EMA2 & Tempus Info Day Ljubljana , 07.12.2012

JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012

EMA2 & Tempus Info DayEMA2 & Tempus Info DayLjubljana, 07.12.2012Ljubljana, 07.12.2012


OVERVIEWOVERVIEW

Erasmus Mundus Programme

JoinEU-SEE – Western Balkan Lot

„Evolution“, partners, aims

Methodology

JoinEU-SEE management structure & tools

Recommendations


The Erasmus Mundus ProgrammeThe Erasmus Mundus Programme

1 programme – 3 actions– Action 1: Joint programmes

• Erasmus Mundus Master Programmes (EMMP)• Erasmus Mundus Joint Doctorates (EMJD)

– Action 2: Partnerships• Former External Cooperation Windows• Mobility at all levels

– Action 3: Promotion projects• To increase the attractiveness of Europe as an educational

destination


WHY ERASMUS MUNDUS ACTION 2?

Advancing internationalization of higher education

Building up new cooperation links with European and third-country partners

Consolidating and expanding existing cooperation

Opening up new regions for cooperation

Putting your institution „on the map“ for academic community in third-country regions

Spin-off projects/activities

Transfer of know-how and expertise


JoinEU-SEEWestern Balkan Lot

Go abroad, break new ground!

www.joineusee.eu


JoinEU-SEE – the „evolution“JoinEU-SEE I - IV

2009 – project proposal approved for funding under EMECW

20102011 Subsequent project proposals approved for funding under EMA2 2012

Changes in consortium compositionLearning process

Scholarships granted

JoinEU-SEE I 371

JoinEU-SEE II 290

JoinEU-SEE III 313

JoinEU-SEE IV Planned: at least 267


JoinEU-SEE IV PartnersLot 6: Albania, Bosnia & Herzegovina, FYROM, Kosovo, Montenegro, Serbia

Western Balkan partnersAlbania, Tirana

Bosnia & Herzegovina

Banja Luka

Mostar

Sarajevo

Tuzla

Serbia

Belgrade

Novi Sad

Montenegro, Podgorica

FYR of Macedonia, Skopje

Kosovo, Prishtina

EU partnersAustria, Graz

Belgium, Antwerp

Czech Republic, Brno

Denmark, Aarhus

France, Montpellier

Germany, Berlin

Italy, Bologna

Slovenia, Maribor

Spain, Granada

United Kingdom, Cardiff

South-Eastern Europe – strategic focus in teaching and research at the University of Graz experience in working with partners from the region


AIMS of JoinEU-SEE

Facilitating the mutual enrichment of societies

Promoting the academic mobility of excellent students, academics and researchers

Enhancing the international co-operation capacity of partner universities by sharing good practice and knowledge in the organization of mobility programmes

Outcomes active institution-based academic mobility network

pool of well-trained students and staff

improved education and training opportunities for individuals from vulnerable and disadvantaged groups

increased cooperation with partners

increased teaching and research capacity of the partner universities

synergies with partner projects


METHODOLOGY


JoinEU-SEEManagement structure

Web platform/intranet

Meetings


Steering CommitteeSelection Committee


JoinEU-SEEManagement structure

Structure representing a multilateral network of universites implementing mobility flows that operates on two levels:

global structural level Coordination Team in Graz Joint-coordinator in Sarajevo Quality Assurance team Steering and Selection Committee

local operative level Local Management Teams at the partner universities


Project management structure

GLOBAL STRUCTURAL LEVEL

established at the University of Graz Responsible for the implementation and coordination of the project Channels communication between the partnership and the Education,

Audiovisual and Culture Executive Agency (EACEA)

established at the University of Sarajevo

Supports activities for the other partners and associates in the region Assists the Coordination Team in the implementation of the project

Coordination Team (CT) Coordination Team (CT)

Joint-coordinator (JC)Joint-coordinator (JC)




Composition Chair: Joint-Coordinator Vice-Chair: Coordination Team + 6 members: 3 EU + 3 WB partners

Responsibilities Definition and implementation of the quality assurance policy of

the project Follow-up and evaluation of

Academic performance of the grantees Implementation and development of the project

Quality Assurance Team Quality Assurance Team




Includes ALL partner universities Decision making > Majority principle Chair: Coordination Team Vice-Chair: Joint-Coordinator Face-to-face meetings

Establishes common rules and standardsDefines the policy of the partnership as a wholeTerms and conditions of the call for proposalsDefinition of selection procedure Ultimate allocation of the scholarships

Steering and Selection CommitteeSteering and Selection Committee



LOCAL OPERATIVE LEVEL

Local Management Teams: established at every partner university

– Work according to internal regulations and needs– Include academic and administrative staff– Responsible for local visibility and dissemination– Responsible for the implementation of the mobility flows

Application & selection phase Academic offerRanking of applicationsAllocation of scholarships

Organization of the mobility phase Assistance with visa applicationAssistance with setting up learning agreement Scholarship management

„Ex-post“ phase Recognition of study outcomes


MANAGEMENT TOOLS

Detailed Memorandum of Understanding roles & responsibilities promotion strategy communication strategy standards and criteria for application and selection QA mechanisms student services financial management

Student/Scholar agreement

Online application tool & selection platform

Steering Committee meetings

Web platform/intranet


PROMOTION STRATEGY

Homepage


PROMOTION STRATEGY

Printed promotion materialPostersFlyersFolders

Promotion and awareness raising events in third-country region


Online Application for a scholarship

Online application manual/tutorial download from the homepage


Selection procedure


RECOGNITION – a central issue

Awareness raising & transfer of know-how

RECOGNITION TOOLS

Conference, Ljubljana 2010 – Recognition of Study Periods Abroad co-organized by Uni Graz

Recognition workshops


ESSENTIALS

Know your partners and the region/countries covered by the lot

Draw up a comprehensive partnership agreement/ Memorandum of Understanding detailing the different parties‘ rights and obligations as well as management procedures

Facilitate communication and implementation of activities through online tools (e.g. database, intranet, online application)

Find a balance between coordinating/monitoring and partner autonomy

Ensure transparency of and involvement of all partners in decision making processes


QUESTIONS, COMMENTS?


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EMA2 & Tempus Info Day Ljubljana , 07.12.2012

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