuse or neglect DGL 0 0 0 0 0 2 0 2 Sumter 4 0 2 2 1 1 0 10 CAREERSOURCE Needy families receiving cash assistance Citrus 0 4 2 6 3 10 2 27
61required to participate in job training DGL 9 3 0 1 1 1 4 19and support services Sumter 2 4 0 0 3 5 1 15 D. VIOLENCE Child in custody of parent that is a victim Citrus 0 0 3 0 0 0 0 3
7of domestic violence and residing in a DGL 0 0 0 0 3 0 0 3certified domestic violence center Sumter 0 0 0 0 0 0 1 1 DIVERSION Family participating with department Citrus 4 0 2 2 2 3 0 13
48prescribed activities: education, health DGL 3 3 0 0 0 0 0 6services, work program Sumter 11 6 5 0 0 1 6 29 HOMELESS Child in custody of parent that has been Citrus 3 0 3 0 1 0 1 8
11declared homeless by a DCF designated DGL 0 0 0 0 0 0 0 0lead agency Sumter 1 0 0 2 0 0 0 3
Early Learning Coalition of the Nature CoastApril 5, 2017 Page 26
Public Relations Update:
Months included: January – March 2017
Agency Presentations Partnership for Strong Families (Dixie, Gilchrist, Levy) Crystal River Pilot Club Citrus Board of County Commission
Community Involvement Department of Children & Families Child Abuse Prevention Partnership Sumter County Affordable Housing Mtg.Sumter Community Action Partnership Mtg. United Way Citrus Publix Site VisitsUnited Way Lake & Sumter Partner Mtg.United Way Lake & Sumter Annual GalaCommunity Alliance of Citrus Sumter Children’s Alliance Mtg.Tri-County Community Resource Center Mtg. (Dixie, Gilchrist, Levy)
Citrus Board of County CommissionSumter Board of County Commission Mtg.Citrus Chamber of Commerce Mtg.Dixie Chamber of Commerce Mtg.Chiefland Chamber of Commerce Mtg.Sumter Chamber of Commerce Mtg.League of Women Voters Tri-County Mtg. (Lake, Marion, Sumter)Kids Central Neighborhood Project Advisory Group Mtg.Kids Central Open House & Ribbon Cutting
Dixie Transportation Disadvantaged Coordinating Board Mtg.Gilchrist Transportation Disadvantaged Coordinating Board Mtg.
Levy Transportation Disadvantaged Coordinating Board Mtg.Sumter Transportation Disadvantaged Coordinating Board Mtg.
United Way Lake & Sumter Funded Partner Mtg. 2017 Children’s Week Committee Planning
Lake/Sumter Children’s Advocacy Center Annual GalaSumter Sheriff’s Kids Come First Children & Safety Expo
New Vision for Independence Partnership Mtg.
Grant Writing Insight Credit UnionCSX RailroadRoyal Caribbean Cruise FoundationCarnival Cruise Line Foundation
Community Wide Initiatives United Way Lake & Sumter / Master Teacher Program League of Women Voters VPK Study, Sumter American Association of University Women VPK Study, Sumter
Sumter Small Business Council Give Day Tampa Bay Online Fundraising Campaign 2017 Children’s Week Hanging of the Hands
Early Learning Coalition of the Nature CoastApril 5, 2017 Page 27