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Effective Meetings Effective Meetings Dianna Chiabotti, Napa Valley Dianna Chiabotti, Napa Valley College College Julie Bruno, Sierra College Julie Bruno, Sierra College
| Date post: | 04-Jan-2016 |
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Effective MeetingsEffective Meetings
Dianna Chiabotti, Napa Valley CollegeDianna Chiabotti, Napa Valley College
Julie Bruno, Sierra CollegeJulie Bruno, Sierra College
Burning QuestionsBurning Questions
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The Brown Act!The Brown Act!
The Brown Act!The Brown Act!
oApplies to meetings of all Applies to meetings of all legislative bodies (GC 54952)legislative bodies (GC 54952)
oWhat is considered a meeting?What is considered a meeting?
Does the Brown Act Does the Brown Act Apply to Local Apply to Local
Academic Senates?Academic Senates?
Applying the Applying the Brown ActBrown Act
All meetings are open!!All meetings are open!!
Applying the Applying the Brown ActBrown Act
Who’s “in charge” of the Who’s “in charge” of the agenda?agenda?
Applying the Applying the Brown ActBrown Act
oAgendasAgendas
o Publically posted 72 hours priorPublically posted 72 hours prior
o Mail 1 week beforeMail 1 week before
o Must Include: Must Include:
o Time & PlaceTime & Place
oPublic commentsPublic comments
oAction items with brief descriptionAction items with brief description
Rules of OrderRules of Order
o Must adopt rules of order and Must adopt rules of order and incorporate into meetingsincorporate into meetings
o Most common is Robert’s Rules of Most common is Robert’s Rules of OrderOrder
o http://www.robertsrules.com/
Rules of OrderRules of Order
o Can choose elements to useCan choose elements to use
o Parliamentarian???Parliamentarian???
o Check your local senate constitution Check your local senate constitution and by-laws for established processesand by-laws for established processes
Agenda ItemsAgenda Items
o What do you include?What do you include?
o What What shouldshould you include? you include?
Agenda Changes?Agenda Changes?
o Can change orderCan change order
o Cannot add itemsCannot add items
o Time limits?Time limits?
Action ItemsAction Items
o Format of action items?Format of action items?
o Need a first readingNeed a first reading
o Published agenda items only!Published agenda items only!
o Exceptions??Exceptions??
Decision MakingDecision Making
o How will decisions be made?How will decisions be made?
o VotingVoting
o ConsensusConsensus
o OtherOther
MotionsMotions
o President needs to know how toPresident needs to know how too Close debate, limit or extend debateClose debate, limit or extend debateo Refer to committeeRefer to committeeo Modify wording of a motionModify wording of a motiono Suspend rulesSuspend ruleso Divide motionDivide motiono TableTable
Discussion ItemsDiscussion Items
Discuss only, no actionDiscuss only, no action
Important to note:Important to note:
o All information must be available to All information must be available to the publicthe public
o Documents become public documentsDocuments become public documents
Discussion & Discussion & DebateDebate
Discussion & Discussion & DebateDebate
o Limit to a topicLimit to a topic
o Courteous commentsCourteous comments
o ““Decorum of Debate”Decorum of Debate”
o Get comfortable with ConflictGet comfortable with Conflict
President’s Role President’s Role in Meetingsin Meetings
• PrioritizePrioritize
• Balance discussion and Balance discussion and debate with decisionsdebate with decisions
• Keep agenda movingKeep agenda moving
President’s Role President’s Role in Discussionsin Discussions
Should the president participate in Should the president participate in discussion and debate?discussion and debate?
Questions or Questions or Comments?Comments?
THANK YOU!THANK YOU!
