EDUCATION AUTHORITY (EA) DIGITAL ADMISSIONS … Digital... · 1 Digital Admissions – FAQs V2...

1 Digital Admissions – FAQs V2 04-02-2019

EDUCATION AUTHORITY (EA)

DIGITAL ADMISSIONS – FREQUENTLY ASKED QUESTIONS FOR PROVIDERS PRE-SCHOOL AND PRIMARY SEPTEMBER 2019 INTAKE Throughout this document the term provider refers to primary schools, nursery schools and non-statutory settings participating in the Pre-School

Education Programme.

Topic/Issue No. Question Response

1. Account

management -

providers

1.1 Where do I get access

to the school portal?

The URLs for the School Portal were detailed in the email which contained your login

information.

For schools with C2k the School Portal is accessed through My School, connecting to

EA.

For schools/pre-schools without C2k the School Portal is accessed at

https://providerportal.eani.org.uk/ProviderPortal_LIVE/Account/Account/Login

1.2 What details do I need

to log into the School

Portal?

Each provider has been issued with login details comprised of a username and

password. These details were issued to all providers from the EA’s IT Section.

1.3 Will I only get one

login?

In a primary school a single login will cover P1 and Reception (if applicable). If a school

has a nursery unit, a separate login will be provided.




Nursery schools with a mixed pattern of attendance will be provided with separate

logins for full time and part time applications.

Playgroups will have one login.

1.4 Can a provider have

more than one login to

enable multiple users

to access the School

Portal?

No. Only one username per admissions group will be issued as per question 1.3. The

provider will be responsible for ensuring that appropriate staff are given access to the

School Portal.

1.5 I have not received my

login details, what do I

do?

If you have not received your login details, please contact the Admissions Helpdesk

Tel 028 9598 5595 or email [email protected] or

[email protected]

mailto:[email protected]




1.6 I have activated the

two step verification

code. How do I

deactivate this?

If you have activated two step verification you will get the below prompt when

logging in- the verification code will be sent via email.

To turn this off click on the Username on the top right hand side and hit the two step

verification button- this will give you the option to turn this functionality off.

1.7 What should I do if I

have registered on the

School Portal but have

Check for an email from [email protected] Please check in your ‘spam’ or ‘junk’

folders. If you are unable to find it and it has been at least 24 hours since registering,

please contact the Admissions Helpdesk.


https://www3.northamptonshire.gov.uk/councilservices/children-families-education/schools-and-education/school-admissions/Pages/contact-the-school-admissions-team.aspx



not received a

verification email?

You can contact the Admissions Helpdesk Tel 028 9598 5595 or email

[email protected] or

[email protected]

1.8 What should I do if the

link in my verification

email does not work?

Please try copying and pasting the link directly into your internet browser. Failing that

please contact the Admissions Helpdesk.



[email protected]

1.9 I have forgotten my

password, what I do?

On the login page click on the ‘Forgotten your password?’ link, click on this and follow

the on screen instructions. You will be asked to enter your username and the email

address that is associated to the school. Click on the link provided in the email issued

and use the temporary password provided- this will then let you reset the password.

1.10 How do I change my

password?

Once you are logged into the School Portal, Click on ‘My Account’ and then ‘Change Password’ Password not accepted

Please note: When you create a new password it must:

Have minimum of 10 characters and no more than 128 characters








Have a minimum of 2 numbers

Contain at least 1 lower case character

Contain at least 1 upper case character

Contain at least 1 special character (e.g. #, $, *)

Not be the same as the username

1.11 Can I change my email

address?

There is no facility to change the email address associated to the school on the portal

but if you wish this to be changed please contact the Admissions Helpdesk and the

email address can be updated against the user account.



[email protected]

1.12 How do I change my

secret Question?

When logged into the School Portal, Click on ‘My Account’ and then ‘Change Secret

Question’

You can hit the Forgotten your secret answer? button and follow the steps to reset

this using the email address that is associated to the school






1.13 When I am logged in I

get an error message

re: ‘Session Time Out’

If you are experiencing this ‘Session time out’ error there is a few steps that can be

done to resolve this. Firstly ensure that you are using the correct URL to login-


Secondly, if you can delete your Internet History and re-open your Web browser

session this should remove any information that may be cached in the browser and

clear any previous sessions.

Instructions on Internet History deletion below:

Delete Internet History Instructions

The following guidance is for Internet Explorer 11

To do delete browsing history click on this ‘cog’ icon at the top right of the screen.




Then select ‘Internet options’ as below:



On the next screen click on the ‘Delete’ button here:



Next make sure the following boxes are ticket and then click on the ‘Delete’ button:



You will then be brought back to this screen – click ‘Ok’



Close Internet Explorer- and then open a new browser session and navigate back to

the School Portal login page-


Now try and log in again with the correct details.

If still experiencing problems – suggest restarting the machine or trying logging in on

another computer/device.




2. Application

details

2.1 Must parents apply

online?

No. The EA has adopted a ‘digital first’ approach, whilst applying online is the EA’s

preferred method of application it is not compulsory, Paper application forms will be

provided where necessary. See Digital Admissions Update No 2 for details

https://www.eani.org.uk/admissions-comms-updates

2.2 Will there be a field

that enables parents to

record whether or not

their child has special /

additional needs?

No. GDPR prohibits the collection of information that is not needed for the admission

function.

2.3 Will the application

collect information on

whether or not a child

attended a Surestart

programme?

No. GDPR prohibits the collection of information that is not needed for the admission

function.

2.4 Will a parent be

guided to know

whether or not they

are applying for Pre-

school/Reception/

Primary based on their

child’s date of birth?

Yes, if parents do not already know which places they can apply for they will be guided

through this on the EA’s website.

2.5 Can a child who has

been retained in pre-

school for an extra

year as a result of a

statement apply

No. As in previous years, parents of children with a statement of special educational

needs will not be applying through the Parent Portal. The placement of a child with a

statement will be managed through the Special Education Department of the EA.




through the Parent

Portal?

2.6 Will parents be able to

make an application to

nursery schools for

underage children?

Yes – this is unchanged from previous years. Underage applicants will be considered

in Stage 2 of the pre-school admissions procedure.

2.7 Can a parent use a

child’s ‘known as’

surname when making

an application?

The parent portal will prompt a parent to use the child’s birth certificate name. The

legal advice is that The Children (NI) Order 1995 makes it quite clear that where there

is a residence order in place in respect of a child, no person shall cause the child to be

known by a new surname without the consent of all those with parental responsibility

or the leave of the court. Even without a residence order, schools/the EA should never

alter the child’s surname on the register without the written consent of those with

parental responsibility or on production of an appropriate court order.

2.8 Does a parent have to

identify which pre-

school their child

attends when

completing a P1

application?

Yes. When Adding a Child to My Family parents will be presented with a list of funded

pre-school settings from which they are asked to select the one their child attends.

(This could be ‘None’ if applicable or if the pre-school attended is not a funded provider,

select ‘Pre-school not on list’.

2.9 Does a parent have to

complete individual

applications if they

have twins / triplets?

A parent will register once but he/she will need to add each child to ‘My Family’ and

then make an individual application for each one.

2.10 Are parents informed

that providers receive

the information they

Yes. The EA has reviewed the GDPR statements contained in the Parent Portal and on

the paper application forms to inform parents who their information may be shared

with.



have provided on the

application?

2.11 If parent applies online

will this mean their

details will be stored in

the system until next

year therefore making

process simpler going

forward?

Yes – this is already so for the Primary 2019 intake where the majority of children are

currently attending funded pre-school settings in 2018/19 school year.

2.12 Can a parent apply

online more than

once?

A parent is asked to declare that he/she has submitted only one application either

online or on paper. However, a parent can apply more than once.

2.13 How will EA know

whether a parent

makes more than one

application?

A process which is carried out to ‘match’ applicant data can identify any potential

duplicate applications before they are released into the School Portal. In addition the

EA has administrative functions that facilitate identification of duplicate applications.

The EA has already utilised these and has contacted the majority of these parents prior

to the closing date in order that only one application is progressed.

2.14 What do providers do

if a child’s details on

the School Portal do

not match those on

verifying documents?

Providers should view the applications and consider all information submitted via the school portal, verify the date of birth and ensure that each child’s name has been recorded as shown on the birth certificate. Should there be any changes to the child’s details, please complete the Applicant/Pupil Details Update Form and forward to the Pre-School or Primary Admissions Office by email to [email protected] or [email protected]

3. Address

3.1 Is the address which

providers are verifying

based on the child or

parent?

It is child’s address which requires to be verified. The portal facilitates a separate

address to be entered for a parent e.g. if a social worker was making an application for

a Looked After Child.





3.2 Will the Portal accept

addresses outside NI?

Yes, including those in the Republic of Ireland.

3.3 Will postcodes of new

builds / new housing

developments be

picked up by the

system?

Yes if the address is contained in the Ordnance Survey Northern Ireland (OSNI) pointer

file which is the source of addresses used by the Parent Portal. Addresses can be

entered manually if a house does not have a postcode.

4. Admission criteria 4.1 Will parents be able to

view criteria through

the parent portal?

No. Parents can view admission criteria on the EA website by opening a separate

window on their browser.

Whilst criteria cannot yet be viewed from within the Parent Portal for September 2019

applications this is a planned future development.

5. Admission

number/number

of funded places

5.1 How will playgroups

know how many places

they are allocated?

The Pre-School Education (Advisory and Admissions) Group (PEAAG) will advise non-

statutory settings of the number of funded places allocated to them in the same way

as previous years. The PEAAG is scheduled to meet on 12 February 2019 to consider

the allocation of places for the 2019/20 academic year.

6. Alerts

6.1 Will providers be

issued with an alert if

they are listed as 2nd

preference?

Providers will be able to view applications on which they are listed as second (or

subsequent) preference when the application has been rejected at first preference on

the school’s portal.

Alerts will be issued to the email account associated with the School Portal when an

application(s) needs actioned.

6.2 What email address

will alerts from the Email alerts will be sent to the address associated with the login to the School Portal.



School Portal be issued

to?

6.3 Will a provider receive

an ‘alert’ if a parent

amends their online

application?

Yes. The information in the School Portal is automatically updated in this case.

7. Amending a

response to an

application

7.1 Can a provider change

the status recorded for

an applicant in the

School’s Portal e.g.

from Refused to

Allocated if there is a

need to alter the

original decision?

A provider can amend the response to an application, where the status allocated has

been either Allocated or Refused. Refer to the School Portal User Guide for more

information.

8. Application of

criteria to

determine which

children are to be

offered places

8.1 If a provider has

received both paper

and digital

applications - when

does it apply its

published admission

criteria to determine

which children should

be admitted?

As has been the practice in previous years, providers can only consider applications

once the closing date has passed. All applications, online and any paper applications

received should be considered at the same time.

First preference applications can be considered immediately after the closing date if all

documents have been submitted by parents, if this is not the case providers should

wait until after 12 noon on Friday 8 February. Also see question 8.2 below.



8.2 When do providers

make their final

decisions on which

children are to be

admitted?

As has been the practice in previous years, providers should consider further

preference applications as/when required to do so and allocate the available places to

those applicants who best meet the published criteria. This can result in displacement

and as is the case in previous years, changes may occur up until the close of the

procedure.

9. Changing an

application

9.1 If a parent submits an

application can they

change/edit it?

Yes. A parent can change their paper/online application up until midnight on 31

January 2019.

9.2 Can a parent change

their first preference

at any time?

No. A parent can change their paper/online application up until midnight on 31 January

2019. After 31 January a change of preference in exceptional circumstances can be

made up until 4pm on Monday 25th March 2019 within primary and Stage 1 of the pre-

school procedure by contacting EA in writing.

10. Contacts 10.1 Where can parents

access the Parent

Portal web address?

Parents can access the online application via the EA website at

www.eani.org.uk/admissions and clicking ‘Start your application’.

10.2 What is the phone

number for the

Admissions helpdesk?

The telephone number of the Admissions Helpdesk is 028 9598 5595.

10.3 What hours will the

Admissions Helpdesk

operate?

The Admissions Helpdesk will operate from 8.00 am to 8.00pm, Monday to Thursday;

and from 8.00 am to 5.00pm on Fridays between Monday 7 January and Thursday 31

January 2019 inclusive.

11. Digital assistance

11.1 What assistance will be

provided to help

parents apply online?

The EA has created a range of materials for direct use by parents and for providers to

use with parents. These materials are available on the admissions area of the website

or in the Digital Admissions Hub. A full list of support materials for providers and

parents is available in the Digital Admissions Hub.

http://www.eani.org.uk/admissions



A number of these materials have been translated.

The EA will be providing drop in digital assistance sessions in targeted areas. Details of

these will be published on the EA’s website.

The Admissions Helpdesk will operate for extended hours (see Question 10.3)

11.2 Will the ‘Digital

Admissions – Parent

Portal Guidance’ be

available in other

languages?

Yes, this leaflet is available in Polish, Portuguese and Lithuanian. Parents/Providers will

be able to translate it to a number of other languages if required using the Browse

Aloud feature on the EA’s website.

11.3 Will the portal be

translated? No – the portal is only available in English at present.

11.4 Can providers assist

parents to complete

the online application?

The EA would encourage providers to give assistance to parents applying online if

required.



11.5 If schools wish to host

information sessions

and allow parents to

use the computers to

fill out applications,

are they going to be

able to access their

emails on C2kni

network?

Access to webmail sites such as Hotmail, Outlook.com is controlled by each individual

School.

By default, access to webmail sites is generally blocked by C2k internet filtering policy

unless nominated. School user accounts (which are used to log on to devices) are made

members of the Internet Advanced security group. Making members of security

groups can be carried out by the C2k Manager in each school. Full details of how to do

this are contained in the C2k Information Sheet EN039 – Managing Internet Filtering

(which is also available on C2k Exchange). It can take several hours for changes to

security groups to replicate across the C2k network so C2K advises schools to ideally

make these changes at least one day before they are generally required.

School devices have to be logged on with a C2k account – either a named account of a

member of staff or a guest account. It would be best practice for schools to create

Guest User Accounts (EN030) and add them to the Internet Advanced group (EN039 –

appendix B). This should be done in advance of hosting information sessions.

Please note that the above only applies to Primary Schools and Nursery Units within

Primary Schools. Nursery Schools or Playgroups are excluded.

11.6 Can pre-school

providers host

information sessions

and allow parents to

use the computers to

fill out applications?

Playgroups will need to consider how they manage this depending on their IT

arrangements/security.



12. Late applications 12.1 Can a late application

be made online?

No - as the online portal closes at midnight on Thursday 31 January 2019 late

applications have to be submitted on paper.

13. Mixed pattern

attendance in

nursery

schools/nursery

units

13.1 Will a parent be able to

list a mixed pattern

nursery school/unit as

1st and 2nd preference

(i.e. where a nursery

school/unit has full

time and part time

availability)?

Yes – a parent will be able to list both full time and part time as separate preferences.

This can be consecutively but is not necessarily the case, e.g.

1 Provider A full-time place

2 Provider B full-time place

3 Provider C part-time place

4 Provider A part-time place

13.2 Will a parent be able to

add AM / PM (part

time sessions) as a

preference?

No – pre-school legislation enables parents to list full time or part time as

preferences, it does not recognise morning and afternoon sessions as preferences.

13.3 Will the process

encourage / prompt

parents to choose FT

and PT for their 1st and

2nd preferences?

No – guidance to parents will recommend that they list at least four preferences but

the order of preferences is a matter for parents.

14. Paper application

14.1 Are paper applications

still available and from

where?

The EA is taking a digital first approach to transacting with its stakeholders, this means

that digital (online) will be the first option to be explored/offered. Whilst seeking to

encourage parents to apply online, as outlined in the Equality Screening document a

paper application form will be accepted. However, the EA is not providing a bulk supply

of application forms as in previous years. A pdf version of the application form has been

issued electronically to schools/providers for printing off in response to specific



requests for a paper application where a parent cannot access the online system or

chooses not to.

Parents applying to Irish medium settings will be able to do so through the online

portal. However, if they wish to complete their application in Irish, they may obtain a

copy of a translated application form which has been supplied to Irish-medium

providers as outlined in the Equality Screening document.

14.2 When should

providers give parents

paper applications?

The EA would encourage providers not to distribute copies of the paper application at

an open day. The application form will not be published on the EA’s website and you

are asked not to publish it on your provider website.

Paper applications should be issued in response to specific requests where a parent

cannot access the online system or chooses not to.

14.3 Should paper

applications be sent to

the EA?

As was the case in previous years, application forms and any attachments should only

be sent to EA if the child is being refused admission.

Refer to EA Pre-School and Primary Admissions Procedure 2019 - Notes of Guidance for more information available at www.eani.org.uk/digitaladmissions

14.4 How do providers

advise the EA of the

outcome of paper

applications?

Pre-school providers should complete form EA OENS or you may use an alternative format to provide this information. Returns can be forwarded by email to [email protected] or via Webxchange if linked to C2k.

Primary Schools should complete Form EA OEP1 or you may use an alternative format

to provide this information. Returns can be forwarded by email to

[email protected] or via Webxchange.

http://www.eani.org.uk/digitaladmissions





Schools with C2k can refer to the Sims.net Admissions Procedures – Primary Schools Spring 2019 Appendix 1 for instructions on how to make a return via Webxchange. You can contact the C2k Service Desk on 0870 601 1666 if you need assistance with submitting the form.) Forms EA OENS and EA OEP1 are available in the Digital Admissions Hub.

14.5 What do I do as a C2k

user if I do not have

access to

WebXchange?

Your C2k Manager can assign Permissions group in Identity Manager – WebXchange

access

Contact the C2k Service Desk 08706011666 if necessary.


user if I do not know

the WebXchange

Username and

Password?

There is only one username and password for WebXchange, check with the principal

and/or secretary.



user if the file is not

appearing in

WebXchange?

If the file not appearing in WebXchange then check if:

The filename is incorrect. The file must be named e.g. OEP1-XXXXXXX

The file Path incorrect. The file must be saved to S:\SIMS\ELBOUT\OEP1-

XXXXXXX

The user has correct permissions as above.


14.8 Do C2k users need to

have Active X

Component installed?

Yes. Active X Component needs installed.

Contact the C2k Service Desk 08706011666if you are unable to complete installation.



14.9 Can paper applications

be accepted until 12

midnight on 31st

January 2019?

Yes – the period during which punctual online and paper based applications can be

made is the same i.e. between 2 January and midnight on 31 January 2019.

Paper applications can be accepted after this date but 4.00pm on Monday 25th March

is the last date for receipt of new applications that will be processed before issue of

letters on 9 May 2019.

14.10 How do paper

applications get added

to the system?

Providers cannot key applications to the portal.

The School Admission Service will issue instructions on what to do with paper

applications in January 2019.

(The EA will key paper applications to the back office system once a provider submits

its return. Thereafter the summary details e.g. name, address and DOB will show in the

School Portal but the paper application will be issued to second or subsequent

preference providers if required.)

15. Placement 15.1 How are parents

notified if/where their

child is being offered a

place?

This is unchanged. Providers will write to parents of children whom they are admitting

and the EA will write to parents of children who have not secured a place.

15.2 Can providers email

parents to notify them

of their placement

instead of sending a

letter?

Yes providers may email placement letters to parents as long as an email address is

available for every applicant. The e-mail should be sent for receipt on 10 May 2019.



15.3 Will EA issue a Final

Placement list to each

provider of the

children being offered

a place?

No – this will not be necessary as providers will be able to see this information in the

School Portal.

16. Preferences 16.1 Do parents have to

type the actual name

of the provider they

are selecting as a

preference?

No. Parents will select the provider from a drop down menu. The name will reflect

what is contained in the published admission criteria and in the website search

function. A search facility exists to assist parents finding a provider.

16.2 Is there a maximum

number of preferences

a parent can list on the

online application?

Yes. As was the case with the paper application form previously used a parent will be

able to list six preferences online. They are advised to contact the EA if they wish to

list more than six preferences.

17. Retention of

records

17.1 Will providers still have

to retain paper copies

of application forms/

verification documents

etc for audit purposes?

The EA will review its audit requirements and confirm whether there is a need to issue

updated guidance.

The Department of Education has been asked to review its advice to schools on disposal

of records.

18. SIMS/document

upload

18.1 At what stage do

schools enter details of

applicants into SIMS

Some schools enter the details of all applicants to SIMS on receipt of the application,

other schools enter details once the final list of children to be admitted is known. Until

integration between the online admissions system and SIMS occurs, when details of

applicants should be entered remains a decision for schools.



18.2 Will the School Portal

be linked to SIMS?

Integration with SIMS is a planned future development.

19. Social

disadvantage

19.1 How will providers

know if a child is

socially

disadvantaged?

Parents who have applied online and who are claiming priority because of social

disadvantage should tick the appropriate box in the application. They will be directed

to a Benefit Verification Form which they must have stamped by the Social Security

/Jobs and Benefits Office to confirm that they are in receipt of a qualifying

payment. This should then be sent by the parent directly to the first preference

provider.

A parent who submits a paper application for a pre-school place must get Section C of

the application form stamped to verify entitlement.

See update No 2b on Social Disadvantage for further details.


19.2 Where can parents

obtain a Benefit

Verification Form for

Social Disadvantage?

From 2 January 2019 parents who choose to apply online will be able access the Benefit

Verification Form from:

www.eani.org.uk/benefitverification;

providers; or

their local Social Security or Jobs and Benefits Offices.

See update No 2b on Social Disadvantage https://www.eani.org.uk/admissions-

comms-updates


http://www.eani.org.uk/benefitverification



19.3 If the Social

Disadvantage question

has not been answered

on the online

application but a

parent submits a

stamped Benefit

Verification Form how

should this application

be regarded?

Where the box on the online form is not ticked and the parent brings the

verified/stamped Benefit Verification Form this should be accepted.

Where the box is ticked but verification of entitlement is not received by the provider

a child cannot be deemed to meet the socially disadvantaged criterion.

20. Temporary

variation/

Temporary

Flexibility

20.1

At what point do

schools apply for a

Temporary Variation/

Temporary Flexibility?

This is unchanged from previous years. Schools applying for a temporary

variation/temporary flexibility should do so as soon as possible.

20.2 What is the procedure

for temporary

variation requests?

This is unchanged from previous years. However schools could use the download and

export facility within the School Portal to cut and paste details of the applicants for

whom the temporary variation is being sought into the Department of Education pro-

forma or to submit to the Pre-School Education Group in cases of temporary flexibility.

21. Timetable 21.1 What are the key dates

for the admission

procedure?

The key dates for the various admission procedures are contained in DE Circular

2018/17 Open enrolment in nursery, primary and post primary schools – timetables

https://www.education-ni.gov.uk/publications/de-circular-201817-open-enrolment-

nursery-primary-and-post-primary-schools-timetables



22. Verifying

documents

22.1 Do parents receive an

email to

remind/prompt them

to bring verifying

documents to their

first preference

provider?

Yes. The email issued to parents following submission of an online application reminds

them to take the documents to their first preference provider not later than 12 noon

on Friday 8 February 2019.

22.2 How are parents

advised that they have

to send ALL

documentation, even

that required by their

second or subsequent

preferences providers

to their first

preference?

Parents are advised of this on both the online application and paper application. The

introduction of online admissions has not changed this requirement.

22.3 How is supporting

evidence/verifying

documentation passed

on to second and

subsequent

preferences?

Whether an application has been made online or on paper when an applicant has been

refused admission the supporting documentation should be sent to the EA for onward

transmission to the next preference provider as promptly as possible.



22.4 If supporting evidence

e.g. a birth certificate

has not been

submitted by 8

February, should the

application be

considered late?

No – if an online application has been submitted, it will be a punctual application. Paper

applications submitted by midnight on Thursday 31 January 2019 are also punctual.

It is a matter for first preference providers to consider their approach to managing

evidence that has not been submitted, in the same way that they would have done in

previous years, if supporting evidence had not been attached to the paper application

form.

Providers are reminded that they should not contact second or subsequent preference

applicants to seek evidence as this will alert parents that their child has not been

admitted to their first preference. Refer to DE Circular 2013/24: A School’s duty to

verify Application Information for guidance on offering a place subject to receipt of

verifying documents.

22.5 Where do providers

record/ add verified

documentation on the

School Portal?

This facility within the School Portal is not being utilised. Each provider will be required

to consider documentation to satisfy themselves whether it verifies if the applicant

meets their specific admission criteria and to maintain a record of this as it may be

required in the event of an appeal.

22.7 Should providers have

to issue a receipt for a

birth certificate?

There is no change in current practice regarding receipts. It is a matter for the provider

to decide whether to do this, but the EA would recommend that providers do issue

timed and dated receipts for documentation submitted by parents.

23. Viewing/Printing

applications

23.1 How do providers view

all details on an

individual application?

Providers should click on each specific child’s name to see all details entered by the

parent.



23.2 Will providers be able

to view all applications

at all preferences?

The EA has refined the view of applications so that providers will only see first

preferences initially. Once an applicant is refused admission their application will be

visible to second and subsequent preference providers. When a provider is required

to action an application it will be prompted to do so.

23.3 Will preferences be

ranked in order of

admissions criteria in

the School Portal?

No. The Portal will not apply admissions criteria. However if desired, providers can

either download a list of applications or run Pre-school or Primary Detail Report and

export either of these to Excel where applications can be sorted, filtered and

information added to suit a provider’s individual requirements. You should ensure

reports are exported to excel to facilitate presentation of the reasons for preference.

Refer to the School Portal User Guide for more information.

23.4 Can we print digital

applications?

Yes. A report has been created to print individual applications (either a single

application by entering the Student ID shown in the School Portal or all applications). It

is recommended that providers wait until the closing date before printing.

Refer to the School Portal User Guide for more information.

23.5 Will providers be given

instructions on how to

export information

from the School Portal

and how to merge

these details into

Microsoft or other

products?

Yes. Refer to the School Portal User Guide for more information.



23.6 When will nursery

schools/units be able

to view penultimate

applications through

the School Portal?

Nursery schools/unit will be able to see penultimate applications through the School

portal in Stage 2 of the pre-school admissions procedure.

24. Technical

questions

24.1 What browsers does

the portal work on?

The portal works on:

Internet Explorer Version 10 (32 & 64 bit)

Internet Explorer Version 10 (32 & 64 bit)

Safari (latest version)

Chrome

Edge

Date post:	11-Aug-2020
Category:	Documents
Upload:	others
View:	2 times
Download:	0 times

EDUCATION AUTHORITY (EA) DIGITAL ADMISSIONS … Digital... · 1 Digital Admissions – FAQs V2...

Documents