SAP ConsolidationEC-CS
© SAP AG 2002, SAP Consolidation EC-CS, 2
Agenda
SAP Consolidation – Introduction
Master Data
Data Monitor
Consolidation Monitor
Information System
© SAP AG 2002, SAP Consolidation EC-CS, 3
Requirements of State-of-the-art Consolidation SW
Reconciled, internal and external group reportingLegal and management consolidationAccrual accounting and value accountingMultiple data categories such as actual data, budget, forecast
Complete automation of activities - even complex onesDivestitures, transfers, changes in indirect investment, ...
International accounting rulesUS GAAP, IAS, HGB (German commercial code), ...
Comprehensive reporting
Fast startups, easy handling
Fast processing, authorizations
© SAP AG 2002, SAP Consolidation EC-CS, 4
The SAP Approach to Consolidation
Comprehensive, ready-to-run consolidation logic
Consistent model, no programming by the user, option of user exits
Selection via customizing, delivery of SAP-Content
Investment
A
B
C D
80%
40%75%
Method Definition
Method PURCHItemsDirect shares GW treatment …
Hierarchy
G2A
B C D
G1
MethodAssignment
Group G1A PURCHB PURCHC PURCHD EQUITY
Automatically posted documents and detailed analysis
© SAP AG 2002, SAP Consolidation EC-CS, 5
EC-CS - Ready to be implemented !
Currencytranslation
Master data
VersionsSimulation
Restatement
Monitor
Validation
Manual postings
OKERR
Automated consolidation
Inter-unit eliminationProfit elim. in inventoryCons. of investmentsReclassification
Data collection• FI interface• CO interface• Layouts
• PC Data collection• Flex. File Upload• Web Access
Profit and loss Statement
123
CASales
B50
Active ExcelSpecial Reports SEM Bal. Scorecard
SEM Man. CockpitBW Reporting
© SAP AG 2002, SAP Consolidation EC-CS, 6
User Interface
Cons Groups FS Items Data Monitor Cons Monitor Info system Parameters
I / S
CF. . .
US CoA
B / S
CA
FA
Equity
Liab.
World
America
USA
Canada
Europe
Asia. . .
Status
World
America
USA
Canada
Europe
Asia. . .
Report tree
B / S
I / S
CY / PY
Periods
Region
F.Area
. . .
. . .
© SAP AG 2002, SAP Consolidation EC-CS, 7
Agenda
SAP Consolidation – Introduction
Master Data
Data Monitor
Consolidation Monitor
Information System
© SAP AG 2002, SAP Consolidation EC-CS, 8
Consolidation Units, Groups, Hierarchies
© SAP AG 2002, SAP Consolidation EC-CS, 9
Restatement via Reporting
Report with RestatementReport w/o Restatement
Drilldown
TOP
SEG1 SEG2
BA1
10
BA1
10
BA3
20
BA3
20
BA4
30
BA4
30
SEG1 SEG2
BA1
20
BA1
20
BA4
35
BA4
35
BA5
15
BA5
15
BA3
40
BA3
40
BA2
20
BA2
20
BA2
30
BA2
30
Sales
TOP
SEG1
SEG2
SEG2
BA3BA4BA5
1999
90
40
50
2000
130
80
50
50
03515
SEG1
SEG2
Sales
TOP
BA1
BA2
BA3
BA4
BA5
1999906010302030300
200013080202040503515
1999 2000TOP
50
20300
© SAP AG 2002, SAP Consolidation EC-CS, 10
Financial Statement Items and Item Hierarchies
© SAP AG 2002, SAP Consolidation EC-CS, 11
Hierarchies - Benefits of EC-CS
Time dependencyhierarchies are maintained with from-year / from-periodchanges valid as of beginning or end of a periodchanges can be applied to sub-hierarchies
Version dependencysupports multiple data categoriesdelta versions for easy simulation of changes
Hierarchy maintenancegraphical user interface for manual changestotal and delta set-up within SAP integrationflexible upload from non-SAP systems
RestatementEasy evaluation according to new hierarchiesSolution by reporting, adjustments in delta versions or re-run of automatic functionality
© SAP AG 2002, SAP Consolidation EC-CS, 12
Cons Database - Custom Characteristics
dimension (2)
ledger (2)
version (3)
year, period (4,3)
cons unit (18)
chart of account (2)
item (10)
subitem category (3)
subitem (10)
partner cons unit (18)
year/period of acqstn (4,3)
flags: transltn, proprtn (1,1)
transaction currency (5)
unit of measure (3)
customer group
product group
distribution channel
region
. . .
amount in TC, LC, GC, units
© SAP AG 2002, SAP Consolidation EC-CS, 13
Master Data of Cons Units: Attributes
Basic DataTextCountryCurrency
CorrespondenceStreetPost boxCity, ZIP-Code
MethodsCurrency translationDeferred tax rate
Data CollectionIndicatorUpload methodFile name
AttributesType of cons unitIndustryRisk categoryAuditor. . .
© SAP AG 2002, SAP Consolidation EC-CS, 14
Custom Characteristics - Benefits of EC-CS
Up to five custom subassignments to extend the transaction data of consolidation according to the customer’s needs
each custom subassignment is a new field in totals database and journal entry databasetechnical properties can be defined as desired - but it is also possible to use existing entities of other SAP applicationssupported in almost all functions of Consolidation
Any number of custom-defined attributes to extend the master record for consolidation units
can be used in several consolidation functions (validations, interuniteliminations, reclassification) and in reporting
© SAP AG 2002, SAP Consolidation EC-CS, 15
Agenda
SAP Consolidation – Introduction
Master Data
Data Monitor
Consolidation Monitor
Information System
© SAP AG 2002, SAP Consolidation EC-CS, 16
Data Monitor
© SAP AG 2002, SAP Consolidation EC-CS, 17
Detail Monitor for an Individual Cons Unit
© SAP AG 2002, SAP Consolidation EC-CS, 18
Consolidation Monitor
© SAP AG 2002, SAP Consolidation EC-CS, 19
Monitoring - Benefits of EC-CS
Process definitionuser-defined tasksrelationships between taskstime- and version-dependency
Status overviewgraphical or textual displaydrilldown in the hierarchy, filtering, search functionsaudit informationuser-specific settings
The closing processrun tasks on a click of a buttontest and update mode, bundling of tasks, tasks are repeatablespecial authorizations for multi-user / multi-group installations
by task, cons unit, cons group, versionfor running, blocking, unblocking tasks
© SAP AG 2002, SAP Consolidation EC-CS, 20
Data Collection - Methods
EC-CS
flexible upload
Profit and Loss123
CASales
B50
MS-Excel
data entrylayouts
R/2localledger
all documents
DB
MS-Access
manual
EC-CSStep
Consolidation
BW/Plan Data (*)
(*) Reading data from BW into EC-CS ispossible since release mySAP ERP 2004. Before it was an exclusive feature of SEM-BCS R/3-based
© SAP AG 2002, SAP Consolidation EC-CS, 21
Tree Control for Data Collection
© SAP AG 2002, SAP Consolidation EC-CS, 22
Online Data Input with Excel-Inplace
© SAP AG 2002, SAP Consolidation EC-CS, 23
Offline Data Collection with MS Access / MS Excel
MS AccessMS Access
Active Excel
Database
Additional master data
Data collection
Validation checks
Versions
Currency translation
Reporting
Data import from other systems
Multi-lingual Comparison values
FS itemsCons unitsCurrencies
Master dataData entry layoutsValidations
OrganizationData base
Monitor
Download Upload ofvalidated data
EC-CSEC-CS
© SAP AG 2002, SAP Consolidation EC-CS, 24
Flexible Upload
Number format 1,000.001.000,00
+/- sign-1,0001,000-
separate column
Column formatfixed-column10320100 120 123.1210320200 120 4.2310410300 32.43
variable10320100;120;123.1210320200;120;4.2310410300;;32.43
Request screen - Header - Data lines
Dimension Cons unit Fiscal yearVersion
10
USA1998
100
01210320100;120;123.3410320200;120;4.2310410300;;32.43...
DimensionCons unitFiscal yearCons. version
Request screen
Period
Header
FS itemSubitemValue (local cur..)
Data lines
Data formatData format
© SAP AG 2002, SAP Consolidation EC-CS, 25
EC-CS – BW Integration
Strategy & Performance Mgmt.
ECC Instance
EC-CS
FI
CO
. . .
BW Instance
Periodic Extractor
Remote Extractor (*)
Read from BW (*)
EC-CSConsolidation
SEM /
non-SAP
non-SAP
Planning & Simulation
(**) (**)
mySAP ERP 2004
(*) In releases < mySAP ERP 2004 the shown scenario can beexclusively implemented using SEM-BCS R/3-based. As of mySAP ERP 2004 it is available in EC-CS.
(**) With mySAP ERP 2004 the scenario canbe installed even on one instance featuring- NetWeaver- SEM - ECC (Enterprise Core Component, sucessor of R/3)
© SAP AG 2002, SAP Consolidation EC-CS, 26
Data Collection - Benefits of EC-CS
Collection methodsmultiple methods for SAP and non-SAP subsidiariesversion-dependencycollection method per data slice (planned)
Consistency of informationbuilt-in logic for SAP integration (accounts, sub-accounts, partners, ...)IC reconciliation on document level within SAP FI scope of data collection downloaded to offline toolvalidation within offline data collection and SEM-BCStime- and version-dependent rules
Timeliness of informationautomatic ALE transfer across SAP systemsquick loading of external files
© SAP AG 2002, SAP Consolidation EC-CS, 27
Web Access to SAP Consolidation
WEB ScenarioEC-CS being accessed by all subsidiaries of a groupOption 1: subsidiaries just deliver their dataOption 2: subsidiaries are responsible for checking + processingRequirement: specific user interface / personalization
FeaturesWebGUI for general access to EC-CSCG / CU as part of the global parametersEasy change of global parameters for many usersFocus to chosen CG / CU in hierarchies (master data, monitors)Option to assign a reduced task group (= subsidiary work)
© SAP AG 2002, SAP Consolidation EC-CS, 28
Web Access: Reduced Task Group
© SAP AG 2002, SAP Consolidation EC-CS, 29
Validations - The Principle
AssetsEqEq. .
& & liabliab..
Prioryear
Cur.year
Companies
Warning
B/S ValueB/S Value
Total ofTotal ofInc. Stmt.Inc. Stmt.ValuesValues
Profit Center
-- -- -- -- -- --
Error
Posting Closing 1 consolidation unit
Across consolidation units Across Dimensions
PartnerCo3 not allowed
© SAP AG 2002, SAP Consolidation EC-CS, 30
Validations - The Functions
User-definable validations according to the customer’s needs
Different tasks for validations in the process of data collection and consolidation
validations for reported datavalidations for standardized datavalidations for consolidated data
Validations also available in the posting transaction (in addition to standard checks)
Validation tool also used in other components
Definition of validation rules supported by formula builder
© SAP AG 2002, SAP Consolidation EC-CS, 31
Validation: Log
© SAP AG 2002, SAP Consolidation EC-CS, 32
Currency Translation - The Principle
Audit trail by item
Cur
renc
yUSD CHF
1999
2000
Years / Periods
Analysis of translation effects
Translation group
InventoryAssets
Exchange rates
SpotrateHistorical
2000
Assets
Buildings
Machinery
Inventory
Raw mat.
Rptg.
H = 3,0
1500
1500
S = 2,0
1000
T/A
S = 2,0
500
500
S = 2,0
0
Local
500
500
500
B/S
I/S
CFS
© SAP AG 2002, SAP Consolidation EC-CS, 33
Currency Translation - The Functions
Translation methodsall common translation methods available (temporal method, current-rate method, and so on)translation method per cons unit
Translation keys and exchange ratesranges of items are translated using the same translation key and exchange rateseveral kinds of exchange rate determination (user exit also available)
Calculation of differencestreatment of translation differences and rounding differencesposting of translation differences for each data record posting of translation differences with or without an effect on net income
© SAP AG 2002, SAP Consolidation EC-CS, 34
Currency Translation: Log
© SAP AG 2002, SAP Consolidation EC-CS, 35
Agenda
SAP Consolidation – Introduction
Master Data
Data Monitor
Consolidation Monitor
Information System
© SAP AG 2002, SAP Consolidation EC-CS, 36
Interunit Elimination - The Principle
World
APAAmericaEurope
Japan (JP)France (FR)Germany (DE)
Item Amount Partner
A / R 20 FR. . .. . .A / R 50 JP
Item Amount Partner
A / P - 20 DE
Item Amount Partner
. . .
. . .A / P - 60 DE
Eliminations for pairs of CUs„ Intelligent“ disclosure for CGs
Elimination valid in „World“ only
© SAP AG 2002, SAP Consolidation EC-CS, 37
Interunit Elimination - The Functions
user-definable taskspayables / receivablesrevenue / expensedividends ...
analysis of currency-related and other differences
posting strategies for differencesitem based, consolidation unit with greater / lesser amount
thresholds for difference posting
one-sided elimination
drill-down to document matching report within FI
© SAP AG 2002, SAP Consolidation EC-CS, 38
Interunit Elimination: Log
© SAP AG 2002, SAP Consolidation EC-CS, 39
Interunit Elimination: Preparations in FI
© SAP AG 2002, SAP Consolidation EC-CS, 40
Profit Elimination in Inventory - The Principle
Company A Company B
Partner BProduct CAR
Sales 1200 USDProfit 20 %
Partner AProduct CAR
Inventory 240 USD
Partner ExternalProduct CAR
Sales 1300 USDCOGS 960 USD
Currency translation
B/S Spot rate 2.00 DEMI/S Avg. Rate 1.50 DEM
© SAP AG 2002, SAP Consolidation EC-CS, 41
Profit Elimination in Inventory - Data
Data from inventory managing cons unitby supplying cons unit and product groupYTD value in local currencygross value, value adjustments, incidental cost, quantity
Data from supplying cons unitby receiving cons unit and product groupfrom year / from period in local currencyprofit, production cost, sales (%)absolute amounts by unit
© SAP AG 2002, SAP Consolidation EC-CS, 42
Profit Elimination in Inventory - Functions
Collection and validation of additional financial data
Profit calculationby pairs of cons units and product groupscalculate sales from gross value and incidental costsProfit equals % of sales value or sales - quantity * cost per unit
Postingsby pair of cons unitscomparison of current profit with prior period profitpost difference of profitdisclosure of translation differencesdisclosure of deferred taxes
© SAP AG 2002, SAP Consolidation EC-CS, 43
Profit Elimination in Inventory: Log
© SAP AG 2002, SAP Consolidation EC-CS, 44
Consolidation of Investments - The Principle
Hierarchy Investment
A
B
C D
80%
60%75%
Documents
Methoddefinition
Purchase meth.FS itemsLife time GWValuation basis Fair value adj.
Methodassignment
ActivityanalysisConsolidation
ofInvestments
G2A
B C D
G1 G1AG2
BC
Purch
PurchPurch
Documents
© SAP AG 2002, SAP Consolidation EC-CS, 45
C/I: Customizing
Overall Functionality
Techniques
incl
uded
in th
est
anda
rdsy
stem
thre
e-le
velc
usto
miz
ing
GoodwillPurchaseProportionalEquity
AmortizationDirect eliminationPeriodic reduction
Equity agingAppropriation
Calculation base Earnings, EquityReported dataStandardized dataConsolidated dataDoc. type-dependent
Reported equity dataAdditional financialdata
SystemUtilization
GlobalSettings
Direct shares / Group sharesGoodwill life / start date
FS itemsSubitems
Custom C/I MethodsmodifiedC/I Methods delivered by SAP
MethodDefinition
Miscellaneous
© SAP AG 2002, SAP Consolidation EC-CS, 46
C/I: Automatic Activities
Documents automatically posted for :
First consolidation
Partial divestitureTotal divestiture
Minority interest calculationAmortization of goodwill
Step acquisition
Indirect change of investment
Increase in capitalizationDecrease in capitalization
Change of method / time
Partial transferTotal transfer
Indirect transfer
Change of method / hierarchy
Unambiguous identifier for:
• Reported investment / equity data
• Posting document
C/I Activity Number
Purchase method
Accounting Techniques
Proportional consolidation
Equity method
Mutual stock method
Amortization of hidden reserves
© SAP AG 2002, SAP Consolidation EC-CS, 47
C/I: Activity Interpretation in a Cons Group
A
D
B C
A
D
B C
A
D
B C
A
D
B C
A
D
B C30
35 2560 60 60
Investment
First cons.
___
___
Step acquisition
First cons.
___
Transfer
Partial divestiture
First cons.
Transfer
Total divestiture
Step acquisition
Partial divestiture
___
Total divestiture
G1 = ABCD
G2 = BD
G3 = CD
A + 30%external
B + 60%external
B - 25%C + 25%
B - 35%C + 35%
C - 60%external
Activity
CG
30 30 30 30
© SAP AG 2002, SAP Consolidation EC-CS, 48
C/I: The Functions
Stepwise simultaneous consolidation for any type of corporate structure
Supports US GAAP, IAS and Germany’s HGB
Automatic recognition of activities
Automatic generation of posting documents
Processes almost all business transactions
Predefined C/I methods included in the standard system
Parameter selections enable easy definition of customer-specific methods
Method assignment uses inheritance logic for multiple-level groups
Comprehensive specialized reports
© SAP AG 2002, SAP Consolidation EC-CS, 49
C/I: Log
© SAP AG 2002, SAP Consolidation EC-CS, 50
Consolidation - Benefits of EC-CS
Comprehensive built-in consolidation functionalitycurrency translationinterunit eliminationinterunit profit elimination in inventoryconsolidation of investmentsreclassifications
Definition of the users’ requirementsvia multi-level customizingchoosing of options, no programmingSAP delivers templates
Automatic creation of posting documentsaudit trail
Comprehensive reports explaining the results
© SAP AG 2002, SAP Consolidation EC-CS, 51
Agenda
SAP Consolidation – Introduction
Master Data
Data Monitor
Consolidation Monitor
Information System
© SAP AG 2002, SAP Consolidation EC-CS, 52
Versions
Other GAAP
Different data
V B M
Restatement
Base versionUS GAAP
Version 1 Actual - US GAAP
Reference
Reference
Copy
New data collection
Purpose
Add-on versionJP GAAPReference to base version 1
Version 2 Actual - JP GAAP
Version 3 Simulation of DivestitureAdd-on versionUS GAAPReference to base version 1
Version 4 Add value adjustmentsBase versionUS GAAPCopy of base version 1
Version N Budget, Plan, ForecastBase versionUS GAAP
Examples
© SAP AG 2002, SAP Consolidation EC-CS, 53
Information System
Special Reports Formatted Reports: Crystal
BI ReportsSEM Management Cockpit
Consoli-dation
SEM Balanced Scorecard
© SAP AG 2002, SAP Consolidation EC-CS, 54
Changes in Investee Equity
© SAP AG 2002, SAP Consolidation EC-CS, 55
Business Information Warehouse - Bus. Explorer
The end-user environment for
Locating reports
Viewing reports
Analyzing information
© SAP AG 2002, SAP Consolidation EC-CS, 56
SAP Consolidation - Business Explorer Report
DIABETICS DIVISION
Human Insulin Animal Insulin Eliminations 1999 1998 VarianceItem in 1000 $ in 1000 $ in 1000 $ in 1000 $ in 1000 $ in %
Net Income 1.013.855 188.733 -427.815 774.773 1.606.900 -52Oper. Income 1.013.855 188.733 -248.265 954.323 1.786.450 -47
Sales D&R -For. 1.592.146 321.293 1.913.439 2.601.365 -26Sales - Net 5.585.310 1.196.320 6.781.630 8.222.512 -18Cost of Sales -3.993.164 -875.027 -4.868.191 -5.621.147 -13
Oper. Expenses -578.291 -132.560 -248.265 -959.116 -814.915 18Raw materials -105.187 -26.813 -132.000 -37.799 249Inventory Val. 109.029 18.771 127.800 127.800Pckg. Materials -66.000 -14.000 -80.000 -30.000 167Heat & Elec. -103.520 -22.630 -126.150 -126.150Subcont. Serv. -15.000 -3.000 -23.265 -41.265 -41.265Wages/salaries -65.175 -13.826 -79.001 -79.001Bldg & Eq.Maint -48.000 -8.000 -72.000 -128.000 -128.000Auto Expense -66.000 -14.000 -80.000 -80.000Depreciation Ex -143.438 -36.562 -40.500 -220.500 -220.500Rent expense -75.000 -12.500 -112.500 -200.000 -200.000
Other Inc.&Exp. -179.550 -179.550 -179.550Interest Exp. -179.550 -179.550 -179.550
© SAP AG 2002, SAP Consolidation EC-CS, 57
Reporting - Benefits of EC-CS
Correct disclosure within hierarchiesBalance sheet, Income Statement, Cash Flow StatementFinancial Performance Measures(ROI, ROCE, NOPAT, EVA, FCF, CFROI, . . . )
Drilldown within the multi-dimensional data cubehierarchies of cons units / groupshierarchies of items and sub-items (transaction type, . . . )hierarchies of custom fieldsdevelopment from local valuation to consolidated values
Interfaces to PC toolsActive link to MS Excel for reporting and data collectionInSight for fully graphical user interfaces
Full integration with BW and SEM
© SAP AG 2002, SAP Consolidation EC-CS, 58
Advantages of SAP Consolidation
Extensive flexibilityConsGroups, versions, multi-dimensional data structuresUS GAAP, IAS, HGB (German commercial code)
Extensive functionality Automatic creation of posting documents - even for complex activitiesComprehensive reporting, comprehensive interfaces
Easy startupsStandard delivery of methodsMulti-level customizing, simple parameter selections
Easy handlingSession parameters, graphic maintenance, hierarchies, drilldownsData and consolidation monitor
© SAP AG 2002, SAP Consolidation EC-CS, 59
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