Education Jobs Education Jobs Fund ProgramFund Program

Welcome!Welcome!The training will begin shortly.The training will begin shortly.

Please select thumbs up if you’ve used Please select thumbs up if you’ve used Idaho Live beforeIdaho Live before

If you are dialing in by phone, please be If you are dialing in by phone, please be sure it is on mutesure it is on mute

IMPORTANT NOTEIMPORTANT NOTE

This presentation is being recorded and This presentation is being recorded and will be made available for viewing.will be made available for viewing.

This will not record private chat This will not record private chat messages, but will record any audio or messages, but will record any audio or public chat messages.public chat messages.

If you can hear the presenterIf you can hear the presenter

if you cannot hear the presenterif you cannot hear the presenter

Audio CheckAudio Check

If you’re having trouble hearing or being heard, click on the telephone icon and a phone number will come up with a pin number. Please keep this window open so you can also see the presentation.

Be sure to press “mute” on your phone when not speaking.

Telephone audio option

CanCan’’t hear or be heard?t hear or be heard?

The palm is the “raised hand” in a classroom, this is how to obtain the presenter’s attentionto ask a question, make a comment, etc…

Asking QuestionsAsking Questions

Use the hand raise button

Yes / No Indicators

Check Mark indicates a positive or yes response

X indicates a negative or no response.

Use the raise hand button to answer a question that is not yes or no.

Answering QuestionsAnswering Questions

When using the talk button, state your name first. Hold down the talk button for 2 seconds when finished speaking.

CommunicatingCommunicating

To Speak:•Click and hold TALK buttonor•Press and hold CTRL key on keyboard

This is the area where you can text the presenter and/or the entire group. •Public Chat•Private Chat

•Pause/ Play Chat

Questions on Idaho Questions on Idaho Live?Live?

If you have questions now or later If you have questions now or later on, please push the “raise hand” on, please push the “raise hand” button.button.

If you are dialing in by phone, If you are dialing in by phone, please be sure it is on mute.please be sure it is on mute.

Overview of Allowable CostsOverview of Allowable Costs

Expenditures must have been made on or after Expenditures must have been made on or after August 10, 2010August 10, 2010

Expenditures must be at the school level, Expenditures must be at the school level, notnot at the district level.at the district level.

Cannot be used to pay for goods or outside Cannot be used to pay for goods or outside vendors unless the vendor is another LEA.vendors unless the vendor is another LEA.

For more details see Appendix A of the SDE For more details see Appendix A of the SDE guidance at: guidance at: http://www.sde.idaho.gov/site/EdJobsFund/http://www.sde.idaho.gov/site/EdJobsFund/

When to Request When to Request ReimbursementReimbursement

OnlyOnly after the funds have been spent (not obligated) by the after the funds have been spent (not obligated) by the schoolschool

Example 1: 3 Days were restored and are to be paid in Example 1: 3 Days were restored and are to be paid in November, January, and March. Each piece can be requested November, January, and March. Each piece can be requested after they are paid out in those months or all at once when the last after they are paid out in those months or all at once when the last is paid in March.is paid in March.

Example 2: A salary restoration of 1% is being paid as a one time Example 2: A salary restoration of 1% is being paid as a one time lump sum in December. This can be requested in December lump sum in December. This can be requested in December once the sum has been paid out.once the sum has been paid out.

Example 3: Health benefits have been restored to school staff Example 3: Health benefits have been restored to school staff and are paid as part of each month’s payroll. These can be and are paid as part of each month’s payroll. These can be submitted each month once the payroll has run, in groups of submitted each month once the payroll has run, in groups of months that have been paid, or one time at the end of the fiscal months that have been paid, or one time at the end of the fiscal year. year.

Tracking FundsTracking Funds

Be sure to track and account for Ed Jobs Be sure to track and account for Ed Jobs Funds separately in your accounting Funds separately in your accounting system.system.

2M users will be hearing from Brian & 2M users will be hearing from Brian & Lynn about updates for Ed Jobs Lynn about updates for Ed Jobs expenditure tracking and reporting.expenditure tracking and reporting.

Creating Reimbursement Creating Reimbursement Requests for Ed Jobs in the Requests for Ed Jobs in the

GRAGRA Ed Jobs requests will use a CSV upload tool instead of Ed Jobs requests will use a CSV upload tool instead of

data being directly entered into the GRA.data being directly entered into the GRA. Benefits:Benefits:

All fields are available on one spreadsheet eliminating the All fields are available on one spreadsheet eliminating the need to navigate back and forth between data entry pagesneed to navigate back and forth between data entry pages

The spreadsheet can be filtered to show only the types of The spreadsheet can be filtered to show only the types of activities the user needsactivities the user needs

If there are only minor changes between requests, a copy of If there are only minor changes between requests, a copy of the Excel file saved on your computer for the previous the Excel file saved on your computer for the previous submission can be updated, and uploaded instead of starting submission can be updated, and uploaded instead of starting from the beginningfrom the beginning

Expense CategoriesExpense Categories

1.1. Salary Restoration – For situations where the Salary Restoration – For situations where the employee’s salary is being restored and the employee’s salary is being restored and the remainder of their salary is paid with non-Ed remainder of their salary is paid with non-Ed Jobs funding. (Does not include restoration Jobs funding. (Does not include restoration of furlough days.)of furlough days.)

Example: All school level employees Example: All school level employees received a 1% salary decrease. Ed jobs received a 1% salary decrease. Ed jobs funding is used to restore that 1% while the funding is used to restore that 1% while the rest of their salary is paid from the general rest of their salary is paid from the general fund.fund.

Expense Categories Expense Categories (cont.)(cont.)

2.2. Base Salaries – For situations where an Base Salaries – For situations where an employee’s base salary is paid with Ed Jobs employee’s base salary is paid with Ed Jobs funding. (Does not include restoration of funding. (Does not include restoration of furlough days.)furlough days.)

Examples: 1.) A new employee is hired and Examples: 1.) A new employee is hired and paid using Ed Jobs monies. 2.) In addition to paid using Ed Jobs monies. 2.) In addition to a 1% salary restoration, an existing employee a 1% salary restoration, an existing employee is paid 50% using Ed Jobs monies, etc.is paid 50% using Ed Jobs monies, etc.

Expense Categories Expense Categories (cont.)(cont.)

3.3. Restoration of Furlough Time Worked – For Restoration of Furlough Time Worked – For situations where furlough days are restored situations where furlough days are restored and those days will now have work and those days will now have work conductedconducted

Example: Two furlough days where the Example: Two furlough days where the school would have been closed are restored school would have been closed are restored and work was conducted on those daysand work was conducted on those days

Expense Categories Expense Categories (cont.)(cont.)

4.4. Restoration of Furlough Time Restoration of Furlough Time NOTNOT Worked – Worked – For situations where furlough days are For situations where furlough days are restored, but those days will not be worked.restored, but those days will not be worked.

Example: The pay for two furlough days is Example: The pay for two furlough days is restored to the school employees’ salaries, restored to the school employees’ salaries, but the school will remain closed those days but the school will remain closed those days and no work will be conducted.and no work will be conducted.

Expense Categories Expense Categories (cont.)(cont.)

5.5. Restoration of Personal Day – For situations Restoration of Personal Day – For situations where personal days were restored to where personal days were restored to school employees. Substitutes paid with Ed school employees. Substitutes paid with Ed Jobs monies to cover these days should be Jobs monies to cover these days should be reported under Base Salaries.reported under Base Salaries.

Example: The number of personal days Example: The number of personal days was originally cut from 3 to 2 and has now was originally cut from 3 to 2 and has now been restored with Ed Jobs money.been restored with Ed Jobs money.

Expense Categories Expense Categories (cont.)(cont.)

6.6. Performance Bonuses – Should only be used Performance Bonuses – Should only be used in situations where a merit based bonus is in situations where a merit based bonus is being paid to school employees. Blanket being paid to school employees. Blanket non-merit pay increases should be reported non-merit pay increases should be reported as Salary Restoration, or using one of the as Salary Restoration, or using one of the Furlough Time Restorations.Furlough Time Restorations.

Example: 5 teachers were awarded merit Example: 5 teachers were awarded merit based bonuses.based bonuses.

Expense Categories Expense Categories (cont.)(cont.)

Other non-salary based expense categories include:Other non-salary based expense categories include:7.7. Benefits (Health/FICA/PERSI)Benefits (Health/FICA/PERSI)8.8. Incentives for Early RetirementIncentives for Early Retirement9.9. Pension Fund ContributionsPension Fund Contributions10.10. Tuition ReimbursementTuition Reimbursement11.11. Student Loan Repayment AssistanceStudent Loan Repayment Assistance12.12. Transportation SubsidiesTransportation Subsidies13.13. Reimbursement for Childcare ExpensesReimbursement for Childcare Expenses

If you are unsure which category a request belongs If you are unsure which category a request belongs in, please contact the SDE staff so we may help in, please contact the SDE staff so we may help determine the best category for coding the expense.determine the best category for coding the expense.

Data Collection ColumnsData Collection Columns

As Base Salaries and Restoration of Furlough Time As Base Salaries and Restoration of Furlough Time Worked involve the funding of job hours that otherwise Worked involve the funding of job hours that otherwise would not have been worked, those hours must be would not have been worked, those hours must be reported in order to be used in calculating the Jobs reported in order to be used in calculating the Jobs Funded for federal 1512 reporting.Funded for federal 1512 reporting.

All other categories require only a count of those FTEs All other categories require only a count of those FTEs directly effected by that expense category. These directly effected by that expense category. These numbers are for auditing purposes and future Ed Jobs numbers are for auditing purposes and future Ed Jobs reporting requirements, but are not included as part of reporting requirements, but are not included as part of the 1512 reporting for quarterly jobs funded.the 1512 reporting for quarterly jobs funded.

Data Collection Columns Data Collection Columns (cont.)(cont.)

In addition, based on the language in the In addition, based on the language in the federal guidance received so far, federal guidance received so far, columns have been included to show the columns have been included to show the breakout between Retained, Re-Hire, breakout between Retained, Re-Hire, and New Hire positions.and New Hire positions.

These columns are only active with These columns are only active with expense categories where there was expense categories where there was determined to be a material difference determined to be a material difference between these three types.between these three types.

Application Application DemonstrationDemonstration

RemindersReminders

Before uploading, be sure to save the file to your Before uploading, be sure to save the file to your computer in Excel format for future reference.computer in Excel format for future reference.

When uploading, be sure to use a CSV format When uploading, be sure to use a CSV format copy. (This copy does not need to be retained)copy. (This copy does not need to be retained)

CCR registrations need to be re-activated each CCR registrations need to be re-activated each year. Be sure yours is active and that the year. Be sure yours is active and that the information there and with your DUNS number is information there and with your DUNS number is current. (Charter Schools operating under a current. (Charter Schools operating under a district as their LEA should use that district’s district as their LEA should use that district’s DUNS and CCR CAGE numbers.)DUNS and CCR CAGE numbers.)

Like all other grants, due to reporting requirements Like all other grants, due to reporting requirements individual requests cannot cross fiscal yearsindividual requests cannot cross fiscal years

Further InformationFurther Information

For Questions on the Education Jobs Fund For Questions on the Education Jobs Fund Program contact:Program contact: Julie Oberle (208) 332-6840 Julie Oberle (208) 332-6840

JAOberle@SDE.Idaho.govJAOberle@SDE.Idaho.gov Tim Hill (208) 332-6840 Tim Hill (208) 332-6840

TDHill@SDE.Idaho.govTDHill@SDE.Idaho.gov

For GRA or Reporting Questions Contact:For GRA or Reporting Questions Contact: Brandon Phillips (208) 332-6867 Brandon Phillips (208) 332-6867

BCPhillips@SDE.Idaho.govBCPhillips@SDE.Idaho.gov

Further Information Further Information (cont.)(cont.)

Ed Jobs Guiedance is available at:Ed Jobs Guiedance is available at:http://www.sde.idaho.gov/site/EdJobsFund/http://www.sde.idaho.gov/site/EdJobsFund/

Information on GRA requests and reporting Information on GRA requests and reporting can be found in the user manual in the GRA can be found in the user manual in the GRA application.application.

This Webinar will be repeated 11/18, 11/19, This Webinar will be repeated 11/18, 11/19, and 12/3, and will also be made available as a and 12/3, and will also be made available as a recording at: recording at: http://www.sde.idaho.gov/site/accounting/http://www.sde.idaho.gov/site/accounting/

Questions?Questions?