Date: 8-22-2012 To: James E. Craig, Police Chief From: Sergeant Dan Carder, Inspections Section Copies to: Subject: Ten Hour Shift Audit and Evaluation Recently, the Inspections Section conducted an Audit and Evaluation of the ten hour shifts versus eight hour shifts for Patrol Officers in Districts Two, Three, Four, and Five. Officers assigned to units other than Patrol are not included in this evaluation. Due to reconfiguration which would lead to inaccuracies, District One and the Central Business Section are excluded from this review. THE FINAL PAGE IS A SUMMARY OF THE AUDIT AND EVALUATION INFORMATION. OBJECTIVE The objective of the audit is to compare data prior to and after ten hour shifts were implemented. This audit gauges the impact of the revised workday / off day schedule. SCOPE Data reviewed by the Districts was submitted from various sources, including: Assignment Reports; District Lineups; Fleet Management Monthly Mileage Reports; Fiscal and Budget Payroll Reports, as well as locally prepared forms. Areas reviewed include both operational and financial. Operational refers to the calls for service; single/double units; off time/sick time usage; and fleet usage/mileage. Financial refers to the cost of the officers’ incremental overtime; contingency overtime; court time; and shift differential. The evaluation period began with Pay Period 2 and ended with Pay Period 7 for 2011 (base line) and 2012 (new schedule). Interdepartmental Correspondence Sheet
Transcript
Date: 8-22-2012
To: James E. Craig, Police Chief
From: Sergeant Dan Carder, Inspections Section
Copies to:
Subject: Ten Hour Shift Audit and Evaluation
Recently, the Inspections Section conducted an Audit and Evaluation of the ten hour shifts versus eight hour shifts for Patrol Officers in Districts Two, Three, Four, and Five. Officers assigned to units other than Patrol are not included in this evaluation. Due to reconfiguration which would lead to inaccuracies, District One and the Central Business Section are excluded from this review. THE FINAL PAGE IS A SUMMARY OF THE AUDIT AND EVALUATION INFORMATION.
OBJECTIVEThe objective of the audit is to compare data prior to and after ten hour shifts were implemented. This audit gauges the impact of the revised workday / off day schedule.
SCOPEData reviewed by the Districts was submitted from various sources, including: Assignment Reports; District Lineups; Fleet Management Monthly Mileage Reports; Fiscal and Budget Payroll Reports, as well as locally prepared forms.
Areas reviewed include both operational and financial. Operational refers to the calls for service; single/double units; off time/sick time usage; and fleet usage/mileage. Financial refers to the cost of the officers’ incremental overtime; contingency overtime; court time; and shift differential.
The evaluation period began with Pay Period 2 and ended with Pay Period 7 for 2011 (base line) and 2012 (new schedule).
METHODOLOGYEach affected District submitted a summary report to Inspections Section. Operational Impact comparisons used data to examine calls for service and on duty officers available to respond. Number of units (single/double officer) available is also reviewed. Officers’ use of various accrued leave (off time) balances and sick time usage was examined. Personnel levels vary slightly from year to year in the affected districts and require a per officer average to accurately depict fluctuations in the off time/sick time usage for the evaluation period.
Financial Impact refers to the cost of the officers’ incremental overtime; contingency overtime; court time; and shift differential. The specific cost of the overtime is documented in detail. Different personnel levels in the affected districts required a cost per officer average to accurately depict any fluctuation in cost in overtime for the evaluation period.
Interdepartmental Correspondence Sheet
DISTRICT TWO
1) STAFFING
Starting Times:
2011 (8 hour shifts) 2012 (10 hour shifts)
First Relief: 0600 / 0700 hours 0600 hours
Second Relief: 1300 hours 1400 hours
Late Power: 2100 hours 1900 hours
Third Shift: 2300 hours 2100 hours
The following indicates District Two’s average number of patrol officers on duty and calls for service (CFS).
Following are the average number of hours worked during the study period for each relief. Calculations were made by dividing the total number of hours worked during each shift; that number was then divided by the number of days in the study period. The numbers in ( ) indicates police officers then supervisors assigned to each relief.
The following was compiled from Monthly Mileage Reports from January, February, and March of 2011 versus same time period 2012.
District Vehicle Assignments
There are 51 vehicles assigned to District Two, including:
39 marked vehicles
o 18 vehicles for patrol useo 2 radar equipped vehicles for use by all reliefso 1 ALPR equipped vehicle for use by all reliefso 6 vehicles, including a CDOP van assigned to District sergeanto 2 vehicles assigned to District lieutenantso 4 vehicles assigned to Neighborhood Liaison Unit and Power Shifto 1 scout car used by all reliefso 1 SUV assigned to administrative officeo 2 vehicles assigned to School Resource Officerso 2 vehicles assigned to Canine Officers
8 vehicles assigned to Investigations Unit 3 “forfeiture” vehicles assigned to Violent Crimes Squad 1 vehicle assigned to the District Captain
Year Earned Hours Average Hours Per Officer Total Cost Average Cost Per
Officer
2011 23250 215 $21157 $196
2012 25482 234 $23189 $213
Difference = 2232 19 $2032 $17
Difference = +0.9%
District 2 Commander’s Comments:
There is no question the ten hour shifts have raised morale on the reliefs. Relief supervisors and patrol officers enjoy having a four day work week. However, from a management perspective, averaging seven fewer officers a day on the street has an impact on staffing levels. Officer safety and response time to calls for service could be adversely affected.
I would recommend the Department analyze data on incidents where our officers are assaulted, incidents where officers use force, and response time to calls for service to see if there’s a correlation with the decreased staffing levels.
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DISTRICT THREE
1) STAFFING Starting Times
2011 (8 hour shifts) 2012 (10 hour shifts)
First Relief: 0600/0700 hours 0600 hours Second Relief: 1300/1500 hours 1100 hours
Late Power 2000 hours 1900 hoursThird Relief: 2300 hours 2100 hours The following indicates District Three’s average number of patrol officers on duty and calls for service.
Following are the average number of hours worked during the study period for each relief. Calculations
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were made by dividing the total number of hours worked during each shift; then that number was divided by the number of days in the study period. The numbers in ( ) indicates police officers then supervisors assigned to each relief.
The following was compiled from Monthly Mileage Reports from January, February, and March of 2011 versus same time period 2012.
Total Mileage
January February March TOTAL MILES 2011 46001 46267 74411 166679 2012 53302 71018 65103 189423 Difference +7301 + 24751 - 9308 + 22744
The increase in mileage can be contributed to the increase in total numbers of patrol vehicles. In 2011, District Three had 38 vehicles in service for patrol, compared to the current 51 vehicles.
District Vehicle Assignments
District Three has 51 marked vehicles assigned to District Three.
Listed below are the uniform vehicles currently accessible by relief personnel:
Group A: 18 vehicles - Includes the Scout Car, a Radar car and two bike cars
Group B: 17 vehicles - Includes the ALPR car, a Radar car and two bike cars
Total = 35 vehicles
Capt / Lt / Sgts: 7
NLU/SRO/VCS: 9
Three of these marked vehicles are currently at the Municipal Garage and/or Body Shop. Onevehicle containing a test computer is at Radcliff. Two vehicles are awaiting parts to repair the MVRs; these vehicles are used by police personnel working extension of police service details.
4) OVERTIME / COMPENSATORY TIME EARNED /SHIFT DIFFERENTIAL
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2011 Overtime Category (Baseline)
Earned Hours
Average Hours Per Officer (124) Total Cost Average Cost Per Officer (124)
First Relief: 0600/0700 0600Second Relief 1400/1500 1400
Late Power: 2100 1900 Third Relief: 2300 2100
This table shows the District Four average hourly count of police officers on duty irregardless of their assigned shift. This information was gathered from daily lineups and daily activity logs.
Following are the average number of hours worked during the study period for each relief. Calculations were made by dividing the total number of hours worked during each shift; that number was then divided
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by the number of days in the study period. The numbers in ( ) indicates police officers then supervisors assigned to each relief.
2011 - Eight Hour Shifts
First Shift ( 30/10) 15.02 PO/PS 3.57 Supervisors Second Shift (37/6) 18.96 PO/PS 3.36 Supervisors
The following was compiled from Monthly Mileage Reports from January, February, and March of 2011 versus same time period 2012.
District Vehicle Assignments
Currently District Four has 40 vehicles assigned to the fleet.
Listed below are the uniform vehicles currently accessible by relief personnel.
Reliefs: 31 vehicles (Used by all shifts)ALPR: 1 vehicle (Used by all shifts)Scout Car: 1 (Used by all shifts)Supervisors: 5 marked vehicles (Used by all shifts) 4 Sergeants/1 LieutenantCDOP Van: 1 (Driven by Relief Sergeant)
District Four total mileage increased by 38,373 miles. This is a 22.12% increase from 2011 to 2012. District Four can offer no cause for the significant increase in mileage.
4) OVERTIME / COMPENSATORY TIME EARNED /SHIFT DIFFERENTIAL
District Four had 118 sworn officers assigned during the 2011 rating period versus 120 sworn officers assigned during the 2012 review period. The totals have been divided by the number of officers listed above in order to achieve an average baseline earned hours and cost per sworn officer.
Following are the average number of hours worked during the study period for each relief. Calculations were made by dividing the total number of hours worked during each shift; that number was then divided by the number of days in the study period. The numbers in ( ) indicates police officers then supervisors assigned to each relief.
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