Embassy of the United States of America
Antiguo Cuscatlan, July 26, 2017.
To: Prospective Quoters
Subject: Request for Quotation No. SES60017Q0092
The Embassy of the United States of America has a requirement for a contractor to present a quotation for the Computer Lab Maintenance Services, as per described in Attachment A. The Request for Proposal (RFP) consists of the following sections:
1. Standard Form SF-18 2. Attachment A - Specifications 3. Late quotation rules and evaluation method
The Embassy plans to award a Purchase Order. You are encouraged to make your quotation competitive. You are also cautioned against any collusion with other potential offerors with regard to price quotations to be submitted. The RFQ does not c01mnit the American Embassy to make any award. The Embassy may cancel this RFQ or any part of it.
Please read the RFP carefully and if you are interested, submit your quotation via e-mail to [email protected] including the completed SF-18 by on or before 11 :00 a.m. on August 11 , 2017. No oral or late quotations will be accepted.
Enclosure: As Stated
Debra L. Shea Contracting Officer
Solicitation Number SES60017Q0092
The American Embassy in San Salvador invites you to submit a quotation for the Computer Lab Maintenance Services, as per described in Attachment A.
Submit your quotation via e-mail to Janina de Rengifo, [email protected] on or before 11 :00 on August 11 , 2017. No proposal will be accepted after this time.
In order for a proposal to be considered, you must complete and submit the attached SF-18.
Please address any questions to: Janina M de Rengifo Email: [email protected]
REQUEST FOR QUOT A TIO NS I
THI S RFQ  IS [x] IS NOT A SMALL BUSINESS- PAGE r 1
(THIS IS NOT AN ORDER) SMALL PURCHASE SET-ASID E (52.2 19-4) I I 17 I I. REQUEST NO. 1 2. DA TE ISSUED 1 3. REQUISIT ION PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF. RATING
SES60017Q0092 07/26/2017 PR6554741 UNDER BDSA REG . 2 AND10 R DMS REG. I
5A. ISSUED BY General Services Office, American Embassy San Salvador 6. DELIVER BY (Date}
5B. FOR fN FORMA TION CALL: (Name and telephone no.) (No collect calls 7. DELIVERY
NAME TELEPHON E NUMBER x FOB DESTINATION OTHER (See Schedule) Janina M. de Rengifo RengifoJM @state.gov AREA CODE NUMB ER
2501-2462 8. TO: 9. DESTfNATION
a. NAME b. COMPAN Y a. NAME OF CONS IGNEE
American Embassy San Salvador
c. STREET ADDRESS b. ST REET ADDRESS
Final Blvd. Santa Elena, Antiguo Cuscatlan
d. CITY e. STATE f. ZIP CODE c. CITY
d. STATE I e. ZIP CODE 10. PLEASE FURNISH QUOTATIONS TO THE IMPORTANT : This is a request fo r information, and quotations furni shed are not o ffers. If you a re unable to quote, p lease so
ISSUfNG OFFICE IN BLOCK 5A ON OR ind icate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs BEFO RE CLOSE OF BUSfNESS (Date) incurred in the preparation of the submiss ion of th is quotation or to co ntrac t for supp lies or services. Supplies are o f domestic origin 08/11/2017 @ ll:OOam unless otherw ise indicated by quoter. Any represe ntations and/or certifications attached to this Request for Quotations must be
comp leted by the quoter
11 . SCHEDULE (Include applicable Federal, State and local taxes)
ITEM 0 . SUPPLI ES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
(a) (b) (c) (d) (e) (f)
I LOCAL SERVICES TYPE 1 1 LUMP SUM $ (Installation & configuration of IT Equ ipment)
2 LOCAL SERVICES TYPE 2 1 LUMP SUM $ (Copy and Fil es deletion)
3 LOCAL SERVICES TYPE 3 1 LUMP SUM $ (Cleaning Services fo r IT Equipment)
**AS PER ATTACHED SCOPE OF WORK **
a. 10 CALEN DAR DAYS b. 20 CALENDAR c. 30 CALENDAR DAYS d. CALENDAR DAYS 12 DISCOUNT FOR PROMPT PAYMENT DAYS
% % NUMBER
'% % NOTE: Additional provisions and representations [ ] are [ ] are not attached.
13 NAME AN D ADDRESS OF QUOTER t4 SIGNATURE OF PERSON AUTHORIZED TO 15 DA TE OF QUOT A TION SIGN QUOTATION
a. NAME O F QUOTER
b. STREET ADDRESS 16. SIGNER
c. COUNTY a. NAME (Type or print ) b. TELEPHONE
I e. STATE
I f. ZIP CODE c. TITLE (Type or print) AREA CODE
STANDARD FORM t8
STATEMENT OF WORK
LOCAL SERVICES TYPE 1
Service duration: 1 year Installation and configuration of the following software components in 80 computers: • Operative System. • Microsoft Office. • Antivirus. •Java. •Additional browser(s) . • Adobe acrobat reader DC. • Media player. • Copy and delete materials (files). • Join to Microsoft domain. • Set default homepage and custom settings for each computer. • Apply software updates. • Other software provided by ILEA Supervisor. Software installers, licenses and specific configuration required will be provided to the contractor by the ILEA Supervisor. This service will be required 30 times a year. Service shall be performed in less than 24 hours (24x7x365) after notification received from the ILEA San Salvador point of contact. The service should not take more than 8 hours per event. The service must be provided by four (4) ; Certified Engineers, this staff must have the following certification: D Microsoft Certified Technology Specialist (MTCS) A resume and copy of the required certification must be attached for each engineer.
LOCAL SERVICES TYPE 2
Service duration: 1 year Copy and delete files in 80 computers. ILEA will provide materials to the contractor. This service will be required 30 times a year. Contractor won't be able to copy any of these materials . Therefore, he cannot carry any storage type or device into ILEA facilities. Service shall be performed in less than 24 hours (24x7x365) after notification received from the ILEA San Salvador point of contact. The services should not take more than 8 hours per event. The services must be provided by four ( 4) Certified Engineers, this staff must have the following certification: D Microsoft Certified Technology Specialist (MTCS) A resume and copy of the required certification must be attached for each engineer.
LOCAL SERVICES TYPE 3
Service duration: 1 year Cleaning service for 120 workstations. This service will be required 30 times a year. One workstation may have one or more of the following items: D CPU tower D Computer monitors D Keyboard D Mouse D Telephone D Laptop D Docking station D Tablet and/or handheld device. D Printer D Photocopier D Scanner Service shall be perfonned in less than 24 hours (24x7x365) after notification received from the ILEA San Salvador point of contact. The services should not take more than 8 hours per event. All cleaning supplies shall be provided by the contractor, The cleaning supplies shall include but are not limited to: D Screen Cleaner D Keyboard Cleaner D Air Spray D Foam Cleaner D Lint Free Fabric Cloths D All Round Cabinet Cleaner The services must be provided by four (4) IT technicians and must have experience in maintenance of IT equipment. A resume must be attached for each staff member.
*All services shall be provided at ILEA San Salvador Edificio Administrativo, Calle El Pedregal y Boulevard Cancilleria, Antiguo, Cuscatlan, La Libertad.
PAYMENT: Net-30 days after receiving order at delivery address
IMPORTANT NOTE: In order to be eligible for award, vendors must be registered in the US Government System for Award Management (SAM). Please visit this for our QUICK GUIDE FOR CONTRACTOR REGISTRATION:
http://usaidleaminglab.org/sites/default/files/resource/files/Presentation 4 Screenc ast 2 Sp.pdf (SAMS in Spanish)
http://usaidleaminglab.org/sites/default/files/resource/files/Presentation 1 Screenc ast 1 Sp.pdf
Award will be made to the lowest priced, acceptable, responsible quoter. The Government reserves the right to reject quotations that are unreasonably low or high in pnce. The Government will detennine acceptability by assessing the offeror's compliance with the terms of the RFQ. The Government will determine responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9 .1 , including:
• ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments; • satisfactory record of integrity and business ethics; • necessary organization, experience, and skills or the ability to obtain them; • necessary equipment and facilities or the ability to obtain them; and • otherwise qualified and eligible to receive an award under applicable laws
The Government reserves the right to consider all available information concerning past performance in making a responsibility determination. The Government reserves the option to make minor pricing adjustments during the evaluation process to take into consideration minor differences in the quality and value added offered to ensure a level playing field for low price determination of responsive/responsible offers.
CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS AW ARD ED BY OVERSEAS CONTRACTING ACTIVITIES
(Current thru FAC 2005-95)
FAR 52.252-2 Clauses Incorporated By Refer
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