EBSLG Continental Meeting, March 24th – 26th, 2004 in Ljubljana © IZUM 2004 1 Co-Operation and...

© IZUM 2004 1

EBSLG Continental Meeting, March 24th – 26th, 2004 in Ljubljana

Co-Operation and Resource Sharing within COBISS

Marta Seljak

© IZUM 2004 2


COBISS(Co-operative Online Bibliographic System & Services)

Organisational model of joining libraries into a library information system with shared cataloguing

Autonomous national library information systems COBISS.SI Slovenia COBISS.BH Bosnia and Herzegovina COBISS.MK Macedonia COBISS.SR Serbia COBISS.CG Montenegro

Library automation software (COBISS2, COBISS3)

© IZUM 2004 3


IZUMInstitute of Information Science

© IZUM 2004 4


IZUMInstitute of Information Science

Public non-profit organisation 90 employees Annual budget: Euro 5.0 million

of which 15 % for consortial databases & services of which 13 % for equipment

Ratio of state budget to own sales = 90 : 10

© IZUM 2004 5


Governing and Professional Bodies of IZUM

Board of Governors of IZUM Professional Council of IZUMCOBISS Members Council Working groupsCOBISS Conference

© IZUM 2004 6


Strategic Documents

IZUM’s Development Strategy 2003–2007

IZUM’s 2004 Action Programme

© IZUM 2004 7


History

1980 - The Computer Centre of the University of Maribor

1987 - Implementation of the online shared cataloguing system in the former Yugoslavia

1992 - IZUM separates from the University of Maribor- Promotion of the COBISS system and exclusion

of non-Slovenian libraries from the system

2003 - Agreement on the establishment of COBISS.Net

© IZUM 2004 8


COBISS Organisational Model

Library Information Service (Bibliographic utility) To co-ordinate activities of library computerisation To co-ordinate and manage central services To provide COBISS software for central services

and local library automatisation To educate and provide technical support

Participating Libraries – type of members Full member Associated member

© IZUM 2004 9


Conditions

Use of uniform standards and rules in shared cataloguing

Adequately skilled cataloguers

Link to computer and communications network

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Libraries on the COBISS platform

Cetinje

Bitola

Sarajevo

Tuzla

Zenica

Bihać

Novi Sad

Skopje

Podgorica

Belgrade

Klagenfurt

Trst

Mostar

Slovenia 272 36B&H 13 -Macedonia 5 -Montenegro 9 - Serbia 15-

Niš

KragujevacFoča

Banja Luka

Štip

© IZUM 2004 11


0

50

100

150

200

250

300

350

87 88 89 90 91 92 93 94 95 96 97 98 99 00 01 02 03

314 COBISS2

36 COBISS3

Libraries on the COBISS Platform

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Slovenian libraries in COBISS.SI

Libraries All Full m. Ass. m.

National 1 1 -

Academic 58 58 -

Public 65 65 -

Special 125 114 -

School 659 34 270

Total 908 272 270

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COBISS2

CataloguingOPACReports Loan

COBISS3

Acquisitions Interlibrary LoanReports Application Administration

COBISS Library Automation Software

© IZUM 2004 14


COBISS2/Cataloguing

Shared cataloguing with COBIB shared bibliographic database and local bibliographic databases

CONOR shared authority database Input is simultaneous in local and shared

bibliographic databasesCatalogue and bibliography

© IZUM 2004 15


COMARC

COMARC/B for bibliographic dataCOMARC/A for authority data

(UNIMARC-based)

COMARC/H for holdings data(ISO 10324)

© IZUM 2004 16


COBIB.SI

Monographs61%

Articles35%

Serials3%

Performed works, Made-up

collections1%

Local DB: > 6.2 mil. bib. records > 11.0 mil. co. sp. holdings

> 2.4 mil. bib. records > 6.0 mil. sum. holdings

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Increase in the Number of Records in COBIB.SI

0

50000

100000

150000

200000

250000

300000

87 88 89 90 91 92 93 94 95 96 97 98 99 00 01 02 03

188,342

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Created/Downloaded Records(2003)

Library Created Downloaded Share (%)

National 23,118 13,637 63 37

Academic 82,765 37,508 69 31

Specil 45,730 32,334 59 41

Public 35,193 206,268 15 85

School 1,536 32,427 5 95

Total 188,342 322,147 37 63

211 libraries - record creators642 cataloguers - record creators

© IZUM 2004 19


COBISS databases

Consortial databases and services

Databases available free on Z39.50 servers

Databases

© IZUM 2004 20


Databases

OCLC

server

Central servers

Local servers

COBIB.SI

BIB

BIB BIB

BIB FT

COLIB

ELINKS

CONOR

CORES

ISSNSwetScan

JCR

WoS

FirstSearch FS-ECOWorldCat

UDC

LCNames

ProQuest ProQ

server

FT

FT

SI

© IZUM 2004 21


Users and Access Control

Anyone from Slovenia (IP addresses) SwetScan, JCR, LC Names

Non-profit R/E organisations (IP addresses, passwords) WoS, SI

All libraries within COBISS.SI (IP addresses, passwords) ISSN, OCLC FirstSearch, Z39.50 Cataloging

Groups of libraries within COBISS.SI (IP addresses, passwords) ProQuest, OCLC FirstSearch - ECO

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Access to Full Text - ELINKS

ProQuest 1,107 1999 (ULJ, UMB, special libraries)

OCLC FirstSearch - ECO 635 1999 (ULJ, UMB, special libraries)

EIFL Direct 5,414 2000 (libraries of non-profit organisations)

ScienceDirect 1,786 2001 (ULJ, UMB, special libraries)

Springerlink Springer - Verlag 630 2004 (individual libraries)

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COBISS/OPAC

Access to bibliographic and other databases Search modes: Beginners', Intermediate and

Advanced 5 bibliographic and 2 holdings display formats Loan status information Insight into borrower account Renewals and reservationsDownload

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COBISS/OPAC

© IZUM 2004 25


COBISS/OPAC

© IZUM 2004 26


Usage of Service in 2003

150,000 users

Usage of COBISS.SI databases > 15.8 million search queries > 16.7 million displays

> 0.6 million search queries in other services

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Number of Displays

0

200000

400000

600000

800000

1000000

1200000

1400000

1600000

1800000

2000000

dec

199

6

feb

199

7

apr

1997

jun

199

7

avg

199

7

okt

199

7

dec

199

7

feb

199

8

apr

1998

jun

ij 19

98

avg

199

8

okt

199

8

dec

199

8

feb

199

9

apr

1999

jun

199

9

avg

199

9

okt

199

9

dec

199

9

feb

200

0

apr

2000

jun

200

0

avg

200

0

okt

200

0

dec

200

0

feb

200

1

apr

2001

jun

200

1

avg

200

1

okt

200

1

dec

200

1

feb

200

2

apr

2002

jun

200

2

avg

200

2

okt

200

2

dec

200

2

feb

200

3

apr

2003

jun

200

3

avg

200

3

oct

200

3

dec

200

3

feb

200

4

COBIB

COBIB + local

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Bibliographies

© IZUM 2004 29


Local Applications

Stock control, inventory, write-offs Acquisitions, serials control Loan Bibliographies (national, special, institutional) Statistics

© IZUM 2004 30


COBISS2/Reports

Mobile library

COBISS/OPAC

COBISS2/Loan

Self-check system

Bibliophone

© IZUM 2004 31


INFORS(Information system of INFOrmation Resources in

Slovenia)

Databases on databases ONLINEDATA CDROMS

Databases on information providers BROKERS HOSTS

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Education and Technical Support

IZUM's Education Program (22 different training courses)

Periodical presentations of new developments in COBISS and in other services

Technical support (telephone, e-mail)

© IZUM 2004 33


Education(Training course days per year)

0

50

100

150

200

250

300

350

1994 1995 1996 1997 1998 1999 2000 2001 2002 2003

287

© IZUM 2004 34


Participants at training coursesby areas (1994 – 2003)

Shared cataloguing

41%

Local applications

24%

Information search25%

Computer system administration

10%

© IZUM 2004 35


Technical Support (e-mails, telephone calls per year)

0

2000

4000

6000

8000

10000

12000

14000

92 93 94 95 96 97 98 99 00 01 02 03

SERVICE 11,385

USER 2,961HW 1,610

URGENT 1,116

© IZUM 2004 36


Ongoing COBISS Projects

New COBISS3 modules

Authority control

New services for end users

COBISS.Net

© IZUM 2004 37


COBISS2 COBISS3

Cataloguing V5

central and local services

local services

Loan V4Loan V4

Serials V3

Holdings V3

Acquisitions V2

Interlibrary Loan V2

Reports V2

Application Admin. V2

Reports V2

Cataloguing V5

OPAC V4 OPAC V5

.

.

.

R

R

R

.

© IZUM 2004 38


Authority Control

Personal names of authors

Corporate names as authors

Subject headings: COBISS.SI General List of Subject Headings

© IZUM 2004 39


New services for end users

On-line reference in COBISS.SI

Web-based training courses

Ordering materials via COBISS/OPAC

Electronic messaging services (SMS, e-mail)

© IZUM 2004 40


COBISS.Net Project

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