Date post: | 15-Jan-2016 |
Category: |
Documents |
Upload: | varachartered283 |
View: | 220 times |
Download: | 0 times |
Copyright © 2007, Oracle. All rights reserved.Copyright © 2007, Oracle. All rights reserved.
Asset Controls Setup
Release 12 Oracle Asset Management Fundamentals
Copyright © 2007, Oracle. All rights reserved.
Objectives
After completing this module, you should be able to do the following:
• List the Oracle Assets setup steps
• Discuss defining the Oracle Assets three key flexfields
• Discuss implementation issues in setting up the three Oracle Assets key flexfields
• Discuss implementation considerations for System Controls options
• Explain the use of Quickcodes in Oracle Assets
Copyright © 2007, Oracle. All rights reserved.
Objectives
• Explain how fiscal years and calendars are used in Oracle Assets
• Discuss implementation issues in setting up calendars
• Explain the Oracle Assets profile options
• Discuss the key processes that need to be completed when planning an Oracle Assets implementation
Copyright © 2007, Oracle. All rights reserved.
Agenda
• Oracle Assets Setup Steps
• Oracle Assets Key Flexfields
• Specifying System Controls
• QuickCodes
• Asset Calendars
• Oracle Assets Profile Options
• Planning an Oracle Assets Implementation
Copyright © 2007, Oracle. All rights reserved.
Oracle Assets Setup Steps
Set of Books
Asset Key Flexfield
Asset Category Flexfield
Location Flexfield
System Controls
Fiscal Years
Calendars
Book Controls
Prorate/Retirement Conventions
Asset Categories
RequiredAccount Generator
Journal Entry Sources
Journal Entry Categories
QuickCodes
Depreciation Methods
Required w/Defaults
Unit of Measure ClassesUnits of MeasureEmployeesDescriptive FFNumberingSuppliersLocations CombinationsAsset Keys CombinationsSecurityInvestment Tax CreditsPrice IndexesDistribution SetsLeasesWarrantiesProfile OptionsInsurance
Optional
Copyright © 2007, Oracle. All rights reserved.
Setup Steps Flow
Sets of Books
Step 1
Units of Measure Classes
Units of Measure
Categories
Step 2 Step 3
Journal Entry Sources
Step 7
NumberingJournal Entry Categories
Step 8 Step 9
Step 10
Asset Key Flexfield
Step 11Asset
Category Flexfield
Step 12
Step 4
Employees Descriptive Flexfields
Step 5
Account Generator
Step 6
Suppliers
Copyright © 2007, Oracle. All rights reserved.
Setup Steps Flow
SystemControls
LocationFlexfield
Step 13
Locations
Step 14 Step 15
Step 19 Step 20 Step 21
Step 22 Step 23 Step 24
Step 16
Asset Keys
Step 17
Quickcodes
Step 18
Fiscal Years
Calendars Security
DepreciationMethods
DepreciationCeilings
Investment Tax Credits
Book Controls
Copyright © 2007, Oracle. All rights reserved.
Setup Steps Flow
Finished!
Step 25 Step 26 Step 27
Prorate/RetireConventions
Price Indexes AssetCategories
Distribution Sets
Leases Warranties
Step 30Step 28 Step 29
Insurance
Step 31 Step 32
Profile Options
Copyright © 2007, Oracle. All rights reserved.
Oracle Assets Key Flexfields
To run the application, three key flexfields must be set up.
Asset CategoryKey Flexfield
Asset LocationKey Flexfield
Asset KeyKey Flexfield
Copyright © 2007, Oracle. All rights reserved.
Setting Up Key Flexfields
Define Value Sets
Define Flexfield Segments
Define Values for Each Segment
1
2
3
Copyright © 2007, Oracle. All rights reserved.
Asset Category Key Flexfield
Asset Category Key Flexfield
Purpose
Max # of Segments
Maximum Width
Table Name
Segment Qualifier
Use Dynamic Insert
Unique ID Column
To group assets by financial information
7
30 spaces
1 segment must be designated Major segment
FA_CATEGORIES
No
CATEGORY_ID
Copyright © 2007, Oracle. All rights reserved.
Location Key Flexfield
LocationKey Flexfield
Purpose
Max # of Segments
Maximum Width
Table Name
Segment Qualifier
Use Dynamic Insert
Unique ID Column
To group assets by physical location
7
30 spaces
1 segment must be designated State segment
FA_LOCATIONS
Yes, if desired
LOCATION_ID
Copyright © 2007, Oracle. All rights reserved.
Asset Key Key Flexfield
Asset KeyKey Flexfield
Purpose
Max # of Segments
Maximum Width
Table Name
Segment Qualifier
Use Dynamic Insert
Unique ID Column
To group assets by non-financial information
10
30 spaces
No qualifier segment
FA_ASSET_KEYWORDS
Yes, if desired
CODE_COMBINATION_ID
Copyright © 2007, Oracle. All rights reserved.
Creating Key Flexfield Combinations
When creating new key flexfield combinations for the Location and Asset Key key flexfields, the following applies:
Key Flexfield Segments Structure
Allow Dynamic Insertion ?
Combinations created automatically
Must manually create combinations
YesNo
Copyright © 2007, Oracle. All rights reserved.
Specifying System Controls
Oracle Assets System Controls
Enterprise Name Oldest Date Placed in Service
Flexfield Structures Automatic Asset Numbering
Copyright © 2007, Oracle. All rights reserved.
QuickCodes
QuickCode Type QuickCode Value
Asset Description Enter values to standardize asset
descriptionsJournal Entries You cannot enter new Journal Entry values,
but
you can change the descriptionsQueue Name Enter values to describe your hold queues
for Mass AdditionsProperty Type Enter values to describe your property
Retirement Enter values to describe your retirements
Asset Category Enter values to describe your major asset categories (only used with table validation)
Copyright © 2007, Oracle. All rights reserved.
QuickCodes
QuickCode Type QuickCode Value
Asset Subcategory Enter values to describe your asset subcategories (only used with table
validation)Unplanned
Depreciation TypeYou can enter to describe different types of
unplanned depreciation adjustments
Lease Frequency You cannot alter existing or enter new Lease Frequency values, but you can change the
existing descriptions.Lease Payment Type You can enter lease payment types in
addition to
Annuity, Balloon Payment, Bargain Purchase Option, and Bargain Renewal Option
Copyright © 2007, Oracle. All rights reserved.
Defining Fiscal Years and Calendars
Define Fiscal Years
Define Calendars
Prorate Calendar
DepreciationCalendar
Assign to Asset Books
Copyright © 2007, Oracle. All rights reserved.
Setting Up Fiscal Years
• Set up multiple fiscal years with different names to assign to different asset books
• The calendar for a tax book must use the same fiscal year name as the calendar for the associated corporate book
• Define fiscal years from the oldest date placed in service through the current fiscal year
• At the end of each fiscal year, the depreciation program automatically generates the dates for the following fiscal year and calendars
Copyright © 2007, Oracle. All rights reserved.
Setting Up Asset Calendars
Prorate Calendar
Determines the prorate period that is used to select the annual depreciation rate
Depreciation Calendar
Determines the number of accounting periods in a fiscal year
Copyright © 2007, Oracle. All rights reserved.
Sharing Calendars
Multiple books can share the same calendar
Tax books can have different calendars
Tax books can also share calendars with their corporate books
Corporate Corporate
Tax Tax
Tax
Copyright © 2007, Oracle. All rights reserved.
Defining Price Indexes
• Using Price Indexes is optional
• A price index enables you to calculate gains and losses for retirements using current value rather than historical cost– If you do business in a country that requires you to
base gains and losses on current value rather than historical cost, Oracle Assets enables you to set up price indexes to calculate the gains and losses for your asset upon retirement
• When you retire an asset assigned to a category and book for which you have defined a price index, you can run the Revalued Asset Retirements Report which uses the revalued asset cost in calculating gains and losses
Copyright © 2007, Oracle. All rights reserved.
Profile Options
Account Generator: Purge Runtime Data
FA: Number Mass Addition Parallel Requests
FA: Allow Swiss Special Assets FA: Number of Parallel Requests FA: Archive Table Sizing Factor FA: Print Debug FA: Cache Sizing Factor FA: Print Timing Diagnostics FA: Deprn Single FA: Security Profile
FA: Generate Expense Account FA: Default DPIS to Invoice Date FA: Large Rollback Segment Name
FA: Mass Copy All Cost Adjustments
Copyright © 2007, Oracle. All rights reserved.
Profile Options
Profile Option Required Default ValueEnd UserUpdatable
Account Generator: Purge Runtime Data Optional Yes Yes
FA: Allow Swiss Special Assets Optional No default No
FA: Archive Table Sizing Factor Optional 100 Kilobytes No
FA: Cache Sizing Factor Optional 25 No
FA: Deprn Single Optional No No
FA: Generate Expense Account Optional No Default No
Copyright © 2007, Oracle. All rights reserved.
Profile Options
FA: Large Rollback Segment Name Optional No default No
FA: Number Mass Addition Parallel Requests
Optional 2 No
FA: Number of Parallel Requests Optional No default No
FA: Print Debug Optional No default Yes
FA: Print Timing Diagnostics Optional No default Yes
Profile Option Required Default ValueEnd UserUpdatable
Copyright © 2007, Oracle. All rights reserved.
Profile Options
Profile Option Required Default ValueEnd UserUpdatable
FA: Security Profile Optional No default No
FA: Default DPIS to Invoice Date Optional No No
FA: Mass Copy All Cost Adjustments Optional No No
Copyright © 2007, Oracle. All rights reserved.
Asset Insurance
Oracle Assets provides a window and reports to help you manage insurance values and other insurance information for your assets.
• You can view and enter insurance information for an asset and assign more than one type of insurance to an asset.
• Asset insurance information includes insurance categories, current insurance value, and optional updates that affect the insurance value, such as additions or retirements.
Copyright © 2007, Oracle. All rights reserved.
Entering Asset Insurance Information
Prerequisites:
• Enter suppliers in Oracle Payables with a supplier type of Insurance Company
• Set up Asset Price Indexes, if required
• Set up Insurance Category QuickCodes, such as Fire, Storm, Theft
• Set up Hazard Class QuickCodes
• Set the profile option FA: Allow Swiss Special Assets to Yes if you are planning to enter Swiss special case assets, such as Swiss buildings
Copyright © 2007, Oracle. All rights reserved.
Implementing Oracle Assets
Plan Implementation Setup Asset Mgmt
Convert Existing Asset Information
Reconcile With Previous System
1 2
3 4
Copyright © 2007, Oracle. All rights reserved.
Planning Implementation
Plan Implementation
Ask About Company History
Obtain Asset Information
Determine Conversion Period
Decide on Oracle Assets Setups
Copyright © 2007, Oracle. All rights reserved.
Key Flexfields Planning Considerations
General Ledger
Oracle Assets
Accounting Flexfield
Category Flexfield
Location Flexfield
Asset KeyFlexfield
Flexfield shared with Oracle Assets
Flexfields Owned by Oracle Assets
Copyright © 2007, Oracle. All rights reserved.
The Key Flexfields Planning Phase
Decide which flexfield to implement
Learn about a specific flexfield
Plan the structure
Plan the segments
Plan the segment validation
Allow for future needs
Plan to use additional features
Document your plan
Copyright © 2007, Oracle. All rights reserved.
Implementing Oracle Assets
Plan Implementation Setup Asset Mgmt
Convert Existing Asset Information
Reconcile With Previous System
1 2
3 4
Copyright © 2007, Oracle. All rights reserved.
Implementing Oracle Assets
Plan Implementation Setup Asset Mgmt
Convert Existing Asset Information
Reconcile With Previous System
1 2
3 4
Copyright © 2007, Oracle. All rights reserved.
Convert Existing Asset Information
Transfer Data to Oracle Tables
Map Information
Load the FA_MASS_ADDITIONS Table
Add Additional Asset Details
Send Mass Additions to Oracle Assets
Convert Existing Asset Information
Copyright © 2007, Oracle. All rights reserved.
Using the FA_MASS_ADDITIONSTable for Conversion
Legacy system
Data uploaded to Asset Mgmt system
FA_MASS_ADDITIONS
Populate theinterface table
Copyright © 2007, Oracle. All rights reserved.
Implementing Oracle Assets
Plan Implementation Setup Asset Mgmt
Convert Existing Asset Information
Reconcile With Previous System
1 2
3 4
Copyright © 2007, Oracle. All rights reserved.
Post Conversion Reconciliation
Reconcile With Previous System
Reconcile Asset Information
Run Systems in Parallel
Copyright © 2007, Oracle. All rights reserved.
Other Conversion Issues
Pooled Assets
Barcodes
Acquisitions
Copyright © 2007, Oracle. All rights reserved.
Maintaining an Audit Trail
FA_BOOKS FA_DISTRIBUTION_HISTORY
FA_TRANSACTION_HEADERS
Transactions FilesAudit
Copyright © 2007, Oracle. All rights reserved.
Maintaining Audit Trails
Adding an asset
Adjusting in the period added
Running depreciation
Transferring the asset
Adjusting in a later period
Tracking distribution information
Copyright © 2007, Oracle. All rights reserved.
Defining Asset Warranties
You can define and track descriptive information on manufacturer and vendor warranties in Oracle Assets
• You define the warranty information in the Asset Warranties window
• You can then assign assets to these previously defined warranties in the Asset Details window
• You can assign any number of assets to the same warranty– If a warranty has any assets assigned to it, you
cannot update or delete the warranty– You can attach the asset to a different warranty at
any time
Copyright © 2007, Oracle. All rights reserved.
Creating Leases
Use the Lease Details window and the Lease Payments window to perform the following tasks:
• Enter a Lease
• Enter a Payment Schedule
• Create an Amortization Schedule
Copyright © 2007, Oracle. All rights reserved.
Summary
In this lesson, you should have learned how to:
• List the Oracle Assets setup steps
• Discuss defining the Oracle Assets three key flexfields
• Discuss implementation issues in setting up the three Oracle Assets key flexfields
• Discuss implementation considerations for System Controls options
• Explain the use of Quickcodes in Oracle Assets
Copyright © 2007, Oracle. All rights reserved.
Summary
• Explain how fiscal years and calendars are used in Oracle Assets
• Discuss implementation issues in setting up calendars
• Explain the Oracle Assets profile options
• Discuss the key processes that need to be completed when planning an Oracle Assets implementation