EDI on-boarding in an OTM world

EDI on-boarding in an OTM world

Arijit Sarkar; Amit Sethi August 14, 2012

2 EDI on-boarding in an OTM world © Copyright Capgemini 2012 All Rights Reserved

Greetings and Intro


Why Do EDI?

EDI in Inbound Logistics

EDI in Outbound Logistics and Freight Pay

EDI in International Logistics

EDI On-boarding tools


Reduce cost

Increase speed of information handshake

Enhance supply chain visibility

Reduce human errors

Why do EDI?


Why Do EDI?







Vendor ERP/OMS WMS OTM

Orders Purchase

Order

Purchase

Order

Order

Base

Order

Release

Goods

Receipt

Receive

Goods

Planned

Shipment Inbound

Delivery

P.O. Ack.-855

P.O.-850

2

Routing Inst.-754 Ship

Manifest

1 Routing Req.-753 3

3 ASN-856 Inbound

ASN

4

5

Legend

Document / Object Transaction

Or


FMW OTM

EDI in Inbound Logistics - Challenges

Vendor 1

P.O.#1 Order

Release 1

Planned

Shipment

Shipment #1

-OR1

-OR2

Planned Shipment XML

Shipment #1

P.O.#1

Routing Req.-753 1

Order

Release 2

“Parcer” Vendor 2

Shipment #1

P.O.#2

P.O.#2 1

2

3

3

Routing Req.-753

Routing Inst.-754

Routing Inst.-754

Parser


753

754

850

855

First there were 2 transaction sets; Now there are 5…What are

you guys implementing!!!...and how does it benefit me again?

856


Vendor



Vendor ERP/OMS WMS OTM

Orders Purchase

Order

Purchase

Order

Order

Base

Order

Release

Goods

Receipt

Receive

Goods

Planned

Shipment

Inbound

Delivery

P.O.-850

Routing Inst.-754 Ship

Manifest

1 Routing Req.-753

2

Inbound

ASN

4

3

Legend



EDI in Inbound Logistics – XML Elements

EDI Transactions OTM Element

850 - Purchase Order

860 - Purchase Order change

753 - Request for Routing Instr

754 - Routing Instructions

855 - PO Acknowledgement

TransOrder

Release/

ReleaseInstruction

Planned Shipment

GenercStatusUpdate


Why Do EDI?







ERP OTM Carrier Customer

AP

Delivery Order

Release

Planned

Shipment

Tender

Offer

Shipment

Status Payment

Advice

Invoice

Delivery

confirm

Invoice

Shipment

Started

Legend


1 2

8

820-Remittance

3 990-Response

850/940-Order

6

7

7 110-Air, 210-TL/LTL, 310-Ocean, 410-Rail 214

204/304-Tender

2 204-TL/LTL

304-Ocean

Ship

Manifest

4 856-Store ASN

Trips/

Shipment 5


Outbound Logistics and FP - Challenges

How can we ever reconcile Parcel Invoices !!!

Desktop Shipping

No OTM Planned Shipment

Inv # 1

Tracking # 1

5 USD

Tracking # 2

3 USD

Tracking # 3

6 USD

Consolidated Invoices



OTM Parcel Manifest Parcel Carrier

FMW

Order

Release 1

Order

Release 2

Shipment 1

Tracking # 1

Shipment 2

Tracking # 2

Tracking

Updates

Tracking#1

Tracking#2

SAW 1

SAW 2

Parser -

Does

Ship

exist

1

1

2

4

Create

Manifest

Status

Update

EDI 240/214

5

3



OTM Parcel Manifest Parcel Carrier

FMW

Order

Release 1

Order

Release 2

Shipment 1

Tracking # 1

Shipment 2

Tracking # 2

Consolidated

Invoice

Tracking#1

Tracking#2

SAW 1

1 Inv /

LX

loop

Invoice 1

SAW 2

Invoice 2

210

Invoice

1

1

2 3



Balance Due and Supplemental Invoices !!!

Parcel Carrier FMW OTM

Supplemental

Invoice

Same Inv #

Balance Due

Invoice

Modify Inv #

to create

Unique Inv ID

New Invoice

created

Does inv

exist in OTM

Raise

Exception

Create and

process as

new Invoice

Yes

No

210 Invoice

210 Invoice

1 2

1

2

2


Outbound Logistics and FP - XML Elements


204 - MC Load Tender

304 - Shipping Instructions

990 - Response to a Load Tender

214 - Transportation Carrier

Shipment Status

240 - MC Package Status

110/210/310/410 - Invoice

820 - Remittance Advice

TenderOffer

TenderResponse

ActualShipment

Shipment Status

ActualShipment

Invoice

Invoice/Voucher


Why Do EDI?







OTM Vendor Freight Fwd Customs Brkr

Order Purchase

Order Order

Base In-transit

File

Customs

Filing

Entry File

Legend


2

1

Create

FCR Routing

Request

Order

Release 3 3

Shipment

(ASN)

SAW

Shipment Status

Updates

5

4

7

8

P.O.-850

P.O.-850

350-Stat Upd

309-CBP Manifest

856-ASN

857/858-Custom Entry

315-Ocean Upd 6


EDI in International Logistics - Challenges

How can we track each container when a PO

spans across multiple containers !!!

P.O.#1; Cont#1

P.O.#1; Cont#2

Track Land Ship 1

Track Land Ship 2


FMW OTM


Consolidator

Order

Release 1

ASN

Container # 1

ABCD1234567

Container # 2

ABCD4567890

P.O.#1 P.O.-850

1

1 Ship /

HL*CN

loop

Shipment # 1

Container # 1

ABCD1234567

Shipment # 1

Container # 1

ABCD1234567

3

2

3 ASN-856





How can we spread customs charges accurately to

calculate landed cost !!!


FMW

OTM


Customs Brkr

Entry File

Header

Broker Chg

HM Fee

MP Fee

Detail

Ord #1

Ord #2

Ord #3

Spread

charges

by wt on

each OR

OR #1

Brkr Chg/3

HM Fee/3

MP Fee/3

OR #2

Brkr Chg/3

HM Fee/3

MP Fee/3

OR #3

Brkr Chg/3

HM Fee/3

MP Fee/3

1

857/858Custom Entry

2


EDI in International Logistics – XML Elements


850/860 - Purchase Order/Purchase

Order change

309 - Customs Manifest

856 - Ship Notice/Manifest

350 - Customs Status Information

315 - Status details (Ocean)

857 - Shipment and Billing Notice

858 - Shipment Information

(Customs Entry)

TransOrder

PlannedShipment

ActualShipment

ShipmentStatus

Release


Why Do EDI?






EDI On-boarding tools – EDI Notepad

Format Error

details

Error segment

Formatted EDI

message

Element info


Questions


Thank You and Have a

Good Afternoon !!!

Date post:	10-Jan-2017
Category:	Technology
Upload:	prasad-chandane
View:	398 times
Download:	5 times

EDI on-boarding in an OTM world

Technology