Education Support Services 2013 14 -...

Services for

Education

in

Oxfordshire

Education Support Services 2013-14

Oxfordshire County Council

Contents

Welcome 1

What’s New for 2013-14 2

School Improvement 3

Behaviour Support Service 5

Dyslexia Support Service 7

Early Years Advisory Team and Quality and Intervention Team 9

Educational Psychologists 11

Governor Services 13

Inclusion Consultants 15

Induction Support for Newly Qualified Teachers (NQTs) 17

Oxfordshire County Music Service 19

Oxfordshire International Education Bureau 21

Oxfordshire Outdoor Learning Service 23

Oxfordshire Partners in Learning (Primary Support Team) 25

Special Needs Advisory Support Teachers (SNASTs) 27

Business Services 29

Apprentices in your Workforce 31

Budget Planner 33

Education Procurement Service (EPS) 35

Finance and SAP Support 37

Health and Safety 39

HR Pay Admin 41

ICT Services 43


Keys

Early Years EY

P

Se

Sp

Primary Schools

Secondary Schools

Academies / Free Schools

Special Schools / Alternative Settings

A

Out of County Out of County Schools

ICT Services – MIS Support Service 45

Key Insurances 47

Licensing 49

Occupational Health and Staff Care 51

Oxfordshire Skills and Learning Service 53

Safer Recruitment – Resourcing Services 55

Schools’ HR Professional Support 57

Worklife Enhancement Programme 59

Commercial Services 61

Carillion Capita Symonds (CCS) Services 63

Carillion Cleaning 64

Catering – Food with Thought 65

Design and Construction 67

Energy and Carbon Management 68

How to Order 69

Terms and Conditions 70

Index of Services 71


1

Welcome to the new Education Support Services brochure. We have been working with teams across the council to develop a „one-stop shop‟ approach enabling schools and academies to access services provided by Oxfordshire County Council from a single point of contact.

In Education Support Services we have a clear focus. You work hard to enable pupils to reach their full potential so we aim to bring you first class services that support the learning environment and enable you to reach your goals.

We save you effort, time and money by bringing together an array of school services.

In this brochure you‟ll find all the information you need about each of the services offered for the year 2013-14. The information is written so that it is clear what each service offers and the benefits you can expect from purchasing that service.

All our services are provided by experienced specialist teams who pull out all the stops to help those at the heart of education, pupils and teachers. We are here to work alongside you and your team to deliver the best results for your school or academy.

The services descriptions and pricing are also available on our website, http://schools.oxfordshire.gov.uk, where you can also download the Buyback form.

If you have any enquiries or general feedback please do not hesitate to contact the Education Support Services General Enquiries Team on 0844 264 2204.

Alternatively e-mail the team via [email protected].

Your comments are valuable to assist us in improving services.

Thank you for your custom and support.

http://schools.oxfordshire.gov.uk

Welcome


2

What’s New for 2013-14

New Services

This year we are pleased to introduce the following new services most of which are available on a pay as you use basis:

Apprentices in your Workforce

Design and Construction

Dyslexia Support Service

Early Years Advisory Team and Quality and Intervention Team

Energy and Carbon Management

Governor Services

Inclusion Consultants

Induction Support for Newly Qualified Teachers (NQTs)

Oxfordshire Outdoor Learning Service

Oxfordshire Partners in Learning (Primary Support Team)

Oxfordshire Skills and Learning Service

New Features

In September 2012 a single point of contact for schools and academies to access traded services was created by bringing together Schools‟ ICT, Finance, Health and Safety, Pay and Employment, HR and QuEST to form Education Support Services. In addition we have extended the offer this year to encompass further traded services from other areas of the Council and given you the ability to purchase many services as required throughout the year.

There are also some new features in the ordering process:

To save you time the Buyback form is prepopulated with the services you purchased last year. If you wish to opt-out of any service simply deselect in the box indicated

With the forthcoming withdrawal of OCN in December 2013 the choice of ICT services has been simplified

The Buyback form will be downloadable from the new Education Support Services section on the Schools Intranet

Services added throughout the year will be published on the new Education Support Services section on the Schools Intranet

Return of Buyback Forms

Because most schools purchase the same services each year the Buyback form is now fully opt-out. This means it will be assumed that you will purchase the same services (where available) that you purchased last year. If you do not wish to purchase a service you should indicate this by clicking the opt-out box on the Buyback form

Forms must be returned by 30th April 2013. NOTE: If we do not receive your Buyback form by that date we will assume that you wish to purchase the services and the relevant charges will be made to your school

Prices

Many services are priced at the same as last year and in some cases the cost has reduced. However, to reflect increasing costs of provision, a number of services have increased in price. The prepopulated Buyback form cost total should help you assess the overall effect this has on your purchases.


School Improvement

3

Behaviour Support Service 5

Dyslexia Support Service 7

Early Years Advisory Team and Quality and Intervention Team 9

Educational Psychologists 11

Governor Services 13

Inclusion Consultants 15

Induction Support for Newly Qualified Teachers (NQTs) 17

Oxfordshire County Music Service 19

Oxfordshire International Education Bureau 21

Oxfordshire Outdoor Learning Service 23

Oxfordshire Partners in Learning (Primary Support Team) 25

Special Needs Advisory Support Teachers (SNASTs) 27


4


Behaviour Support Service

Pricing

Prices are available on the Behaviour Support Service section of the Schools Intranet and on application.

Partnerships

Available to Partnerships. Contact for further details.

The Behaviour Support Service Consultants are part of the larger Vulnerable Learners Service. The focus of the team is on school improvement and using research to inform practice to support the needs of children and young people who have become disengaged from learning. We focus on developing positive attitudes to learning, self and others and support schools in creating a positive ethos where all children and young people can be valued.

Key benefits to the school

Access to very knowledgeable, skilful and experienced

professionals focused on engaging pupils swiftly and effectively in learning and developing positive attitudes in children, young people and staff

Opportunities to share a knowledge of good practice across the

county to inform future practice

Immediate access to up to date information re national

developments

Support for all teachers with inclusive teaching and learning

Confidence that schools will be supported to meet their legal

requirement in relation to physical management of pupils

Improves retention of school staff, by empowering them to deal

more effectively with behaviour and discipline issues

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We can help your school to:

Create an environment where positive behaviour, emotions and

social skills support learning opportunities for all pupils

Support leaders to develop and implement whole school behaviour

policies to ensure that staff and children feel safe at school and that all pupils engage in learning without disrupting others

Undertake pre-Ofsted inspection reviews of behaviour in school to

secure an evidence base to support a good judgement in this aspect of the framework

Create systems and structures which will enable all school staff to

be involved in monitoring and reviewing behaviour across the school and using this analysis to inform future practice

Ensure all staff have access to professional development

opportunities to meet teaching standards and to be able to receive accreditation for skill development

School Improvement

Available to:

EY P Se A Sp

Out of County


What does the service offer?

Strategic school improvement support focusing on improving

behaviour, engagement and positive attitudes to learning

Developing systems and structures to support statutory

requirements in relation to exclusions

Supporting Senior Leadership Teams to reduce disruption in

lessons management

Developing effective monitoring and evaluation of behaviour

showing the impact of interventions and use of pupil premium

Developing alternative curriculum and timetable solutions for

vulnerable learners

Regular updates on local and national developments in relation to

behaviour improvement and reducing the need for exclusions

Conducting a thorough review of behaviour in line with Ofsted

expectations, writing a comprehensive report and developing an action plan

Training for teachers, TAs and partnerships on all aspects of

behaviour improvement, including key interventions, inclusive teaching and learning, reducing low level disruption and many other areas tailored to suit

Contact

Karen Farr

Administrative Assistant

Tel: 01865 323436

[email protected]

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“Behaviour Support Service has been invaluable in our drive towards school improvement. The impact of such support is evident in the reduction of incident reports, the happiness of the children and the confidence in the staff in supporting whole classes and children with particular behavioural

needs.”

Church Cowley St James CoE Primary School

School Improvement



Pricing

Dyslexia Support Teachers can be bought in for a minimum of two hours, this can be a weekly commitment or on a consultative basis.

Weekly commitment of two hours

£150

Weekly commitment of four hours

£290

Once a term commitment of two hours

£160

Pay As You Use Service

One off consultative session, two hours

£180

Consultative session plus a one hour follow up monitoring visit

£250

Consultative session plus two follow up monitoring visits

£310

Partnerships


„Dyslexia is evident when accurate or fluent word reading and/or spelling develops very incompletely or with great difficulty. This focuses on literacy learning at the word level and implies that the problem is severe and persistent despite appropriate learning opportunities. It provides the basis for a staged process of assessment through teaching.‟

The Dyslexia Support Service is part of the Inclusive School Improvement Strategic Team (InSIST) which, in turn, is part of the wider Vulnerable Learners Service. Dyslexia Support has recently been re-launched to meet an increasing demand from schools. All teachers will have an additional qualification in Specific Learning Difficulties and many will have the AMBDA award. The key difference between this service and the SNAST service is that these teachers can come in for relatively short amounts of time to specifically teach small groups of pupils.


Carry out thorough assessments of pupils with literacy difficulties

Write detailed reports with recommendations for action

Make recommendations about classroom strategies to support

individuals

Build capacity within your school

Support pupils to overcome barriers to achievement

Support schools in following the guidance given in The Oxfordshire

Literacy Difficulties Policy and Advice

7

School Improvement


Contact

June Tyler

Administrative Officer

Tel: 01865 897750

[email protected]


In depth advice and guidance to support pupils with literacy

difficulties

Regularly working with individuals or groups of pupils to accelerate

progress

Building capacity within the school by training TAs to run

appropriate interventions based on a thorough investigation of need

Detailed report writing to show next steps in learning that can be

used in the classroom

Liaison with parents

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School Improvement


Accelerated progress of this key group of pupils

Increased parental confidence in overcoming barriers in literacy

Building capacity within the school to support individuals and groups

with literacy difficulties

Detailed reports which highlight next steps

Available to:

P Se A Sp

Out of County

mailto:[email protected]



Pricing

The QIPs programme is not chargeable for the school year 2012/13. As charges are developed for the 2013/14 school year, these will be available on the Early Years section of the Schools Intranet.

Prices for the SiT programme are available on the Step into Training section of the County website; www.oxfordshire.gov.uk.

The Early Years Advisory Team works with providers offering the Early Years Foundation Stage (EYFS) including all schools (maintained, academies, special and independent), voluntary, independent and private settings, children's centres, and childcare providers. The Quality and Intervention team has a particular focus on supporting improvement of qualification levels and offering the Step into Training CPD programme.

The Quality Improvement Partners (QIPs) strategy explains how Oxfordshire County Council will allocate advisory resource to schools and settings in a fair, transparent and flexible way so that schools and settings are empowered to lead their own improvement. It also explains how advisory resource is targeted to work towards every young child in the county attending a Good or Outstanding school or setting. The QIPs status of schools and settings is formally reviewed three times a year, before the Step into Training offer is published for the following term. It will also be constantly informally reviewed through contacts with schools and settings. More information can be found on the Quality Improvement Partners section of the County website; www.oxfordshire.gov.uk.

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School Improvement


High quality advisory input from an experienced team that has the

overview of the county

High quality training offered by the Step into Training (SiT)

programme


Improve standards for children under the age of five in the

Foundation Stage

Available to:

EY P A Sp



EYFS Profile moderation visits and networks

Information and training relating particularly to the EYFS curriculum

and welfare standards

Support from a range of leading practitioners, schools and settings

to improve quality

Networks for schools and settings to help each other in localities

Longer visits (usually no more than three hours), shorter visits or

unplanned support targeted visits, telephone calls, discussions at network meetings, attendance at a staff meetings and support with Ofsted

A bi-monthly E-bulletin providing an update on early years issues

Contact

Christine Malone

Birth to 5 Standards and Progress Manager

Tel: 01865 815833

[email protected]

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School Improvement


Educational Psychologists

Pricing

All Schools

Bronze: 1-9 days per annum - £500 per day

Silver: 10-39 days per annum - £460 per day

Gold: 40+ days per annum - £430 per day

Days booked after August 2013 will

be charged at £500 per day.

NOTE: Please ensure that the EP Service have your requirements by 30th April 2013 for the period September 2013 - August 2014 to ensure we can offer you the best possible service and have the correct staffing levels in place.

Partnerships


Educational Psychologists (EPs) are a team of professionals with the training and expertise to assess and provide strategies to enable children and young people with Special Educational Needs (SEN) and Additional Educational Needs (AEN) to make good progress. EPs provide a distinctive psychological contribution at an individual, group or whole school strategic level.


Promote and secure improved educational outcomes for all children

Assess the needs of children with SEN or AEN and design and

implement effective interventions for vulnerable children so that they are able to fully engage and succeed with their own learning

Ensure the learning environment promotes positive mental health,

wellbeing and social and emotional aspects of learning

Ensure well managed systems and structures for promoting positive

behaviour policy and practice

Secure professional development of school staff in a wide variety of

specific aspects of children‟s learning difficulties

Link effectively with partners to enable positive experiences and

improved outcomes at critical points in children‟s lives e.g. at points of transition, during unexpected life events or when adversity arises

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School Improvement

Available to:

EY P Se A Sp

Out of County



Case consultations to parents, teachers and other professionals

Designing and assisting the implementation of evidence bases and

effective interventions to improve learning, social and behavioural outcomes

Training to school staff, others members of the children‟s workforce

and parents and carers

Advising school staff and other practitioners on techniques and

strategies to meet the needs of vulnerable groups covering dyslexia, dyspraxia, ADHD, behavioural difficulties, communication difficulties, language development, physical and sensory development, emotional and social difficulties, attachment and child development as well as the full range of learning difficulties

Advising school staff on issues faced by children and families at

challenging times, such as coping with bereavement, transition, complex family issues such as adult mental health, and child protection issues

Undertaking complex casework in collaboration with other

professionals

Supervising and mentoring front line staff individually or in groups

Supporting senior management at a whole school level, e.g.

undertaking research, local needs assessments and project evaluations, to inform the effective targeting, development and impact analysis of school projects and interventions to promote the engagement and learning of children


Improves access to learning and academic achievement for children

Improves the learning environment so that it promotes positive mental health, emotional wellbeing and effective learning

Improves behaviour of children and good attendance and positive engagement in learning

Increases school staff knowledge, skills and confidence in teaching children with special and additional needs

Enhances efficient use of pooled resources by sharing good practice and operating across school partnerships with a variety of non-school partners such as mental health practitioners and family link workers

Contact

Catherine Roderick

Educational Psychology Service Manager / Team Leader (South)

Tel: 01865 323532

[email protected]

Deb Smit

Senior Educational Psychologist (Central)

Tel: 01865 323381

[email protected]

Kathryn Davidson

Senior Educational Psychologist (North)

Tel: 01865 816732

[email protected]

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School Improvement



Governor Services

Pricing

Subscription and pay as you use prices are available on the Governor Services section of the Schools Intranet and on application.

There are over 3,500 Oxfordshire school governors who generously commit their time and expertise to making a difference to the lives of pupils in their community. The purpose of our service is to help governors participate effectively in those areas that matter most in their own school. Our team constantly updates courses and advice to reflect the latest changes in governance and education, and we work closely with the Oxfordshire School Effectiveness team to ensure a consistent approach in messages given to headteachers and governors. We also support clerking because we know that a well-informed and efficient clerk can make a huge difference to your governing body‟s effectiveness.

We provide:

a comprehensive training and development programme for

governors and clerks via subscription

a professional clerking service via subscription

tailored advice and support to governing bodies


Ensure its governing body is able to hold the school to account

effectively for its performance. We show governors how to work in partnership with the headteacher to secure high quality teaching and improved outcomes for pupils

Carry out the statutory duties required of governance, notably those

related to school finance, staff performance and effective implementation of statutory policies

Put in place a work schedule and an effective governance organisation structure which makes the best use of staff and governors‟ time and skills

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School Improvement


Better informed and trained governors and clerks

Better focused and more effective working practices

Cohesive working partnership between headteacher, staff and

governing body

Ultimately, better outcomes for pupils Available to:

EY P Se A Sp

Out of County



High quality, practical „core‟ training for governors led by

experienced practitioners which includes:

Essential training on how governors improve schools

School self-evaluation and Ofsted

School improvement planning

Leading the governing body

Resource issues

Headteacher appointment and appraisal

Safeguarding

“Roadshow” training days which provide accessible governor

training in different localities

Partnership and in-house courses

Sessions open to all governors and staff

Access to e-learning modules through additional subscription to

Modern Governor and GEL

Training for clerks: briefing sessions and training for clerks are

included in the training brochure

Oxfordshire Clerking Service provided by experienced, well-trained

and accredited clerks

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School Improvement

Contact

Vince Quayle

Governors‟ Traded Services Manager

Tel: 01865 797425

[email protected]

“...well delivered and relevant to the roles of governor – some questions for me to take back to

our own governing body.”

Governor, Aston & Cote CoE Primary School

“Really engaging – presentation and interaction good, speed of presentation worked at right pace.

Well focused and interesting.”

Governor, The Henry Box School

“I feel better informed and better able to make an effective

contribution.”

Governor, Fitzwaryn School



Pricing

Our basic package includes email and phone access, three inclusion briefings a year, regular updating emails which include links to national and local developments, access to updates of the Inclusion Handbook.

£700 per school per year

Inclusion Consultant time can be bought in multiples of half days.

Half day - £250

Full day - £500

3 days - £1,425

6 days - £2,700

10 days - £4,250

20 days - £8,000


Schools can buy one off pieces of work such as staff INSET or conducting the SEND review. This will be charged at £250 for half a day and

£500 per day.

Partnerships


The Inclusion Consultants are part of the Inclusive School Improvement Strategic Team (InSIST) which in turn is part of the Vulnerable Learners Service. The focus of the team is to support schools to accelerate the progress of vulnerable learners particularly those with Special Educational Needs and Disability (SEND) and Gifted and Talented pupils. Our focus is on school improvement and using research to inform practice to support the needs of vulnerable learners. Members of InSIST teach on masters courses at Oxford Brookes University and have access to the latest research.


Support leaders to develop inclusive quality first teaching focusing

on narrowing the gap

Support leaders to prepare and analyse data of vulnerable groups

and to use this data to action plan for narrowing the gap

Train and develop school staff through INSET, coaching, joint

lesson planning, modelling and learning walks

Support preparation for Ofsted through the SEND review

15

School Improvement


Very knowledgeable, skilful and experienced professionals focused

on school improvement

In depth knowledge of good practice across the county to enable

sharing of knowledge and expertise

Up to date information regarding national developments

Support for all teachers with inclusive teaching and learning


Contact

June Tyler


Tel: 01865 897750

[email protected]


Strategic school improvement support focusing on vulnerable

learners

Developing systems and structures to support SEND procedures

and progress of SEND

Supporting SENCOs in all aspects of leadership and management

Supporting SENCOs in developing a well-trained work force

Supporting SENCOs to develop their leadership qualities in TA

management and empowering all staff to meet the needs of pupils with SEND

Developing monitoring and evaluation through provision

management, monitoring of teaching and learning and data analysis

Developing provision for vulnerable learners

Regular updates on local and national developments in the

education of vulnerable learners

Conducting a thorough review of SEND provision in preparation for

Ofsted, writing a comprehensive report and developing an action plan

Training for teachers, TAs and partnerships on all aspects of SEND

including key interventions, inclusive teaching and learning, developing independence, dyslexia awareness and many other areas tailored to suit

16

School Improvement

“The inclusion coordinator has a very good understanding about the progress of the most vulnerable groups of pupils and is working closely and effectively with all teachers to help improve provision at classroom level. The local authority inclusion consultant has given good support in this area of

the school’s work.”

Ofsted Report, SS Mary and John CoE Primary School

“A massive thank you for all your advice and support so far and particularly regarding Ofsted. Just to say that I could not have presented what I did without your

guidance.”

SENCO, St Francis CoE Primary School

“Thank you so much for this evening's staff meeting. It was absolutely perfectly judged for our staff in the pace, variety of

activities and timing.”

SENCO, Orchard Meadow Primary School

Available to:

EY P Se A Sp

Out of County





Academies and non-maintained schools are charged at a rate of £200 per NQT up to a total charge of £2,000. If a school has more than 10 NQTs the service is provided but no further charge is made.

Oxfordshire acts as the Appropriate Body for all maintained schools in the county. The Appropriate Body, together with the Headteacher, is responsible for a NQT‟s professional development, support, guidance and supervision during the year of induction.

The Appropriate Body decides, on the basis of the Headteacher‟s recommendation, whether a NQT has met the Teachers Standards.

This service is free for maintained schools. However academies and non-maintained schools can purchase the service; a charge is made per NQT.


Ensure that NQTs are appropriately monitored and supported

through their Induction year. This service provides all the information and statutory requirements the school needs


Access to required documentation for NQT Induction

Local support and advice for NQTs and Induction tutors

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Available to:

EY P Se A Sp

Out of County

School Improvement



The NQT Induction Team will fulfil the statutory responsibilities as

the Appropriate Body according to the DfE Statutory Guidance for the Induction of Newly Qualified Teachers

The NQT Induction Team is as accessible as possible through a

range of media – phone, a dedicated email address, fax, post and in person and will provide advice on all aspects of NQT induction

Information on all aspects of the Induction process is made

available on the NQT section of the Schools Intranet, which is updated and reviewed for relevance on a regular basis

NQT opportunities, information, event schedules and details are

provided through direct email, a regular NQT newsletter and the Schools Intranet

Reminders to induction tutors and NQTs regarding courses,

assessment form deadlines etc. are sent by email

All necessary reporting to the Teaching Agency, e.g. registration,

progression and completion of courses is undertaken within the necessary timescales

Induction tutor training and other NQT training opportunities

including an annual conference are made available at local rates

A named contact is provided to support induction tutors or NQTs

who may not be on track to meet the required professional standards

Contact

Anne Marks

Administrative Officer (Specialist), NQT Team

Tel: 01865 323318

[email protected]

18

School Improvement


Oxfordshire County Music Service

Pricing

All initial meetings and on-going general support from Music Development Leaders is free of charge for Oxfordshire maintained schools and academies.

A bespoke annual support package can be arranged between the schools and the Music Service. These start at £500, which provides 13 hours of specialist support. Further prices are dependent of the assessment of need, but will be pro-rata. Annual support packages are considerably less expensive than purchasing support on a daily basis during the year.

All annual support schools receive a free place at an annual conference for the music specialist, additional visits and support from senior staff and invitations for Heads to attend prestigious performance events.


Specialist management support and

departmental reviews - £500 per day

For tuition and ensemble-leadership enquiries contact the Music Service.

The Music Service leads a partnership that is able to provide a comprehensive music education service to pupils, schools and parents, providing support in a very wide range of musical genres and for a large number of purposes. Management support is available to schools at all levels, and initial consultations are always without charge for Oxfordshire maintained schools and academies.

19


Develop whole school strategic policy for music, including Special

Educational Needs (SEN) and Behavioural, Emotional and Social Difficulties (BESD), and support the development of music departments and the broader Arts curriculum via Arts Mark

Assist schools to design and implement „campaigns‟ to promote and

increase pupils‟ engagement in active music-making

Develop a range of alternative pathway and qualifications in Music

and the wider Arts, including „Access to Music‟ and „Arts Awards‟

Understand current national policy and legislation in respect of

Music Education

Develop ensembles and prepare performances

Work with other schools to create large-scale performance events

Engage with very large events at county and national level

Provide suitable pathways for musically gifted and talented young

people

Appoint specialist music staff

School Improvement



All management and leadership support will be given by senior

colleagues who have substantial school-based experience, including school leadership in the case of the Head of Service

Professional and accurate support from well-trained Music Leader

staff and managers

Up to date and well informed advice

All staff are appointed using the county‟s rigorous „safer recruiting‟

policies; CRB‟s are reviewed every three years and details are available to schools to append to their Single Central Registers

All music teaching staff are properly qualified in the instrumental specialisms and able to teach from beginner to very advanced levels

Tuition is supported by a full range of ensembles and performing

opportunities for children and young people

Considerable savings can be achieved by avoiding pitfalls in

specialist areas of purchasing such as Music Technology

Provision and quality of the service is nationally recognised as one

of the best in the UK (National Music Council Major Award winner 2012; Will Michael Jazz Services Diploma 2012)

Contact

Alison Birch

Principal Administrative Officer

Tel: 01865 740000

[email protected]

20


Telephone, email and personal support for school leaders and

music teachers, including staff appointment support; including regular communication about opportunities

School and department development and support in music;

including the procurement and purchase of musical equipment

Music accommodation design and adaptation support

Provision of professional development and training

Leadership of ensembles

Instrumental and vocal tuition for large and small group and, where

appropriate, individuals

Provision of comprehensive digital-media curriculum resources for

staff and students

Performance opportunities and assistance to create large scale

performances for groups of schools

Support for specialist area of development; e.g. Music Technology

Music for inclusion and to address needs of BESD pupils

Opportunities to engage in exciting partnership projects and

programmes with a range of providers

Bespoke support packages for schools

School Improvement

Available to:

EY P Se A Sp

Out of County


Oxfordshire International Education Bureau

Pricing

Nursery schools - £170

Primary schools - £340

Secondary schools - £550

Special schools - £180

Partnerships


Oxfordshire International Education Bureau (OIEB) helps schools develop an international dimension through curriculum development, school-to-school partnerships and professional development. Since the OIEB was set up in January 1997, it has introduced into schools wide-ranging activities that have changed the ethos of a large proportion of schools in significant ways and provided much valued direction. This has resulted in long-standing relationships between Oxfordshire Local Authority and similar education authorities around the world. OIEB works with a number of stakeholder partners, including Global Learning Association, to deliver services to Oxfordshire schools.


Our aim is to work with all types of schools to help them develop and embed an international dimension through curriculum development, school-to-school partnerships and professional development.

Free access to International Education consultancy, which supports

your needs. Access via [email protected]

Free one to one surgery sessions to help you access international

education grants

Free access to seminars, events, conferences and training

Regular updates, newsletters and bulletins providing information

about the latest funding resources and opportunities

Priority access to international mobility of pupils and staff through

Oxfordshire projects and international projects

Free resources, support and guidance for classroom activities that

integrate the international dimension into the curriculum of schools

Information, advice and guidance on achieving the International

School Award (ISA), a framework for national accreditation and recognition of the international work carried out in schools

In-service staff training opportunities in the area of the international

dimension

Performance standards and monitoring quality

OIEB monitors the quality of the service through questionnaires sent to schools and by written feedback as well as course evaluations and informal feedback mechanisms.

21

School Improvement

Available to:

EY P Se A Sp

Out of County


http://www.oieb.org/



Schools develop an international dimension with latest information

addressing curriculum and professional development, Ofsted framework and access to latest funding

Encourages foreign language learning, professional development

for staff, as well as, widening cultural perspectives and celebrating diversity

Specific and tailored advice available to support your schools‟

needs

Support for schools to develop curricula and related resources,

enabling children of all ages to access these challenging concepts

Enhance the status of the school by achievement of a prestigious

nationally and internationally recognised award

Support to access to a wide range of funding opportunities for a

variety of school projects from job shadowing to developing curriculum projects

Access to high quality providers of inset with tailor made training to

suit your needs

Developing global citizenship and raising standards through a high

profile event involving students from around the world adopting the roles of International Delegates

Exciting and innovative opportunities to your school and students

Contact

Vikki Gledhill

Educational Commercial Services Manager

Tel: 01865 323476

[email protected]

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School Improvement

“Courses helped us access global

education opportunities.”

Teacher, Bayards Hill Primary School

“An excellent way to gain broader understanding of what funding opportunities exist and how best to access them, and to identify what

project is right for our school.”

Teacher, Charlgrove Primary School

“Helped us develop a good

application.”

Teacher, Caldecott Primary School




Pricing

(For residential programmes)

For full details on pricing or promotional offers see the Oxfordshire Outdoor Learning Service website. Contact us if you would like to discuss prices or any area of our services in person.

Partnerships


Oxfordshire Outdoors is an Oxfordshire County Council traded Learning Service. Generations of Oxfordshire school children have enjoyed inspiring outdoor learning experiences with us. Using the natural environment to support real adventurous learning, our courses broaden horizons, build character and develop a sense of individual and collective achievement.

Although our centres and sites are all different, what they have in common is inspired, dedicated and professionally trained staff. Set in stunning natural locations that include rivers, coastline, caves, crags, moors and mountains, each of our centres is unique, offering schools a range of outdoor learning experiences:

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“An amazing week! The children have now gelled as a year group gaining a wide variety of skills they may not encounter elsewhere, learning will transfer brilliantly into

the classroom. Thank you.”

Teacher, Bure Park Primary School

Ofsted impact

Participation in Oxfordshire Outdoors residential programmes has resulted in positive Ofsted experiences for schools that are able to demonstrate a commitment to outdoor learning and validation of pupil premium outcomes and supports the Ofsted descriptor for Outstanding schools:

“The school’s curriculum: provides highly positive, memorable experiences and rich opportunities for high quality learning; has a very positive impact on all pupils’ behaviour and safety; and contributes very well to pupils’ achievement and to their spiritual, moral, social and cultural development.”


What better place than the natural outdoors to help translate the curriculum and provide real context for learning.

Our service is completely flexible; working with you, we can personalise the details of your course to meet your needs and address any special requirements. Booking with us, you can have complete confidence, knowing that all our programmes are fully supported in risk assessment and course administration.

School Improvement

Hill End Centre, Oxford

Special Scientific Interest Site close to historic university city of

Oxford

Forest School specialism

Enterprise Camps

Self-catered site for schools,

groups and organisations, venue hire

Access to sailing at Farmoor

Reservoir

Kilvrough Manor, Gower Peninsula, Wales

Multi-activity residential weeks

Area Outstanding Natural Beauty

Curriculum related

GCSE / A-level field trips

Full DDA compliant and special

needs adapted facilities

Duke of Edinburgh

Woodlands Outdoor Centre, Brecon Beacons, Wales

Yenworthy Lodge, Exmoor National Park, Devon

Available to:

EY P Se A Sp

Out of County

http://www.oxfordshireoutdoorlearningservice.co.uk/cms/content/contact-us

http://www.kilvroughmanor.org.uk/

http://www.kilvroughmanor.org.uk/

http://www.woodlandsoec.org/

http://www.woodlandsoec.org/

http://www.yenworthylodge.co.uk/

http://www.yenworthylodge.co.uk/



Our programmes and activities are available to schools, academies, colleges, youth-focused groups and to wider organisations. All our centres provide a welcoming environment where young people can learn about themselves and what they can achieve individually and as a group. Choose from:

Day visits

Residential stays

Package courses

Bespoke programmes

....or any combination; a high level of flexibility means we can build activities around your needs, so just ask if you have specific requirements for your group. Whatever you select, you can be sure your Oxfordshire Outdoor experience will be a memorable one.

For more information please visit our website:

www.oxfordshireoutdoorlearningservice.co.uk.

Additional services offered by Oxfordshire Outdoor Learning

Service:

Educational Advisory Service

For Oxfordshire maintained schools we fulfil the Authority‟s statutory responsibility to monitor and authorise visits. Academies and non-maintained schools can also access the Educational Advisory Service. The offer includes:

Advice and guidance

Training, assessing and defining competence of leaders

Monitoring

The service runs nationally recognised training and refresher courses aimed at Educational Visit Co-ordinators (EVCs) accessible to all Oxfordshire schools and booking fees are advertised on the website below.

www.qes-online.com/Oxfordshire/ego/live/Public


Outdoor education programmes are a very powerful part of the school‟s suite of education tools, aligning to curriculum and pastoral outcomes.

All learners, including the staff, will take something positive away from a residential experience. Evidence demonstrates that there is a positive impact on attainment and behaviour. In particular, more vulnerable learners and those who may find school-based learning challenging will often shine on a visit to one of our Centres; they experience success and acquire learning skills which they take back into the classroom and other environments.

24

Contact

Vikki Gledhill

Educational Commercial Services Manager

Tel: 01865 323476

[email protected]

School Improvement

Educational Advisory

Service Pricing

Prices for academies and non-maintained schools start at:

£100 for schools or a cluster of schools with 500 pupils or less on roll

£350 for schools or a cluster of schools with more than 500 pupils on roll




Pricing

Prices can be found in the separate Oxfordshire Partners in Learning brochure (accessible on the Primary Support Team section of the Schools Intranet) and on application.

Our team are highly respected and experienced primary teachers, headteachers and consultants with expertise in curriculum development, teaching and learning, middle and senior leadership, self-evaluation and assessment. We are well supported by an experienced administrator.

The team work hand in hand with Oxfordshire‟s Lead Teachers for

mathematics and English to raise standards and to develop the quality of teaching and learning and leadership across our schools. The team‟s work supports that of School Improvement Officers (SIOs) working in targeted schools

Oxfordshire Partners in Learning (OPL) commissions the support of

external providers as appropriate. This provision is rigorously evaluated based on previous experience and customer feedback

25


Improve teaching and learning

Develop middle and senior management

Prepare for Ofsted

Develop your curriculum

“The course was full of excellent ideas for developing reading. It’s always nice when you feel you have too many good ideas to put

into practice.”

Year 6 Teacher, Benson CoE Primary School


High quality training and support for teachers, leading to improved

outcomes for children

Coaching and mentoring for leaders and managers

Support for school staff, leaders and managers at the end of the

phone

Improved quality self-evaluation leading to a focused „Raising

Achievement Plan‟

Improved outcomes as measured by Ofsted inspections and

monitoring visits

High quality support for school improvement

School Improvement

Available to:

EY P A Sp

Out of County



High quality training and CPD across the board

Improved teaching and learning by strengthening subject knowledge, and fit for purpose pedagogies

Supporting teachers with planning and assessment

Training for Teaching Assistants

Building capacity of middle and senior leaders to enable schools to

monitor and evaluate the impact of teaching

Support to develop quality self-evaluation and school improvement planning

Support for governors with Headteacher appraisal

Latest updates and requirements for Ofsted

An objective analysis of your school‟s current position in light of the new Ofsted framework

Support for your school before and after an Ofsted inspection

School Reviews to ratify schools‟ self-evaluation

Dissemination of current research into good classroom practice

High quality national improvement programmes

Support for schools with the introduction of the new „National Curriculum‟

What we currently provide without additional charge:

Targeted support to selected schools to address local and national

priorities

A Risk Analysis exercise to all „Good‟ and „Outstanding‟ schools

„The Maths Specialist Teacher‟ (MaST) programme, „Every Child

Counts‟ (ECC), „1st Class @ Number!‟, „Every Child a Reader‟ (ECaR) and „Every Child a Writer‟ (ECaW) are offered to all schools by „Oxfordshire Partners in Learning‟ (OPL) and are part subsidised by the Local Authority in agreement with Schools Forum (subject to new schools funding formula)

Contact

Beverly Mallion

Senior Administrative Officer

Tel: 01865 724745

[email protected]

26

“The Local Authority has given the school effective support which has been proportionate to its needs. At a strategic level appropriate challenge and support have been provided by Local Authority advisers. Support within school in English and mathematics has been particularly effective in helping teachers to plan effectively for the needs of their pupils and to develop leadership in these

subjects.”

Graham Lee, Ofsted Inspector

School Improvement


Special Needs Advisory Support Teachers

Pricing

SNAST time can be purchased for the whole year in multiples of 0.05 fte (equivalent to 1.75 hours per week).

0.05 fte = £2,606

0.1 fte = £5,211


Schools can purchase additional time, for example, for a SNAST to attend a meeting or to extend their working day on occasion. This will be charged at an hourly rate of £50. Schools and partnerships of schools can also purchase less regular support from SNASTs. Support will be charged at

£400 per day or £200 per half day.

Partnerships


Special Needs Advisory Support Teachers (SNASTs) support schools in carrying out their statutory duties relating to Special Educational Needs and Disability (SEND). They are a team of highly skilled and professional teachers with the expertise to assess and give advice on strategies to support individuals with SEND. The team has regular professional development and are kept fully updated of the latest research in the education of pupils with SEND. They are line managed and quality assured by the Inclusion Consultants.


Assess the needs of individuals so that provision matches need

Narrow the gap between pupils with SEND and their peers

Evaluate the impact of provision against the cost

Build capacity within the school to meet the needs of pupils with

SEND

27

School Improvement


Highly trained and knowledgeable professionals with up to date

expertise in meeting the needs of pupils with SEND

Support for SENCOs

Assessments for exam concessions at secondary schools

SNASTs can work across all phases


Contact

June Tyler


Tel: 01865 897750

[email protected]


Support for schools to meet the needs of pupils with SEND by:

In depth assessments to determine needs and provision as well as

modelling good practice in assessment to build capacity in the school

Support to set up appropriate provision by training staff to run

interventions effectively

Writing detailed reports on the needs of pupils and advising on

classroom strategies to support these needs

Liaising with parents alongside the school and giving professional

advice

Monitoring the teaching and learning of interventions alongside the

SENCO

Regularly teaching individuals and groups of pupils where

appropriate

Liaising with other agencies and signposting support

Supporting the implementation of the Code of Practice including the

arrangements for regular reviews and the application for statutory assessment

28

School Improvement

Available to:

EY P Se A Sp

Out of County



Business Services

29

Apprentices in your Workforce 31

Budget Planner 33

Education Procurement Service (EPS) 35

Finance and SAP Support 37

Health and Safety 39

HR Pay Admin 41

ICT Services 43

ICT Services – MIS Support Service 45

Key Insurances 47

Licensing 49

Occupational Health and Staff Care 51

Oxfordshire Skills and Learning Service 53

Safer Recruitment – Resourcing Services 55

Schools‟ HR Professional Support 57

Worklife Enhancement Programme 59


30



Pricing

This support service is offered free of charge. Training providers will charge directly to schools depending on the availability of funding.

The Workforce Initiatives Team are committed to supporting and developing Apprenticeships in our schools workforce. Apprenticeships offer an opportunity to develop our workforce and provide employment and training opportunities for individuals in the wider community.


Source training providers

Recruit a suitable individual for the vacancy

Support both you and the apprentice throughout the apprenticeship

The table below highlights the levels of current schemes and qualifications which can be supported within schools. If you are interested in other types of schemes for school based roles these can be developed quickly, with the full support of the Workforce Initiatives team.

31

Business Services

Available to:

EY P Se A Sp

Scheme Level of

Qualification Qualification Components

Supporting Teaching and Learning in Schools

Level 2 or 3

At Level 2:

Level 2 Certificate in Supporting Teaching and Learning in Schools

At Level 3:

Level 3 Diploma in Specialist Support for Teaching and Learning in Schools

Business Administration

Level 2 or 3 NVQ in Business Administration

Finance Level 2, 3 or 4 AAT

General Maintenance

Level 2 NVQ in Maintenance Operations

ICT Professional

Level 3 NVQ in IT Practitioner



Workforce Initiatives will work with you to:

Provide details of costs and benefits

Assess levels of apprenticeship and source training provider options

Advise on job description, selection criteria and advert

Advertise on OCC and National Apprenticeship Service website

Supply sample assessment tests

Support candidates with application queries

Assist with eligibility tests if required

Liaise with training provider

Meet and train the Apprentice Mentor

Support you and the apprentice during induction and throughout

their service

Contact

Rose Rolle-Rowan

Workforce Initiatives Manager

Tel: 01865 797462

[email protected]

32

Business Services


Providing a skill framework to support people in work who may not

currently benefit from formal training



Budget Planner

Pricing


Database hosted externally on secure third party servers with data

transmitted over a HTTPS socket layer using secure username/password protocol

Access determined by users, roles and access rights. A school can

withhold/control more sensitive information if required

Access from any computer worldwide

Version Control so that the Local Authority can be sure all users/

schools are using the same data set to produce their budgets. Changes to the central data are immediately available to all users who receive a message of any updates/changes within the system when they next login

Version Control within a school to enable collaborative work on

budgets. All versions are saved in the same area, changes are recorded by user and date stamped

Remote Support for the school by phone as both parties are able to

view the software, make amendments and instantly see any changes

Consolidated budgets are submitted by schools in the correct format

(CFR/GL code) with all the information under the correct GL codes (including NI and Superannuation etc.)

Benchmarking between schools can be agreed and made available

to all schools

Comparison of Submitted Budget to Current Budget - a school can

instantly report/see the differences at the Cost Centre/GL level

Data can be exported into Excel

Orovia is committed to a programme of continuous improvement

and have agreed to cover the cost of specific developments

33

The Schools Finance Team provide access to and support for a web based budget planner. This has the advantage of being available worldwide through a secure internet connection. The planner can be used over 3 or 5 years and rolls forward so data does not have to be input from scratch each year.

School Type

Pupil numbers

Price

Primary Up to 30 £82.21

Primary 31 - 50 £137.00

Primary 51 - 150 £191.83

Primary 151 - 300 £274.05

Primary 301 - 1000 £328.86

Secondary - £438.48

Business Services

Available to:

EY P Se A Sp



Increased security with user defined access

Increased flexibility for alternative scenario planning

Improved version control and management of any changes

Future development

Separate versions available for maintained schools and academies

For the majority of schools it is anticipated that the annual licence

costs would be more than offset by efficiency savings generated from the above benefits and future developments

Contact

Schools Finance helpline

Tel: 01865 797500

[email protected]

34

Business Services



Education Procurement Service (EPS)

Pricing

Nursery, Primary and Special Primary

schools - £164

Secondary and Special Secondary

schools - £328

The County Procurement team (CPT) supports educational establishments with their procurement activities. The team ensures goods and services are sourced in accordance with Best Value principles and in line with educational establishments finance regulations and public procurement legislation.


Comply with public procurement legislation to avoid being open to

challenge from suppliers and to ensure transparency in their procurement/purchasing practices

Ensure Best Value when purchasing goods and services

Meet Schools Financial Regulations for Oxfordshire schools


Schools do not have to develop their own expertise

Goods and services can be purchased more economically

Contract and supplier relationship management specifically aimed

at meeting the requirements of schools

CPT will act on the behalf of an individual or group of educational

establishments to elicit change should a supplier fail to meet expectations

Procurement information and support provided will help them to

comply with their statutory and financial obligations

Ensuring that advice regarding contracts will be garnered from the

appropriate services within Oxfordshire County Council

Individual sourcing of suppliers and quotes for specific projects

Provision of due diligence checks as requested or where strategic

sources of supply are identified

Protection from unscrupulous suppliers

35

Business Services

Available to:

EY P Se A Sp



Promote suppliers to Educational Establishments in Oxfordshire

which demonstrate Best Value, Quality and Excellence in service delivery

Impartial professional procurement advice with no commercial

interests involved

Category Management of Educational Suppliers including Supplier

Relationship Management

Compliance with Public Procurement Legislation and Schools

Financial Regulations

Procurement health check highlighting areas where savings can be

achieved

Contact

Farrell Symonds

Assistant Procurement Manager

Tel: 01865 323889

[email protected]

36

Business Services



Qualified and experienced Finance Officers

Dedicated named Finance Officer

Helpline

SAP applications support (phone)

First line finance query handling

Hints and tips update

Management of Schools Finance Help and Guidance content on Schools Intranet

SAP applications development

Central email account contact

Improved information on usage and key/frequently asked questions

SAP Application Support

Software licences

Debt recovery

Banking

IT infrastructure (to run software)

Training and Events / Information and Additional Advice

Additional help notes and training manuals

Range of „hands on‟ SAP group training courses

Attendance at other school events/requirements

Ad hoc face to face training will be arranged as required

Provide staff for governor service events

Budget Planner training

Additional automatic tools such as payroll reconciliation

Budget Setting

Budget surgery face to face session or remote support

Advice on producing a balanced budget

Supply, development and maintenance of budget planning tool

Finance and SAP Support

Pricing

SAP Base Charge

SAP Licence

The core aim is to help schools and academies with their financial management and to enable them to use their resources to best effect, given the current national and local agendas in raising achievement.


Maintain accurate and up-to-date financial records

Provide statutory returns and meet annual requirements

Comply with regulations set out by Oxfordshire County Council

37

School Type Pupil numbers Price


Primary 101 - 400 £409.00

Primary 401 - 999 £589.00

Secondary 401 - 999 £719.00

Secondary 1000+ £869.00

Licence Type Price

Maintenance - Occasional Use

£53.00

Maintenance - Limited Use

£115.00

New - Occasional Use

£284.00

New - Limited Use

£623.00

Business Services

Available to:

EY P Se A Sp


Budget Monitoring

Budget monitoring visits 2 x half days

Review of budget monitoring, written response

Payroll review

School Finance Officer inductions

Headteacher Finance inductions

Closedown briefings/guidance

Second line help desk queries

Provide advice on financial content of JD during recruitment

Support recruitment process

Targeted and Preventative Support (Identified Schools)

Strategic challenge, support and advice 2 x half day visits

Action planning

Academy Conversion

Pre decision support and advice

Support on the financial aspects of the academy conversion process

Post conversion support


Dedicated finance officer who understands and responds to

individual school‟s needs

Easy access to finance team access via email and telephone.

Focused approach for schools that need extra support

Enables schools to fulfil their statutory obligations and facilitate

good practice

SAP support helpline access

Confidence of a robust and secure IT structure within which to

operate financial transactions

Transparent system allowing schools to fulfil statutory obligations

and comply with audit procedures

Contact

Schools Finance helpline

Tel: 01865 797500

[email protected]

38

School Type

Pupil numbers

Price


Primary 51 - 150 £1,249.23

Primary 151 - 300 £1,873.84

Primary 301 - 1000 £2,177.23

Secondary - £3,123.07

Finance Charges

Business Services

Additional Services

Services available at additional cost for both maintained schools

and academies

Bursar role

Budget monitoring

Individually tailored training

Services available at additional

cost for academies

Internal audit assurance visits

Additional services for academies

User group hosted by OCC

Post conversion training

Use of SAP as an academy

Reporting for academies

Cash flow monitoring



Health and Safety

Pricing

Nursery and Primary schools - £4.01 per pupil

Secondary schools - £4.87 per pupil

Special schools - £6.45 per pupil

The Health and Safety Team assists schools in meeting their statutory health and safety responsibilities by providing competent practical advice and guidance to ensure safe, secure and rewarding learning environments and robust safety management.


Provide a safe environment, work processes and activities for

pupils, staff and visitors by having an identified management system in place

Comply with Health and Safety legislation, identify any significant

risks and implement procedures to control those risks

Ensure staff are competent to carry out their duties in a safe manner


Assistance in fulfilling their statutory health and safety duties and

responsibilities through improvement of safety management measures as a result of regular monitoring, access to information and employee training and supportive visits together with our dedicated helpdesk and email facility

Access to a team of competent, qualified health and safety

professionals, who have experience of working in and with schools

Members of the Health and Safety Team network with other Local Authorities‟ teams and attend other health and safety network meetings where matters of mutual interest affecting educational provision are discussed and collective views are established

We can help you meet the requirements of the Health and Safety

element of your Ofsted inspections

We issue Safety Action Bulletins to schools advising of potential

dangers of equipment and/or as a result of a HSE alert on safety measures, or as a direct result of incidents happening in schools

We provide specific health and safety advice for schools such as arrangements for dealing with communicable diseases and infections

Access to data and lessons learnt from previous involvement with

pre/post-conversion issues and resolutions

39

Business Services

Training Courses

Oxfordshire Skills and Learning organise an extensive programme of health and safety courses delivered by members of their team, Schools Health and Safety and external consultants. On occasions this can be delivered on site, if required. Please see the Oxfordshire Skills and Learning Service for more information.

Available to:

EY P Se A Sp



A team of health and safety professionals who can provide technical

and practical advice, assistance and support including on-site visits and advice

Advice on keeping people safe and healthy – your employees and

those who are affected by your activities; i.e. pupils, contractors, members of the public, visitors

Advice on maintaining safe and secure sites, buildings and

equipment to meet legislative requirements

Access to the health and safety information on the Schools Intranet

Annual pre-use inspection of school based seasonal swimming

pools and annual inspection of hydro pools

Annual condition inspection and report of specialist equipment

undertaken by competent contractors for PE, Outdoor play, D&T, Ceramics and fume cupboards

A health and safety site visit which will assist you to fulfil your

statutory and delegated health and safety responsibilities, to include advice on good practice related to your activities and processes; and a site safety tour of buildings and grounds to identify any actions needed to improve health and safety

Access to specialist and technical advice including CLEAPSS and

the Radiation Protection Adviser (RPA) Service

Assistance in emergency situations such as dangerous

occurrences; e.g. asbestos exposure, contamination issues, legionella, hazardous substance releases, critical incident

arrangements*

Assistance with investigations into serious accidents that the Health

and Safety Executive and other external bodies and Enforcement Agencies may involve you in. If additional visits are required in relation to significant issues an additional charge may be

applicable*

For maintained schools only: A pre-conversion to academy visit

which assists with the process of the conversion to identify changes to health and safety arrangements

Contact

Joanna Davis

Health and Safety Lead - Schools

Tel: 01865 797222

[email protected]

40

Business Services

Information for Non-Maintained Schools

All of the aforementioned elements of the package are included in

the offer for non-maintained schools but some services may be

chargeable and are marked with a (*)

The annual visit takes the form of a specifically designed inspection

based on statutory requirements and standards

The day rate for additional Health and Safety visits is £375 (subject

to capacity within the team to complete the work)

Non-Maintained Schools

The County Council offers this support service primarily for schools where it is the employer but where this is not the case, other schools can also purchase a similar service.

It is important to note that the Health and Safety at Work etc. Act 1974 places overall responsibility for health and safety on the employer which for academies, foundation and voluntary aided schools will be the governing body. Further information is available on the Health and Safety section of the Schools Intranet or by contacting the Health and Safety Team.


HR Pay Admin

Pricing

HR Pay Admin and Safer Recruitment are packaged together in one price. See Safer Recruitment for more information about this service.

£52.37 per occupied school post (including identified school casual employees) as at December 2012 count date.

NOTE: This charge assumes that the school continues to adhere to both national and local pay scales and associated terms and conditions of employment.

There is also a one-off administration fee of up to £3000 to initially set up the payroll service for new schools/academies.

PEI2 HR Administration Contracts

If you wish to subscribe to the optional add-on package, PEI2 HR Administration Contracts, there is an additional charge of £8.68 per occupied school post (as at December 31st 2012).

Additional Charges

Emergency/manual payments

requested by the school - £27

Statement of Earnings - £5

The Pay and Employment Information (PEI) Team administers all pay and employment related administration including pay notifications, absence details and salary claims. The service is offered to school employees, Headteachers, Bursars, and School Governors in respect of pay, statutory deductions, terms and conditions of employment, as well as the supporting employment policies and council procedures.


Pay staff in accordance with contractual terms and conditions

Ensure statutory deductions are made in accordance with legislation

Ensure that pension scheme and voluntary deductions are

processed and „paid over‟

Ensure all statutory returns are provided correctly and on time


„One-stop shop‟ for Pay and HR administration

Easy access to the PEI team via email and telephone for schools

and their employees

Ensures compliance with statutory PAYE regulations

Ensures compliance in the maintenance of records to meet internal

and external audit requirements

Interfaces with schools financial management systems

41


Access to the PEI team via email and telephone for schools and

their employees concerning contractual and pay arrangements

Establishing and maintaining employment records and pay data

Administration of teachers‟ pension elections including completion

of employer statements for the Teachers' Pensions

Maintenance of employee and employment records including the

provision of information for statutory agencies such as HMRC

Pay appropriate monthly pension contributions to the Teachers'

Pensions, LGPS and maintain records to support completion of the annual contribution statement

Processing allowances, overtime, honoraria, casual claims, travel

and expense claims

Arranging staff benefits such as childcare salary sacrifice schemes

Implementing pay awards and calculating backdated pay where

applicable

Business Services


Providing full „end of year‟ service as required by the HMRC,

producing annual returns and employees‟ P60s and P11d‟s where appropriate

Assessment and/or validation of teachers' salaries in keeping with

the county and/or school pay policies

Compliance with statutory and administrative regulations affecting

pay

Compliance with PAYE in the maintenance of records to meet

internal and external audit requirements

Administration connected with the recovery of sums due to school

following staff absence due to third party accidents

Maintenance of records of all teaching staff to support accurate and

timely completion of the annual return of salary, service and additional contributions to the Teachers‟ Pensions

Inputting changes to employees‟ income tax coding and National

Insurance category

Processing of pay from gross to net, including, where appropriate,

maternity, paternity, adoption and sick pay

Processing of pay deductions and union subscriptions

Arranging for deductions for rent when service tenancy staff are

appointed or their pay is changed

Complying with conditions of pay and service

Paying salaries or wages direct to employees‟ bank accounts

Providing confidential employee pay advice slips and P45s

Automatic interface with financial management systems

Respond to HMRC enquiries and other agencies as required; e.g.

other local authorities, banks, building societies and other government departments

Accounting for and paying over salary and wage deductions

Correcting payroll errors/miscoding raised within 3 months

Managing the collection of overpayments to employees

Access to the Workforce Data Team for both Job Evaluation and

School Workforce Census support

Optional Add-on: PEI2 HR Administration Contracts

Subscribers to the HR Pay Admin service can also purchase the following „bolt on‟ package:

Issuing contracts of employment and relevant forms (bank details,

pensions, tax etc.) within 8 weeks of employee start date, where notification is provided in advance of start date

Assessment and provision of salary statements for newly appointed

teachers

NOTE: Where schools do not use this service the authority will need to monitor that contracts issued comply with relevant legislation.

Contact

Kevin Cooper

Schools‟ Pay and Employment Information Manager

Tel: 01865 797374

[email protected]

Notes

1. Should schools choose to operate

with multiple cost centres or complex financial structures, this will mean additional work and/or maintenance for the PEI Team and as a result may lead to an additional charge for this service

2. There may also be additional one

off charges for schools who wish to alter or completely rebuild their organisation (financial) structures for payroll/budget purposes. This arrangement will be negotiated by the school and PEI Team should the need arise

42

Business Services

Available to:

EY P Se A Sp


ICT Services

OCN Connection

The OCN is a private dedicated network that delivers secure broadband into schools.

Through access to the OCN, users can gain access to the Internet, to the National Education Network (NEN) and to the County Council‟s Corporate and Schools Intranet.

The OCN is being decommissioned during 2013 and this service will only be available to maintained schools from 1st April 2013 till 31st December 2013.

Schools will need to arrange an alternative Broadband Supplier at some point during the period from April to December.

As part of the conversion process to Academy status, schools must move to alternative commercial broadband provision. Continuing with the OCN will not be an option available to academies.

The OCN services will be offered until the following dates:

Academies or those schools converting will be able to access OCN

services until the end of August 2013 (at the latest), unless special circumstances exist

Maintained schools will be able to access OCN services until the

end of December 2013, if required

Pricing - OCN Connection

Nursery, Primary and Special schools

- £1000 + £8.19 per pupil

Secondary schools - £5000 + £8.19 per pupil

NOTE: Charged at 9/12ths of the year

43

Business Services

Internet Web Filtering (Netsweeper)

ICT Services provide a Web Security solution using one of the industry‟s most favoured educational solutions against modern threats. Internet pages are filtered for inappropriate content and this includes internet sites, unsuitable images and inappropriate language.

A central filtering policy is maintained. There are separate policies for primary and secondary schools. Schools can also select to locally manage the filtering if they wish to. There is no extra cost for the training and support for this. This service also includes virus scanning of all internet sites which prevents attack by damaging viruses‟ and threads. This service is essential to maintain the security and standards required for safeguarding.

Traffic through the central internet servers will also be virus scanned as part of the subscription to the OCN Connection package.

As a result of the OCN being decommissioned during 2013 and the dependency of this web filtering service on OCN, this service will only be available to maintained schools from 1st April 2013 till 31st December 2013 while on the OCN.

Schools will need to arrange alternative Web Filtering at the point they come off of the OCN.

Pricing - Internet Web

Filtering (Netsweeper)

£1 per student

NOTE: Charged at 9/12ths of the year

Available to:

EY P Se Sp

Available to:

EY P Se Sp


44

Business Services

Contact

Polly Hedges

Schools‟ ICT Support Manager

Tel: 01865 797233

[email protected]

ICT Service Desk: 0845 052 1000

MYSCHOOL

This service provides remote access to SAP and other school services for school staff and managed service providers from outside the OCN Network.

It is designed to enable school staff to access services and resources safely and securely over the internet from any place at any time.

Secure access to the SAP accounting system

Secure access to Shared folders

MYSCHOOL will be essential for maintained schools and academies once they have started to use their own broadband supplier as the only way to access SAP securely.

Third Party Service Suppliers

Remote access for third party service providers is available on completion of the requisite NDA (non-disclosure agreement).

Sophos Anti-Virus

The County Council has an enterprise licence in place for Sophos Anti-Virus software. Under the terms of the licence, maintained schools may also make use of this coverage on ICT equipment that is owned by the school.

Sophos Enterprise Service

Sophos understand the need for products that are easy to use and cost-effective, without sacrificing performance or functionality.

Sophos Anti-Virus is easy to install on all your Windows servers, desktops and laptops, whether they are on the internal network or connecting remotely. Fully-automated updates are centrally distributed to all your platforms, ensuring the highest level of security across the whole network.

Pricing - MYSCHOOL

12 users or less - £180 per school

Pricing - Sophos Anti-Virus

Annual cost - £150 per school

Available to:

EY P Se Sp

Available to:

EY P Se A Sp


ICT Services – MIS Support Service

The Schools‟ ICT Support Team provide a full Management Information Systems (MIS) application support service for both RM Integris and Capita SIMS. The team offer MIS support, training and consultancy to both maintained schools and academies. Subscription to the School MIS Support Service offers all schools and academies access to a range of support services to help make the most of their School MIS.


Realise the potential of your MIS

Resolve queries relating to your MIS by accessing our Service Desk

8.30am to 5pm

Keep your staff up to date in the use of Capita SIMS or RM Integris

via a range of training courses covering:

Core training in the use of SIMS or RM Integris

Curriculum and Assessment

Dinner Money and Personnel

Oxfordshire Pupil Tracking (OPT)

School Improvement

Statutory Returns

Implement local and national initiatives helping to meet your

responsibilities and drive whole school improvement

Pricing

Based on pupil numbers on roll as at October 2012.

Nursery, Primary and Special schools

- £800 + £3.50 per pupil

Secondary schools - £1000 + £3.00 per pupil

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Business Services


Rapid and reliable access to management information enabling:

Teaching staff and management teams to make informed decisions

The use of information to achieve whole school improvement

Support raising achievement in schools

Fully trained staff with the ability to interpret management

information and make effective use of data

Ability to respond to Ofsted inspections with swift access to the

required evidence

Support from a trusted and experienced team dedicated to

Oxfordshire schools

Peace of mind over statutory returns

Available to:

EY P Se A Sp


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Business Services

Contact

Polly Hedges

Schools‟ ICT Support Manager

Tel: 01865 797233

[email protected]

ICT Service Desk: 0845 052 1000


Access to Service Desk offering MIS support 8.30am to 5pm

Entitlement to scheduled classroom training

Support for Oxfordshire Pupil Tracking (OPT)

Guidance notes for all statutory returns

MIS Inductions for Head teacher or senior MIS administrator

Named link consultant

Annual School Conference and Briefings

Primary Assessment User Groups

Secondary Exams and Assessment User Groups

Common fault reporting on behalf of schools with Capita and RM

MIS Development and encouraging enhancements and

improvements from Capita and RM

School MIS Intranet page and termly Newsletter

Schools will pay separately for onsite visits, customised training and consultancy as well as services not included within the SLA.

Training Courses

Some specialised courses will be charged as extra. Nova Timetabling, Advanced reporting and some of the Assessment and Exam courses. Full training details will be provided as part of the SLA.

Non-subscribers to this service will have access to the full range of training courses on a pay as you use basis. Prices along with additional information and how to book can be found online:

http://learning.myoxfordshire.gov.uk

“Working with the Schools’ Support Team at OCC has been a really positive experience. The team are always on hand to answer our queries about the use of SIMS and are extremely effective and supportive. Their combined knowledge and professionalism covering the full range of modules enables us to make full use of the SIMS system supporting our work in whole school improvement. The quality of service is excellent and

great value for money!”

The Warriner School


Key Insurances

Pricing

Prices are set by the third party insurance provider (Zurich Insurance) as follows:

Liability - £8.91 per pupil

Work Experience - £1.30 per pupil aged 14+

Premises - 0.115% per sum insured

Engineering Lifts and Pressure Plant - individual rates apply

Motor - individual prices apply

Insurance premiums are set by our insurance provider well in advance of the period to which they relate and 12 months’ notice is required by any Local Authority maintained school to withdraw from the scheme. NOTE: The premiums paid are not currently refundable.

Academies

OCC can arrange Key Insurances for schools converting to academy status. The pricing for each academy is assessed on an individual basis. OCC charge a 5% administration fee on the total premium.

Provides assurance that there is comprehensive financial cover in place to protect the school, its assets, employees and governors against liabilities and claims.


Demonstrate that cover relevant to the County Council‟s insurable

interests is in place


Legal Liability Insurance provides protection against the schools

legal liability to pay compensation for injury or damage to employees and third parties caused by the County Council‟s negligence or breach of statutory duty

Personal Accident Insurance provides personal accident

insurance for employees and official volunteers injured whilst on duty

Fidelity Guarantee Insurance provides financial protection against the loss of money and stock lost through the fraudulent act of an employee

Work Experience Insurance provides personal accident insurance

for all school students taking part in official work experience placements (this insurance relates to secondary schools only)

Premises Insurance provides insurance protection for the school

buildings and contents against damage caused by fire, lightning, storm, flood, explosion, and other perils

Engineering Insurance provides an inspection service and insurance protection for all pressure plant and lifting equipment requiring inspection under legislation

Motor Insurance provides fully comprehensive motor insurance in

respect of all County Council owned vehicles and vehicles temporarily hired in (where required) following notification of vehicle details to the Insurance Team. See the Insurance Team section of the Schools Intranet for policy and vehicle usage conditions

Additional Cover

Please note the Insurance Team will continue to offer, where appropriate, the option to take out the following additional insurance cover directly to schools (i.e. outside of this package):

Theft, vandalism and accidental damage

Pupils and governors personal accident

Loss of revenue

Hirers insurance

School journey insurance

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Business Services

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Reduced premiums rates through bulk purchase

The County Council can ensure cash cover for establishments

whilst a claim is being settled; e.g. after a large fire

Protecting schools from additional expenditure by offering cost-

effective insurance appropriate to school's specific needs

Some levels of risk can be covered by the County Council rather

than each establishment having to cover a large part of the claim themselves

Arrange continuity of cover when necessary; e.g. at the time of

renewal or if an insurance company fails

Easily available expert advice on insurance and risk management

from the Insurance Team in Customer Services

The Insurance Team liaise with Insurers, Loss Adjusters, and

Solicitors on behalf of the school in order to ensure claims are dealt with swiftly and efficiently

Administration of policy documentation and claims undertaken by

the Insurance Team

Contact

Dale Stevens

Insurance Manager

Tel: 01865 797335

[email protected]

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Business Services


49

Business Services

Pricing

The prices for licences are determined by the issuing third party suppliers.

Prices can be found on the Licensing section of the Schools Intranet.

Available to:

EY P Se A Sp

Licensing

This service provides schools with a cost effective method for managing the purchase and implementation of essential licences required to ensure compliance with licensing regulations around the use of music, video/DVD and text.


Confidently use media and text to support educational and non-

curricular activities and are not at risk of being penalised for non-compliance


Assurance that schools have the mandatory licences

(e.g. Educational Recording Agency) and those they are likely to need (Performing Rights Society, Phonographic Performance etc.)

Schools who do not purchase licences via the Council‟s service

would be liable in any inspection and the County Council would be obliged to pass across the list of licensed schools to the appropriate licensing agency

Bulk discount negotiated centrally by the OCC licence team

Reduced administration involved with purchasing licences


Contact

David Reynolds

Business, Marketing and Communications Manager

Tel: 01865 797284

[email protected]

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Business Services


This service provides the administration and co-ordination necessary to:

Arrange for the purchase and recording of licences

Where appropriate, negotiate with the licensing agencies to ensure

that schools and educational establishments benefit from group discounts

Maintain up to date knowledge of licensing requirements and

coverage to ensure that schools have access to accurate information, advice and guidance

Provide schools with supporting documentation where required

Respond to queries from the licensing agencies regarding

compliance


Occupational Health

Pricing

Occupational Health and Staff Care are packaged together in one price. See Staff Care for pricing.

Cancellation and non-attendance to Occupational Health will be invoiced

at £170.24.

Cancellations are requested 7 working days prior to the appointment. Ill Health Retirements – both Local Government Pension Scheme and Teachers pensions are invoiced separately. Cost will depend on the cost of the medical information from the GP/Specialist and the cost of the Independent Doctor.

Additional Services

If you require any additional services please contact us to discuss your requirements.

The service dedicated to promoting and maintaining the health, safety and well-being of all employees at work.


Give advice on the health and safety risks of all your employees

Give advice and screen medical assessments for staff who have

been offered posts

Give advice and guidance following management referrals

Contact

Gillian Kinselley

Occupational Health Manager

Tel: 01865 815295

[email protected]


Access to the service during normal working hours

Confidential service where medical ethics are strictly adhered to

Impartial advice is given supporting the employee and employer


Medical assessment screening

Advice and guidance following management referrals

Self-referrals. No report or advice will follow a self-referral

Psychological assessment by a doctor in line with schools‟ „fit

to work‟ requirements

Advice and guidance to management and employee on all relevant

legislation

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Business Services


Staff Care

The service supports staff with work based and/or personal problems.


Resolve staff conflict and reach workable agreements

Offer the facility to staff to air their views in an impartial non-

judgemental environment

Contact

Katherine Snowdon

Staff Care Manager

Tel: 01865 815505

[email protected]

Pricing

Occupational Health and Staff Care

are packaged together in one price.

£11.55 per employee

Additional Services

The following Staff Care services are available at an extra charge:

Group sessions

Mediation

These are charged at £40.00 per hour.


Return to work support

Confidential individual counselling

Support through change

Critical incident support

Manager‟s psychological advice

Staff psychological advice


Access to the service when you need it

Helps find workable agreements

Resolves conflict

Offers a non-judgemental environment to discuss issues

Impartiality – the service has no disciplinary role

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Business Services

Available to:

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Pricing

Prices along with additional information and how to book can be found online:

http://learning.myoxfordshire.gov.uk

Oxfordshire Skills and Learning Service provides access to a number of different courses, aimed at both teachers and support staff in a variety of roles and contexts.


Ensure that staff have access to a broad offer of continuous

professional development (CPD) opportunities


High quality training and development opportunities leading to

improved outcomes for children

Support and advice for staff regarding access to CPD

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Business Services

Available to:

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Contact

Tineke March

Commissioning Officer

Tel: 01865 797123

[email protected]

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Business Services


Access to high quality training and CPD, offered by a range of providers, including:

Inclusion and SEN

Supporting children with physical disability, autistic spectrum

disorder, motor co-ordination difficulty or sensory impairments

Promoting positive learning behaviours

Supporting children with EAL

CPD for NQTs

Health and Safety Management

Food Safety

Manual Handling

First Aid Training

Site Safety Courses

Curriculum Safety Training

Fire Safety Training

SAP Training – free to schools as part of the SAP Support Package

Family Learning – a range of learning opportunities for parents and

carers to enjoy and share with their children

Management Development

Family Learning

For further information about Family Learning please contact Joe Carter directly via:

[email protected]

All courses are free with childcare support available.



Safer Recruitment – Resourcing Services

Pricing

HR Pay Admin and Safer Recruitment are packaged together in one price. See HR Pay Admin for more information about this service.

Additional Charges

DBS and ISA disclosures are charged at the CRB bureau rate plus an

administration charge of £11.00.

NOTE: Submission of the DBS form for countersignature is taken as authority to charge the school automatically through SAP.

The aim of the recruitment process is to bring in good-quality new employees safely, cost-effectively and as quick as possible.


Meet their duties under the Education Act 2002 to safeguard and

promote the welfare of children

Follow the guidance in Working Together 2010 and Safeguarding

Children and Safer Recruitment in Education 2006


We maximise your chances of appointing the right person for your

recruitment needs saving you time and money

Ensures compliance with statutory and administrative regulations

Save schools time and money. We negotiate with agencies on

behalf of schools; e.g. with E-teach for the supply of temporary suitably vetted teaching staff, offering access to experienced and qualified staff

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Business Services

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Advertising on the County Council‟s job site plus placing with

approved online recruitment services. This provides access to, and support with, using the on-line recruitment services; i.e. Oxfordshire County Council on-line recruitment and TES websites

Provision of application forms

Advice on safer recruitment processes

Negotiations and links with E-teach (locum agency)

Grading issues and processing of grading review where schools are

within Local Authority terms and conditions

DBS checks, List 99 checks (where DBS checks are not carried out)

Provision of access to obtain sponsorship for overseas (migrant)

workers where the Local Authority is the employer, as well as asylum and immigration requirements and advice Contact

Hilary Higginson

Recruitment Manager

Tel: 01865 797389

[email protected]

Safer Recruitment

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Business Services


Schools‟ HR Professional Support

Pricing

Option 1: Universal Subscription (not available to secondary

schools)

Includes unlimited access to the Schools‟ HR service email/telephone and consultant support. £15.76 per occupied post as at 31st December 2012.

Option 2: Comprehensive Subscription with additional top-up consultancy days (available to all

schools)

All 3 levels offer unlimited email/telephone support plus consultant days as indicated.

Level 1 - 2 days consultant support

£1332 per annum. Additional top-up

Consultancy Fee £487 per day.







The Schools‟ HR Team provides Headteachers and Governors in schools and academies with advice and support to manage staff effectively to achieve the best outcomes for pupils.


Comply with employment law

Follow best practice in managing your staff


Access to high quality professional support and advice when you

need it

Peace of mind when dealing with any HR issue

Support to manage and motivate your staff to achieve the best

outcomes for pupils

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Business Services

“Oxfordshire County Council's HR department has always been reliable and available and able to deal with any queries our school has had. The best piece of advice they have given me is always ring us first.” Headteacher, Blessed George Napier Catholic School

“We place great value on your service.” Chair of Governors, Charlbury Primary School


If you choose not to subscribe the fee is the equivalent of £579 per day for services provided.



Our HR Business Partners are professional staff with extensive experience, a commitment to achieving a high level of customer satisfaction and a detailed understanding of the needs of the schools.

The Schools‟ HR Team provides advice and support with all HR issues and casework, whether routine or complex, including:

Disciplinary, grievance and capability

Appraisal and managing performance

Sickness absence

Reviews of staffing structure

Managing staff reductions and redundancy

Transfer of staff and implications of TUPE regulations

Equal opportunities and the valuing of diversity

Consultation with trade unions

Model policies and procedures

Mediation Service for Schools

A mediation service for schools is available to help resolve difficult situations. Access to this service is by referral after discussion with a member of the Schools‟ HR Team.

Contact

Jane Watret

Schools‟ HR Manager

Tel: 01865 797586

[email protected]

Pay As You Use and Top-Up Consultancy Fees

Calculation

Charges apply to consultancy and associated work, including preparation and attendance at meetings and hearings; writing and reviewing letters and reports; negotiations with unions and other employers.

The fee is calculated based on time spent providing support (in half hour units, rounded up to the nearest half hour).

Each visit incurs a minimum charge equivalent to one hour of support.

Mediation Service

Typical cost is £329 - £384 per mediation for subscribers to Schools‟ HR Professional Support and £384 -

£438 for non-subscribers.

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Business Services

Available to:

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Worklife Enhancement Programme

Pricing

Full Package


Minimum cost of £263 per school

Maximum cost of £2630 per school

Maintenance Package


Minimum cost of £162 per school

Maximum cost of £1620 per school

Partnerships


The service is aimed at improving educational effectiveness by managing the causes of work related stress.


Meet health, safety and wellbeing work-related stress requirements

Minimise the risk of stress-related illness or injury to employees

Undertake suitable and sufficient risk assessments for the causes of

work related stress


Collective protective – addresses well-being and stress

management issues at a whole school level

Reduces the likelihood of absence due to stress

Can improve educational outcomes for pupils by ensuring employee

effectiveness

Raises employee morale by showing that the school cares about

their opinions

Access to a dedicated expert who understands the pressures and

demands on schools

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Business Services



A complete strategy for managing the causes of work related stress, based on the Health and Safety Executive‟s Management Standards and recognised by the HSE as an example of best practice.

Full Package

Headteacher briefing on their roles and responsibilities

Facilitators trained to help with facilitating the Worklife

Enhancement service in the school

Confidential risk assessment for all employees; analysis of data

collated from the risk assessment; a full and detailed report (including suggestions for control measures to reduce the risk of work related stress) and feedback of the report to the Headteacher and facilitators

INSET session on work related stress awareness and management,

or on a specific issue arising from the risk assessment; e.g. communication, time management, change management or similar

Three network meetings per year for facilitators, plus three for

headteachers to share best practice and be brought up to date with latest research and legislation

A monthly stress management newsletter emailed to facilitators and

headteacher

Maintenance Package

Available to those schools which have bought into the service for 2 years or more. This consists of the confidential risk assessment, analysis of data, report and feedback, and the stress newsletter. Schools can also purchase other components of the main package at an additional cost.

Contact

Teresa Heys

Worklife Enhancement Coordinator

Tel: 07823 536606

[email protected]

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Business Services

Available to:

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Commercial Services

61

Carillion Capita Symonds (CCS) Services 63

Carillion Cleaning 64

Catering – Food with Thought 65

Design and Construction 67

Energy and Carbon Management 68


62


Schools Direct Agreement (Buildings Maintenance and Additional Services)

Pricing

The retainer value is set by the size of

the school as follows:

Small (300 or fewer pupils) - £250

Medium (301 to 750 pupils) - £435

Large (751 or more pupils) - £600

Carillion brings a wealth of experience and expertise designing and delivering a variety of services into schools and academies. The whole life integrated services we can offer include design and construction through to all forms of facilities management.

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Commercial Services

How we can help your school

Carillion can carry out all of your servicing requirements and build a Planned Preventative Maintenance regime to suit individual schools‟ requirements and to meet all statutory obligations. Ad hoc maintenance and repair requests can be made through calling the helpdesk and logging a request.


Assurance of building maintenance statutory compliance

A „one-stop shop‟ for a variety of services – a single point of contact

Guaranteed cost of delivery through an agreed price for services

included in a defined and agreed proposal to each school

Access to high quality professional support and advice

Peace of mind dealing with an experienced partner with a track

record of working with schools

Help inform budgets for future planned maintenance regimes


The new offering from Carillion is modular and enables each individual school to tailor the services that they need. This new offer is initiated with a basic level agreement which assists the school to be legally compliant in respect of its property responsibilities through a set annual retainer which provides the following:

Site visit to provide advice to identify statutory compliance

obligations and how schools and academies can meet them

Establish and programme schools and academies planned

maintenance needs

Provide a reactive maintenance service (charged per call-out) via

our 24 hour Property and Facilities Helpdesk

Give up to 3 hours of property maintenance advice

Carillion offer the following additional services on a call off basis:

Reactive and Planned Maintenance Activities

Energy Services – including Display Energy Certificates, advice on

Energy Management, invest to save projects and guidance on wider carbon initiatives

Estates Services – assets and insurance valuation, boundary

disputes, leases licences and letting agreement, planning and surveys

Specialist services – e.g. acoustic advice and ecology surveys

Contact

Harriet Alderman

Schools Business Development Manager

Tel: 0844 264 2204 (Option 6)

[email protected]

Available to:

EY P Se A Sp


Carillion Cleaning

Cleaning is a fundamental component of any integrated facilities management service. The cleaning service has a significant impact on the user experience and is a tangible measure of how facilities management services are perceived by users of the buildings. Carillion conducts a full site and needs analysis to ensure we are offering you a complete solution to suit your specific premises needs.


Carillion will deliver the cleaning service so that it delivers the following quality outcomes:

The provision of clean and safe buildings

Responsiveness and flexibility of the service

High levels of customer satisfaction

Creation of skills enhancement and local employment

Investment in cleaning equipment and materials

Sustainable methods of service delivery

What is included?

Fixed price contract with fully inclusive staff costs

Provision of cleaning materials

Provision of washroom consumables

Training

Security clearance

Management and auditing of standards

Industry best practice cleaning products

Quality assurance and regular communication is key to our service; our facilities managers and cluster managers meet you regularly and quality assurance analysis is provided to ensure we continually improve the service delivery in line with your requirements.

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Commercial Services

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Provide a service that remains responsive in its delivery, supports

the uninterrupted use of school facilities and the safety, security and well-being of all facility users

Provide, with complete confidence, a healthy, safe and clean work

environment that is maintained to your requirements while ensuring minimal disruption to day-to-day activities


Leading the provision of best practice and innovation on the contract will be the Carillion Cleaning Centre of Excellence (CoE). The CoE will define Carillion‟s best practice model and provide the standard processes and procedures to implement and run the cleaning services. The cleaning CoE ensures our cleaning offering is cost effective through the availability of benchmarked data, performance measurement, supply chain initiatives and constant market review.

Pricing

Prices are available on application.

Contact

Harriet Alderman


Tel: 0844 264 2204 (Option 6)

[email protected]


Catering – Food With Thought

Carillion have extensive experience of providing high quality catering services to both primary and secondary schools, with a comprehensive understanding of the positive impact that quality-focussed catering services can have on the daily life of pupils that underpins this experience. Each year we already serve over two million healthy, nutritious and freshly prepared school meals to support young people to learn and thrive. Eating well has a significant impact on the daily life of a student and at Carillion, we are fully committed to meeting and exceeding the demanding requirements of pupils, staff and parents.

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Commercial Services

Available to:

EY P Se A Sp

Pricing



We know that providing a catering service in schools is not about placing food on plates in the quickest possible time and at the cheapest price. The quality of meals is always emotive whether from a student, parents, schools or service provider‟s perspective. The services we deliver responds to the expectations of today‟s school pupils. They expect high standards, choice and variety in line with high street brands. They want good quality healthy options served in pleasant and friendly surroundings. We will achieve this by engaging comprehensively with you and by embedding a culture of continuous service improvement.


Investment in staff

Key to the successful delivery of a catering service is high-quality front-line delivery staff. Our experience has shown that by increasing access to training and by developing the skill set of catering staff, job satisfaction increases and this in return is reflected in the quality of service. All members of staff are given the opportunity to train to NVQ Level 2 which is carried out in our Training Kitchen. Compulsory training includes food hygiene, manual handling and basic nutrition.

School Engagement

All schools have different requirements, so instead of adopting a ridged approach to catering services across all schools, we achieve our successes by working with individual schools and creating bespoke solutions. Through quality standards, considering nutritional content and delivering within an affordability envelope, we help school senior management teams to create a service that meets the aspirations of pupils and their community, and supports their curriculum delivery. Detailed below are examples of how we do this:

Provide a four-weekly menu cycle that is reviewed seasonally and in

consideration of customer feedback to support focussed, varied choice

Actively encourage pupils to become involved in the design of the

service and menu compilation within nutritional guidelines

Promote the catering service team as being an intrinsic part of the

school and encourage Food With Thought people to be visible to pupils during meal times, so that they can be approached directly with ideas and suggestions


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Commercial Services

Utilise high-quality branding and display materials within the dining

area and around the school

Include catering services as an agenda item for school councils and

engage with students to monitor satisfaction

Value for Money

In developing your bespoke annual price, we consider key metrics, such as number on roll, existing uptake and levels of free/paid-for meals before factoring in what is important to you and your school. We will then provide to you a guaranteed price and take the risk if uptake is not maintained.

We also offer a comprehensive catering service through our Schools Direct service which also includes:

A planned, preventative and reactive maintenance service for your

catering equipment and assets – this links in with the wider maintenance offer available to all schools

Design and Construction works to support with redevelopment or

refurbishment of catering and dining facilities

Biometric Cashless Systems delivering safe, secure and efficient

cashless catering service, nutritional analysis and full financial reconciliation


We take a collaborative approach to the delivery of your school catering service. While we bring knowledge, experience and tried and tested methodologies, we want you to feel that the service you receive is personal to your requirements. To begin with you will have a single point of contact and your school will be supported by a dedicated team, experienced in the delivery of catering services.

We believe that the key to increasing uptake in schools is through direct engagement with learners. Through a variety of participative experiences, we will support the curriculum to bring the catering service and the learners closer together. This can include:

Healthy eating workshops

Creating food gardens to support Grow Your Own initiatives

Engagement with local suppliers, where we arrange farm visits for

learners to see the origins of food

We understand that well fed and happy children are more receptive to participating in afternoon activities. Providing a nutritious, healthy and balanced school meal is key to this and is essential to creating a positive experience for learners.

We offer a varied seasonal menu, providing a choice of meat or

vegetarian options daily

Food is freshly prepared on the premises in nearly all of our schools

to ensure consistency and quality

We use locally, ethically sourced ingredients wherever possible

Themed meals/days will be introduced, linked wherever possible to

relevant educational themes

Fully comply with the Government‟s Food-based and Nutrient-based

Standards for school meals

Contact

Harriet Alderman


Tel: 0844 264 2204 (Option 6)

[email protected]



The Design and Construction Team incorporates designers, project managers, engineers, construction managers, supply chain experts and safety professionals into a single delivery-focussed construction team. This promotes a coordinated approach to managing both the tactical and operational delivery of construction and maintenance work from initial brief through to final defects clearance.

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We are well-placed to respond promptly to any new project needs and can tailor our delivery model to suit a wide range of requirements. Our comprehensive service portfolio includes:

Building and Maintenance Works

Construction Management

Architectural and Building Services Design

Project Cost and Risk Management

Construction Design Management Co-ordinators

Building and Environmental Surveying

Ground Investigation


The Design and Construction Team consists of two service streams providing a construction lead end-to-end service provider for all capital works and programmes within the Project and Framework Agreements exclusivity bands:

Management, Design and Construction of Works with values from

£2k to £4m

Professional Service in connection with Construction Projects

We focus on collaborating with customers, stakeholders, building users and project funders to enable efficient implementation and timely delivery of high quality projects. The team directly manage initial surveys, design development, construction activities, testing programmes, commissioning and the installation of soft furnishings. All managed under a single project programme to allow integrated management of deadlines, costs and risk.


Professional service for all capital and programmed works

Guaranteed cost of delivery through agreed prices for services

included in a defined and agreed proposal

Assurance of building maintenance statutory compliance

Access to high quality professional support and advice throughout

project works

Peace of mind dealing with an experienced partner with a track

record of working in schools

Continued support through our Schools Direct maintenance service

contract

Pricing


Contact

Harriet Alderman


Tel: 0844 264 2204 (Option 6)

[email protected]


Carillion have significant Energy Management experience and delivery capability. We can offer a wide variety of services including Energy Performance Certificates (EPCs) and Display Energy Certificates (DECs) for new and existing buildings. We can deliver tailor-made energy saving improvements to your school and with costs of energy continuously increasing, it is important to make your school as energy efficient as possible.


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Commercial Services

Available to:

EY P Se A Sp

Pricing


Contact

Tel: 0844 264 2204 (Option 6)


Carillion Energy Services can provide support for every stage of the journey:

Surveying and assessing energy use

Investment / funding advice

Design engineering and installation

Measurement and verification / optimise and aftercare


There is increasing pressure on the public and commercial sector as a result of price increases and growing regulatory and statutory demands for energy efficiency, renewable energy and carbon reduction.

Our approach is to move towards a Total Energy Management solution, providing diagnostic asset management and efficiency solutions, the advice and support on all energy matters tailored to your schools, your

needs and your budget.


Energy Display Certificate:

Qualified, accredited non-domestic energy assessor

Site visit and visual inspection to enable greater accuracy of the

certificate and produce a tailored advisory report

Review of your energy consumption data

Support from our in-house Energy Bureau

Operational rating, DEC and advisory report in line with the

approved methodology

Registration of the DEC and advisory report in a national database

Energy Bureau:

Recovery of overcharges

Assurance that the correct utility tariff is applied to the property

Greater visibility of energy performance for the property

Improved energy management capability for the portfolio

Savings initiatives implemented on a business case scenario

Enhanced single view of asset capability

Better informed strategic property decisions


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How to Order

To order the services in this brochure please download the Buyback form online at http://schools.oxfordshire.gov.uk.

Some services are now available throughout the year on a pay as you use basis. You can indicate on the Buyback form that you wish to purchase these services during the coming year and we will contact you for further details. If you haven‟t yet decided to use a pay as you use service wish please feel free to contact when you‟re ready to purchase.

This year we have made some amendments to the electronic Buyback form for easier completion and make it very clear how much the services will cost you.

Eleven new services available for you to purchase:






Governor Services






To save you time the prepopulated or opt-out services now include all the services that you purchased last year where they are available for 2013-14. If you do not wish to purchase a service again this year you must uncheck the box

The form should be returned 30th April 2013. NOTE: If the form is not returned we will assume that there are no amendments to your buyback requirements and the services will be ordered and charged to the school

Completing the Buyback form

Instructions on how to complete the Buyback form can be found online when you download the form.


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Subscription period

For Local Authority maintained schools the subscription period for services is 1st April 2013 to 31st March 2014. The contract period for academies is determined on an individual basis which will usually run from 1st September to 31st August.

Notice period

A school wishing to withdraw from a service in most cases will be required to provide at least 2 school terms or 3 months notice, in writing, stating the reasons. Please note some services may require a longer notice period; e.g. Key Insurances. Therefore, clients are advised to read through the terms of the individual service‟s SLA.

Charges

Each service has been individually priced to cover relevant costs and overheads to give good value for money. The services are priced to cover costs not to produce a profit. Any surplus income is re-invested into the service.

Due to the variety of services offered there are several methods used for pricing. The information in this brochure makes clear what the charges are, how they are calculated and what the service provides for the school or academy. If you would like more detailed information about the pricing of a particular service, please contact us.

Payment

For LA maintained schools payment will be collected via SAP internal recharge, usually in September. Academies will be invoiced and payment will usually be collected by direct debit from the academy‟s bank account.

Pay As You Use options

The flexibility for schools of pay as you use is offered as an option on some services. Local Authority maintained schools will be internally recharged within a month of using the service. Academies will receive an invoice, payment of which is due within 28 days of the invoice date.

Provision of Service

Each service is provided to Local Authority maintained schools under a Service Level Agreement and under contract to academies. Full details of the contract are available on request.

Changes to Contract or Service Level Agreement

Any changes to the Contract or Service Level Agreement must be agreed by the County Council and the school or academy.

VAT

The County Council will charge VAT at the current rate on services provided to academies.

Terms and Conditions


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Index of Services

Page Service Available to:

31 Apprentices in your Workforce EY P Se Sp A

5 Behaviour Support Service EY P Se Sp A OoC

33 Budget Planner EY P Se Sp A

63 Carillion Capita Symonds (CCS) Services EY P Se Sp A

64 Carillion Cleaning EY P Se Sp A

65 Catering – Food with Thought EY P Se Sp A

67 Design and Construction EY P Se Sp A

7 Dyslexia Support Service P Se Sp A OoC

9 Early Years Advisory Team and Quality and Intervention Team EY P Sp A

35 Education Procurement Service (EPS) EY P Se Sp A

11 Educational Psychologists EY P Se Sp A OoC

68 Energy and Carbon Management EY P Se Sp A

37 Finance and SAP Support EY P Se Sp A

13 Governor Services EY P Se Sp A OoC

39 Health and Safety EY P Se Sp A

41 HR Pay Admin EY P Se Sp A

43 ICT Services – Internet Web Filtering (Netsweeper) EY P Se Sp

45 ICT Services – MIS Support Service EY P Se Sp A

44 ICT Services – MYSCHOOL EY P Se Sp A

43 ICT Services – OCN Connection EY P Se Sp

44 ICT Services – Sophos Anti-Virus EY P Se Sp

15 Inclusion Consultants EY P Se Sp A OoC

17 Induction Support for Newly Qualified Teachers (NQTs) EY P Se Sp A OoC

47 Key Insurances EY P Se Sp A

49 Licensing EY P Se Sp A

51 Occupational Health and Staff Care EY P Se Sp A

19 Oxfordshire County Music Service EY P Se Sp A OoC

21 Oxfordshire International Education Bureau EY P Se Sp A OoC

23 Oxfordshire Outdoor Learning Service EY P Se Sp A OoC

25 Oxfordshire Partners in Learning (Primary Support Team) EY P Sp A OoC

53 Oxfordshire Skills and Learning Service EY P Se Sp A

55 Safer Recruitment – Resourcing Services EY P Se Sp A

57 Schools‟ HR Professional Support EY P Se Sp A

27 Special Needs Advisory Support Teachers (SNASTs) EY P Se Sp A OoC

59 Worklife Enhancement Programme EY P Se Sp A


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Notes

Our aim is simple. While your school works hard to enable pupils to reach their full potential we work hard to provide services that support you.

Through Education Support Services, educational establishments in Oxfordshire can purchase a range of services including:

School Improvement

Business Services

Commercial Services

We provide a „one-stop shop‟ to save you effort, time and money by bringing together an array of services.

Education Support Services

Oxfordshire Customer Services


Unipart House, Garsington Road

Oxford, OX4 2GQ

Tel: 0844 264 2204

Email: [email protected]

Web: http://schools.oxfordshire.gov.uk

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