EFFECTIVE COMMUNICATION[UWB 10202]

Oral Presentation

Mdm Siti Aisyah binti AkiahLanguage Teacher

Universiti Tun Hussein Onn Malaysia

Introduction

• Can be anything from brief discussion to formal speeches or lectures

• Steps to conquer before making presentation:(i) know your aim/objectives(ii) know your audience(iii) prepare the content(iv) deliver effectively

What is your aim/objectives?

• List and prioritize the top three goals that

you want to accomplish

• Don’t waste your audience’s time!

• Plan carefully the flow of presentation

according to the objectives

Who is your audience?

• Different audience different level of thinking

different approach of presentation

• Make them understand why is it important for them

to listen to you

• Make yourself comfortable with them

• Be creative!

What to present?

(i) Collecting Information– Libraries, magazines, newspapers, journals– CD/DVD, the internet– Interview– Life experience

What to present? (Con’t)

(ii) Material Adjustment– Suit the charateristics of the audience– Within the content limitation– Within the time allocated– Vary the material– Able to keep the audience listening

What to present? (Con’t)

– Visual aids:• know your topic• use key phrases (include the most important

imformation)• Avoid using too much slides• If possible, limit the number of slides• Consider the layout of the slide

– Make it easy to follow– Put the title at the top– Phrases should read left right and top bottom

What to present? (Con’t)

• Avoid fancy fonts– Choose a font that is simple and easy to read– Do not use more than two different fonts– Keep all fonts large enough (at least 18pt)

• Use contrasting colours for text and background

• Be consistent with the slide design template

• Use animation and transitions sparingly

* Slide show is only a visual aid, not the objective!

What to present? (Con’t)

(iii) Structuring the Presentation– Inform about your purpose– Inform the flow of presentation– Present the content– Summarise the main points– Highlight main ideas

What to present? (Con’t)

– Arrange the presentation to the sequence:• Easier more difficult• Known unknown• Logical order• Time sequence (chronological order)

– Language use: simple and comprehensible– Practice:

• Rehearsing out loud• Listening to friends• Smiling

How to deliver?

(i) Physical Appearance– Do not overdress / over make-up / too colourful– Upright position – do not slouch!– Body posture

(ii) Use of Voice– Should be loud enough, but do not shout!– Vary intonation – avoid monotonous– Good pacing

How to deliver? (Con’t )

(iii) Gestures– Hands/fingers movement– Head nodding– Move around

(iv) Eye Contact– Can improve rapport with audience– Do not focus on certain group of people only!

How to deliver? (Con’t )

• Symptoms of Nervousness– Dry mouth– Tight throat– Sweaty / cold / shaky hands– Nausea– Fast pulse– Shaky knees

How to deliver? (Con’t )

• Delivery style is important as it conveys the speaker’s ideas clearly and interestingly

• Try to combine a certain degree of formality with good attributes of good conversation:– Directness– Spontaneity– Vocal & facial expression– Sense of communication

How to deliver? (Con’t)

• Ask yourself these questions before oral presentation:– Where should I stand?– How should I handle my notes?– Should I be strong and aggressive or low key?– When should I pause?– Where should I look?– What will I do if make mistake?

How to deliver? (Con’t)

• Method of Delivery– Reading verbally from the script• deliver word by word according to a meticulously

prepared script

– Reciting memorised text• Memorise throughly the script

– Speaking impromptu• Deliver with little or immediate preparation

– Speaking extemporaneously• Carefully prepared and practice in advance• Use only a set of brief notes as a guideline

How to deliver? (Con’t)

• Basic principles:– Credible– Clear: language use and word choice– Accurate: content (precise and exact),

pronunciation– Appropriate: content, material, appearance,

volume, pitch, rate, pauses– Enthuasiastic: show your passion/interest in the

topic

“If you fail to plan, you plan to fail..”

(Harvey MacKey)