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Edulink Training for Edulink Training for Publishers Publishers
| Date post: | 13-Dec-2015 |
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Edulink Training for Edulink Training for PublishersPublishers
Introductions/AdminIntroductions/Admin
Fire Exits/ToiletsMobile PhonesTea/Coffee
Why replace WGFL?Why replace WGFL?
It’s use had grown over the years and a more flexible/accessible solution was required
The file/folder structure and basic search facility made it difficult to locate documents quickly
It had limited functionality to cater for changing needs/current requirements
Benefits of The ChangeBenefits of The Change
More informal library structure and flexible search facility enable documents to be located quickly/easily
‘Tagging’, sorts & filters further aid document retrieval
A flexible solution that enables external facing & internal/team sites to be maintained
Benefits of The Change Benefits of The Change cont…cont…
Enables online collaboration: -– Document sharing– Discussions
Facility to create different roles enables different access levels for users
Allows teams to administer their own site/staff
Sharepoint OverviewSharepoint Overview
Edulink is based on Microsoft SharePoint technology
SharePoint categorises the main elements of the system into: -– Sites– Libraries– Lists– Web Parts
LibrariesLibraries
Files are stored and organised in libraries– Similar to storing files in folders
Libraries are organised in listsThere are three types of libraries
– Document libraries– Form libraries– Picture libraries
ListsListsA collection of shared information items
displayed on a site – Most of the information in a
SharePoint site is organised and stored in lists
– Everyone who has access to the site will be able to view lists
Aims & ObjectivesAims & Objectives
Navigate around the site quickly/easilyPublish new documentsSort, filter & carry out searches to locate
documentsEdit, delete & restore
documents(Recycle Bin)
At the end of the session you will be able to: -
Aims and ObjectivesAims and ObjectivesAt the end of the session you will be able to: -Delete existing/add new
– Contacts– News items– Web links
Create custom views
Getting StartedGetting Started
Logons/Passwords Password same as corporate logonSite hierarchy (public, internal etc.)Site navigation/commonly used features
– Hyperlinks/’quick links– Breadcrumbs/Tabs
Exercise 1 – Site NavigationExercise 1 – Site Navigation
Document ManagementDocument ManagementDocument management features
– Publishing/Storage– Sorting & filtering – Searching/locating documents– Version control/document approval– Delete/amend– Recycle Bin
E Black BagE Black Bag
The same concept as before
Majority of existing functionality retained from WGFL
Additional functionality/flexibility introduced for Edulink
Author tags the document for
submission to the E-Black Bag
Document Uploaded to any SharePoint site
on the portal by an author
Live copy of the document is sent by
workflow action to the E-Black Bag site as an
unapproved item
Author presented with options for setting
expiry date and school phase
Approver user signs in to the E-Black Bag site
Approver user launches form that allows multiple-item
approval
Item is added to a weekly alert for
distribution to schools (filtered by phase)
Item approved?
Send an e-mail to the author notifying that
item has been rejected
End
No
Yes
Approver adds document or news
item directly to the E-Black Bag site
E Black Bag Process Overview
Exercises 2 & 3Exercises 2 & 3
Document Management
Creating & Managing ListsCreating & Managing Lists
Some of the most commonly used lists are: -
ContactsWeb linksAnnouncements/NewsSurveysCustom lists
Exercise 4Exercise 4
Creating & Managing Lists
Additional FunctionalityAdditional Functionality
Sending document linksSetting email alertsCreating custom views
Exercise 5Exercise 5
Additional Functionality
Administrator FunctionalityAdministrator Functionality
Team administrators will have the ability to change the look and feel of their site
Other features available will be: -– Access & control of users– Reporting– Surveys/Creating custom lists– RSS feeds
Aims & ObjectivesAims & Objectives
Navigate around the site quickly/easilyPublish new documentsSort, filter & carry out searches to locate
documentsEdit, delete & restore
documents(Recycle Bin)
By now we hope you are able to: -
Aims and ObjectivesAims and ObjectivesBy now we hope you are able to: -
Delete existing/add new – Contacts– News items– Web links
Create custom views
Where to Get More Where to Get More InformationInformation
Other training sessions– Administrator/Expert user training from
November onwardsUser Support
Phone - 766766
What Happens Next?What Happens Next?
Go live 3/9Nigel Haigh needs urgent contact with
owners of publication sitesBlack bag publication via WGFL initially
Any Final Questions??Any Final Questions??
