Electronic Death RegistrationIn California

T R A I N I N G S E S S I O N I I

USING EDRS IN A NON-EDRS COUNTY

2 0 0 7 _ 0 701

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S 2

DCDeath Certificate

VS-11e VS-9e

DP Disposition Permit

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PI Personal Info

MI Medical Info

CI Coroner Info

VS-11e

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S 4

Icons

– Search Lists– State/Foreign Country– Hispanic– Race– Occupation– Kind of Industry– Embalmers– Funeral Homes– Medical Facilities– Physicians (MDs & DOs)

Field Sensitive Help

Select Date

Remote Attestation View PAC Fax image

Listen to Voice

?

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S 5

TRAINING NOTE:

• When using the Training Environment of EDRS, DO NOT create a Death Certificate of any live

person

• Please use Cartoon, TV, Movie or other fictional characters

• Creating a DC of a living person is a violation of privacy

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S 6

LOG IN & CREATE RECORD

• Enter User Name and Password

• Record Options > Create New Record

• Do not Assign Record Access

• Do not alter default values

Note: Record Access is to allow other EDRS users to see a given record. Record Access is NOT the Funeral Home, Medical Facility, ME/Coroner, or Local Registrar on the Death Certificate.

STEP 1

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S 7

PERSONAL INFORMATION

• Enter PI

• Validations

• Sign for Embalmer, if applicable

STEP 2

• Validations > Validate PI • Record Options > Print Working Copy

• Use search browser to auto-populate Embalmer Name & License # in Fields . 42 & 43. Otherwise type Embalmer Name & License # in fields 42 & 43. • Record Options > Sign Embalmer• If not embalmed, type NOT EMBALMED in Field 42 & a hyphen (-) in Field 43.

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S 8

PERSONAL INFORMATION (continued)

• Verify Social Security Number (SSN)

• Authenticate PI

• Verify status in Decedent Folder

STEP 2

• Must enter First Name, Middle Name or initial, Last Name, Date of Birth, Sex, . and SSN in fields 1, 2, 3, 4, 6, and 10 respectively BEFORE SSNV• Must attempt to Verify SSN at least once • Record Options > Request SSN Verification

• Must complete both Sign Embalmer and Verify SSN BEFORE AUTH• Record Options > Authenticate PI• PI is now LOCKED for updates

• Record Options > Decedent Folder (PI Auth = AUTH)

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S 9

MEDICAL INFORMATIONSTEP 3

• Enter MI & CI, if applicable• Validations

• For Coroner Referrals, use current manual process

• For Drop to Paper, go to STEP 4C

• For Dual Pass, go to STEP 4D

• Validations > Validate MI • Validations > SpellCheck MI• Record Options > Print Working Copy

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S 10

DROP TO PAPERSTEP 4C

• Drop to Paper

• Obtain Physician’s INK signature• Submit Paper DC to Local Registrar for

registration

• Confirm all PI and all MI are correct and accurate

If an error is found AFTER you use Dual Pass, you will have to start over and request the incorrect EDRS record to be Abandoned.

• Record Option > Drop to Paper• Record Option > Print Drop to Paper• Confirm Printer Setting Page Scaling = NONE• Black & White Laser printer only• Place Official Paper in correct orientation in printer• Print

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S 11

DUAL PASS 1STEP 4D

• Dual Pass Step 1

• Get Physician’s INK signature• Complete STEP 2, then go to STEP 4E

• Confirm all MI is correct and accurate

If an error is found AFTER you use Dual Pass, you will have to start over and request the incorrect EDRS record to be Abandoned.

• Record Options > Dual Pass Step 1• Record Options > Print Dual Pass Step 1• Confirm Printer Setting Page Scaling = NONE• Black & White Laser printer only• Place Official DC Paper in correct orientation in printer• Print

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S 12

DUAL PASS 2STEP 4E

• Dual Pass Step 2

• Confirm 2 stacked numbers on the bottom of the DC are the same

• Submit Paper DC to Local Registrar for registration

• Confirm all PI is correct and accurate

If an error is found AFTER you use Dual Pass, you will have to start over and request the incorrect EDRS record to be Abandoned.

• Record Options > Dual Pass Step 2• Record Options > Print Dual Pass Step 2• Confirm Printer Setting Page Scaling = NONE • Black & White Laser printer only• Place Correct DC from Dual Pass 1 in correct orientation in printer• Print

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S 13

CAUTION WHEN PRINTING!

• The following will be rejected & you will have to start over:

• If Dual Pass, the following will also be rejected:

• Printed with any color other than Black• Printed with inkjet or any other non-laser printer• Not printed 100% size

(Printer Setting was NOT Page Scaling = NONE)• Not printed on official paper• Printed in wrong orientation (worksheet on back is upside down)

• DCs with 2 different stacked numbers on the bottom of the DC

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S 14

Drop to Paper Death Certificate VS-11e

Demo Physician MD

DEMO REGISTRAR, MD MPH

12345678

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S 15

Dual Pass Death Certificate

VS-11e

Demo Physician MD

DEMO REGISTRAR, MD MPH

12345678 12345678

T R A I N I N G S E S S I O N I I — P A P E R O P T I O N S 16

Steps

• 1• 2• 3• 4C

Steps

• 1• 3• 4D• 2• 4E

DROP TO PAPER

DUAL PASS

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THANK YOUThis completes Training Session IIUsing EDRS in non-EDRS county