eInvoicing in Ireland: An Introduction Declan McCormack

eInvoicing Ireland Programme Manager

Office of Government Procurement

Digital Government Conference, The Connected Citizen, Croke Park

20 September 2018 #digitalgovIRL

eInvoicing – European Directive on eInvoicing (2014/55/EU)

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COMPLIANCE DEADLINE

18th APRIL 2019

(Sub-central option to postpone to April 2020)

“Member States shall ensure that contracting authorities and contracting entities

receive and process electronic invoices which comply with the European standard

on electronic invoicing” European Directive on eInvoicing in public procurement 2014/55/EU

eInvoicing and the Connected Citizen

• Public bodies that procure goods and services

• Public bodies that receive and process supplier invoices for payment

• Public bodies looking for opportunities through digitisation

• National eGovernment and EU Digital Single Market strategies

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European Directive 2014/55/EU

• Member States are obliged to:

“… receive and process electronic invoices which comply with the European standard”

• ALL public bodies

• Applies to invoices relating to contracts above EU thresholds

• NOT to contracts declared to be secret/accompanied by special security measures

• No requirement for Suppliers to submit eInvoices at this time

• Compliance by April 2019 (2020 for sub-central contracting authorities & entities)

eInvoicing - The Directive

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• In excess of 4 million invoices processed annually across public sector

• 90% received and processed as paper

• Administrative burden and pressure to meet prompt payment obligations

• Obstacle to EU cross-border trade

eInvoicing – Why?

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“Switching to e-procurement, and particularly to e-invoicing, can bring significant savings and make life easier both for the governments and for the thousands

of businesses active in the Internal Market.“

- Michel Barnier, European Commissioner for Internal Market and Services (Commission Press Release June 2013)

eInvoicing – The Benefits

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Compliance

Reduced

administration

Business

intelligence

Better access for

SMEs

Process

efficiencies

Environment

Digital Agenda

eInvoicing – What is electronic invoicing?

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National Legislation &

Standards

What?

Legal and commercial requirements

Commonly used elements

XML formats (x 2)

How?

Member States/Standards expertise

Business processes based design

Why?

Interoperability

Mass market driven solutions

eInvoicing - The European Standard (EN-16931)

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InvoiceCore

Elements

Invoice Note

Process Controls

Seller

Buyer

Document Totals

VAT Breakdown

Invoice Lines

PEPPOL – eDelivery network for eInvoices

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Connect once – Connect to all

Access Point

Access Point

Access Point

Access Point

Shared Services

Contracting Authority

Supplier

Contracting Authority

eDelivery Network

Service Providers

PEPPOL – Pan-European Public Procurement Online

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eDelivery Standards and Network

Enables eProcurement processes

OpenPEPPOL - Governance &

development

Network in 19 European countries,

plus Canada, USA and Singapore

eInvoicing - Sector/Shared Services-led Solutions

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Suppliers

Education

LocalGovernment

Central

Government

Health

eInvoicing – The eInvoicing Programme

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PROGRAMME ACTIVITIES

COMMUNICATIONS

Awareness

Understanding

Plan & Action

FRAMEWORK FOR PROCUREMENTAVAILABLE Q1-2019

eInvoicing Solutions/Services

Shared

Service

Centres

Sectoral/Local

PSB

Groups

Transitioning

PSBs

eInvoicing

implementation

eInvoicing

implementation

eInvoicing

implementation

COMPLIANCE DEADLINE 18 APRIL 2019(Sub-Central option to postpone to April 2020)

Public Bodies

• Sign-up to the updates from eInvoicing Ireland

• Conduct internal analysis of invoicing processing – systems, volumes, resources

• Understand the requirements of the eInvoicing Directive, the national eInvoicing approach in Ireland and the benefits

• Develop an organisation wide eInvoicing strategy / plan

• Refer to eInvoicing Ireland guidance and consult with the OGP Framework on eInvoicing

• Procure the relevant services/ solutions to ensure compliance with Directive

• Develop an implementation plan for eInvoicing

Next Steps

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Suppliers

• Understand the eInvoicing national approach / how the public sector is preparing for eInvoicing

• Conduct an internal analysis of invoice processing - systems, volumes and resources involved

• Conduct an external analysis of your trading partner’s approach

• Develop an organisation wide eInvoicing strategy / plan

• Consult www.ogp.gov.ie/eInvoicing for updates

Next Steps

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Service providers

• Understand the eInvoicing national approach and how the public sector is preparing to be eInvoice ready

• Publication of the OGP Request For Tender (RFT) for the eInvoicing Framework via eTenders –interested service providers should get setup as a Supplier on eTenders (make sure to select all relevant CPV codes)

• Consult www.ogp.gov.ie/eInvoicing for updates

eInvoicing – Watch this space - ogp.gov.ie/einvoicing/

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• Contact Us – einvoicing@ogp.gov.ie;

• OGP eInvoicing - https://ogp.gov.ie/einvoicing/

• EU Directive - http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:32014L0055

• EU eInvoicing - https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/eInvoicing

• PEPPOL - https://peppol.eu/about-openpeppol/what-is-openpeppol/

eInvoicing – Contact & further reading

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Thank You!

eInvoicing

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