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ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

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ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm
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Page 1: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

ELECTIONS MEETING

31 March 2011

With Presentation by Dr. Robin AutenriethCE 203, 7pm

Page 2: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Overview

Presentation

• (40 min) Dr. Autenrieth

Conference

Overview

• (10 min) Short overview of International Conference

• (10 min) Announcements, project updates

Rules

• (3 min) Meeting Outline- how it’s going down

• (2 min) What it means to be an officer

EWB-

TAMU

Structur

e

• (10 min)Executive Officers• (15 min) Development Officers

Page 3: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

2011 EWB-USA International Conference

Conference presentation ( 0.2 mins)a. What was it like (3 min)b. Brief reports of coolest projects (2 x 4min)c. Lesson on training seminar (7 min)d. Why you should go next year ( 2 min)

Page 4: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Announcements and Updates Soap Box Derby- build day Saturday,

April 2nd

700 gilchrist, bring safety glasses, gloves, water, food

We will be signing safety waivers Potluck social! APRIL 9TH!!

700 Gilchrist- the best house ever Bring some food! Play pool! Sit on a couch!

Live music! April 28th meeting- ‘A thank-you’

Everyone needs to attend

Page 5: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Friends Congregational Church Playground Project: The plan

Remodel and redesign certain aspects of the playground

Build the new playground Should be done by December

Page 6: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

What the site looks like now…

Page 7: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.
Page 8: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Interested in joining!?

Looking for people who are interested in being on the team

Contact me if you want more info or if you want to join

[email protected]

Page 9: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Officer Election/Approval ProcessI. Seven positions were available, Nine people

appliedII. Each applicant will give a short speech, outlining

their plan, goals, and reasons for qualificationIII. For unopposed applicants:

I. EWB members at meeting will give their approval/ dissapproval

IV. For VP development and Webmaster:I. EWB members at meeting will cast their vote on a

ballot II. Results will be shared after meeting

Page 10: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Officer Expectations and ContractEWB-USA, TAMU student chapter will deliver sustainable and innovative solutions to real-world problems in order to empower international communities by offering opportunities for the students of Texas A&M University to: + Manage international engineering projects, + Develop relationships with members of other cultures, + Create engineering designs, + Lead the implementation of those designs, and + Initiate the supporting functions of the projects: fundraising, manage finances and establish relationships with faculty and donors.

 Please read the ‘Officer Expectations’ document below to acknowledge the general duties of being an officer of EWB-USA, TAMU student chapter. The document will require your signature after the positions have been elected.

Officer Expectations and Contract

As an officer in Engineers without Borders-USA at Texas A&M University, I understand the following:

My diligent completion of duties according to my position’s list of responsibilities is absolutely vital to the overall effectiveness of EWB-USA, TAMU student chapter. Every officer and member of EWB-USA, TAMU student chapter will depend on me to fulfill my own responsibilities.

I will respect the time and efforts each EWB-USA, TAMU student chapter member whom I lead by

preparing for the meetings that I will lead and attend,

Communicate in a regular and consistent manner with project or committee group (via phone, email, website, etc.)

Follow-up on delegated tasks with whom they were assigned as appropriate in order to contribute to an effective use of the time of each participant,

Strive to constantly develop my personal leadership and communication skills in order to better facilitate the service of EWB-USA, TAMU student chapter members,

My thoroughness in each of these activities will be essential to proper delegation, accountability, updates, and ultimate progress of EWB-USA, TAMU student chapter. I recognize the importance of asking for help and knowing that the officer team is approachable.

I will be open to candid feedback and it is my aim hope that my personal goals for development in leadership, interpersonal skills, delegation, leading effective meetings and projects, and my own personal goals will be satisfied as I exert my energy towards the betterment of EWB-USA, TAMU student chapter faculties of service and empowerment.

Page 11: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Executive OfficersPresident

- Manages relationships with donors

- Develops and pursues overall plan for organization

VP Development- fundraising plan -

Manages relationships with donors

- Reviews and gives authorization of event and project budget proposals

VP Projects- Liaison between project leads and executive team

- Engage faculty/mentors in the projects

- Project lead training and guidance

Page 12: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

President – Kate Emery Coordinates development of long-term plan and

strategy for EWB-USA, TAMU Manages relationships with donors and faculty

advisors Reports monthly to faculty advisors and weekly to

members Leads weekly executive meetings Develops new opportunities with external

sources for EWB-USA, TAMU’s long term progress Represents our chapter Prerequisites: Previously held EWB officer experience, preferably

VP experience

Page 13: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Vice President of Development- Election 1 (Reid and Ricky)

Develop plans and strategies with Development team Set goals, Improve operations

Manages relationships with donors Reviews and gives authorization of event and

project budget proposals Leads development team in weekly meetings,

coordinates and coordinates development activities according to mission and semester/yearly goals (see responsibilities of each development position)

Previously held EWB officer experience highly preferred

Page 14: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Vice President of Projects – Grady Hillhouse Oversees EWB-USA, TAMU project leads and manages

their efforts according to their project goals Serve as liaison between Executive Officers and

Project Leads Communicate project updates during Exec. Meetings

Engage faculty and mentors in the project processes Peer Mentor Committees

Project Lead training and guidance Ex. GANTT charts, community communication, assessment

and implementation trip protocol, documentation Prerequisites: Previously EWB project leader

experience.

Page 15: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Development Officers

VP Developme

ntPublicity

- Coordinate

s Newsletter

- Publication

s in Battalion, the Eagle, TAMU &

Departmental

publications)

-Society rep

-Advertisem

ents for meeting

- Recruitme

nt

Director of Administra

tion-

Coordinate meetings- Socials- Mentor Program- Dues, tshirts, listserv emails, officer

contacts,-facilitates

smooth communic

ation

Training-

Leadership workshops

- Coordinate

skills workshops

- Assist with

General Meeting

(development

speakers)

4-5 events/se

mester

Treasurer- Manages

SOFC account

Reimbursements

- Develop and

maintain budget

- Contributes to Year

end report- financial

Fundraising-

Coordinate all

fundraising-Organize

profit-shares- Help

develop fundraising

plan-

Contributes to year

end report- fundraising

Soap Box Lead

- Coordinate

s SBD team

- Delegates according to portfolio

Webmaster-Maintain

and improve website- Update calendar

Event Chair

- Coordinate Socials, retreats

- Plan and coordinate

End of Year

banquet, regional

conference

Page 16: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Facts about Development Officers

Development Officers are awesome Development Officers are hard working They lead the members to success, and

without them the projects would not happen They share the work load- but are not afraid

to approach other officers for help They will not shy away from asking project

leaders to use their members They will get more volunteers on a case-by-

case basis to achieve their goals!

Page 17: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Events Chair- Any Takers?

Recurring Events Socials Officer Retreats

Large Scale Events End of Year thank you/banquet Hosting EWB-USA South Central Regional

ConferenceNote: This will be a new position for 2011/2012. It is our aim that the Events Coordinator will be able to focus time and energy into making socials, officer retreats, the End of Year banquet, and possible regional conferences successful. Other benefits are that it relieves the Director of Administration from so many duties!

Page 18: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Fundraising director –Mo Allaham Coordinates fundraising (all EWB members

actively participate in fundraising efforts) Organize profit-shares, other local fundraising Help develop fundraising plan/calendar

Kyle Field and Reed Arena clean-ups Catering opportunities with ESSAP

Aid with Soap Box Derby planning Coordinates Corporate donations, grant

writing, otherNote: Fundraising is an essential function of EWB-USA, TAMU and the developments in this regard create opportunities for the entire organization.

Page 19: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Treasurer- Christy Leonhardt

Manage all of the account reimbursements, Maintain records of donors, incoming and

outgoing funds How we spent money on projects Compile budgets received from project leads

Give weekly financial updates during Development committee meetings, keeps track of all accounts over time

Contributes to the financial side of the Year End Report

Page 20: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Soap Box Derby coordinator(s)

Develop long-term plan for program, coordinates completion of plan

Develops objectives/expectations/deadlines and delegates to members

Communicates to departments for required approvals Represent the event

Authorize meetings with faculty for technical support or resources Presents project developments and challenges at weekly

Development meetings Works closely with logistics, recruits members, coordinates

publicity, concessions, fundraising, etc Makes final decision where need-be; has ultimate

responsibility for project implementation

Page 21: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Webmaster- Election 2 (Cristina and Peter) Update, Maintain and Improve EWB website

Calendar of events, meetings Contact information, project information, past news articles, etc Front page announcements Pictures, video, news articles Wiki pages

Critically assess website design and content for continuous improvement How is information presented? How easy is it to navigate the website? What would make website more useful for donors/members/freshman interested

in EWB? What new ideas can be implemented/what parts are redundant or not useful?

Attend weekly Development meetings to stay up-to-date with eventsNote: While the responsibilities listed above are necessary to keep members of EWB-

USA, TAMU up to date and our external environment informed on our developments, there are many opportunities for the webmaster to further develop the website into a more effective mechanism to involve its users in the mission, needs, accomplishments of EWB-USA, TAMU.

Page 22: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Publicity director- Thomas McMillan Coordinates Newsletter writing Publications in Battalion, the Eagle, TAMU &

Departmental publications) Society representative – attends ESSAP and SEC

meetings Coordinates publicity events – MSC Open

House, Aggieland Saturday, Engineering Open House, etc

Coordinates advertising and recruitingNote: While the responsibilities listed above are necessary to keep members of EWB-USA, TAMU up to date and our external environment informed on our developments, there are many opportunities for the publicity director to further develop the position into a more effective mechanism to involve its users in the mission, needs, accomplishments of EWB-USA, TAMU.

Page 23: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Director of Administration- Allie Roldan

Coordinate meetings with project leads to develop overall EWB-TAMU calendar

Manage listserv, send weekly emails Mentor Program, t-shirts, dues, etc Answer inquiries about how to get involved

with EWB-USA, TAMU (develop protocol – use website)

(Events coordinator position)Note: Internal Communication director plays a pivotal role in the organization by focusing energy to develop the internal community of EWB-USA, TAMU. As we all know, “If your not having fun, things are not getting done.” This role involves more than mass communication, its function is to better engage and involve members of EWB-USA, TAMU through interaction, communication. As EWB-USA, TAMU aims to empower international communities, we must thoroughly enliven our members through developing a community of students focused on service.

Page 24: ELECTIONS MEETING 31 March 2011 With Presentation by Dr. Robin Autenrieth CE 203, 7pm.

Training Director – Lakshmi Nathan Develops and pursues Training Plan Coordinate training workshops Coordinate skills workshops with faculty

or other professionals/resources Assist with General Meeting

(development speakers)Note: Training has developed into its own position and set of responsibilities because this function is extremely important to fulfilling the mission of EWB-USA, TAMU.


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