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Electronic Theses at Rhodes University
presented by Irene Vermaak
Rhodes University Library
National ETD Project CHELSA Stakeholder
Workshop 5 November 2007
Content
About the Electronic Theses Project ReRR (Rhodes eResearch Repository) Strategies for content filling & promoting Providing access to data & sharing data Usage statistics Challenges and problems Future developments
About the RU Electronic Theses Project
Voluntary submissions since 1998 1999-2004: access via OPAC & web pages 2005- : access via ReRR & OPAC Higher Degrees Guide & Calendar entries Electronic Access Approval Form
author & supervisor permissions for open access OR embargo option of 1-5 years
Staff involved (periodically)
Higher Degrees Guide & Rhodes Calendar entries
“Candidates are also encouraged to submit an electronic version of the corrected thesis for deposit in the open access Rhodes eResearch Repository (ReRR). Candidates and supervisors who would like an embargo period of between 1 and 5 years before deposit in the ReRR should specify this in a statement supplied with the electronic version. …..”
- Rhodes University Calendar 2007, p. 37, para 56.4
RU Theses Submissions : Print vs Electronic
Rhodes University Theses : Print vs Electronic
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1998 1999 2000 2001 2002 2003 2004 2005 2006 2007
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Print Theses Submissions E-theses submissions
The ReRR (Rhodes eResearch Repository)
research output from the Rhodes University community
include full-text theses, journal articles and papers from conferences, workshops and other events
open access running on Eprints software; O/S: FreeBSD; server & software maintained at IT Division
Strategies for content filling & promoting the repository
Launch – February 2006 ReRR Task Team Role of Information Services Librarians Promotion – ownership, visibility
Owned by the University, not limited to the Library Library Director on Joint Research Committee Dean of Research
ReRR Task Team
Quarterly meetings (Director, Heads of Technical & Public Services, 2 Info Services Librarians, Repository Administrator, ICT Expert, E-Resources Librarian)
Policies and Guidelines Content guidelines Submission guidelines for authors
Workflow, quality control Strategies (content filling & promoting the
Repository)
Role of Information Services Librarians
E-theses permissions from authors and supervisors follow up incomplete forms retrospective permissions (pre-2005)
Mediated submissions Promoting & increasing visibility
Visits to departments Newsletters, leaflets Presenters at workshops and conferences Copyright & publishers’ permissions
Providing access to data & sharing data
Links to the e-theses from OPAC WorldCat/FirstSearch
Add links in the WorldCat records
Register as a data provider to allow harvesting of data OAI-PMH compliant
Registered data provider
OAI-PMH compliance (Open Archives Initiative Protocol for Metadata Harvesting) http://www.openarchives.org/
Configuring the OAI interface Site description Metadata policy (use of metadata harvested via
the OAI interface) Data policy (data held in the repository) Submission policy (submission of content) Test OAI2.0 Interface http://hostname/perl/oai2
Registeries of repositories
ROAR (Registry of Open Access Repositories)http://archives.eprints.org 951 entries 10 South African entries graph indicates successful harvesting
OpenDOAR (Directory of Open Access Repositories) http://www.opendoar.org
ETD data harvested from the ReRR
OCLC harvests ETD metadata for the NDLTD (Networked Digital Library of Theses and Dissertations) sub-collections can be harvested define type thesis as a subset (OAI config code)
to exclude other types in repository access from Scirus/NDLTD search portal
Examples of search services that index the ReRR
OAIster (University of Michigan) http://www.oaister.org/ union catalogue of digital resources provides access to these digital resources by
"harvesting" their descriptive metadata (records) using OAI-PMH
Google and Google Scholar Scirus/NDLTD search portal (Theses)
http://www.ndltd.org/serviceproviders/scirus http://www.scirus.com/
Challenges and problems (1)
Ownership – ReRR still perceived as just another library tool
Motivating for ReRR to become part of the University’s research strategy
Open access – realised need to provide varied levels of access
From voluntary to mandatory submissions User expectations for access to an e-version
continued …
Challenges and problems (2)
Verifying the electronic version – whose responsibility?
Permissions – e-access approval forms Lack of staff
no dedicated staff for ReRR no new posts integrating ReRR functions internally amongst
staff, e.g. cataloguers to do metadata input motivating staff – opportunity to learn new skills
New developments
Improvements in IR systems, e.g.EPrints 3 – embargo option, request a copy button, flexible workflows, import & export
Standardization of IR usage statistics:IRStats software – announced 30/10/07
More SEALS institutions to start ETD projects National ETD project
Portal for South African e-theses?