1

EEA FINANCIAL MECHANISMNORWEGIAN FINANCIAL

MECHANISM

Project Completion Report

Tove Lise FalchFinancial Mechanism Office

February 1, 2011

2

The PCR procedure

• The FMO generates a tailor-made PCR template for the project after approving the last PIR and sends it to the Focal Point

• The Focal Point forwards the PCR to the Promoter

• The Promoter fills out the ‘Promoter’ sheet of the PCR and submits both the electronic version and the signed hard copy to the Focal Point

• The Focal Point fills out the ‘Focal Point’ sheet, certifies the contents of the PCR and project progress, and forwards both the electronic and signed hard copy to the Paying Authority

• The Paying Authority certifies co-financing that have been committed in the last reporting period, and submits both the electronic and signed hard copy to the FMO

E-mail address: pcr@efta.int Postal address: EFTA, Financial Mechanism Office

12/16, Rue Joseph II1000 Brussels, Belgium

• The PCR imported to the FMO grant management system is cross checked against the PIP, and consecutive action is decided

3

Structure of the PCR (1)

• Project Promoter- Details of the Promoter prepopulated based on data stored by the FMO

• Part I – Project Summary- General project data, planned versus actual project start and completion date- Total amount retained for PCR approval

• Part II – Cash Co-financing- The Paying Authority certifies the cash co-financing that has been committed to the project in the last PIR

• Part III – Financial Progress - The Promoter sums up the incurred eligible expenses across all project activities over the project

implementation period

- If the project is revenue generating, the Promoter shall report on any revenue minus operating expenses subject to the period

• Part IV - Project Indicators- An outline of overall achievement with respect to the planned project indicators as defined in the PIP

4

5

6

Structure of the PCR (2)

• Part V – Cross-Cutting issues- The Promoter describes the achievements towards the relevant cross-cutting issues

• Part VI – General conditions and post-completion obligations- The Promoter outlines how the project has fulfilled the conditions outlined in the Grant Agreement

• Part VII – Lessons learned and recommendations

- Requires the Promoter to mediate any relevant lessons learnt during project implementation and highlight areas that might be beneficial for future ventures of similar nature

• Part VIII – Project Promoter signature

- The authorised person for the Promoter certifies the correctness and accuracy of the PCR

• Part IX – Summary statement by the Focal Point - The Focal Point summarises the project in its whole with respect to overall project implementation

• Part X – Focal Point Signature- The Focal Point certifies the contents of the PCR

7

Insurance condition

Statement should include:

• What is being insured

• Who / What organization is undertaking the insurance (project

promoter, partner, etc.)

• The duration of the insurance contract, which should be in line with

the in-force period set out in the Grant Agreement (5-10 years)

• Confirmation from Focal Point, either in PCR or as separate

documentation

8

Ownership & Use Condition

Statement should include:

• The result of the investment (what equipment, what building)

• Who / What organization will practice ownership (project promoter,

partner or any other organization specified in the general condition)

• The duration of the ownership, which should be in line with the in-

force period set out in the Grant Agreement (5-10 years)

9

Ownership & Use Condition

Statement should include:

• The result of the investment (what equipment, what building)

• Who / What organization will practice ownership (project promoter,

partner or any other organization specified in the general condition)

• The duration of the ownership, which should be in line with the in-

force period set out in the Grant Agreement (5-10 years)

10

Public Procurement Condition

Statement should include:

• Whether a public procurement procedure has been carried out or not

• If no public procurement has been carried out, the project promoter

should explain why this is

• If public procurement has been carried out, the type and number of

procedures should be mentioned

• Problems encountered, if any, during public procurement should be

mentioned

11

Condition on Maintenance Fund

Statement should include:

• Confirmation that an account has been opened / fund established. The

maintenance account / fund should be in place by the time of submission

of the PCR

• What amount will be put into the account / fund (the percentage should be

in line with condition set out in the Grant Agreement). It should also be

mentioned that this amount will be put in the account on an annual basis

• Confirmation that the account / fund will be kept for the duration of the

in-force period (5-10 years)

• Confirmation from Focal Point in PCR or as separate statement

12

State Aid Condition

Statement should include:

• As much information as possible should be provided in the

PCR to enable the FMO to assess if this condition has been

adequately taken into account during project implementation

• Measures where taken, if any, in order to ensure compliance with rules

on state aid:

– Block exemption rule

– Notification

– Any other exemption rule

13

Examples of Statements

Insufficient Statement:

It should be noted that all the property resulting from the implementation

of the project i.e. (the project) is and will be a beneficiary of property such

as (Project Promoter) for at least 10 years from the date of approval of

the final report on the project.

Sufficient Statement:

The (Project Promoter) hereby states that the (renovated

Property / museum etc.) remains in the ownership of the Project

Promoter and is kept in operation for at least (5 / 10) years following the

approval of the Project Completion Report.