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Electronic Port Clearance
Presented by
Stian Ruud/DNV
FARGIS Conference 26. February 2002
Request in 2000 from Maritime and Port Authorities of Singapore (MPA):
Automatic Transfer of Certificate Status Data from DNV to
Port Clearance System
-‘MARINET’
Electronic Port Clearance
Description Expiry Date StatusClassification Cert. 2005-03-31Load Line Certificate 2005-03-31Safety Construction Cert. 2005-03-31IOPP Certificate 2005-03-31Safety Equipment Cert. 2001-12-07GMDSS Radio Certificate 2000-12-13 DueSewage Certificate 2005-03-31IMO Dangerous Goods Cert. 2005-03-31Tonnage CertificateSafety Management Cert. 2005-08-10Grain Loading Declaration
FARGIS User Conference 2000 :
Lars Nedland, Capt. DFDS Tor Line stated:
• The number of reports required in shipping are too many!!!
• Different Reports
• Different Receivers
• Different Transmissions
• Different Forms
• Different Languages
• Different Time Schedules
• etc. etc.
Electronic Port Clearance
MOU between Singapore and Norway
In March 6, 2000 the Maritime and Port Authority and theResearch Council of Norway (MPA) signed a Memorandum ofUnderstanding for research, development, education andtraining activities
(c) Development of Electronic Data Transfer & Exchange Examples:...(i) Ships’ notifications of arrival to port authorities;(ii) Information on ship classification, such as classification
certificates (for first time port visit) and re-validationcertificates for port clearance;
EPC should contribute to• Reduce total amount of messages (both written and oral)
• Automatic/electronic handling of information
• Reduce number of forms
• Increase the information access
• Reduce access time
• Increase transparency
• Increase information quality
• International standardisation of procedures and electronic exchange
Electronic Port Clearance
Principles to be used to obtain the above:
• Information based on standardised messages
• Information is issued by it's source on request
• Electronic exchange of information• Information should be quality
assured and properly verified
Electronic Port Clearance
EXPRESS models ISO TC184/SC4
XML-messages
EPC project organisation
DNV Oslo DNV Singapore
VTM Products
Norwegian Coast Directorate
EPM Technology
MARINTEK
IUM
DFDS/Tor Line
MPA
NOL
Singapore Polytechnic
Norwegian project Singaporean project
Electronic Port Clearance demonstration
1) Notificationmessage
2) Imo number email
3) Certificate status email
6) Port clearancenumber(GDV)
Vessel Traffic Management Central
Pilot request/scheduling
Port Clearance Officer
5) Port Clearance Number
4) Request/information
7) Pilotentersship
Inspection Office
NOR/NISSIRENACEQUASISSIRE
Coastal Directorate Maritime Directorate
Notification Message from ship (NOTMSG)
• IMO No
• Last Port of Departure
• Port of Arrival
• Next Port of Arrival
• ETA (date and Time)
• Position in port
• Actual draught
• Total Cargo
• No of Crew
• No of Passengers
Advance Port Clearance procedure proposed in Norway
Request for certificate status
Certificate status from DNV
Ship data from DNV
IMO Number: 9152507
Call Sign : LJKL
Vessel name: STENA ALEXITA
Previous Names:
Classification Society: DNV
Main Class: +1A1
Class Idno: 19644
Class Notation:Tanker for Oil ESP BOW LOADING DYNPOS AUTR CSA-2(25) E0
HELDK VCS-2
Ship Type: Tanker for Oil
Date of Build: 8/1/98
Date of Class Reentry: 8/1/98
National Gross
Tonnage:0
Gross Tonnage
IMO69:76847
National Net Tonnage: 0
Net Tonnage IMO69: 34046
Deadweight Summer: 127466
FLAG: NOR
Dual Class:
Certificate status data from DNV
Description Expiry Date Status
Cargo Ship Safety Construction
Certificateunknown
Cargo Ship Safety Equipment Certificate unknown
Classification Certificate 8/31/03
Safety Radio Certificate GMDSS unknown
International Oil Pollution Prevention
Certificate8/31/03
ISM Safety Management Certificate 2/28/04
International Load Line Certificate 8/31/03
Personnel Lift Certificate unknown
International Tonnage certificate (1969) unknown
Oxygen/Acetylene Welding Equipment
Certificateunknown
ISO TC184/SC4 Ship Common Model -> XML tags
S EXPRESS
ISO TC184/SC4EXPRESS ShipCommonModel
ENTITY Ship_particulars; IMO_number:...END;
S XML
XML messagesXML tags
EXPRESS data model Ship particulars data
Part of C-message in XML with STEP tags
- <ship_information>
<IMO_number>9152507</IMO_number>
<call_sign>LJKL</call_sign>
<vessel_name>STENA ALEXITA</vessel_name>
<classification_society>DNV</classification_society>
...
<net_nonnage_IMO_69>34046</net_nonnage_IMO_69>
<deadweight_summer>127466</deadweight_summer>
<FLAG>NOR</FLAG>
</ship_information>
What has been achieved in EPC?
• An electronic notification e-mail/XML message system has been developed and tested successfully
• Near real time checking by authorities of certificate status has been tested
• The Ship Application protocols EXPRESS models (ISO TC184/SC4) and UN-EDIFACT models have been successfully used for preparation of XML messages.
Future work
• Extended test period including improvements• The EPC demonstrator should also work for other
class societies • A common international procedure for electronic
notification message and electronic port clearance procedure will probably be required
• An international standardisation body for ship to shore electronic messages should be selected by the industry (ISO TC184/SC4 is a candidate)
• Information exchange security to be handled