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Last Modified 03/20/13 Page 1 EDI Implementation Guide and Information Manual 850 Purchase Order 855 Purchase Order Acknowledgment 860 Purchase Order Change Request 856 Advanced Supply Notice
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Last Modified 03/20/13 Page 1

EDI

Implementation Guide and

Information Manual

850 – Purchase Order

855 – Purchase Order Acknowledgment

860 – Purchase Order Change Request

856 – Advanced Supply Notice

Last Modified 03/20/13 Page 2

General Information

This document contains our EDI mapping standards as well as other general information. All of

the information you need to get started with your EDI relationship will be found in this booklet.

A subsequent “Vendor Compliance” guide will be provided to you outlining our label

requirements.

Currently Sleepy’s transacts via the ANSI X12 850 Purchase Order, ANSI X12 855 Purchase

Order Acknowledgment, ANSI X12 860 Purchase Order Change Request and ANSI X12 856

Advanced Ship Notice.

We have enclosed a trading partner questionnaire at the end of this document to help get you

started. This form contains all the information that we need so that we can have you configured

on both our system and the VAN. Please complete and email the information to

[email protected]

We have two phases of implementation: Parallel and Production. Our receiver IDs are the same

for test and production. Please note on the questionnaire if your test and production IDs are

different.

Last Modified 03/20/13 Page 3

850 Purchase Orders

X.12 Version 4010 Data Segment Sequence

Segment Description Min

Use

Max

Use Req

ISA Interchange Control Hdr 1 1 M

GS Functional Group Header 1 1 M

ST Transaction Set Header 1 1 M

BEG Beginning Segment for PO 1 1 M

REF Reference Numbers 1 1 M

ITD Terms of Sale/Deferred 0

1 O

N9 Reference Number 0 1 O

MSG Message Text 0 100 O

N1 Name 1 1 M

N3 Address Information 1 1 O

N4 Geographic Location 1 1 O

PO1 PO Baseline Item Data 1 1 M

PID Product/Item Description 0 20 O

REF Reference Numbers 0 999

99

O

DTM Date/Time Reference 1 2 M

SLN Subline Item Detail 0 24 O

N9 Reference Number 0 1 O

MSG Message Text 0 100 O

CTT Transaction Totals 1 1 M

SE Transaction Set Trailer 1 1 M

GE Function Group Trailer 1 1 M

IEA Interchange Control Trailer 1 1 M

Notes:

M - Mandatory / O – Optional

Light gray shaded loop (N9 Loop) may repeat up to 1 time

Med gray shaded loop (N1 Loop) may repeat up to 2 times

Dark gray shaded loop (PO1 Loop) may repeat up to 1000 times

Last Modified 03/20/13 Page 4

ISA – Interchange Control Header

Mandatory

Segment Description Min Max Value Req

ISA01 Authorization Info

Qualifier 2 2 00 M

ISA02 Authorization Info 10 10 Blank Spaces M

ISA03 Security Info Qualifier 2 2 00 M

ISA04 Security Info 10 10 Blank Spaces M

ISA05 Interchange Sender ID

Qualifier 2 2 Sender ID

Qualifier M

ISA06 Interchange Receiver

ID

15 15 Sender ID M

ISA07 Interchange Receiver

ID Qualifier 2 2 Receiver ID

Qualifier M

ISA08 Interchange Receiver

ID

15 15 Receiver ID M

ISA09 Interchange Date 8 8 CCYYMMDD M

ISA10 Interchange Time 4 4 HHMM M

ISA11 Interchange Control ID 1 1 U M

ISA12 Interchange Version

Number

5 5 00401 M

ISA13 Interchange Control

Number 9 9 M

ISA14 Acknowledgement

Requested 1 1 0 M

ISA15 Test Indicator 1 1 T or P M

Example:

ISA*00* *00* *12*6514906278 *12*YOURNUMBER

*089820*1315*U*00401*000000001*1*P>~

Last Modified 03/20/13 Page 5

GS – Functional Group Header

Mandatory

Segment Description Min Ma

x Value Req

GS01 Functional ID Code 2 2 PO M

GS02 Application Sender

Code

2 12 Sender ID M

GS03 Application Receiver

Code

2 12 Receiver ID M

GS04 Data Interchange

Data

8 8 CCYYMM

DD

M

GS05 Data Interchange

Time

4 4 HHMM

X

004010

M

GS06 Data Interchange

Control Number 1 9 M

GS07 Responsible Agency

Code

1 2 X M

GS08 Version Release 1 12 004010 M

Example:

GS*PO*6514906278* YOURNUMBER*20001022*1315*

000000001*X*004010~

ST – Transaction Set Header

Mandatory

Segment Description Min Max Value Req

ST01 Transaction Set ID 3 3 850 M

ST02 Transaction Set Control 4 9 M

Example:

ST* 850*000000001~

Last Modified 03/20/13 Page 6

BEG - Beginning Segment for Purchase Order

Mandatory / Max Use=1 time

Segment Description Min Max Value Req

BEG01 Transaction Set Purpose

Code

2 2 00 M

BEG02 Transaction Set Type

Code

2 2 See Notes M

BEG03 Purchase Order Number 1 22 M

BEG05 Purchase Order Date 8 8 CCYYMMD

D

M

Example:

BEG*00*SA*54123**20001020~

Notes:

BEG01 Value of 00 indicates an “original” purchase order.

BEG02 Code Specifying type of purchase order.

OS = Custom/Special Order

SA = Stock Order

RO = Rush Order

DS = Drop Shipment

NE = New Order

SP = Floor Sample

CN = Container Order

SS = Service Order

ZZ = Vendor Direct Product

Last Modified 03/20/13 Page 7

REF- Reference Identification

Mandatory / Max Use=1 time

Segment Description Min Max Value Req

REF01 Reference Identification

Qualifier

2 3 IA M

REF02 Reference Number 2 30 M

Example:

REF*IA*INOVIS~

Notes:

REF02= Reference Information is Internal Vendor Number. It identifies Retailer’s account

number for you.

ITD - Terms of Sale/Deferred Terms of Sale

(Currently not being used by Sleepy’s)

Optional/ Max Use=1 time

Segment Description Min Max Value Req

ITD01 Terms Type Code 2 2 08 M

ITD03 Terms Discount Percent 1 6 M

ITD05 Terms Discount Days Due 1 3 M

ITD07 Terms Net Days 1 3 M

Example:

ITD*08**55**30*30~

Last Modified 03/20/13 Page 8

N9 – Reference Number (Currently not being used by Sleepy’s)

Optional / Max Use=1 / Loop Max=1

Segment Description Min Max Value Req

N901 Reference # Qualifier 1 2 L1 M

N902 Reference Number 1 8 M

Example:

N9*L1*ORDER NOTES MAY FOLLOW IN MSG~

MSG – Message Text (Currently not being used by Sleepy’s)

Optional / Max Use=1000

Segment Description Min Max Value Req

MSG01 Free-Form Message Text 1 264 M

Example:

MSG*THESE ARE THE PURCHASE ORDER COMMENTS~

Last Modified 03/20/13 Page 9

N1 - Name

Mandatory / Max Use=1 time per loop / Max Loop=2 times

Segment Description Min Max Value Req

N101 Entity ID Code 2 2 See Notes M

N102 Name 1 35 Free Form Name M

N103 ID Code Qualifier 1 2 92 M

N104 ID Code 2 17 99 M

Example:

N1*ST*NAME*92*99~

Notes:

Retailer will send a value of “ST” to indicate Ship-To, “BT” to indicate Bill-To.

In the case of drop ship orders (BEG02 = DS) there will only be a “BT” address. There will

be an “ST” address after each “PID” segment in the PO1 loop.

In the case of vendor direct orders (BEG02 = ZZ) there will 3 addresses sent over.

The “ST” will be the address of the third party facility. The N104 segment will be the

agent id and the N201 segment will contain the waybill number.

The “BT” will be the billing address.

The “Z7” will be the customer’s address that will be needed by the third part facility.

N3 - Address Information

Optional / Max Use=1 times per loop / Max Loop=2 times

Segment Description Min Max Value Req

N301 Address Information 1 35 M

N302 Address Information 1 35 O

Example:

N3*123 MAIN STREET*OFFICE 12A~

Last Modified 03/20/13 Page 10

N4 – Geographic Location

Optional / Max Use=1 times per loop / Max Loop=2 times

Segment Description Min Max Value Req

N401 City Name 2 19 M

N402 State or Province Code 2 2 M

N403 Postal Code 3 9 M

Example:

N4*BROOKLYN*NY*11229~

PO1 – Purchase Order Baseline Item Data

Mandatory / Max Use=1 time per loop / Max Loop=1000 times

Segment Description Min Ma

x

Value Req

PO101 Assigned Identification 1 11 Line Number M

PO102 Quantity Ordered 1 9 M

PO103 Unit of Measurement

Code

2 2 M

PO104 Unit Price 1 14 M

PO106 Product/Service ID

Qualifier

2 2 VC M

PO107 Product/Service ID 1 30 Vendor Stock

Number M

PO108 Product/Service ID

Qualifier

2 2 SK M

PO109 Product/Service ID 1 30 Item SKU

Number M

PO110 Product/Service ID

Qualifier 2 2 ZZ O

PO111 Product/Service ID 1 30 Combination

Number O

Example:

PO1*0001*4*EA*199.99*VC*KD865 5/0MAT*SK*725363846~

Notes:

P0101 – Assigned Identification is the line number from the Retailer. All line numbers

on original PO should be acknowledged. Zero quantities are acceptable.

Last Modified 03/20/13 Page 11

PID – Product/Item Description

Optional / Max Use=20 times per loop

Segment Description Min Max Value Req

PID01 Item Description Type 1 1 F M

PID02 Product/Process Character Code 2 3 See

Notes

M

PID05 Description 1 80 M

Example:

PID*F*74***QUEEN~

Notes:

The PID02 may contain the following codes that will qualify the PID05:

08=Description

38=Grade

74=Size

14=Finish/Cover

REF - Reference Numbers (Currently not being used by Sleepy’s)

Optional / Max Use=99999 times

Segment Description Min Max Value Req

REF01 Reference Number Qualifier 1 2 SU M

REF02 Reference Number 1 100 M

Example:

REF*SU*0000369875~

Notes:

REF02=To indicate identifying marks and numbers for shipping containers.

Last Modified 03/20/13 Page 12

N1 – Name (ONLY USED IF BEG02 = DS)

Mandatory / Max Use=1 time per loop / Max Loop=2 times

Segment Description Min Max Value Req

N101 Entity ID Code 2 2 See Notes M

N102 Name 1 35 Free Form Name M

N103 ID Code Qualifier 1 2 92 M

N104 ID Code 2 17 DSC M

Example:

N1*ST*NAME*92*99~

Notes:

Retailer will send a value of “ST” to indicate Ship-To address of the DS customer

N3 - Address Information (ONLY USED IF BEG02 = DS)

Optional / Max Use=1 times per loop / Max Loop=2 times

Segment Description Min Max Value Req

N301 Address Information 1 35 M

N302 Address Information 1 35 O

Example:

N3*123 MAIN STREET*OFFICE 12A~

N4 – Geographic Location (ONLY USED IF BEG02 = DS)

Optional / Max Use=1 times per loop / Max Loop=2 times

Segment Description Min Max Value Req

N401 City Name 2 19 M

N402 State or Province Code 2 2 M

N403 Postal Code 3 9 M

Example:

N4*BROOKLYN*NY*11229~

Last Modified 03/20/13 Page 13

DTM - Date/Time Reference (ONLY USED IF BEG02 IS NOT EQUAL TO DS)

Mandatory/ Max Use=2 times per loop / Max Loop=1 times

Segment Description Min Max Value Req

DTM01 Date/Time

Qualifier

3 3 See Notes M

DTM02 Date 8 8 CCYYMMDD M

Example:

DTM*087*2001020~

Notes:

The following codes may be used in the DTM01:

087=Requested Ship Date

077=Requested Arrival Date

Note: These dates may be the same.

N9 – Reference Number (Currently not being used by Sleepy’s)

Optional / Max Use=1 / Loop Max=1

Segment Description Min Max Value Req

N901 Reference # Qualifier 1 2 L1 M

N902 Reference Number 1 8 M

Example:

N9*L1*ORDER NOTES MAY FOLLOW IN MSG~

MSG – Message Text (Currently not being used by Sleepy’s)

Optional / Max Use=1000

Segment Description Min Max Value Req

MSG01 Free-Form Message Text 1 264 M

Example:

MSG*THESE ARE THE PURCHASE ORDER COMMENTS~

Last Modified 03/20/13 Page 14

SLN – Subline Item Detail (Currently not being used by Sleepy’s)

Optional/ Max Use=1 time per loop / Max Loop=24 times

Segment Description Min Ma

x

Value Req

SLN01 Assigned Identification 1 11 Line

Number

M

SLN03 CONFIGURATION CODE 1 30 A M

SLN09 Product/Service Id

Qualifier 2 2 See

Attachment M

SLN10 Product/Service ID 1 30 M

Example:

SLN*1**A******BD*2743-14~

Note: See Attachment for option values. SLN may be used for special/custom orders. Your implementation contact

will alert you to use of the SLN at the commencement of the implementation.

CTT – Transaction Totals

Mandatory / Max Use=1 time

Segment Description Min Ma

x

Value Req

CTT01 Number of Line

Items

1 6 M

CTT02 Hash Total 1 10 Total Quantity

Ordered O

Example: CTT*0004*8~

Last Modified 03/20/13 Page 15

855 Purchase Order Acknowledgement

X.12 Version 4010 Data Segment Sequence

Segment Description

Min

Use

Max

Use Req

Max #

Loops

ISA Interchange Control Hdr 1 1 M 1

GS Functional Group Header 1 1 M 1

ST Transaction Set Header 1 1 M 1

BAK Beginning Record 1 1 M

1

REF Reference Numbers 1 1 M 1

DTM Date/Time Reference 1 1 O 1

N1 Name 1 1 O 2

N3 Address Information 1 1 O 2

N4 Geographic Location 1 1 O 2

PO1 Line Item Change Data 1 1 * 1000

PID Product/Item Description 1 1 * 1000

DTM Date/Time Reference

1 1 * 1000

ACK Line Item Acknowledgment

1 1 * 1000

CTT Transaction Totals 1 1 M 1

SE Transaction Set Trailer 1 1 M 1

GE Function Group Trailer 1 1 M 1

IEA Interchange Control Trailer 1 1 M 1

* Mandatory if changes are sent

Notes:

M - Mandatory / O – Optional

* This record is mandatory if BAK02 = ‘AC’ and optional – otherwise

Last Modified 03/20/13 Page 16

ISA- INTERCHANGE CONTROL HEADER

Mandatory / Max Use=1 time

Segment Description Usage Type Values

ISA01 AUTHORIZATION

INFORMATION

QUALIFIER

M ID 2/2 00

ISA02 AUTHORIZATION INFORMATION M AN 10/10 10 blanks

ISA03 SECURITY INFORMATION

QUALIFIER

M ID 2/2 00

ISA04 SECURITY INFORMATION M AN 10/10 10 blanks

ISA05 INTERCHANGE ID QUALIFIER M ID 2/2 *

ISA06 INTERCHANGE SENDER ID M AN 15/15 *

ISA07 INTERCHANGE ID QUALIFIER M ID 2/2 *

ISA08 INTERCHANGE RECEIVER ID M AN 15/15 *

ISA09 INTERCHANGE DATE M DT 6/6 YYMMDD

ISA10 INTERCHANGE TIME M TM 4/4 HHMM

ISA11 INTERCHANGE

CONTROL

STANDARDS

IDENTIFIER

M ID 1/1 U

ISA12 INTERCHANGE CONTROL

VERSION NUMBER

M ID 5/5 00401

ISA13 INTERCHANGE CONTROL

NUMBER

M N0 9/9 Sequential

Number

ISA14 ACKNOWLEDGEMENT

REQUESTED

M ID 1/1 0

ISA15 USAGE INDICATOR M ID 1/1 P – Prod

T – Test

ISA16 COMPONENT ELEMENT

SEPARATOR

M 1/1 >

* Note: This data is cross referenced in the “Sleepys –TP Setup Worksheet”

Example:

ISA*00* *00* *12*6514906278 *01*YOURNUMBER

*120925*1315*U*00401*000000001*1*P>~

Last Modified 03/20/13 Page 17

GS – Function Group Header

Mandatory / Max Use=1 time

Segment Description Usage Type Values

GS01 FUNCTIONAL INDENTIFIER CODE

M

ID 2/2 PR

GS02 APPLICATION SENDERS CODE

M M

AN 2/15 = ISA06

GS03 APPLICATION RECEIVERS CODE

M AN 2/15 = ISA08

GS04 DATE M DT 8/8 CCYYMMDD

GS05 TIME M TM 4/8 HHNN

GS06 GROUP CONTROL NUMBER M N0 1/9 ????

GS07 RESPONSIBLE AGENCY CODE

M ID 1/2 X

GS08 VERSION IDENTIFIER CODE

M AN 1/12 004010

Example:

GS*PR*6514906278*YOURNUMBER *20120925*1315*000000001*X*004010~

ST – Transaction Set Header

Mandatory / Max Use=1 time

Segment Description Usage Type Values

ST01 TRANS. SET I.D. NUMBER M

ID 3/3 855

ST02 TRANS. SET CONTROL NUMBER

M

AN 4/9

Example:

ST*855*000000001~

Last Modified 03/20/13 Page 18

BAK – Beginning Segment for Purchase Order Acknowledgment

Mandatory / Max Use=1 time

Segment Description Usage Type Values

BAK01 TRANSACTION SET PURPOSE CODE

M ID 2/2 00

BAK02 ACKNOWLEDGEMENT TYPE

M ID 2/2 AC- ACKNOWLEDGE- WITH DETAIL AND CHANGE AD - ACKNOWLEDGE - WITH DETAIL, NO CHANGE

AK -

ACKNOWLE

DGE - NO

DETAIL OR

CHANGE

AT-

ACCEPTED

RD-

REJECTED

WITH

DETAIL

BAK03 PURCHASE ORDER NUMBER

M AN 1/22

BAK04 DATE (of the document) M DT 8/8 CCYYMMDD

Example:

BAK*00*AC*123123*20120925

Last Modified 03/20/13 Page 19

REF- Reference Numbers

Segment Description Min Max Value Req

REF01 REFERENCE

IDENTIFICATION

QUALIFIER

2 3 IA M

REF02 REFERENCE NUMBER 2 30 M

Example:

REF*IA*SERT~

Notes:

REF02= Reference Information is Internal Vendor Code. It identifies Retailer’s account

number for you.

DTM – Date/Time Reference

Segment Description Usage Type Values

DTM01 DATE/TIME QUALIFIER M ID 3/3 See Notes

DTM02 DATE M DT 8/8 CCYYMMDD

Example:

DTM*077*20121020~

Notes:

The following codes may be used in the DTM01:

087=Requested Ship Date

077=Requested Arrival Date

Last Modified 03/20/13 Page 20

N1 – Name

Segment Description Min Max Value Req

N101 Entity ID Code 2 2 See Notes M

N102 Name 1 35 Free Form

Name M

N103 ID Code Qualifier 1 2 92 M

N104 ID Code 2 17 970 M

Example:

N1*ST*NAME*92*970~

Notes:

N101 - Retailer will send a value of “ST” to indicate Ship-To, “BT” to indicate Bill-To.

In the case of drop ship orders (BEG02 of the 850 file is set to “DS”) there will only be a

“BT” address.

There will be an “ST” address after each “PID” segment in the PO1 loop.

N103 – Hard coded to ‘92’

N104 – is set to 3 digits Warehouse Code. In case of DropShip order this is set to the Bill-To

warehouse code (990)

N3 - Address Information

Segment Description Min Max Value Req

N301 Address Information 1 35 M

N302 Address Information 1 35 O

Example:

N3*123 MAIN STREET*OFFICE 12A~

Last Modified 03/20/13 Page 21

N4 – Geographic Location

Segment Description Min Max Value Req

N401 City Name 2 19 M

N402 State or Province Code 2 2 M

N403 Postal Code 3 9 M

Example:

N4*BROOKLYN*NY*11229~

PO1 – Line Item Change Data

Mandatory / Max Use=1 time per loop / Max Loop=1000 times

Segment Description Min Max Value Req

PO101 Assigned Identification 1 11 Line Number M

PO102 Quantity Ordered 1 9 M

PO103 Unit of Measurement

Code 2 2 M

PO104 Unit Price 1 14 M

PO106 Product/Service ID

Qualifier 2 2 VC M

PO107 Product/Service ID 1 30 Vendor

Stock

Number

M

PO108 Product/Service ID

Qualifier 2 2 SK M

PO109 Product/Service ID 1 30 Vendor

Stock

Number

M

Example:

PO1*0001*4*EA*199.99*VC*KD865 5/0MAT*SK*KD865 5/0MAT~

Notes:

P0101 – Assigned Identification is the line number from the Retailer. All line numbers on

original PO should be acknowledged. Zero quantities are acceptable.

Last Modified 03/20/13 Page 22

PID – Product/Item Description

Segment Description Min Max Value Req

PID01 Item Description Type 1 1 F M

PID02 Product/Process Character

Code

2 3 See Notes M

PID05 Description 1 80 M

Example:

PID*F*74***QUEEN~

Notes:

The PID02 may contain the following codes that will qualify the PID05:

08=Description

38=Grade

74=Size

14=Finish/Cover

DTM – Date/Time Reference (line level)

Segment Description Usage Type Values

DTM01 DATE/TIME QUALIFIER M ID 3/3 See Notes

DTM02 DATE M DT 8/8 CCYYMMDD

Example:

DTM*087*2001020~

Notes:

The following codes may be used in the DTM01:

087=Requested Ship Date

077=Requested Arrival Date

Last Modified 03/20/13 Page 23

ACK - Line Item Acknowledgment Segment Description Usage Type Values

ACK01 LINE ITEM STATUS CODE O

2/2 IA – Item Accepted DR - Item Accepted - Date Rescheduled

ACK02 QUANTITY O R 1/15

ACK03 UNIT OF MEASUREMENT CODE

O ID 2/2

ACK04 DATE/TIME QUALIFIER O ID 3/3 Not used - Spaces

ACK05 DATE O DT 8/8 CCYYMMDD

ACK06 REQUEST REFERENCE NUMBER

O 1/45 Can be used for

Line Number

ACK07 PRODUCT/ SERVICE ID QUALIFIER

O ID 2/2 VP – VENDORS PRODUCT NUMBER BP – BUYERS PRODUCT NUMBER

ACK08 PRODUCT/SERVICE ID O AN 1/45 VSN

ACK09 PRODUCT/ SERVICE ID QUALIFIER

O ID 2/2 SK

ACK10 PRODUCT/SERVICE ID O AN 1/45 VSN

Example: ACK*IA*2*EA* *20120925*0001*BP*KD865 5/0MAT*SK*KD865 5/0MAT~

Last Modified 03/20/13 Page 24

CTT – Transaction Totals

Mandatory / Max Use=1 time

Segment Description Min Max Value Req

CTT01 Number of Line Items 1 6 M

CTT02 Hash Total 1 10 Total

Quantity

Ordered

O

Example:

CTT*3*8~

SE - Transaction Set Trailer

Mandatory / Max Use=1 time

Segment Description Min Max Value Req

SE01 Number of Included

Segments 1 10 M

SE02

Transaction Set Control

Number 4 9 M

Example:

SE*10*1001

Last Modified 03/20/13 Page 25

GE – Function Set Trailer

Mandatory / Max Use=1 time

Segment Description Req

GE01 Number of Transaction Sets Included

Total Number of Transaction Sets

GE02 Group Control Number

Same as GS06

Example:

GE*1*000000001

IEA - Interchange Control Trailer

Mandatory / Max Use=1 time

Segment Description Req

IEA01 Number of Included Functional Groups

Total GS Segments in Transmission

IEA02 Interchange Control Number Same as ISA13

Example:

IEA*1*000000001

Last Modified 03/20/13 Page 26

Sample File:

ISA*00* *00* *12*5168448800 *ZZ*KINGSDOWN

*120924*1159*U*00401*000004933*0*P*>

GS*PR*5168448800*KINGSDOWN*20120924*1159*2662*X*004010

ST*855*0004

BAK*00*AC*176554**20120924

REF*IA*KING

DTM*077*20121001

N1*ST*SLEEPYS LLC*92*990

N3*1000 South Oyster Bay Road

N4*Hicksville*NY*11801

PO1*1*2*EA*42**VC*KD775 39X80BUNKIE*SK*KD775 39X80BUNKIE

PID*F*08***39X80 EMERALD CROWN EURO PLAT.

DTM*077*20121001

PO1*2*2*EA*70**VC*KD268836X84L*SK*KD268836X84L

PID*F*08***SLEEPING BEAUTY 36X84 LP BOX

DTM*077*20121001

ACK*IA*2*EA* *20120925*0001*BP*KD865 5/0MAT*SK*KD865 5/0MAT~

PO1*3*1*EA*910**VC*KD268836X84L*SK*KD268836X84L

PID*F*08***SLEEP.BEAUTY BTOP 72X84 MAT

DTM*077*20121001

ACK*IA*2*EA* *20120925*0001*KD268836X84L*SK*KD268836X84L~

CTT*3*5

SE*18*0004

GE*5*2662

IEA*1*000004933

Last Modified 03/20/13 Page 27

860 Purchase Order Change Request

X.12 Version 4010 Data Segment Sequence

Segment Description

Min

Use

Max

Use Req

Max #

Loops

ISA Interchange Control Hdr 1 1 M 1

GS Functional Group Header 1 1 M 1

ST Transaction Set Header 1 1 M 1

BCH Beginning Record 1 1 M

1

REF Reference Numbers 1 1 M 1

N1 Name 1 1 M 2

N3 Address Information 1 1 O 2

N4 Geographic Location 1 1 O 2

POC Line Item Change Data 1 1 * 1000

PID Product/Item Description 1 1 * 1000

DTM Date/Time Reference

1 1 * 1000

CTT Transaction Totals 1 1 M 1

SE Transaction Set Trailer 1 1 M 1

GE Function Group Trailer 1 1 M 1

IEA Interchange Control Trailer 1 1 M 1

Last Modified 03/20/13 Page 28

ISA- Interchange Control Header

Mandatory / Max Use=1 time

Segment Description Usage Type Values

ISA01 AUTHORIZATION

INFORMATION QUALIFIER

M 2 00

ISA02 AUTHORIZATION INFORMATION M 10

10 blanks

ISA03 SECURITY INFORMATION

QUALIFIER

M 2 00

ISA04 SECURITY INFORMATION M 10 10 blanks

ISA05 INTERCHANGE ID QUALIFIER M 2 *

ISA06 INTERCHANGE SENDER ID M 15 *

ISA07 INTERCHANGE ID QUALIFIER M 2 *

ISA08 INTERCHANGE RECEIVER ID M 15 *

ISA09 INTERCHANGE DATE M 6 YYMMDD

ISA10 INTERCHANGE TIME M 4 HHMM

ISA11 INTERCHANGE

CONTROL

STANDARDS

IDENTIFIER

M 1 U

ISA12 INTERCHANGE CONTROL

VERSION NUMBER

M 5 00401

ISA13 INTERCHANGE CONTROL

NUMBER

M 9 Sequential Number

ISA14 ACKNOWLEDGEMENT

REQUESTED

M 1 0

ISA15 USAGE INDICATOR M 1 P - Prod T - Test

ISA16 COMPONENT ELEMENT

SEPARATOR

M 1 >

Example:

ISA*00* *00* *12*5168448800

*ZZ*6514906278*120925*1315*U*00401*000000001*0*P>~

Last Modified 03/20/13 Page 29

GS – Function Group Header

Mandatory / Max Use=1 time

Segment Description Usage Type Values

GS01 FUNCTIONAL INDENTIFIER CODE

M 2 PC

GS02 APPLICATION SENDERS CODE

M 15 =ISA06

GS03 APPLICATION RECEIVERS CODE

M 15 =ISA08

GS04 DATE M 8 CCYYMMDD

GS05 TIME M 4 HHMM

GS06 GROUP CONTROL NUMBER M 1/9 ????

GS07 RESPONSIBLE AGENCY CODE

M 1/2 X

GS08 VERSION IDENTIFIER CODE M 1/12 004010

Example:

GS*PO*5168448800*6514906278*20120925*1315*000006249*X*004010~

ST – Transaction Set Header

Mandatory / Max Use=1 time

Segment Description Usage Type Values

ST01 TRANS. SET I.D. NUMBER M 3 860

ST02 TRANS. SET CONTROL NUMBER M 4/9 Seq. Number

Example:

ST*860*00001~

Last Modified 03/20/13 Page 30

BCH – Beginning Segment For Purchase Order Change

Segment Description

Record

Number

in

POCO

File

Usage

Pos From /

To

Length Value

BCH01 TRANSACTION SET PURPOSE CODE

1010 M 472 1 01 – Cancel * 04 – Change

BCH02 ACKNOWLEDGEMENT TYPE

M 2 CP

BCH03 PURCHASE ORDER NUMBER

1000 M 101/140 1/22

BCH06 DATE (of the document)

1000 M 178/185 8 CCYYMMDD

Example:

BCH*01*CP*179216*20120817~

Notes:

* If pos. 472 of record 1010 is ‘N’ then BCH01=’04’, if ‘Y’ – then ‘01’

REF– Reference Numbers

Segment Description

Record

Number

in

POCO

File

Usage

Pos From /

To

Length Value

REF01 REFERENCE IDENTIFICATION QUALIFIER

M 2 IA

REF02 REFERENCE NUMBER 0010 M 152/181 30

Example:

REF*IA*TEMP~

Last Modified 03/20/13 Page 31

N1 – Name

Segment Description Record Number

in POCO File

Usag

e

Pos

From /

To

Length Value

N101 Entity ID Code M 2 BT or ST

N102 Name 1190 – Ship to 1210 – Bill to

M 141/160 20

N103 ID Code Qualifier M 2 92

N104 ID Code 1190 – Ship to 1210 – Bill to

M 101/103 3

Example:

N1*BT*SLEEPYS LLC*92*990~

N1*ST*SANTA FE SPRINGS WAR *92*400~

Notes:

N101 - Retailer will send a value of “ST” to indicate Ship-To, “BT” to indicate Bill-To.

In the case of drop ship orders (BEG02 of the 850 file is set to “DS”) there will only be a

“BT” address.

There will be an “ST” address after each “PID” segment in the PO1 loop.

N103 – Hard coded to ‘92’

N104 – is set to 3 digit Warehouse Code. In case of DropShip order this is set to the Bill-To

warehouse code (990)

Last Modified 03/20/13 Page 32

N3 – Address Information

Segment Description Record Number

in POCO File

Usag

e

Pos

From /

To

Length Value

N301 ADDRESS INFORMATION

1190 – Ship to 1210 – Bill to

M 201/235 35

N302 ADDRESS INFORMATION

1190 – Ship to 1210 – Bill to

O 236/270 35

Example:

N3*1000 South Oyster Bay Road*~

N4 – Geographic Information

Segment Description Record Number

in POCO File

Usag

e

Pos

From /

To

Length Value

N401 CITY NAME 1190 – Ship to 1210 – Bill to

M 341/370 30

N402 STATE OR PROVINCE CODE

1190 – Ship to 1210 – Bill to

M 444/468 432/461

25

N403 POSTAL CODE 1190 – Ship to 1210 – Bill to

M 371/385 15

Example:

N4*Hicksville*NY*11801~

Last Modified 03/20/13 Page 33

POC– Purchase Order Line Item Change

Segment Description Record Number

in POCO File

Usag

e

Pos

From /

To

Length Value

POC01 ASSIGNED IDENTIFICATION

2000 M 101/122 22

POC02 CHANGE OR RESPONSE TYPE CODE

M 2/2 CA * CF

POC03 Not used

POC04 LINE ORDER QUANTITY

2000 O 123/144 1/22

POC05 COMPOSITE UNIT OF MEASURE

M 2/2

POC06 UNIT PRICE 2000 M 224/245 22

POC07 BASIS OF UNIT PRICE CODE

O 22 UM

POC08 PRODUCT/SERVICE ID QUALIFIER

O 2/2 BP ** VP

POC09 PRODUCT/SERVICE ID (VSN)

2000 M 199/223 25

Example:

POC*1*CA**1*EA*183.85*UM*BP*KK49156/6MAT~

Notes:

*CA - Changes To Line Items (if pos. 101 of record 2010 is N)

CF - Cancel Previously Transmitted Purchase Order (if pos. 101 of record 2010 is Y)

** BP - Buyer's Part Number

VP - Vendor's (Seller's) Part Number

Should be hardcoded to BP

Last Modified 03/20/13 Page 34

PID – Product Description

Segment Description Record Number

in POCO File

Usag

e

Pos

From /

To

Length Value

PID01 ITEM DESCRIPTION TYPE

M 1 F

PID2 PRODUCT/PROCESS CHARACTER CODE

M *

PID3 <Not Used>

PID4 <Not Used>

PID5 DESCRIPTION 2000 M 246/325 80

Example:

PID*F*08***NORWICH KG MAT~

Notes:

* The PID02 may contain the following codes that will qualify the PID05:

08=Description – should be always hardcoded to this value

38=Grade

74=Size

14=Finish/Cover

Last Modified 03/20/13 Page 35

DTM – Date/Time Refernce

Segment Description Record Number

in POCO File

Usag

e

Pos

From /

To

Length Value

DTM01 DATE/TIME QUALIFIER M *

DTM02 DATE 3000 M 174/181 8 CCYYMMDD

Example:

DTM*077*20120818~

Notes:

* The following codes may be used in the DTM01 field:

087 – Requested Ship Date

077 – Requested Arrival Date

CTT – Transaction Totals

Mandatory / Max Use=1 time

Segment Description Usage Type Values

CTT01 Number of Lines Items M 1/6

CTT02 Hash Total O 1/10

Example:

CTT*3~

Last Modified 03/20/13 Page 36

SE – Transaction Set Trailer

Mandatory / Max Use=1 time

Segment Description Usage Type Values

SE01 Number of Included Segments M 1/10

SE02 Transaction Set Control Number M 4/9

Example:

SE*18*0001~

GE – Group Control Trailer

Mandatory / Max Use=1 time

Segment Description Usage Type Values

GE01 Number of Transaction Sets Included

M 1/6

GE02 Group Control Number M 1/9 = GS06

Example:

GE*2*000006249~

IEA – Interchange Control Trailer

Mandatory / Max Use=1 time

Segment Description Usage Type Values

IEA01 Number of Included Functional Groups

M 1/5

IEA02 Interchange Control Number M

9/9 =ISA13

Example:

IEA*1*000001234~

Last Modified 03/20/13 Page 37

File Example:

ISA*00* *00* *12*5168448800

*ZZ*6514906278*120925*1315*U*00401*000000001*0*P>~

GS*PO*5168448800*6514906278*20120925*1315*000006249*X*004010~

ST*860*00001~

BCH*01*CP*179216*20120817~

REF*IA*TEMP~

N1*BT*SLEEPYS LLC*92*990~

N3*1000 South Oyster Bay Road*~

N4*Hicksville*NY*11801~

N1*ST*SANTA FE SPRINGS WAR *92*400~

N3*13565 LARWIN CIRCLE*~

N4*SANTA FE SPRINGS*CA*90670~

POC*1*CA**1*EA*183.85*UM*BP*KK49156/6MAT~

PID*F*08***NORWICH KG MAT~

DTM*077*20120818~

CTT*1~

SE*18*0001~

GE*2*000006249~

IEA*1*000001234~

Last Modified 03/20/13 Page 38

856 Advanced Ship Notice

Ship Notice/Manifest Transaction Set (856)

X.12 Version 4010 Data Segment Sequence

Segment Description Min

Use

Max

Use Req

ST Transaction Set Header 1 1 M

BSN Beginning Segment for

Ship Notice

1 1 M

HL Hierarchical Level

Instruction

1 1 M

TD1 Carrier Details

(Quantity and Weight)

1 1 M

TD5 Carrier Details (Routing

Sequence/ Transit Time)

1 1 O

REF Reference Identification 1 3 M

DTM Date/Time Reference 1 2 M

FOB F.O.B. Related

Instructions

1 1 M

N1 Name 1 1 M

N3 Address Information 1 1 M

N4 Geographical Location 1 1 M

HL Hierarchical Level 1 1 M

PRF Purchase Order

Reference

1 1 M

TD5 Casrrier Details

(Routing Sequence /

Transit Time)

1 1 M

HL Hierarchical Level 1 1 M

LIN Item Identification 1 1 M

SN1 Item Detail (Shipment) 1 1 M

MAN Marks and Numbers 1 1 C

CTT Transaction Totals 1 1 M

SE Transaction Set Trailer 1 1 M

Last Modified 03/20/13 Page 39

Notes:

M – Mandatory / O – Optional

ST- Transaction Set Header Mandatory

Segment Description Min Ma

x Value Req

ST01 Transaction

Set Identifier

Code

3 3 856 M

ST02 Transaction

Set Control

Number

4 9 M

BSN- Beginning Segment for Ship Notice

Mandatory

Segment Description Min Max Value Req

BSN01 Transaction

Set Purpose

Code

2 2 00 M

BSN02 Shipment

Identification

2 30 M

BSN03 Date 8 8 CCYYMMD

D

M

BSN04 Time 4 4 HHMM M

BSN05 Hierarchical

Structure

Code

4 4 0004 O

Last Modified 03/20/13 Page 40

HL - Hierarchical Level – Shipment Level

Mandatory

Notes:

Code indicating the hierarchical application structure of a transaction set that utilizes the HL

segment to define the structure of the transaction set.

Segment Description Min Max Value Req

HL01 Hierarchical ID Number 1 12 M

HL03 Code defining the

characteristic of a level in a

hierarchical structure.

1 2 S M

Notes:

The HL segment is used to identify levels of detail information using a hierarchical structure,

such as relating line-item data to shipment data, and packaging data to line item data.

The HL segment defines a top-down/left-right ordered structure.

HL01 shall contain a unique alphanumeric number of each occurrences of the HL segment in

the transaction set. For example, HL01 could be used to indicate the number of occurrences

of the HL segment, in which case the value of HL01 would be “1” for the initial HL segment

and would be incremented by one in each subsequent HL segment within the transaction.

HL03 indicates the context of the series of segments following the current HL segment up to

the next occurrence of a HL segment in the transaction. For example, HL03 is used to

indicate that subsequent segments in the HL loop form a logical grouping of the data

referring to shipment, order, or item-level information.

TD1- Carrier Details (Quantity and Weight)

Mandatory

Segment Description Min Max Value Req

TD102 Lading Quantity

Total number of pieces in

Shipment.

1 7 M

TD106 Weight Qualifier 1 2 G M

TD107 Weight 1 10 M

TD 108 Unit or Basis for Measurement

Code

2 2 LB M

Last Modified 03/20/13 Page 41

Notes:

TD106 value G = Gross

TD108 value LB = Pounds

TD5- Carrier Details (Routing Sequence/Transit Time)

Optional

Segment Description Min Max Value Req

TD501 Routing Sequence Code 1 2 O M

TD502 Identification Code Qualifier 1 2 2 M

TD503 Identification Code Description 2 80 M

TD504 Transportation Method/Type

Code

1 2 M M

TD505 Routing 1 35 M

TD510 Transit Time Direction

Qualifier

2 2 CD M

TD511 Transit Time 1 4 M

Notes:

TD501 value O = Origin carrier (Air, Motor, or Ocean).

TD502 value 2 = Standard Carrier Alpha Code.

If there is no SCAC code for the carrier, please fill TD503 with “NONE”

TD504 value M = Motor (common carrier).

TD 510 value CD = Calendar Days (includes weekends and holidays).

Last Modified 03/20/13 Page 42

REF- Reference Identification

Mandatory

Segment Description Min Max Value Req

REF01 Reference Identification

Qualifier

2 3 See

Notes

M

REF02 Reference Identification 1 30 M

Notes:

BM= Bill of Lading Number

CN= Carrier’s Reference Number

IA= Internal Vendor Number

One of BM or CN is required

IA is mandatory

Drop Ship Vendors must include a third REF element. The third REF segment needs to have the

shipping provider in the REF01 segment and the tracking number in the REF02. For example, If

the product is being shipped to the customer via UPS, the third REF element should look like

this:

REF*UP*1z3849070353072637~

DTM- Date/Time Reference

Mandatory

Segment Description Min Ma

x

Value Req

DTM01 Date/Time Qualifier 3 3 See Notes M

DTM02 Date 8 8 CCYYMMDD M

Notes:

The following codes may be used in the DTM01:

011=Shipped Mandatory

067= Current Schedule Delivery Optional

Last Modified 03/20/13 Page 43

FOB- F.O.B. Related Instructions

Mandatory

Segment Description Min Ma

x

Value Req

FOB01 Shipment Method or

Payment

2 2 See

Notes

M

Notes:

CC= Collect

PC=Prepaid but Charged to customer

PP= Prepaid (by Seller)

N1- Name

Mandatory

Segment Description Min Max Value Req

N101 Entity Identifier Code 2 3 ST M

N102 Name 1 60 M

N103 Identification Code

Qualifier

1 2 92 M

N104 Identification Code 2 80 See

Attachme

nt

M

N3- Address Information

Optional

Segment Description Min Max Value Req

N301 Address Information 1 55 M

N302 Address Information 1 55 M

Last Modified 03/20/13 Page 44

N4- Geographic Information

Optional

Segment Description Min Max Value Req

N401 City Name 2 30 M

N402 State or Province Code 2 2 M

N403 Postal Code 3 15 M

HL-Hierarchical Level – Order Level

Mandatory

Segment Description Min Max Value Req

HL01 Hierarchical ID Number 1 12 M

HL03 Hierarchical Level Code 1 2 O M

PRF- Purchase Order Reference

Mandatory

Segment Description Min Max Value Req

PRF01 Purchase Order Number 1 22 M

TD5 - Sequence/ Transit Time

Mandatory

Segment Description Min Max Value Req

TD505 Routing 1 35 X M

TD506 Shipment/Order

Status

2 2 See

Notes

M

Notes:

CC= Shipment Complete

PR= Partial Shipment

Last Modified 03/20/13 Page 45

HL- Hierarchical Level – Item Level

Mandatory

Segment Description Min Max Value Req

HL01 Hierarchical ID Number 1 12 M

HL03 Hierarchical Level Code 1 2 I M

LIN- Item Identification

Mandatory

Segment Description Min Max Value Req

LIN01 Assigned Identification 1 11 Line

Number

M

LIN02 Product/Service ID Qualifier 2 2 SK M

LIN03 Product /Service ID 1 48 M

LIN04 Product/Service ID Qualifier 2 2 VN M

LIN05 Product/Service ID 1 48 M

Note:

Assigned Identification is the line number originally sent from the Retailer. All line numbers

need to match original PO.

SN1-Item Detail

Mandatory

Segment Description Min Max Value Req

SN102 Number of Units Shipped 1 10 M

SN103 Unit or Basis for

Measurement Code

2 2 M

SN104 Case Quantity 1 10 O

SN105 Quantity Ordered 1 15 M

SN106 Unit or Basis for

Measurement Code

2 2 M

Last Modified 03/20/13 Page 46

MAN- Marks and Numbers

Conditional (If RF ID is sent in the 850 Purchase Order)

856’s for “Drop Ship” orders do not require that you provide us with a MAN element.

Segment Description Min Max Value Req

MAN01 Marks and Numbers Qualifier 1 2 ZZ M

MAN02 Marks and Numbers

RF numbers sent in the

purchase order

1 48 See

Notes

M

Note:

• Tag ID also known as Serial Number or RFID or SSCC-18 field in UCC 128 label. For

Bedding Vendors - The Tag ID’s or “license plate” will always start with the same two

digits(agreed-upon between Sleepy’s and vendor), then followed by a unique eight-digit number

which is generated by the vendor. The full tag number will be ten digits long.• Non-Bedding and

Accessories – ‘license plate” will be standard UCC 128 format.• Bar Code UCC 128

856’s for “Drop Ship” orders do not require that you provide us with a MAN element.

CTT- Transaction Totals

Mandatory

Segment Description Min Max Value Req

CTT01 Number of Line Items 1 6 M

Last Modified 03/20/13 Page 47

997 Functional Acknowledgement

X.12 Version 4010 Data Segment Sequence

Segment Description Min

Use

Max

Use Req

ISA Interchange Control

Header

1 1 M

GS Functional Group

Header

1 1 M

ST Transaction Set Header 1 1 M

AK1 Functional Group Resp

Header

1 1 M

AK2 Transaction Set Resp

Header

1 100000 M

AK5 Transaction Set Resp

Trailer

1 1 M

AK9 Functional Group Resp

Trailer

1 1 M

SE Transaction Set Trailer 1 1 M

GE Function Group Trailer 1 1 M

IEA Interchange Control

Trailer

1 1 M

Notes:

M - Mandatory / O – Optional

Last Modified 03/20/13 Page 48

ISA – Interchange Control Header

Mandatory

Segment Description Min Max Value Req

ISA01 Authorization Info Qualifier 2 2 00 M

ISA02 Authorization Info 10 10 Blank

Spaces

M

ISA03 Security Info Qualifier 2 2 00 M

ISA04 Security Info 10 10 Blank

Spaces

M

ISA05 Interchange ID Qualifier 2 2 Sender

ID Qual

M

ISA06 Interchange ID 15 15 Sender

ID

M

ISA07 Interchange ID Qualifier 2 2 Receiver

ID Qual

M

ISA08 Interchange ID 15 15 Receiver

ID

M

ISA09 Interchange Date 6 6 YYMMD

D

M

ISA10 Interchange Time 4 4 HHMM M

ISA11 Interchange Control ID 1 1 U M

ISA12 Interchange Version Number 5 5 00401 M

ISA13 Interchange Control Number 9 9 M

ISA14 Acknowledgement

Requested

1 1 0 or 1 M

ISA15 Test Indicator 1 1 T or P M

Example:

ISA*00* *00* *ZZ*E725 (3 spaces) E725003 *01*YOURNUMBER

*089820*1315*U*00401*000000001*1*P>~

Last Modified 03/20/13 Page 49

GS – Functional Group Header

Mandatory

Segment Description Min Max Value Req

GS01 Functional ID Code 2 2 FA M

GS02 Application Sender Code 2 12 M

GS03 Application Receiver Code 2 12 M

GS04 Data Interchange Data 8 8 CCYY

MMD

D

M

GS05 Data Interchange Time 4 4 HHM

M

M

GS06 Data Interchange Control Num 1 9 M

GS07 Responsible Agency Code 1 2 X M

GS08 Version Release 1 12 00401

0

M

Example:

GS*FA*E725 (3 spaces) E725003*YOURNUMBER*20001022*1315*

000000001*X*004010~

ST – Transaction Set Header

Mandatory

Segment Description Min Max Value Req

ST01 Transaction Set ID 3 3 997 M

ST02 Transaction Set Control 4 9 M

Example:

ST* 997*000000001~

AK1 – Functional Group Response Header

Mandatory / Max Use=1 time

Segment Description Min Max Value Req

AK101 Function Group ID Code 3 3 M

AK102 Group Control Number 1 9 M

Example:

AK1* PO*000000001~

Last Modified 03/20/13 Page 50

AK2 – Transaction Set Response Header

Mandatory / Max Use=100000 times

Segment Description Min Max Value Req

AK201 Transaction Set ID Code 3 3 M

AK202 Transaction Set Number 4 9 M

Example:

AK2* 850*000000001~

AK5 – Transaction Set Response Header

Mandatory / Max Use=1 time

Segment Description Min Max Value Req

AK501 Acknowledgement Code 1 1 See

Notes

M

Example:

AK5* A~

Notes: A=Accepted

E=Accepted with Errors

R=Rejected

Last Modified 03/20/13 Page 51

AK9 – Transaction Set Response Header

Mandatory / Max Use=1 time

Segment Description Min Max Value Req

AK901 Acknowledgement Code 1 1 See

Notes

M

AK902 Number of Included Sets 1 6 M

AK903 Number of Received Sets 1 6 M

AK904 Number of Accepted Sets 1 6 M

Example:

AK9* A*5*5*5~

Notes:

A= Accepted

E= Accepted with Errors

R= Rejected

P= Partial Accept

Last Modified 03/20/13 Page 52

TRADING PARTNER EDI QUESTIONNAIRE:

Please complete ALL fields below.

Partner Name:

Partner Address:

Partner City, State, Zip:

Duns Number:

Primary EDI Contact Name:

Primary EDI Contact Phone:

Primary EDI Contact E-mail: Alternate EDI Contact Name:

Alternate EDI Contact Phone:

Alternate EDI Contact E-mail:

Are you EDI-capable? YES If not, when do you expect to be EDI-capable?

Network & Service Information: If you are EDI capable, please provide your test and production sender/receive ID numbers. If you do not have separate test ID numbers, then indicate as ‘NA’.

VAN Provider Name:

Data Element Test environment Production environment

ISA Qualifier (Two digits):

ISA ID:

GS ID:

Vendor Supported EDI Documents: (Indicate with Y or N – Please return the EDI guidelines/sample data for any supported types.)

856 - Advance Ship Notice IP ADDRESS (Drop Ship Vendors):

850 – Purchase Order

855 - Purchase Order Acknowledgement

860 – Purchase Order Change

Notes:

SLEEPYS EDI PROFILE:

Production ISA ID: 5168448800

Production Qualifier: 12

Production GS: 5168448800 Test ISA ID: SLEEPYSTEST

Test Qualifier: ZZ

Test GS: SLEEPYSTEST


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