Date post: | 12-Oct-2014 |
Category: |
Documents |
Upload: | kunalaggarwal123 |
View: | 802 times |
Download: | 7 times |
ECR Preparation Lawgen.co.in
Page 1 of 6
Procedure for ECR Preparation: 1. The ECR is prepared in MS Excel or other similar software (such as Lotus, Open Excel etc).
Here we have opted to prepare ECR on MS Excel (as it is the most widely used Excel utility) 2. First of all open a blank excel sheet.
3. In the sheet prepare the following format.
ECR Preparation Lawgen.co.in
Page 2 of 6
4. The format given above in Point 3 is to be filled as follows.
Fill employee a/c no. here
Fill employee Name here
Wages paid to employee on which EPF deducted
Wages paid to employee on which EPS deducted Max Rs 6500.
Amt of EPF to be deducted
Amt of EPF deposited
Amt of EPS to be deducted. Max Rs 541.
Amt of EPF deposited
Difference between EPF & EPS due. And Diff between EPF & EPS deposited
These six details are to be filled if any. Otherwise fill Zero (0).
Fill father/spouse (husband or wife) in case of new employee only
Mention relation of employee. “F” for father & “S” for spouse
DOB of new employee in given format
Gender of new employee.
Date of joining of EPF and EPS for new employee
Details regarding employees who left the organization or exited from EPF and EPS. Reason are to be filled as per code provided by EPFO
ECR Preparation Lawgen.co.in
Page 3 of 6
5. The above excel sheet is to be saved in CSV (Comma Delimited format) using save as
function of excel.
Then select “CSV (Comma Delimited format)” option from drop down menu box and click on “Save As” Button.
Go to save as option. Select Other format option from it.
ECR Preparation Lawgen.co.in
Page 4 of 6
6. After saving the file in required format open it in Notepad by right clicking the mouse and
selecting option “Open with” and selecting “Notepad” option as shown below.
7. The file now will open in notepad. Now you have to replace all “,(commas)” appearing in the
file with “#~#” (Hash Tilde Hash). For this you have to go to “Edit” Option in Menu bar and select “Replace” option from it.
ECR Preparation Lawgen.co.in
Page 5 of 6
The “Replace” dialogue box will appear. Type “,” (Comma) in Find What and “#~#”(Hash Tilde Hash) in Replace with. Now click on “Replace All” button.
8. After this (Step 7) your file will now look like this.
ECR Preparation Lawgen.co.in
Page 6 of 6
9. Now “Select the first row” of the file which contains the heading and Delete it.
10. Your file will now look like this. Save it in the notepad.
11. Your file is now ready to be uploaded on EPFO online portal.