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EGIS Working GroupMeeting
March 18th, 2013
3/18/2013 1
Agenda
1. PAO Tax Parcel Viewer Demo
2. Staff News
3. MapGuide Retirement Strategy Update
4. MapGuide Solution Design Status
5. Q1 Release Status
6. Data Migration Schedule
7. Q2/Q3 Work Program
8. Eligible Agency Agreement Review
3/18/2013 2
DemoPAO Tax Parcel Viewer
3/18/2013 3
http://paogisvrt2/paotpv/default.htm
Staff News
3/18/2013 4
MapGuide Retirement StrategyUpdate
Rationale
Loss of MapGuide / Oracle Spatial expert
Loss of institutional knowledge critical to executing data migration
Need to minimize investment of scarce resources in the legacy system and to focus energy on transitioning to the Esri platform
3/18/2013 5
MapGuide Retirement StrategyUpdate
Three PartsArcGIS Online Rollout
Data Migration
Solution Implementation
3/18/2013 6
MapGuide Retirement StrategyUpdate
Rollout ArcGIS Online
Rollout to Working Group and some delegates by 3/15
Focus group webinars for training. Bikes & Trails for sample data, week of 3/18
Initially ArcGIS Online will take advantage of Esri base map data and data imported by end users
3/18/2013 7
MapGuide Retirement StrategyUpdate
Data MigrationMigrate legacy data into the Esri database prior to April 1st, 2013
Includes Planning, Emergency Management, Public Safety Services, and Base data
DEI and Web Enforcer data (vendor-timeframe TBD)
Institute data editing in the Esri database, April 1st
Suspend backfill of data from Esri back to MapGuide/Munsys
Manual dual entry if data must be updated in MapGuide
BTS Bureau performs Esri editing until data stewards assume responsibility
Schedule Esri training to support data stewards commencing Esri editing
3/18/2013 8
MapGuide Retirement StrategyUpdate
Solution ImplementationConnect ArcGIS Online and ArcGIS Desktop to eGIS data by April 1st
Planning, Emergency Management, Public Safety Services, and Base data
Implement Pinellas Base map to ArcGIS Online and ArcGIS Desktop by April 1st
Implement Esri software apps and DEI data migration by July 1st **Esri partner to perform data migration for DEI datasets
Environmental, Public Works (Non-EAM)
Esri partners to replace critical MapGuide functionsConnect ArcGIS Online and ArcGIS Desktop to DEI data by July 1st **
** Target date, pending vendor negotiation
3/18/2013 9
MapGuide Retirement StrategyUpdate
3/18/2013 10
MapGuide Retirement StrategyUpdate
Implementation Funding
BCCTSC authorized $60,000 funding for MapGuide Replacement implementation services.
3/18/2013 11
MapGuide Retirement StrategySolution Design
3/18/2013 12
Q1 Release Update
Go Live Date Moved from 4/1 to 4/15 Precipitated by resource constraints
Reviewed with eGIS SC on 4/4
Print function deferred temporarily from Know Your Zone
3/18/2013 13
Q1 Release Update - Dashboard
3/18/2013 14
RELEASE PROJECT: 2013-Q1 R493952WG CANDIDATES IDENTIFIED DONE 12/20/2012 ATP = Approval To Proceed
EFFORT ESTIMATES VS. AVAILABILITY DONE 1/7/2013 BTS = Business Technology ServicesWG RECOMMENDATION DONE 1/8/2013 UAT = User Acceptance Test
BTS ATP GATE 1 DONE 1/15/2013 WG = eGIS Working GroupSTEERING COMMITTEE APPROVAL DONE 1/10/2013
REQUIREMENTS /DESIGN PEER REVIEW DONE 1/23/2013BUILD PEER REVIEW
TEST / IMPLEMENTATION PEER REVIEW BTS ATP GATE 5
GO-LIVE 4/15/2013 Revised TargetLESSONS LEARNED
SUB-PROJECTS: REQUEST TICKET
REQUIREMENTS COMPLETE
DEV / CONFIG COMPLETE UAT COMPLETE IN PRODUCTION
#60 Legacy MapGuide Retirement (requirements gathering and solution design) R426456 DONE N/A N/A
#61, #61a, #61b
Emergency Management MapGuide retirement - Hurricane Evacuation Lookup (Know Your Zone) R485592 DONE
#62 Justice CCMS Project Request - Subpoena/Warrants GIS Interface - Prototype Only R485593 DONE DONE N/A
#58 Public Safety Services (PSS) DEV environment R485595 DONE DONE #9a Parcel Viewer R475617 DONE #57 ArcGIS On-Line - Research Only R485597 DONE #25 Community Map - Initial Set-Up Only R485598 N/A #27 Configuration Manual - Final BTS Review N/A N/A DELAYED
ArcGIS Online (AGO) Schedule
3/18/2013 15
Data Migration (Wave 1) Schedule
Other Esri Training – Working instructor schedule availability with Esri (Heather) Migrate DEI Data (Wave2) – Schedule pending contract negotiation with Esri partner / vendor (Jason) Migrate EAM-GIS Data – Schedule TBD (EAM Project)
Training and Communication
Preliminary Survey Results
Preliminary Training Plan
Draft Newsletter, Approve at 4/2 Working Group Meeting
3/18/2013 16
Next Steps
Distribute Requirements Detail to Working Group For MapGuide Retirement Solution Design, by 3/22
Final Recommendation for MapGuide Retirement Solution Design Critical input to contract negotiation with Esri partner / vendor
Working Group Meeting on 4/2
3/18/2013 17
Q2-Q3 Work Program
Two Major Components
Esri Partner for MapGuide Retirement
Contract Negotiations, Mid April TARGET
Kickoff Workshop, Mid April TARGET
Detailed Schedule To Be Completed
Other Q2/Q3 Candidates
e.g., EAM-GIS Workshops
3/18/2013 18
Q2-Q3 Work Program –What will BTS Technical Resources Do?
Technical oversight (solution architecture and compliance)
Support Partner with access to eGIS resources such as test databases, and other technical tasks, etc.
Integrate Partner configured solutions into eGIS infrastructure
Coordination of UAT and Peer Reviews
Execution of production rollout
Other Candidates for Q2/Q3 (outside of vendor scope)
3/18/2013 19
Eligible Agency Agreement Review
3/18/2013 20
Open Discussion
3/18/2013 21