EARTHCUBE COMMUNITY WEBINAR:

Introduction to Committees and Teams

August 5, 2014

Lee Allison, EarthCube Test Governance PI

AGENDA

1. EarthCube Journey

2. Road to All-Hands Meeting 2014 (Test Governance Phase)

3. Demonstration Governance Phase

4. Charge and Expectations of Committees, Teams, and Leadership

5. Timeline Moving Forward

6. Q&A

EARTHCUBE VISION Transform the conduct of

data-enabled geoscience-related research

Create effective community-driven cyberinfrastructure

Allow global data discovery and knowledge management

Achieve interoperability and data integration across disciplines

Dynamic Earth

Changing Climate

Earth & Life

Geosphere-Biospheric Connection

Water: Changing Perspectiv

es

Roadmaps & Concept Designs (technical roadmaps and small prototype designs)

The EarthCube Journey

White Papers & Expressions of Interest (Geo & CI)

Dear Colleague Letter & Charrettes

Full List of Awards at: http://earthcube.org/page/earthcube-groups

201

1 2

012 2

013 P

rese

nt

End-User Workshops & Stakeholder Alignment

Building Blocks, RCNs, and Conceptual Design Awards (current funded projects)

COMMUNITY ENGAGEMENT

EARTHCUBE.ORG & WORKSPACES

ASSEMBLY STAKEHOLDER WORKSHOPS

Data Facilities (Jan. 15-17)

EarthCube Projects (Feb. 12-14)

IT/CS/IS/FOSS (March 5-7)

End-Users & Professional Societies (March 18-20)

CROWDSOURCE SURVEYSAND RESULTS

1. Strategic Pathway Exercises 250+ participants in both exercises

2. Comprehensive Charter Review Survey 25+ participants

3. Overarching Gov. Framework Review Survey 55+ participants

ALL-HANDS MEETING 2014

June 24-26, Washington DC 150+ attendees 75 + institutions, orgs,

agencies represented 45 + plenaries, sessions,

posters, presentations 3 keynote speakers

INTENTION FOR DEMONSTRATION PHASE

1. Community Convergence on System Architecture

2. Meet End-User Domain Needs

3. Test Effectiveness of the Demonstration Governance Organization

Sprint 2Jan 5-6: • Testing agile

processFeb to June: • Developing

architecture framework

Sprint 1July: • Webinars July 17 & 21• Initial charter

submissionAug: • Organizational

meetingsSept – Dec: • Working meetings

Callfor

Participation

Jan: Check

& Adjus

t

June: Check

& Adjus

t

DEMO GOV: IMPLEMENTATION PLAN

Standing Committees Committees with open-membership and internally elected leadership, fulfilling key functions of EarthCube and supporting ad hoc working groups created by the members to innovate and respond to immediate needs.

REVISED DRAFT EarthCube Enterprise Governance -- 6.26.14

Leadership CouncilSets the strategic direction and identifies what is within and outside of scope for EarthCube. Assess and makes changes to the structure as needed. Voting members are individuals elected by EarthCube Members as their representatives and representatives of the Standing Committees. The non-voting members help to establish a strong connection with the academic geosciences, funding agency, and the Office.

Office Support function of Enterprise Governance. Supports all activities of EarthCube Governance. Implements the actions and suggestions of the Engagement and Liaison Teams.

Council of Data FacilitiesTechnology/ Architecture Committee

Science Committee

EarthCube MembersAnyone can be a EarthCube Participant, accessing resources, participating in activities, and initiating special interest groups. Anyone who wants to participate in governance activities (voting, leadership roles, initiating Working Groups).

Technical Funded Team

Working Groups

Working Groups

Working GroupsScience

Funded Team

Special Interest Groups

Working Groups

Liaison TeamLeadership by EC stakeholders, implementation by the Office. Supports proactive partnerships with related efforts, both through formal relationships and informal engagements.

Engagement TeamSupports proactive communication and engagement with end-users and other EC stakeholders, including ensuring transparency and building trust.

Working Groups

Special Interest Groups

Leadership CouncilSets the strategic direction and identifies the scope of EarthCube.Seven voting members: one from each Standing Committee plus four At-Large (from across Geosciences Directorates) Three non-voting members: Engagement Team, Liaison Team, and Office Director

Council of Data Facilities Standing CommitteeCoordinates and facilitates among existing and new geoscience data facilities.

Architecture & Technology Standing CommitteeOversees the development of technology and architecture.

Science Standing CommitteeEnsures academic geoscience research drives EarthCube Cyberinfrastructure.

EarthCube CommunityAnyone can be part of the EarthCube Community, accessing resources, participating in activities, and initiating special interest groups.

Science Funded Team

Technical Funded Team

Special Interest GroupsSpecial

Interest Groups

Liaison TeamSupports proactive partnerships with external related efforts, both through formal relationships and informal engagements.

Engagement TeamSupports proactive communication and engagement with end-users and other stakeholders.

Office Support function of Enterprise Governance, including support to Committees, Teams, and Membership. Implements the actions and suggestions of the Leadership Council.

Working Groups

Working Groups

Working Groups

Draft Organization Chart EarthCube Enterprise Governance – 07.16.14

CHOOSE YOUR ROLE

Special

Interest

Groups

Leadership Council

Liaison Team

Tech. Standing

Committee

Council of Data Facilities

Engage-mentTeam

Science Standing

Committee

Working Groups

Sign up on the EarthCube Workspace

http://workspace.EarthCube.org

Leadership Council

Tech. Standing

Committee

Science Standing

Committee

Scope/Vision for EarthCube

Engagement of Scientific Community and Structure of the Work Groups

Policy/Strategy on Data Management Plans

Architecture (in coordination with Science & CDF)

Testbed for components

PRIORITY ISSUES

Liaison Team

Council of Data Facilities

EngagementTeam

Shared Services through Data Providers

National/International/Consortia Collaboration

Engagement of Scientific Community and Structure of the Work Groups (in coordination w/ Science Committee)

Science Success Stories

PRIORITY ISSUES

1. Outline Decision-Making Process Internal Governing Structure

Recommend and/or initiate Working Groups Handle their reports; reconcile discrepancies and evaluate

recommendations

2. Select Leadership of the Committee Representative(s) to the Leadership Council

3. Determine how to tackle Priority Issues

4. Establish mechanisms to coordinate Cross-Membership in both Committees

CHARGE TO COMMITTEES

CHARGE TO TEAMS

1. Outline Decision-Making Process

2. Select non-voting representative to the Leadership Council

3. Determine how to tackle Priority Issues

LEADERSHIP COUNCIL

1. Review and Approve Existing Leadership Council Decision Making Structure Determine Coordination Mechanism between Committees/Teams

Determine Relationship between Funded Project Teams and Standing Committees

2. Approve Working Groups and their budget (including those recommended by Standing Committees)

3. Determine how to tackle Designated Priority: Determine Vision & Scope of EarthCube

LEADERSHIP COUNCIL CHAIR

Generally (in Charter): Chair will be elected by General Membership

This Year (Demo Phase): Chair is elected from and by Leadership Council

To expedite process in time-sensitive phase

To move quickly into testing the governance structure

EXPECTATIONS

Attend Monthly Virtual Meeting 2-3 Hours Per Month (Leadership)

1-3 Hours Per Month (General Members)

3-4 from each Committee/Team attend the “Check and Adjust” Meeting, January 5-6

In addition to Leadership members already attending

ON THE HORIZON: TIMELINE FOR NEXT STEPS

Late August: Facilitated first meetings of Standing Committees and Teams (virtual)

August 31: Deadline for nominations of Standing Committee Leadership Council Members

September 15: Deadline for selection of Standing Committee Leadership Council Members

October 1: Demonstration organization in place

Questions?