Electronic Subcontracting Reporting

System (eSRS)

October 1, 2005

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IAE Architecture

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Contact Information

Contact IAE – www.acquisition.gov

email: integrated.acquisition@gsa.gov

IAE Program Management OfficeTeresa Sorrenti 703-872-8610Earl Warrington 703-872-8609

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Organizational Structure

• Systems Steward– U.S. Small Business Administration (SBA)

• Contractor– Symplicity Corporation, Inc.

8(a) firm based in Arlington, Virginia

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System Features

• Business Processes– Identifies contracts in FPDS-NG

having subcontracting requirements

– Automates completion and submission of SF-294 and SF-295•Will include the Annual SDB Breakout

Report (3-digit NAICS subsector)– When fully operational, it will also

automate the Optional Form 312

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System Features (cont.)

• Provides breakout of subcontracting data down to the buying activity level.

• Generates standard and ad hoc reports.– Calculates achievements by two methods:

% of contract value % of subcontracting

• Generates automatic reminder notices and delinquent notices.

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System Features (cont.)

Critical Systemic Linkages– Central Contractor Registration (CCR)– Federal Procurement Data System (FPDS-

NG)•Government-wide agency hierarchy

– DUNS numbers for prime contractors and subcontractors

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Critical Milestones

• Beta Testing and Acceptance– September 2005

• Initial Operating Capability (IOC)– Target: within 30 days

• Full Operating Capability (FOC)– Target: 8 weeks after IOC

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What Do You Need To Know?

• Registration

• Submitting Subcontracting Reports

• Lower Tier Reporting

• Review of Subcontracting Reports

• Troubleshooting

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REGISTRATION

BEFORE REGISTERING

The contractor must make certain that its information in the Central Contractor Registration (CCR) is

correctwww.ccr.gov

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REGISTRATION

To Develop a User Account, the contractor will need:

• DUNS Number• Group Name (Optional)• Supervisor’s Name and Email Address• ID = user’s e-mail address• Password (will be created by the user

within the security requirements)

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PRIME SUBMITTING REPORTS

Individual Subcontracting Reports (ISR) Former SF 294

• DUNS number as it appears on the contract• Administering Agency (DCMA, ONR) • Product/Service Lines• NAICS• No inclusion of lower tier subcontracts• Email Address of Government reviewing

officials (can enter two names and email addresses)

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PRIME SUBMITTING REPORTS

Summary Subcontracting Reports (SSR)

Former SF 295

• Administering Agency (DCMA, ONR) • Product/Service Lines• NAICS• Email Address of Government reviewing

officials (can enter two names and email addresses)

• No inclusion of lower tier subcontracts• Certify CEO has signed hardcopy on file.

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LOWER TIER REPORTING

Individual Subcontracting Reports (ISR)

Former SF 294

• Prime Contract Number• Higher Tier DUNS• Product and Service Lines• NAICS

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LOWER TIER REPORTINGGovernment contracts with Company XContract Number DE-AC01-05EE12345

Company X will include on their Individual Subcontracting Report:Their Duns is 001339457Prime Contract Number- DE-AC01-05EE12345

Company X subcontracts with Company YContract Number XX-05TP00023

Company Y will include on their Individual Subcontracting Report:Company X’s DUNS-001339457Prime Contract Number- DE-AC01-05EE12345Their DUNS-113456896Contract Number with Company X-XX-05TP00023

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LOWER TIER REPORTING

(cont.)

Company Y subcontracts with Company ZContract Number YY-05DD99963

Company Z will include on their Individual Subcontracting Report:Company Y’s DUNS-113456896Prime Contract Number- DE-AC01-05EE12345Their DUNS-132568700Contract Number with Company Y- YY-05DD99963

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REVIEW OF REPORTS

Government will review:

– Prime Individual Subcontracting Report

– All Summary Subcontracting Reports

Higher-Tier Subcontractors will review:

– Lower-Tier Individual Subcontracting Reports

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TROUBLESHOOTING

CCR ISSUES-

CCR Assistance Center 888-227-2423

FPDS-NG ISSUES

Call the Contracting Officer

eSRS ISSUES

Contact the eSRS Helpdesk

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Lower Tier Reporting• Full operating capability will include a report

showing subcontracting activity at lower tiers (fictitious example on next slide)

• This feature will be available only for contractors that submit the Individual Contract Report

• The eSRS FAR case does not propose to change the current rule that prime contractors may not take credit for subcontracts at lower tiers

eSRS Industry Day

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Sample Lower Tier Report

Contractors Higher Tier ** Award AmountTotal

SubcontractsSubcontracts to Other-Than-SB

Subcontracts to SB SB % SDB SDB % WOSB WOSB % HUBZone

Cross-reference to Previous Form (SF-294)

Line 8ano corresponding field on SF-294

Line 10c Column 3

Line 10b, Column 3

Line 10a, Column 3

Line 10a, Column 4

Line 11, Column 3

Line 11, Column 4

Line 12, Column 3

Line 12, Column 4

Line 14, Column 3

Prime Contractor

Lockheed Martin - Ft. Worth, TX Dept.of Energy $25,000,000 $9,588,334 $848,095 $8,740,239 91.2% $72,493 0.8% $261,725 2.7% $7,665Total Subcontracts - Tier 1 $9,588,334 $848,095 $8,740,239 91.2% $72,493 0.8% $261,725 2.7% $7,665

First-Tier Subcontractor(s)Northrop Grumman - Baltimore, MD Lockheed Martin $7,500,000 $2,000,000 $1,005,300 $994,700 49.7% $500,000 25.0% $300,000 15.0% $175,000

TRW, Inc. - Redondo Beach, CA Lockheed Martin $4,500,000 $1,300,000 $575,000 $725,000 55.8% $0 0.0% $125,000 9.6% $0Total Subcontracts - Tier 2 $3,300,000 $1,580,300 $1,719,700 52.1% $500,000 15.2% $425,000 12.9% $175,000

Second-Tier Subcontractor(s)Shaw Enviromental - Baton Rouge, LA

Northrop Grumman $3,750,000 $450,000 $75,000 $375,000 83.3% $0 0.0% $0 0.0% $0

Eastman Kodak - Rochester, NY TRW $1,500,000 $0 $0 $0 0.0% $0 0.0% $0 0.0% $0Total Subcontracts - Tier 3 $450,000 $75,000 $375,000 83.3% $0 0.0% $0 0.0% $0

Third-Tier Subcontractor(s)Computer Sciences Corporation - Falls Church VA

Shaw Environmental

$2,000,000 $500,000 $500,000 $0 0.0% $0 0.0% $0 0.0% $0

General Electric Company - Schenectady, New York

Eastman Kodak $575,000 $0 $0 $0 0.0% $0 0.0% $0 0.0% $0

Total Subcontracts - Tier 4 $500,000 $500,000 $0 0.0% $0 0.0% $0 0.0% $0

Fourth-Tier Subcontractor(s)Unisys Corporation - McLean, VA

Computer Sciences Corp.

$685,000 $175,000 $25,000 $150,000 0.0% $0 0.0% $0 0.0% $0

IBM Corporation - Somers, New York

Computer Sciences Corp.

$500,000 $0 $0 $0 0.0% $0 0.0% $0 0.0% $0

Total Subcontracts - Tier 5 $175,000 $25,000 $150,000 0 0 0 0 0 0

TOTAL (% of Subcontracting) $14,013,334 $3,028,395 $10,984,939 78.4% $572,493 4.1% $686,725 4.9% $182,665

TOTAL (% of Contract Value) $25,000,000 $10,984,939 43.9% $572,493 2.3% $686,725 2.7% $182,665

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eSRS

“Okay, you’ve made it sound good. Now how do I get started?”

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Click on ‘For Contractors’

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To register for the first time, click on‘Register’

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Enter the DUNS number that yourcompany uses to bid federal contracts (if you need help, see the face page of your contract award document).

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Enter the addressfor this DUNS number, as shown on your contract award document.

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This is the emailaddress that your confirmation willbe sent to.

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You will receive a similar confirmation email

You must click on this link to activate your account.

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Once you have activated your account, you will receive an emailsimilar to this. You are ready tologin and submit reports now!!

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eSRS: Questions & Discussion