Free on the Net: Accessing Digital Free on the Net: Accessing Digital Research Output with no BarriersResearch Output with no Barriers
Elisabetta Poltronieri - Rosalia Ferrara Elisabetta Poltronieri - Rosalia Ferrara
Istituto Superiore di Sanità, Rome (Italy)Istituto Superiore di Sanità, Rome (Italy)www.iss.itwww.iss.it
INFORUM 2007INFORUM 2007Prague, May 22-24 2007 Prague, May 22-24 2007
Freeing up Research OutputFreeing up Research Output Free information resourcesFree information resources available on the Net available on the Net a real opportunity for the scientific a real opportunity for the scientific
community community a challenge for both authors and a challenge for both authors and
publishers publishers
Internet: a democratic revolutionInternet: a democratic revolution against disparity between rich and poor against disparity between rich and poor
countries in the quest for information countries in the quest for information
Free-based InitiativesFree-based InitiativesHINARI ProgramHINARI Program
Health InterNetwork Access Research InitiativeHealth InterNetwork Access Research Initiative
Launched in 2002 by the Launched in 2002 by the World Health OrganizationWorld Health Organization to provide free or very low cost online access to provide free or very low cost online access
to the major journals in biomedical and related social sciences to the major journals in biomedical and related social sciences to locally based non-profit institutions in developing countriesto locally based non-profit institutions in developing countries
Open Access movementOpen Access movement
““Provision of free, immediate and permanent access toProvision of free, immediate and permanent access to research results for anyone to use, download, copy research results for anyone to use, download, copy
and distribute”and distribute”
(Swan A. Overview of scholarly communication. In: Jacobs N, editor. (Swan A. Overview of scholarly communication. In: Jacobs N, editor. Open Open access: key strategic, technical and economic aspects.access: key strategic, technical and economic aspects. Oxford: Chandos Oxford: Chandos Publishing, 2006)Publishing, 2006)
In this presentation…In this presentation…
DSpace ISS,DSpace ISS, an institutional OAI-compliant an institutional OAI-compliant repository that indexes the literature produced by repository that indexes the literature produced by
ISS research staffISS research staff
DBIT-DataBase of Italian TranslationsDBIT-DataBase of Italian Translations of publications issued by the World Health of publications issued by the World Health
Organization (WHO) and collected by the ISS as a Organization (WHO) and collected by the ISS as a WHO Documentation CentreWHO Documentation Centre
Two digital archives
established by the Istituto Superiore di Sanità (ISS)
to improve the visibility of full-text scientific literature produced in Italy in the field of public health
and related areas
““Aggregating Biomedical Literature”Aggregating Biomedical Literature” the core of the core of DSpace ISSDSpace ISS
In 2005 the Istituto Superiore di Sanità launched a In 2005 the Istituto Superiore di Sanità launched a Project Project
aimed at creating an aimed at creating an
OA archive of biomedical publicationsOA archive of biomedical publications produced by produced by Italian research institutionsItalian research institutions
DSpace ISSDSpace ISS: : open-source platformopen-source platform
consisting of a database and a web interfaceconsisting of a database and a web interface for browsing, searching and submitting itemsfor browsing, searching and submitting items
conceived to store digital information conceived to store digital information and index it by assigning descriptive and index it by assigning descriptive metadatametadata
to keep research material accessibleto keep research material accessible to preserve content in a safe archiveto preserve content in a safe archive
DSpace ISS collectionsDSpace ISS collections over 16,000 itemsover 16,000 items
full-textfull-text of scientific works publishedof scientific works published in the series issued by ISS from 2001 on in the series issued by ISS from 2001 on
metadatametadata referring to papers by ISSreferring to papers by ISS
authors appearing in journals authors appearing in journals
of commercial publishersof commercial publishers
metadatametadata referring to papers produced referring to papers produced by partner institutions acting in the by partner institutions acting in the
public health field public health field
DSpace ISS Full-Text CollectionsDSpace ISS Full-Text Collections
only published worksonly published works
scientific papers appeared in print or e-journalsscientific papers appeared in print or e-journals and in volumesand in volumes
pre-prints and post-prints are at present pre-prints and post-prints are at present excludedexcluded
Because archiving pre-publication material still Because archiving pre-publication material still raises problems for both publishersraises problems for both publishers
and authorsand authors
Approaching Approaching Publishers Publishers on the subject of on the subject of CopyrightCopyright
WHY ?WHY ? ISS produces scientific literatureISS produces scientific literature for publication in STM for publication in STM
JournalsJournals• about 1600 publications each year by 700 scientistsabout 1600 publications each year by 700 scientists
HOW ?HOW ? by encouraging by encouraging agreements between authors agreements between authors and publishersand publishers
• ISS internal researchers need support when dealing ISS internal researchers need support when dealing
with copyright rules with copyright rules
THEREFORE ?THEREFORE ? ISS has prepared an ISS has prepared an application formapplication form
• to be filled in by authors when applying to publishers for to be filled in by authors when applying to publishers for permission to place their papers in the DSpace ISS repositorypermission to place their papers in the DSpace ISS repository
APPLICATION FORM FOR PERMISSION APPLICATION FORM FOR PERMISSION TO FREELY ARCHIVE PUBLISHED CONTENTTO FREELY ARCHIVE PUBLISHED CONTENT
Details of applicantDetails of applicantCopyright-owner______________________ Copyright-owner______________________
author author person acting on behalf of the author person acting on behalf of the author (i.e. member of staff in charge of archiving material in the (i.e. member of staff in charge of archiving material in the institutional repository of the author’s employer institution) institutional repository of the author’s employer institution)
Name________________________________ Name________________________________ Position______________________________ Position______________________________ Author’s employer Institution_____________Author’s employer Institution_____________Institution address_______________________Institution address_______________________ The applicant requests permission to deposit the electronic full-text The applicant requests permission to deposit the electronic full-text
version of the published document described below in the DSpace version of the published document described below in the DSpace ISS institutional repository (www.dspace.iss.it) and undertakes the ISS institutional repository (www.dspace.iss.it) and undertakes the following: following:
- to provide a complete citation of the publication - to provide a complete citation of the publication - to insert a link to the publisher’s web site - to insert a link to the publisher’s web site
APPLICATION FORM … (cont.)APPLICATION FORM … (cont.)
Details of material to be archivedDetails of material to be archivedAuthor(s) or Corporate name (i.e. Study gr./Research gr.)_______Author(s) or Corporate name (i.e. Study gr./Research gr.)_______Title______________________________________________Title______________________________________________Type of publication Type of publication
Journal articleJournal articleJournal title__________________________________Journal title__________________________________Year_______volume _____issue______pages_______Year_______volume _____issue______pages_______URL________________________________________URL________________________________________DOI__________________________________________DOI__________________________________________ Monograph, book chapter, conference paper, technical reportMonograph, book chapter, conference paper, technical reportPlace of publication_____________________________Place of publication_____________________________Publisher______________________________________Publisher______________________________________Date of publication______________________________ Date of publication______________________________ Pages_________________________________________Pages_________________________________________Total number of pages___________________________Total number of pages___________________________URL__________________________________________URL__________________________________________DOI__________________________________________DOI__________________________________________Date_________________Date_________________ Applicant’s signatureApplicant’s signature
REPLY FROM THE PUBLISHERREPLY FROM THE PUBLISHER□ □ Authorisation granted provided that the following conditions are Authorisation granted provided that the following conditions are
fulfilled:fulfilled:____________________________________________________________________________________________________________________________________________________________________
Allowed format of material to be archivedAllowed format of material to be archived□ □ PDFPDF□ □ HTMLHTML□ □ XMLXML□ □ RTFRTF□ □ Publisher layout Publisher layout □ □ OthersOthers
□ □ Authorisation not grantedAuthorisation not granted
Notes____________________________________Notes____________________________________
Date__________________Date__________________Publisher’s signaturePublisher’s signature
Database of Italian Translations (DBIT)Database of Italian Translations (DBIT)
Implemented byImplemented by
Istituto Superiore di Sanità Istituto Superiore di Sanità (Italian National Institute of Health) (Italian National Institute of Health)
ISSISS appointed as appointed as WHO/DC CentreWHO/DC Centre
Documentation CentreDocumentation Centre (DC) (DC) of the of the World Health OrganizationWorld Health Organization (WHO) (WHO)
favours the favours the dissemination in Italydissemination in Italy of information emanating from the WHOof information emanating from the WHO
acts as the acts as the National Reference PointNational Reference Point for Italian translations for Italian translations
- by- by promoting the translation into Italianpromoting the translation into Italian of WHO of WHO documents of special relevance documents of special relevance
WHO/DC CentreWHO/DC Centre
located within the ISS Librarylocated within the ISS Library
launched in June 2005launched in June 2005 and freely available on the ISS/WHO DC websiteand freely available on the ISS/WHO DC website
in-house databasein-house database built up by the technical staff of built up by the technical staff of
ISS contains over ISS contains over 400 references400 references of translationsof translations
designed to designed to search documentssearch documents by title by title in both the original language and Italianin both the original language and Italian
Database of Italian Translations (DBIT)Database of Italian Translations (DBIT)History and FeaturesHistory and Features
Increasing the offer of full texts
Since January 2007 the full texts of Italian documents
are gradually being made freely accessible on the Net
in accordance with copyright laws
DBITDBITFUTURE IMPLEMENTATIONSFUTURE IMPLEMENTATIONS
Integrating DBIT into DSpace ISS repositoryIntegrating DBIT into DSpace ISS repository This will imply the attribution of metadata in order This will imply the attribution of metadata in order
to make it a separate searchable collection, to make it a separate searchable collection,
OAI-compliant, in DSpace ISSOAI-compliant, in DSpace ISS
Ask the Publisher and Get the Ask the Publisher and Get the Full TextFull Text
HOW ?HOW ? By establishing an By establishing an arrangementarrangement with the publisherswith the publishers of translations of translations
WHEREBY…WHEREBY… the ISS/WHO DC is authorised the ISS/WHO DC is authorised to obtain orto obtain or make an make an
electronic copy of the documentelectronic copy of the document for inclusion in DBIT for inclusion in DBIT
ACCORDINGLY…ACCORDINGLY… a a formform has been drafted to normalise this procedure has been drafted to normalise this procedure
and and simplify the processsimplify the process
APPLICATION FORM FOR PERMISSION APPLICATION FORM FOR PERMISSION TO FREELY ARCHIVE PUBLISHED CONTENTTO FREELY ARCHIVE PUBLISHED CONTENT
Details of applicantDetails of applicant
Applicant_________________________________ Applicant_________________________________ Position__________________________________Position__________________________________Institution________________________________Institution________________________________Address__________________________________ Address__________________________________
…….. The applicant requests permission to make freely accessible the The applicant requests permission to make freely accessible the
electronic full-text version of the published document described electronic full-text version of the published document described below in the Database of Italian Translations - DBIT (below in the Database of Italian Translations - DBIT (www.iss.it/whodwww.iss.it/whod). ).
To this end the applicant requests: To this end the applicant requests: - to receive the file or the web address (URL) of the electronic to receive the file or the web address (URL) of the electronic
version of theversion of the translation, if availabletranslation, if available or or - to be authorised to make a digital copy of the printed translation - to be authorised to make a digital copy of the printed translation
held by the ISS Library held by the ISS Library
APPLICATION FORM … (cont.)APPLICATION FORM … (cont.)
Details of material to be archivedDetails of material to be archived
Author(s) _______________________________________Author(s) _______________________________________Title____________________________________________Title____________________________________________Publisher________________________________________Publisher________________________________________Place of publication________________________________Place of publication________________________________Date of publication________________________________Date of publication________________________________Type of material (journal article, book chapter, monograph, Type of material (journal article, book chapter, monograph,
conference paper, report, etc.)conference paper, report, etc.)
Source (only for journal articles)______________________Source (only for journal articles)______________________Year_______Volume_____________Issue_____________pages____Year_______Volume_____________Issue_____________pages____
__________________________________ On posting the document the applicant undertakes that it will be On posting the document the applicant undertakes that it will be
available for consultation within the interested community available for consultation within the interested community and and notnot for commercial purposes. for commercial purposes. Date________________Date________________
Applicant’s signatureApplicant’s signature
REPLY FROM THE PUBLISHERREPLY FROM THE PUBLISHER
□ □ Authorisation granted provided that the following conditions are fulfilled:Authorisation granted provided that the following conditions are fulfilled:____________________________________________________________________________________________________________________________________________________________________
Allowed format of material to be archivedAllowed format of material to be archived□ □ PDFPDF□ □ HTMLHTML□ □ XMLXML□ □ RTFRTF□ □ Publisher layout Publisher layout □ □ OthersOthers
□ □ Authorisation not grantedAuthorisation not granted
Notes_____________________________________Notes_____________________________________
Date__________________Date__________________Publisher’s signaturePublisher’s signature
ConclusionsConclusionsThanks to the creation of new tools:Thanks to the creation of new tools:
• DSpace ISSDSpace ISS institutional repository institutional repository• DBITDBIT Dbase of Italian translations of publ. issued by WHO Dbase of Italian translations of publ. issued by WHO
ISS research staff are ISS research staff are increasingly awareincreasingly aware of the of the benefits of OA the modelbenefits of OA the model in scholarly publishing in scholarly publishing
These initiatives have highlighted the urgent need These initiatives have highlighted the urgent need to examine the to examine the crucial question of agreements crucial question of agreements with publisherswith publishers
Next stepsNext steps::• Comparing the results achieved Comparing the results achieved • Constantly monitoring the publishing habits of researchers Constantly monitoring the publishing habits of researchers