Effective E-mailCreating E-mail Address groupsUsing E-mail Address groupsAttaching Documents

Copyright Gary Maunder, 2003Nipawin School Division No.61, Box 2044 Nipawin, SK

Effective E-mail – Creating E-mail groups One useful

function that Microsoft Outlook can perform is to do group emails.

You need to have entered all the people you are going to included in your email group

To do this go to the Tools menu and choose Address Book

Effective E-mail – Creating E-mail groups When the address

book pops up, choose the File menu and the New Contacts option

This will allow you to enter the names and email addresses of people you know

You have to enter a First and Last Name and an email address – the rest is optional but can be a useful way to save this information

Then choose the ADD button

Effective E-mail – Creating E-mail groups When you have

entered sufficient people, you can create an email group

This is a group of people whom you will designate who will all receive the same message when you send it

To do this go to the File menu and choose NEW GROUP

Effective E-mail – Creating E-mail groups First enter a

descriptive name for this group

This name will be the name this group is knows as in your address book.

Then choose the SELECT MEMBERS button

Effective E-mail – Creating E-mail groups

Click on a member to add to the group

Then click the select members button

When you are done click the OK button and your group will be created.

Effective E-mail – Using E-mail groups

To send an e-mail to your group, you start up a new message and type it into the appropriate place

Then fill in a subject line as usual.

Effective E-mail – Using E-mail groups Finally

click on the address book button as in the example on the right

Effective E-mail – Using E-mail groups Choose the

group you just created and click on Select

Then click on OK

Now your message will be sent to all member of this group when you click the SEND button.

Effective E-mail – Attaching Documents

Another very useful task that e-mail can do is to carry any file or document on your computer as an attachment

This means you can compose a document in Word and then attach it to a message. It will arrive with all its formatting intact just as you types it.

To do this start up a new message in the usual way

Effective E-mail – Attaching Documents

Next attach a file by clicking the Paperclip icon which will insert a file.

Effective E-mail – Attaching Documents

You will then get an Insert File dialogue window

Browse to the file you want

Click once on it and then click the Insert Button.

Effective E-mail – Attaching Documents

That’s all there is to it

Now click the send button and the message will be sent

Effective E-mail

Test yourself:Use your address book to create an

e-mail group of at least 3 peopleAttach a small file to this messageSend the message to these people

by using the e-mail groupAsk them if they received it