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- Good basic data for everyone
Nicolas Lemcke Horst , March 2014
Introducing the Danish Basic Data Program
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INTRODUCTION – KEY ISSUES
● How to reduce costs of administration
● How to run an efficient administration
● How to become a data driven public sector and society
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WHAT IS BASIC DATA?
In order to carry out its tasks, any public authority needs access to data. Some of this data is required by several authorities in different administrative areas and levels. This is basic data.
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A BRIEF SUMMARY OF THE BASIC DATA PROGRAM
● A long tradition of high quality, stand-alone, Base Registries (with issues…)
● 2010 – 2011: Identifying the Program
● 2011 – 2012: Defining the Program
● 2013 – 2017: Delivering the Program
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THE PUBLIC SECTOR AGREED ON CREATING THE BASIC DATA PROGRAM IN OCTOBER 2012
● Investments of approx. EUR 125 million up to 2016
● Open access to public-sector basic data for everyone, including enterprises and individuals
● A common single distribution solution: the Data Distributor
● Initiatives for real property, address, geographic, individuals and business data
● The establishment of a cross-institutional governance model: basic-data committee
● Analyses of new areas of basic-data relevance
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WHERE DOES THE MONEY COME FROM?
● Internal savings in the base registers: Less IT (from simplification), less administration (no sales) – 10pct
● Reduced costs of keeping the data updated – 10pct
● Efficiency gains in departments, municipalities, regions – 80pct
Benefits from 2020
● The public sector gains are approx. 33 mio. EUR
● The private sector gains are approx. 66 mio. EUR
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HOW IS THE MONEY SPEND?
● IT-projects – 20pct
● Buying free data – 40pct
● Improving data quality – 20pct
● Project-costs – 20pct
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KEY TRAITS OF THE DANISH BASIC DATA PROGRAM
● Guided by Business Cases and public sector efficiency gains
● Based on a strong tradition of strategic and operational coorperation in the public sector on e-government
● The program is sponsored by high level political boards
● The financing is done up front (costs and benefits)
● The program solves many long-standing issues
● Managing Successfull Programs (MSP) is used as the framework for governance and implementation
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KEY COMPONENTS OF THE BASIC DATA PROGRAM
● 1 governance structure
● 3 cross-program deliveries
● 6 sub-programs for improved basic data
– 38 projects as of now
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6 SUB-PROGRAMS IN THE BASIC DATA PROGRAM
● SP1: Efficient real property management and re-use of real property data.
● SP2: Efficient re-use of addresses, administrative units and place names.
● SP3: Common basic data for water management and climate change adaptation
● SP4: Open and efficient access to geographic data.
● SP5: Efficient basic registration of people and fewer shadow registers.
● SP6: Efficient re-use and sharing of basic data on businesses.
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THE COMMON BASIC DATA TERMS OF USE● The Licensor grants you a worldwide, free, non-exclusive and otherwise
unrestricted licence to use the Data, which you are free to e.g.
o copy, distribute and publish;
o adapt and combine with other material;
o exploit commercially and non-commercially.
● The Data may not be used in a way which suggests that the Licensor endorses, supports, recommends or markets the user of the Data, or the services or products of the user of the Data.
● You must ensure the use of the Data is in accordance with Danish law.
● [Acknowledgement of source]
● The Data is provided 'as is' and the Licensor shall not be liable for content, origin, errors or omissions in the Data and shall not be liable for any loss or damage caused by its use.
● The Licensor provides no guarantee for the continued availability of the Data, and may at all times change the right of use of the Data and the conditions for its use.
http://www.digst.dk/Loesninger-og-infrastruktur/Grunddata/Projekterne/Faelles-vilkaar
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THE DATA DISTRIBUTOR
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THE DATA DISTRIBUTOR
● All common public-sector basic data will be distributed via the Data Distributor
● The Data Distributor can also distribute other public-sector data in the future.
● Updating basic data will still be carried out via the basic-data administrator's existing interfaces
● The basic-data administrator will provide an up-to-date copy of basic data at a frequency that meets the needs of users
● The basic-data administrator will own the data and will be responsible for developing data and interface descriptions for display with the Data Distributor Any cross-cutting data descriptions will be prepared jointly by several basic-data administrators
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THE DATA DISTRIBUTOR
● Will distribute data to both the public and the private sectors
● Will provide both online search and file distribution services
● Will provide support for standardized technical interfaces and only a single basic-data access agreement needs to be entered into
● Will store and distribute data pursuant to Danish and European legislation
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THE GOAL: AN EFFICIENT BASIC DATA-INFRASTRUCTURE
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Changed processes a t
register authority
Changed processes a t
register authorityNew
governance in basic data
domain
New governance in
basic data domain
New common Data
Distributor
New common Data
DistributorChanged
processes a t users’
Changed processes a t
users’
Growth and productivity
(privat sector)
Growth and productivity
(privat sector)
New products and services in private sector
New products and services in private sector
New common data model
New common data model
Closing of copy registers
Closing of copy registers
Joint promotion of new
possibliities
Joint promotion of new
possibliities
Adapation of users’ it-systems
Adapation of users’ it-systems
Released ressources
among register authorities
Released ressources
among register authorities
Open access to data
Open access to data
Time savings in developnent of new it-systems
Time savings in developnent of new it-systems
Released ressources
among users
Released ressources
among users
Quality improved data
Quality improved data
Reduced costs in maintenance
of it-systems
Reduced costs in maintenance
of it-systems
Reduced administration of copy data
Reduced administration of copy data
Reduced effords to
manage errors in data
Reduced effords to
manage errors in data
Reduced cost to purchase data
Reduced cost to purchase data
Common licensing
agreement
Common licensing
agreement
Efficiency and
modernization (public sector)
Efficiency and
modernization (public sector)
Reuse of basic data
Reuse of basic data
Reduced costs of data
distribution for register authority
Reduced costs of data
distribution for register authority
New applications and exploitation of
data
New applications and exploitation of
data
Reduced duplicated data update for users
Reduced duplicated data update for users
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Improved trust in data
Improved trust in data
Reduced administration of contracts
Reduced administration of contracts
Improved administratio
n (public sector)
Improved administratio
n (public sector)
Deliveries Change Benefits Main benefits Vision
Correct and faster decisions by authorities
Correct and faster decisions by authorities
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The Benefit Map
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”FIVE STARS OF THE BASIC DATA PROGRAM”
Basic Data have sufficient quality for the major uses of the data
Responsibility for keeping the Basic Data valid and up-to-date is clearly placed and efficiently handled
Basic Data is semantically coherent and modelled accordingly to the Model Rules of Basic Data
Basic Data is available for free and with non-restrictive terms for reuse (does not apply to sensitive data) through the Data distributor
Basic Data is being used in the public sector and by businesses where the data can bring significant value
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LESSONS LEARNED
Governance
• Balancing the need for a common overview and coordination with the autonomy of the authorities involved
• Making the division of responsibility between the basic data board, the basic data secretariat and the subprogram steering groups clear and functional
• Ensuring that the governance structure works smoothly in order to perform due diligence
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Life can only be understood backwards; but it must be lived forwards
Søren Aabye Kierkegaard
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QUESTIONS
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FOR MORE INFORMATION
Please contact Ambassador of Basic Data Nicolas Lemcke Horst
Mail: [email protected]
Tel.: +45 6063 0799
Please contact our international coordinators about e-government questions
Cathrine Lippert, tlf. 2257 7174, [email protected] or
Yih-Jeou Wang, tlf. 2569 3264, [email protected]
Read more about basic data at: http://www.digst.dk/Home/Servicemenu/English/Digitisation/Basic%20Data