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Embassy of the United States of America

Dublin, Ireland

March 11, 2019

To: Prospective Quoters

Subject: Request for Quotations: 19E13019Q0015

Custom Kitchenette Services at U.S. Ambassador’s Residence, Phoenix Park

The American Embassy Dublin is currently seeking quotations from suitably qualified

contractors for supply and installation of a mini custom-built kitchenette at the U.S.

Ambassador’s Residence, Phoenix Park, Dublin 8.

Please see full details of the request below and reply to Ms. Mary Hyland,

HylandMT@state.gov, ph. 01-237 5872 to indicate if you are interested in participating in the

solicitation process.

The U.S. Government intends to award a contract/purchase order to the responsible company

submitting an acceptable proposal/quotation at the lowest price. We intend to award a

contract/purchase order based on initial quotations, without holding discussions, although we

may hold discussions with companies in the competitive range if there is a need to do so.

A public site visit will be held on Wednesday, March 20, 2019 @ 14.30.

Location: U.S. Ambassador’s Residence, Phoenix Park, Dublin 8

Those interested in attending must provide name and vehicle details at least 24hrs in advance of

the meeting to Ms. Hyland. No more than 2 representatives per contractor will be admitted.

Quotations are due on or before Wednesday, March 27, 2019 at 15:00, local time.

Quotations may be delivered in hard copy at the above address for the attention of Ms. Mary

Hyland or via email to DublinUSEmbassyBidsMailbox@state.gov

Sincerely,

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STATEMENT OF WORK

Kitchenette Cabinetry, Worktops and Tiling

U.S. Ambassador’s Residence, Phoenix Park, Dublin 8

OVERVIEW

The United States Embassy Dublin (EMBASSY) has a requirement to upgrade an old dry

kitchenette area of the private suite at the U.S. Ambassador’s Residence, Phoenix Park Dublin 8.

To this end, the Embassy requires quotations from suitably qualified contractors to complete the

proposed work.

INTENT

Requirements in this SOW serve as direction to the Contractor for the supply and installation of

a kitchenette to designated area within the private suite at the residence. The Contractor shall

perform all services in accordance with international professional standards of skill, care and

diligence adhered to by reputable first class firms experienced with these works and shall

conform to generally accepted industry and trade practices.

PROJECT DESCRIPTION

The Embassy intends to upgrade an old dry kitchenette area of the private suite at the U.S.

Ambassador’s Residence, Phoenix Park Dublin 8 in the areas described. The requirements

below are the basis for the preparation for the work. The Contractor shall use only high quality,

first class materials and fittings appropriate for the work. The materials to be used shall be

chosen by the Embassy. The Contractor shall furnish all labor including moving of appliances as

necessary, materials, equipment and supplies necessary to prepare and complete the works.

There is an existing dry kitchenette set into a closet space accessible from the living room of the

private suite within the Residence. This space is measured at 0.910 m X 2.7 m X 2.5 m height.

There is an extension of a niche formed 1.260 m X 1.240 m X 0.610 m deep to accommodate

built- in microwave and integrated refrigerator. The alteration works to convert the closet into

functioning kitchenette will involve coordination with other trades disciplines managed by

Embassy staff in close coordination with Cabinetmakers for cut outs required for tap, sink and

induction hob in stone worktops

The design plan is sketch drawing titled: Living Room Kitchenette Units, dated November 30,

2018, see attachment A below. The contractor must verify to confirm all dimensions on site and

to provide client with shop drawings of plan, elevation and section details and specifications of

cabinetry. To also provide sample of American cherry shaker door detail including lacquer

finish or agreed similar type.

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CABINETMAKING AND JOINERY SERVICES

Coordinate with Embassy Electrician for installation of all built-in appliances.

Kitchenette appliances; shall be provided by client and supplied to contractor for verification of

all critical dimensions for the built-in niche sizes, which are critical dimensions for the

construction details of cabinets.

1. NEFF N70 or similar Ceiling Hood Extract, 90 cm wide, 199C68N1GB: Connection

Rating 285W, Current 10 Amps, 220-230 V (connection to external exhaust air diameter

of air outlet 150 mm). (to be installed by Embassy Electrician in plasterboard ceiling)

2. NEFF N30 or similar Integrated Refrigerator Sliding Hinge, 550 W X 880 HT,

K1514X7GB: Connection Rating 90W, Current 13 Amps, 220-230 V.

3. NEFF N70 or similar Built-in Microwave Oven, 455 HT X 596 W X 545 D,

C17UR02N0B: Connection Rating 1220W, Current 10 Amps, 220-240V.

4. NEFF or similar Induction Hob, Ceramic Glass on Stainless Steel Trim 51 D X 306 W X

546 L, N53TD40N0: Connection Rating 3700W, 220-240 V.

Coordinate with Embassy Plumber for positions and installation of plumbing services.

There will be a requirement for potable cold water supply accessed from the void crawl space

behind stud partition. All new services to be located along the rear wall in behind pipe chase of

the sink base unit.

There is an under-mount sink and tap required as follows;

Franke Venician Chrome Tap – (Part Number: 115.0184.669) , or similar

Franke Kubus KBX 110-45 Stainless Steel Sink – (Part Number 122.0036.608, 480 L X

430 X 180 D with Cut-Out Template 430 X 450) , or similar

All pipework, hoses, valves and connections associated with the manufacturers

recommendations.

IMPORTANT NOTE: To coordinate the cut out template of the sink with the stone worktop

fabricators and location of 35mm core drill for Chrome Tap location centre line at back of sink.

The plywood top of both base cabinets shall be cut out for sink and induction hob.

There is a design plan for bespoke cabinets and Shaker doors supplied and installed in American

Cherry or agreed similar as follows;

1. 2 no. Base cabinets in cherry veneered carcass with solid cherry framed doors with

concealed hinges and inset veneer panels: 560 D X 870 W X 870mm HT, c/w 20mm

solid cherry scribing pieces at either end and 150 X 20mm solid cherry skirting

(surrounding area);

2. Ensure that there is adequate pipe chase to the rear of the base unit with an 18mm cherry

veneer back panel plumbing connection off of 2in waste pipe;

3. 2 no. Upper Cabinets in cherry veneered carcass with solid cherry framed doors with

concealed hinges and inset beveled glass panels.

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4. 2 no. adjustable shelves and back for wall mounting hardware. There will be under

cabinet lights with a 20 X 50mm solid cherry light valance and 20mm solid cherry

scribing pieces at either end of carcasses;

5. There is a bespoke inset cabinet to be constructed for Built-in Microwave Oven and

Integrated Refrigerator in cherry veneer MDF with 3 no. full extension drawers, 100mm,

150mm and 300mm. The top drawer to be fitted with a cutlery inserts with 20mm solid

cherry drawer fronts. The integrated refrigerator will have a solid cherry shaker style

framed door 20 X 60mm with a 14mm cherry veneer MDF recessed panel (typical

detail). Critical dimensions to be confirmed on site because the unit must fit into a new

cut out niche in the existing stud partition 610 D X 1260 W X 1220mm HT. The critical

height is off the existing top edge of 1st Floor joist to the underside of split level

bathroom floor joists above, which is approximately 1240mm (less thickness of floor

material 20mm).

6. All cherry veneer and solid cherry door frames and skirting boards to be spray finished in

clear Satin Catalysed Lacquer.

7. Fabrication of a fitted template to be scribed for the exact size of the worktop in

coordination with the Stone Fabrication Contractors, including sink cut-out template and

Induction Hob cut out.

8. Joinery to fabricate solid cherry skirting boards 20 X 150mm with simple pencil edge

finish and pre finished in clear lacquer; to be fitted by contractor.

9. The plinth for the sink base unit and hob base unit shall be constructed by Embassy

Carpenter on site to enable installation of 2in drainage pipe work fitted horizontally along

rear wall. The finish cherry skirting detail will be fitted by contractors in situ.

10. All bespoke cabinets and joinery shall be supplied and fitted on site, including

confirmation of site dimensions and preparation of shop drawings to client prior to

commencement of project.

List of Bespoke Cabinets and Components required; (D X W X H) mm

2 each base units cherry veneer MDF c/w 1 shelf: 560 x 870 x 730

4 each shaker cherry doors 20 x 60 frame c/w cherry inset panel: 433 x 725

4 each l-shaped solid cherry scribing pieces: 20 x 20 x 730

2 each upper units cherry veneer MDF c/w 2 shelves: 300 x 870 x 900

4 each shaker cherry doors 20 x 60 frame c/w clear beveled glass inset panel: 433 x 900

4 each l-shaped solid cherry scribing pieces: 20 x 20 x 900

2 each solid cherry light valance c/w angled fixing brackets: 20 x 50 x 910

2 each pre-finished solid cherry skirting boards: 20 x 150 x 2.000 m

1 each cherry veneer built-in unit to accommodate built in microwave and integrated

refrigerator: 560 x 1200 x 1220 (carcass)

Note: the face frame in solid cherry 20 X 60 to finish surrounding the unit inset into cut out

niche. The unit will be supplied and installed with complete set of 3 drawers on full extension

Accuride 0201 telescopic slides or similar. The plinth shall be cut out for an appropriate size 80

X 600 stainless steel ventilation grille. The skirting board shall be recessed 50 mm from the

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front edge of carcasses. The Integrated refrigerator to have an appropriate size matching cherry

door 540 X 870 (to be confirmed as per manufacturer’s specifications for sliding hinge and set

out to inset configuration with installation of cherry face frame architrave. The front edge of

double gables and shelf over refrigerator shall be finished in 20 X 40 solid cherry edges.

12 each Hafele 134.28.020 metropolis or similar knob satin stainless steel d32 x 27mm

All cabinets and components spray finished in satin clear catylised lacquer.

Silestone or similar quartz stone worktops and tile floor finish;

2 no. 30mm X 600mm X 910mm X 600mm polished finish with pencil edge detail; worktops

2 no. 20mm X 100mm X 910mm polished finish with pencil edge detail; up-stands backsplash

4 no. 20mm X 100mm X 580mm polished finish with pencil edge detail; up-stands backsplash

20 X 300 Silestone or similar floor tile finish 1.7 m X 1.2 m = 2.04 M²

Cabinetmaking/Joinery contractor must ensure that all dimensions are confirmed on site along

with the fabrication of full size template cut outs for both the sink and hob worktops because

these dimensions must be provided to and coordinated with the stone worktop fabricating

contractors.

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STONE WORKTOP FABRICATION AND TILING SERVICES

The design plan is sketch drawing titled: Living Room Kitchenette Units, dated November 30,

2018, see Attachment A below and Stone Worktops Fabrication, dated December 10, 2018 see

Attachment B below. The contractor must verify to confirm all dimensions on site and to provide

client with shop drawings of plan, elevation and section details and specifications of stone

worktops, cut out, drainage grooves, upstands and floor tile finishes. There is existing ‘beige’

carpet so initial concept of colour in Silestone Quartz ‘Royal Reef’or similar. Contractor must

provide samples of colours to match closely with the colour of the existing carpet, so to blend in

with finish and also compliment the rich colour of natural American cherry or other agreed wood

finish of cabinets and skirting boards.

COORDINATE ELECTICAL AND PLUMBING SERVICES FOR CUT OUTS IN

WORKTOPS

Franke Venician Chrome Tap – (Part Number: 115.0184.669), or similar

Franke Kubus KBX 110-45 Stainless Steel Sink (Part Number 122.0036.608) or similar

480 L X 430 X 180 D with Cut-Out Template 430 X 450

Neff Induction Hob or similar 306 mm – N53TD40N0 niche required: 51 x 270 x 490-

500 mm

IMPORTANT NOTE: To coordinate the cut out template of Sink with the Stone Worktop

Fabricators and location of 35mm core drill for Chrome Tap location centre line at back of sink.

Fabrication of a fitted template to be scribed for the exact size of the worktop in coordination

with the cabinetmakers, including sink cut-out template and Induction Hob cut out.

There is a requirement for supply and installation of two Silestone Quartz ‘Royal Reef’ or

similar worktops. The stone worktop surface in polished finish 30mm, including polished finish

all exposed edges. There will be surrounding up-stand (backsplash) 20mm X 100mm ht,

including polished finish all exposed edges and exact cut out for undermount sink installation.

To ensure application of proprietary mastic sealant fitting stone worktop onto stainless steel sink.

The worktop is supported by continuous plywood top of base cabinets, the cabinetmakers must

ensure suitable material plywood that shall be cut out for the under-mount sink and induction

hob.

There is a requirement for cut out and polish finish edges to suit Stainless Steel Sink. The cut

out dimension is length of large bowl = 450mm and width of large bowl = 400mm. The

installation type is under-mount, so that the stone worktop, when installed is properly sealed

along the underside to joint with the stainless steel sink.

There is a requirement for cut out to fit Induction Hob, required niche size for installation (H x

W x D) (mm): 51 x 270 x 490-500). Templates must be provided by cabinetmakers for both the

sink worktop and induction hob worktop; to confirm exact location of cut-outs.

The Chrome Tap will require a standard 35mm diameter hole drilled in the work surface

(confirm the diameter based upon manufacturers recommendations).

Important Note: before cutting the hole makes sure that there is sufficient clearance between

the tap handle and the back splash (up-stand) when the handle is in the fully open position. The

tap must be handed over to the Stone Worktop Fabricator to ensure correct position along with

the sink and cut out template.

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Dimensions noted in attached sketch Closet 1st Floor, Stone Worktop;

2 no. 30mm X 600mm X 910mm X 600mm polished finish with pencil edge detail; worktops

2 no. 20mm X 100mm X 910mm polished finish with pencil edge detail; up-stands backsplash

4 no. 20mm X 100mm X 580mm polished finish with pencil edge detail; up-stands backsplash

Tile Floor Finish

The existing floor finish is beige carpet up to a hardwood door saddle. The carpet shall be

removed entirely and the floor shall be finished in a porcelain or stone tile, to match a similar

colour to that of the carpet. The tiled floor area is 1.00 m X 1.70 m = 1.70 m². There is a

requirement to fit a 6 mm plywood underlay prior to fitting new floor tiles. The nominal size of

tiles to suit floor plan layout (250mm X 250mm) and colour sample of existing carpet in beige

finish; to be fitted after all the pre-finished cherry skirting boards are complete.

(12.5 X 300 nominal size) to cover area approximately; 1.7m X 1.2m = 2.04 M². Prepare floor

area for new tiling, supply and install foundation materials. Supply and install tiling in style and

color as agreed. All floor tile finishes shall be fitted with proprietary floor tile adhesive and

matching coloured grout. 5% tile stock to be left as spares.

Ensure that all dimensions are confirmed on site along with the fabrication of full size template

cut outs for both the sink and hob worktops because these dimensions must be provided to and

coordinated with the Cabinetmakers.

All upstands shall be fitted with proprietary adhesives and matching coloured grout or mastic

fillers;

All materials supplied and fitted as per manufacturer’s recommendations and specifications.

Ensure neat and tidy application of mastic sealant to surrounding all tile joints to skirting boards.

NOTES:

1. This is an official building of the US Embassy; accordingly, the materials and fittings

used should be of a standard appropriate for a building of this standing

2. All work is to comply with the local building regulations.

3. The contractor will rectify any damage to all areas on completion of the works.

4. The contractor shall supply all materials and labor in order to complete the works.

5. All waste material is to be taken from site and properly disposed of by the contractor at

the end of each work day.

6. Site is to remain tidy at all times and cleaned up on completion of works.

7. All work to be carried out in a professional workmanship like manner.

8. All Documentation regarding warranties, guarantees and instructional literature are to be

handed to the Contracting Officer’s Representative (COR).

9. All care must be taken to protect the property. Drop sheets and blue shoes are to be used

at ALL times. Ensure that any drop sheets do not present a slipping or tripping hazard.

10. Any variations are to be priced and approved in writing by the COR before proceeding

with the work.

11. The Contractor shall be responsible to verify all dimensions and check out the site

conditions prior to ordering any materials or proceeding with any of the work.

12. Any costs associated with services subcontracted by the Contractor shall be borne by and

be the complete responsibility of the Contractor under the fixed price of this contract

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13. All materials and equipment in the project shall be new unless noted otherwise. The

Contractor shall transport and safeguard all materials and equipment required for the

project

14. Any damage caused by the Contractor is to be made good at the Contractor’s expense.

GENERAL CONDITIONS;

There shall be a coordinated effort from Embassy staff and contractors to schedule the supply

and installation of various components to remodeled sections of the Closet space.

The Contractor will have a 21 calendar day performance period upon the official “Notice to

Proceed” issuance.

Cleanup of site must be completed at the end of each day.

Work hours will be scheduled with the Contracting Officer’s Representative (COR) and are

typically within the hours of 7:30 a.m. and 4:00 p.m., Monday through Friday.

No work will be permitted on weekends (unless agree upon and approved in advance by the

COR), U.S. federal or local holidays. The staging area will be negotiated during pre-works

meeting.

Confine all operations to work limits of the project. Contractor is responsible to restore any

damaged area caused by contractor operations at no additional expense to the Embassy.

This is a firm fixed price contract payable entirely in the local currency EURO.

Pricing must be all-inclusive of the following: supplies / material, equipment, labor, liability

insurance and any other charge/s deemed necessary.

No additional sums will be payable for any escalation in the cost of materials, equipment or

labor, or because of the contractor's failure to properly estimate or accurately predict the cost or

difficulty of achieving the results required. The Embassy will only make changes in the contract

price or time to complete due to changes made by the Embassy in the work to be performed, or

by delays caused by the Embassy.

The Embassy will make payments after the event based on quantities and unit prices only to the

extent specifically provided in the contract. Contractor to submit final invoice for payment after

the event. Payment is made by electronic funds transfer to contractor’s bank account.

The Embassy reserves the right to add additional requirements to this performance work

statement as it deems necessary in order to fulfill its requirement. Example: additional events

related items. All / any additions will be notified to vendors as they arise and should be quoted

for as separate line item/s.

All contractor personnel requiring on-site access shall be REQUIRED to complete the Garda

Vetting Form NVB 1, a copy of which is available from the U.S. Embassy on request. A separate

form must be completed for each individual.

A written Notice to Proceed is issued only when Vetting is completed and approved.

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Attachment A - Living Room Kitchenette Units

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Attachment B - Stone Worktops Fabrication

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Attachment C – Supporting Photos

The Closet is shown in elevation within the Living Room on the left hand side of this

photograph.

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The interior of the Closet will be cleared of carpet, skirting, shelving and mirrors. Note the

restricted access from either end and rear partition wall to be cut out for niche recessed cabinet.

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This photograph shows the area noted as elevation A where the sink unit and pipework will be

required. The existing refrigerator and microwave shall be replaced with built-in and integrated

appliances fitted into elevation C inset niche cut through the stud partition.

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This is the view of elevation B which will be the location of base unit containing the induction

hob. The area has been cleared for first fix preparation of electrical and plumbing services.

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This photograph shows the rear wall of closet cut out for niche 1260 W X 1240mm HT into

(Lower) Void Crawl Space. All electrical and plumbing services shall be connected in this

services area. The open floor joist shall be cleared of debris and completed with 144 X 18 T&G

Floor Boards by Embassy Carpenter.

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The niche shall be formed in 4 X 2 Stud work and lined on the interior with 12 mm plasterboard.

The electrical services for the microwave and integrated refrigerator shall be installed on the

back wall section of niche (1260 W X 610 D X 1220mm HT); to be confirmed on site.

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The photo on the left shows the space for the sink unit, where the waste pipe and water services

will penetrate the stud partition onto the brick wall behind in services void. The photo on the

right shows the space for the Induction Hob unit. The existing floor boards will be covered in

6mm birch plywood in preparation of floor tiles matching colour of the stone worktops.

The 20 X 150 solid cherry skirting will surround the entire area including returns mitred to

existing door frame. The exposed wall sections to floor boards will be in filled flush finish with

bonding plaster by Embassy Carpenter. The Carpenter will construct birch plywood plinths for

the two base cabinets and base of built-in niche unit. The pre-finished cherry skirting boards

shall be fitted by the cabinetmakers/joiners surrounding the entire area. The stone tiles floor

finish shall be installed after all the skirting boards are fitted. Skirting shall be fitted with panel

adhesives where necessary to avoid exposed fixings, screw fix from behind through 18 mm birch

plywood plinth.

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The void crawl space has a height of approximately 1240mm from top edge off 1st floor joists to

the underside of bathroom floor joists. As shown in this photograph the existing 1” copper pipe

and 1 ½” PVC waste pipe must be removed and diverted away from the vertical stud wall

partition to F44 Closet. This plumbing service is essential to make way for cutting out the niche

for the built-in microwave and integrated refrigerator cabinet of 1200mm wide X 1220mm

height (to underside of bathroom floor joists above.

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This photograph shows the stud partition where the cut out niche is located so that all pipework

in situ must be cut away and diverted at least 0.750 m back away from the stud partition.

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This photograph shows the external brick wall and a disused decommissioned section of 4in cast

iron waste pipe. The 90° bend show the return to the 4in cast iron down pipe at opposite end of

the void crawl space. All of the copper pipework will be diverted at least 0.750 m away from the

stud wall and relocated tight up against the underside of the bathroom floor joists above. A new

hatchway door and frame will be fitted for ease of access to the crawl space from the walk in

closet off the main entrance hallway for stairs landing within the Suite.

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This photograph shows the 4in cast iron down pipe situated at the opposite end of the void crawl

space, which will require cutting to fit a connection for all of the commissioned waste pipes in-

situ.