ElginMathandScienceAcademyHiringanAdministrativeAssistant
TheElginMathandScienceAcademyCharterSchool(EMSA,www.elginmathandscience.org)opensAugust,2018toallstudentsresidingintheU-46attendanceareainkindergartenthroughthirdgradeforourinauguralyear.
EMSAisseekingacompelling,committed,andresourcefulAdministrativeAssistantthatwillhelptoestablishpositiverelationshipswithstudentsandfamilies.EMSA’sAdministrativeAssistantwillmanageacustomerfriendly,well-organizedandefficientoffice.
ThesuccessfulcandidateinthisrolewillreinforceELEducation’sCorePracticesasthefoundationofourmissiontoensureremarkableacademicachievement,characterdevelopment,andcommunityinvolvementforallstudents.AtEMSA,studentsandteacherswillreachtheirhighestpotentialthroughactiveexploratorylearningandsocialresponsibilityinwhich:
• Individualsofallbackgroundsandabilitiesarewelcome• Children’snaturalcuriosityisnurtured• Studentsbecomeleadersoftheirownlearning• Teachersandstudentsholdhighstandards• Criticalthinkingiscentraltomathandscience• Studentsdevelopskillstoberesponsibleindividuals
AnEMSACharterCrewMemberwill:
• Operatewiththeunderstanding:Diversityisafact,Inclusionisabehavior,Equityistheoutcome• Workcollaborativelywithallmembersofthelearningcommunitytobuildrelationaltrust
andfosteragrowthmindsetforallthroughmodeling,bytakingprofessionalrisks,owningmistakes,andbeingmetacognitiveabouttheirowngrowthandrevision
• ModelEMSA’shabitsofscholarshipinwordandactionandeffectivelybuildapositiveschoolculturethatpromotesself-discipline
• Challenge,engage,inspireandempowerallstudentswiththeWow&WonderofELEducation• Practicereflectiveandsynthesizingprofessionalpracticestoallowforadeeperunderstanding
tomanifestforimplementationwiththehighestlevelsoffidelity• Cultivatestrongpartnershipswithfamilies;allwordsandactionsdemonstrateacommitmentto
inclusion,beliefinallstudents’capacitytosucceedandadesiretocreateanamicablybeneficialsituationforeveryone
• Activelyengagefamiliesandthecommunitywithexpeditionaryoutcomesandcritiqueofauthenticstudentwork
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Anidealcandidateissomeonewho:
• Hasstrongworkethics• Iswellorganizedandself-directed• Workswellwithstudents,parents,andcolleagues• Isabletogiveandtakedirectionwhenappropriate• Isdetailoriented,hasaprofessionalattitude,andisreliable• Possessesstrongproblemsolvingskills,basicaccountingprincipleknowledge,documentation
skills,researchandproblemsolvingskills,dataanalysisskills,andmulti-taskingskills• Communicateseffectivelyverballyandinwriting• Interactswithemployeesinaprofessionalmanner• Worksindependentlyandwithateaminafast-pacedandhighvolumeenvironment
withemphasisonaccuracyandtimeliness• Maintainsconfidentialityofadministrativeprocessesandstudentinformation• Workseffectivelyaspartofateam
AsanEMSAAdministrativeAssistantyouwill:
• ServeasadministrativeassistanttothePrincipal.Dutiesinclude,butnotlimitedto,writingandpreparingcorrespondence,mailings,copying,organizing,ordering,schedulingappointments,filingschooldocuments,managingtelephonemessages,andperformingotherrelatedofficeactivities
• Developandmaintainbuildingformsandrecordsasrequired• Maintainaprofessional,neatandfriendlyofficeatmosphere• Maintainconfidentialfilesandrecordsastherecordscustodian• Sortanddelivermail/packagestostaff.Coordinatethepurchasingprocessofsupplies
andmaterialsbyinitiatingpurchaseorders,reconcilingdeliveries,maintaininginventories,anddeliveringproductstostaff
• Meetindividualneedsofstudentsandfamilies,treatingthemwithdignityandrespect• Provideexcellentcustomerservice• Provideaccurateinformationtothegeneralpublicandstudentsregardingschool
servicesandrelatedprograms• AssistwithotherprojectsasneededandasassignedbythePrincipal• Secureandassistsubstitutepersonnelanditinerateteacherswiththeirroom
assignmentsfortheday• Answerthephoneandassiststudentsandthepublicwithanyandallneeds• Manageofficeequipment,includingthephonesystem(voicemail),copymachines,andfax• Monitorsecurityentrances• Preparestaffandstudentannouncements• MaintaininventoryofbuildingkeysanddistributekeysasdirectedbythePrincipal• Assistwithschoolregistration• Maintainfacultyattendance/absencereports
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• Assisttheprincipalwithbudgetingitems(ordering,receiving,recording,reporting)• Havetheabilitytoobtainandcommunicateinformationclearly.
Receiveandrelaytelephonemessagestoappropriatepersonnel• AssistwiththedevelopmentandimplementationoftheCrisisManagementPlan• Producetheschoolyearbook• Attendstaffmeetingsandrecordminutesasneeded• Updatetheschool’swebsiteasthewebmaster• Foodservicereconciliationandcollections• PreparedepositsforthePrincipal• ManageandmaintaintheschoolinformationsystemandcreatereportsforthePrincipal• Managestudentabsence,makephonecallstoparents,andsendtruancyletters• Followallstateandfederallawsandschoolpolicies• Workasaneffectiveteammemberwithsometimesfluidroles
QUALIFICATIONS
• Highschoolgraduate• StrongtechnologyskillswithproficiencywithMicrosoftWordandExcel• Strongspellingandgrammarskills• Communicationandinterpersonalskillstoengageinahighlycollaborativeschoolenvironment• Abilitytodeveloprelationaltrustwithstudents,families,staff,andothercommunitystakeholders• Abilitytotactfullyandeffectivelydealwiththepublicandstaffatalllevelsinapersonable
andprofessionalmanner• FluentinSpanishandEnglish• ExpertiseinworkingwithEnglishLanguageLearners• Expertiseinworkingwithlow-incomepopulationsHiringTimelineandApplicationProcess
WeseektohireanAdministrativeAssistantforanAugust,2018start.ApplicationswillbeacceptedandreviewedonarollingbasisbeginningJanuary,2018.Toconfidentiallyapply,pleasesendaCoverLetterandResume/[email protected].
Anti-DiscriminationPolicyandCommitmenttoDiversity EMSAseeksindividualsofallbackgroundstoapplyforthisposition.Wearecommittedto
maximizingthediversityofourorganizationandwanttoengageallthosewhocancontributetothiseffort.EMSAprovidesequalemploymentopportunitiesforallapplicantsandemployeesandprohibitsdiscriminationwithrespecttothehiringorpromotionofindividuals,conditionsofemployment,disciplinaryanddischargepractices,oranyotheraspectofemploymentonthebasisofgender,race,color,ethnicity,disability,oranyotherfactorwhichcannotlawfulbeusedasabasisforanemploymentdecision.