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Corporate Services
Electronic Resource Management
ERM Project Group
24th January 2005
Corporate Services
What is ERM?
ERM is a new Innopac module which will allow us to manage our ejournal and database subscriptions more effectively by:
– Bringing information together in one place
– Providing better tools for managing subscriptions
– Providing via the OPAC all the information which customers need to use ejournals
Corporate Services
Programme for today
Demonstrate the OPAC interface (Pam)
Outline the changes in the III system to support this (Rod)
Demonstrate staff access via Millennium (Louise)
Outline the project timetable (Michael)
Comments and questions
[Bibliographic Record]Agricultural Economics
Enhanced Database Structure
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Traditional Record Relationships
[Bibliographic Record]Agricultural Economics
Enhanced Database Structure
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Traditional Record Relationships
[E-Resource Database]Vendor, Licence, Resource Info
etc
[Bibliographic Record]Agricultural Economics
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure
[Resource Record]
Science Direct
[Bibliographic Record]Agricultural Economics
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure
Corporate Services
Resource record may include:
Resource status Name of access provider Renewal date Format of resource (e.g. HTML, PDF) Web link to the provider’s home page Link to User guide Public note Staff notes & Administrative data Usage statistics
[Resource Record]
Science Direct
[Bibliographic Record]Agricultural Economics
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure
[Resource Record]
Science Direct
[Bibliographic Record]Agricultural Economics
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure
[Resource Record]
Science Direct
[Bibliographic Record]Agricultural Economics
[Order Record]Payments
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure
[Vendor Record]Contacts
[Resource Record]
Science Direct
[Bibliographic Record]Agricultural Economics
[Order Record]Payments
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure
Corporate Services
Contact record may include:
Name of organisation Name of Account rep Phone Email Web page URL Notes
[Vendor Record]Contacts
[Resource Record]
Science Direct
[Bibliographic Record]Agricultural Economics
[Order Record]Payments
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure
[Vendor Record]Contacts
[Resource Record]
Science Direct
[Bibliographic Record]Agricultural Economics
[Order Record]Payments
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure
[Vendor Record]Contacts
[Resource Record]
Science Direct
[Bibliographic Record]Agricultural Economics
[Checkin Record]1975 - Present
[Order Record]Payments
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure
[Bibliographic Record]Agricultural Economics
[Checkin Record]1975 - Present
[Vendor Record]Contacts
[Resource Record]
Science Direct
[Order Record]Payments
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure[Resource Record]
EbscoHost : Electronic Journals Service
[Vendor Record]Contacts
[Resource Record]
Science Direct
[Bibliographic Record]Agricultural Economics
[Checkin Record]1975 - Present
[Order Record]Payments
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure[Resource Record]
EbscoHost : Electronic Journals Service
[Vendor Record]Contacts
[Resource Record]
Science Direct
[Bibliographic Record]Agricultural Economics
[Checkin Record]1975 - Present
[Order Record]Payments
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure[Resource Record]
EbscoHost : Electronic Journals Service
[Vendor Record]Contacts
[Resource Record]
Science Direct
[Bibliographic Record]Agricultural Economics
[Checkin Record]1975 - Present
[Order Record]Payments
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure[Resource Record]
EbscoHost : Electronic Journals Service
[Vendor Record]Contacts
[Resource Record]
Science Direct
[Bibliographic Record]Agricultural Economics
[Checkin Record]1975 - Present
[Order Record]Payments
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure[Resource Record]
EbscoHost : Electronic Journals Service
[Vendor Record]Contacts
[Resource Record]
Science Direct
[Bibliographic Record]Agricultural Economics
[Checkin Record]1975 - Present
[Order Record]Payments
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure[Resource Record]
EbscoHost : Electronic Journals Service
[Vendor Record]Contacts
[Resource Record]
Science Direct
[Bibliographic Record]Agricultural Economics
[Checkin Record]1975 - Present
[Order Record]Payments
[Bibliographic Record]Archives of Brain Studies
[Bibliographic Record]Methods in Spectroscopy
[Checkin Record]1975 – 2001
[Checkin Record]Vol. 65 -
[Checkin Record]1998 - Present
Enhanced Database Structure[Resource Record]
EbscoHost : Electronic Journals Service
[Licence Record]Licence Details
Corporate Services
Licence record may include:
Maximum concurrent use (999 means unlimited) Is there off-campus access for Leeds staff/students? Is use by externals permitted? Link to our secure password page Link to web page of standard licence conditions Terms of use notes e.g. for Course packs, ILL, etc. Information about archival access Other staff notes
Corporate Services
Outline implementation
Configure– Record structure– OPAC
Test– Millennium– OPAC– Coverage database
Input– Resource / licence
details– Titles
Full service
Oct – Nov 2004
Nov – Jan 2004>today’s demo
Phase 1 – Jan-MarPhase 2 – Apr – Summer
Sept 2005
Corporate Services
What precisely is involved?
Create resource record with details of the supplier - essential
Create licence record with details of authentication method, no. of users, etc.
Link existing checkins to resource record
Load titles into coverage database
And … CHECK IT ALL!!!!
Corporate Services
Impact on customers …
2 differing styles in OPAC during the input period, depending on supplier
Brief disruption to an individual supplier while data is migrated – but large/complex suppliers will be left till Summer vacation
Much fuller information available for migrated suppliers
Full information available in OPAC, rather than external listings and databases
Additional journals available for WebBridge OpenURL linking
Corporate Services
… and for staff
Important to use Millennium not telnet to view ejournal holdings
Millennium provides a focus for all information, currently dispersed between Innopac, web pages and Intranet
Easy to distinguish new from old
And finally … please bear with us as we manage a very complex migration
Corporate Services
Any comments or questions?