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El Rancho Cima
Closedown
Procedures
Paperwork completed and delivered to Brett, all electronic files from CD, BM and PD put on thumb drive
Safe combo taped to top of safe and copy to Brett
Store the weather radio, Camera and safe
Box and store in the Business Office:
o Video and CD players
o Cordless phones
o Projector
o Sound system
o Answering machine
o Copy machine
o American Flag
o Toner and ink in plastic bags
o All electronics in plastic bags (monitors, calculators, etc)
Return to Ranger for check-in:
o Chain saws
o Tools
o Chaps
o Gloves
o Eye protection
o Gas cans
o Lawnmowers
o Weedeaters
o Extra string
o Sprayers – after cleaning with HOT water.– also tag any that
need repairing. Tag should include reason for repair.
o Extra sprayer chemicals
All paint – other than the small bottles used in Handicrafts –
returned to the paint storage building in the Maintenance Area
All brands gathered and returned to Brett for storage. List any
replacement brands needed
TV’s stored in Staff Lounge
Ranger and Brett must check out all buildings – including Staff
Lounge – prior to the Camp Director and Program Director checking
out of property. Arrange for early ‘drive arounds’ with Ranger to see
what still needs to be completed for shutdown.
All program materials inventoried and stored . Inventory sheets,
including location to Program Director for inclusion in the Program
Notebook. Digital copy to Brett
All Orienteering markers removed and stored in Orienteering
Program Box. A copy of the course should be given to the Program
Director for inclusion in the Program Notebook
Fire Extinguishers moved to maintenance yard
Canvas removed from Dining Fly Frames. Frames remain in
campsites and program areas without canvas
All camp owned CD’s/DVD’s/Videos to Brett
Complete clipping all re-growth Cedar around camp as troop
service projects during last week of camp
Work with Rangers on what to do with special items located at
the Campfire Bowl and pool/river shutdown
Stored at the Maintenance Area:
o Buckets of brass from Rifle Range
Checked in with the Rangers:
o FM radios as assigned staff leaves – be sure to arrange for
collecting money for lost or damaged equipment
o Fire extinguishers used in private vehicles
o Unused Ranch Award plaques to be recycled – place in milk
crates
o Staff plaques to be recycled – place in milk crates
o GPS units with batteries removed. Units are to be placed in
individual Ziploc baggies – each bag should contain 1 radio, the
batteries for it and the book
o Short range radios purchased at Wal-mart: Units are to be placed
in individual Ziploc baggies – each bag should contain 1 radio,
the batteries for it and the book
o All clippers – Wranglers can get some back after check-in
o All Climbing Tower equipment
o All Guns and ammo
First Aid kits and fire extinguishers placed in private vehicles
returned
First aid kits to health lodge for re-stocking
Business Manager and Trading Post settles up with Melanie
Laptops and Desktops CPU’s cleaned and ready to return to
Houston, all placed in business office with mice, key boards and
monitors (wrapped in plastic bag).
All garbage cans and lids are cleaned and stored together –
throw away any bad ones. DO NOT leave cans outside where water
can get into them
All fire barrels and good stored – do NOT leave them where
they can get water into them.
Campsite Shutdown and Winterization
For this week, campsite winterization will be credited as a service
project on the Ranch Award. A campsite host and the commissioner
will guide and assist you in completing this project. Please follow the
steps outlined below to minimize equipment damage and loss.
1. The commissioner will tag all canvas in the campsite by midweek
a. Use duct Tape
i. good tents, roll
ii. Yellow duct tape – need repair (leave in campsite)
iii. White Duct Tape – Throw away, (leave in campsite)
2. The canvas should be rolled neatly in the manner outlined and
illustrated on the ‘Tent Folding Instructions Sheet’
3. Place all picnic tables together under a tree away from the river
outside of grassy areas. Please do not stack them.
4. Place legs of patrol boxes inside the patrol boxes
5. Identify all platforms needing repair and place them by the road.
Stack the remaining platforms no more than 10 high near the
picnic tables. Place 6 rocks under the bottom one so that the
stack is off the ground. There should be a rock under each of the
4 corners, and one under the middle of each long side.
6. Place stoves, poles, stakes, patrol boxes and anything else by
the road Saturday morning or as you don’t need it. Please leave
canvas by the road only on Saturday mornings.
7. Please direct any questions to your commissioner.
Camp General:
Tents:
Tag (Duct Tape)all canvas – fly’s, tents, tepees, etc. It is best
if ONE knowledgeable person, who should be back next summer,
tags all the canvas. Return extra tags to CRC
Tags (duct tape) go in the same place for each type of canvas.
This makes it easier to find the tags when the are rolled and
transported/stored. Don’t forget the staff tents and fly’s. Do NOT
place tag on the ties – place it on the canvas!
Staff – not OA – can take down any spare canvas the last
week, fold and return to the QM. Don’t leave it and the poles in the
campsite.
Staff – not OA – can stack un-used platforms. They must be
out of the main campsite areas as HB is used in the fall and spring
for troop camping in the sites. Be sure to support stacks with 6 large
rocks and do not stack more than 10 high. Don’t stack close to
where water flows. Leave all tent frames up in campsites
Platforms that are broken or need repair need to be stacked
separately and near the road so you can deliver to the area
designated by the ranger for repairs.
Ranch Award project for the last week can be for a troop to
stack platforms and take down and fold canvas. However, canvas
must be dry and folding must be done under the direct supervision
of a QUALIFIED staff person. Canvas must then be marked with duct
tape be placed in appropriate place for staff pick up.
All tent poles need to be color coded BEFORE they are put
away. Repair any that you can. Get extra tent pegs, caulk and
caulking gun from Ranger. Set aside any others for off-season
repairs by the rangers – this includes odd sized or broken ones.
Excess tent poles should be returned to Maintenance
All tools and equipment needing repair gathered in one place
for movement to the Maintenance Area when the Ranger approves
the move. This includes QM items and tools as well as program
equipment, garden hoses, etc.
Program boxes needing repair are emptied, clean and put
with the patrol boxes needing repair for transport.
Staff tents, fly’s, mats and poles are stored in appropriate
place. Do not place canvas on the floor. Repair any mats before
closing camp. Be sure bunks can be reached easily for repair crew.
Tape the bunk stackers together in 4’s. Return extra mat covers to
Rangers
Tent Pins and Pegs:
o Loose tent pins to Carpenter Shop
o Check all program areas for tent pegs left in the ground.
Remove and take to QM
o All tent pegs are painted BEFORE storage – see Ranger for
paint and racks (be sure to put scrap canvas under the racks
to catch paint drippings)
o Store the pegs in mail crates filled about ½ full. Then stack
another crate inside and repeat.
o All bent tent pegs and tent pins are sorted and sent to
maintenance for off –season straightening
Latrines:
o Remove all laminated signs and return to Service
Manager for use next year
o Clean all lavatories and showers
o Remove all TP
o Cleaning supplies moved to QM
Sweep and pick up the brass .22 shells at the Rifle Range and
take to Maintenance Area
Pick up used shotgun shells at the shotgun range, bag and
throw away
Destroy all rock-lined trails around camp and try not build any
in the future
LEAVE NO #10 CANS OUT IN CAMP!! A horse can get his foot
caught in it and be injured
Pick up ALL garbage around roads (used and unused),
program areas, trails (including trails to Sentinel Peak), OA rings,
Campfire Bowl, dining hall, etc.
Camp Director/Program Director needs to check out the
overnight program areas and OA areas before all allowing all staff
involved to go home
Climbing Tower: Work with program director for close down,
cleaning and storage of equipment. Equipment will be stored in
Maintenance Area.
Program storage area cleaned before any items NEATLY
stored there. Be sure to store items of the floor
Stow equipment neatly in pool storage room/Aquatics shed.
Keep tepee poles separate from pioneering poles. Be sure we
get any pole needs on a want/needs list. Store ALL off the ground -
in HB dining hall
OA supplies – sashes, books, supplies, etc. need to be
inventories and transferred to Cima OA coordinator – work with
Brett
All cut Cedar around camp needs to be moved to approved
brush piles as designated by Ranger team
All assigned camp vehicles need to be returned clean and
washed and with fire extinguisher and First Aid kit - or proof that it
was turned in to the health lodge
Check and clean all areas used by any out of camp program
Business Manager
o Week 6 Check in and TP money give to Melanie
o Week 6 folders give to Melanie
o Extra Cima camper and staff patches returned
o Extra leader mugs returned
o Field Receipt Books Returned
o Cash Boxes stored in BO with combination taped to lib
o Coke machine key
o Store money bags in the safe
Furniture and file cabinets cleaned and organized
Store in Business Office:
o Camp printers with installation CD (in plastic bag)
o Boxed office supplies
o Megaphone
o Safe
o All computer hardware and software – boxed and
labeled
Fax machine, answering machine and phone hooked up and
on table
Locks & keys organized and given to ranger
Return digital camera, bag, etc to Brett
Furniture wants/needs for next year
DO NOT leave any paper towels, toilet paper, etc in desks or
drawers – mice will get into them
Throw away any old forms
Inventory of forms, etc with ‘HAVE’ and ‘NEED’ numbers as
well as corrections and NEW forms. Place in Program Notebook
Quartermaster:
o All water coolers and spare lids gathered, cleaned and stored
at QM. Do NOT SEAL the tops so they can dry
o Dutch ovens clean and rust free and prepared for storage,
oiled
o Ice cream machines cleaned and stored. Prepare a list of
replacement/repair parts to order. Cans should be removed
from the machines, cleaned and stored. Take any that need
repairs to the ranger. Work with the ranger to shut down the
machine.
o Sort garden hoses into 3 groups – ‘GOOD’; ‘NEEDS REPAIR’:
take to maintenance to store; and ‘THROW AWAY’ – and throw
them away.
o Walk in freezer must be cleaned and the walls scrubbed after
it’s been turned off
o Ice machine and holding box are clean
o NO food left in the building
o All tools used in program area returned to QM for inventory
and storage
o All dining fly’s are stored in the commissary area of the QM.
Do not mix with the tents – keep separate
o All tepees are stored in the commissary side of the QM – do
not mix with tents or fly’s – keep separate
o All stored tents have signs above them stating the type of
canvas stored in that location
o Area inside the garage overhead door is clear and available
for vehicle storage if needed
o All tents, fly’s and tepees requiring repair are taken to the
designated area at the maintenance area..
o All Borden milk crates returned to the CRC dining hall, others
stored at the QM
o Gather all mail crate, clean and store – throw away any bad
ones
o Clean around the outside of the building
o Coffee Pots: clean the ‘pour through’ systems making sure all
the water is out, and camp coffee pots. and return to CRC
kitchen
o All fire equipment stored together. The replacement parts for
any Indian Fire Pumps listed and turned in for off-season
ordering. Additional fire equipment needs for the camp fire
stands added to your inventory list
o Repair all repairable cots (perhaps a troop service project).
Store all ‘GOOD’ cots together in QM. Any that ‘NEED REPAIR’
stack together and label in the QM. Left over cot pieces need
to be stacked outside for the ranger to look at and arrange for
disposal of any/all.
Staff Area:
o Clean around all staff parking areas – be sure to get trash
from under Cedar trees
o Store staff furniture in staff lounge, dispose of leftover ‘junk’
furniture after most of the regular staff has left
o Work with the ranger staff to get every thing turned off and
secured
o Work with the ranger staff on approved storage locations for
staff equipment
o Staff tents, flys, mats & poles stored off the floor
o Return the extra mat covers to the rangers after ALL mats
have been repaired
o Be sure to have a good inventory of staff tents, poles and staff
flys and the needs for next summer.
o Need a sketch of the staff area with platform locations and
trails – be sure to indicate future needs…
Staff Lounge:
o Floor cleaned and mopped before bringing storage items into
the building
o Staff & program supplies boxed, labeled and stored off the
floor. Be sure to leave room around the walls for Ranger staff
to move around
o Clean and dry refrigerators. Leave doors open to air out and
put a box of baking soda in each
o All bathrooms clean and secure
o Windows locked – or rangers notified of any that don’t so they
can secure
o Microwaves cleaned and stored
o Kitchen/storeroom clean and secure
o Throw any BROKEN furniture away. Be sure needs are listed in
the program notebook
o Box and return any camp owned videos/CD’s/DVD’s, books,
etc. to Brett
Trading Post:
o Return all Coke products to CRC. Empty the machines of
products and money
o Complete the inventory and work with Reservation Business
Manager and TP staff to move all inventory for winter camp
o Clean the building, do NOT store anything on the floor
o Work with Business manager for cash register shut down
procedures.
o Clean around the building
o Clean refrigerator, dry and leave doors open to air out. Put a
box of baking soda in refrigerator
o Windows and doors secure
o Inventory completed and given to Reservation Business
Manager
o List of items asked for but not carried and do not carry and
other suggestions for future TP operations
o Pack remaining inventory neatly into smaller boxes to pack
inventory in for Transport. Try to pack like items together –
not scattered through several boxes. Tape an inventory of
items in the each box
o At HB leave items on shelves in boxes
Dining Hall:
o Salad bars cleaned and ready for storage at DH
o Serving lines cleaned and ready for storage at DH
o Clean the reach in and ice machines and work with the
rangers for shutdown
o Clean the milk storage box and ready for storage at DH
o No food or paper left inside the rooms
o Clean around the building – including back into the woods
o Coil and store all hoses
o Tables and benches CLEANED and stacked for storage at the
DH – work with the ranger for location and how to stack
o Tables and benches that need repair – set aside and mark
o Clean and drink, liquid and trash barrels and lids – store in one
of the rooms
o Coffee pots cleaned with all parts and returned to CRC DH for
winter storage
Health Lodge
o Clean and store all linen
o Log books to Camp Director to give to Brett
o All First Aid Kits (from vehicles, buildings and program areas)
to be returned to health lodge to be restocked and stored
together at Health Lodge.
o Return all staff medical forms
o All paperwork (First Report of Injury and Workman’s Comp
forms) are completed and turned in to Brett.
o Inventory supplies and make lists of wants and needs for next
year. Give to Camp Director and Program Director
Shooting Sports:
o Sweep & pick up all the brass .22 shells and take to
Maintenance Area
o Pick up used shotgun shells at the range, bag and dispose
o Pick up any trash or old wood around area and building and
on trails to the area
o Store archery target feet and stands (be careful with the
stand connectors – do not lose them or their screws), in the
Range Building – off of the floor
o Store ropes, orange netting, etc in Range Building
o Store all archery equipment – bows, arrows, targets,
bowstrings at the Program Room
o New bows can be stored with Archery Equipment, in Program
Room or at Secure Storage
o Clean all guns, tag any needing repair and indicate the repairs
needed
o Mark all guns and return to security storage
o Work with ranger to set a time to return guns cleaning
supplies, unused ammunition, birds, tomahawk heads and
handles and BP supplies returned to secure storage. Mark all
supplies with camp name.
o Store throwers unless they need repair. Let Rangers know
what repairs are needed and the parts that need to be
ordered.
o Trash cans cleaned and stored in building
o Detailed want/need list; repair and construction list and off
season service project list
o Take down red flagging and store with shooting sports
equipment
o .22 target racks stored in Range Building unless they need
repairs. If repairs are needed please tag with list of repairs
needed and work with ranger staff to move to Maintenance
Area
Order of the Arrow:
o Forms, etc that need to be changed or ordered for next year
o OA sashes, books and flaps inventoried and given to Business
Manager for Stock Transfer back to TP
o Costumes inventoried and boxed. Give inventory to Camp
Director with a copy in the box
o Costume wants/needs list to Camp Director and Lodge Staff
Advisor
o Drum purchased (small with beater) returned to Lodge Staff
Advisor
o Large drum returned to owner
o Damaged and dirty sashes boxed and turned in so we can get
credit on them
o List with name/address and T-shirt size for anyone that we
owe Elangomat shirt to so the OA office can mail it
o Arrangements made for return of OA ‘stuff’ to Houston/Strake
o Elangomat T-shirts boxed and sent to CRC TP with inventory
given to Business Manager
o All OA reports completed and copies given to Business
Manager and Brett
o OA Coordinator Notebooks returned to Brett
o OA Coordinator evaluations and inventories completed and
returned in the notebook
o OA laptop computers returned to Brett
Camp Director’s Residence:
o Clean
o CD supplies, etc. boxed and stored in closet
o Refrigerator/freezer emptied, cleaned and box of baking soda
placed inside. DO NOT TURN OFF
o Any linen boxed and stored in closet
o Be sure that any building needs and repairs get on the lists for
purchase for next year or repair by ranger team
o Have the building checked by ranger before you leave
o Items borrowed from the DH or kitchen cleaned and returned,
please do not leave in the cabinets/closet
o