Date post: | 01-Nov-2014 |
Category: |
Documents |
Upload: | james-ricks |
View: | 1,141 times |
Download: | 1 times |
Emergency AcquisitionsScenario 7-3
Available Flexibilities for Contracting Professionals
James R. Ricks, CPMFederal Aviation Administration
Emergency Acquistions2
Briefing Agenda
Background– Regulatory– Scenario
Customers Commodities Procurement Objectives / Issue to Address
Operating Assumptions Regulatory Acquisition Flexibilities
– Generally Available– Emergency
Recommendations Summary
Emergency Acquistions4
Background
Regulatory– Hurricane Katrina …increased scrutiny on emergency contracting
(August 2005)– Release of Federal Acquisition Regulation (FAR) Part 18 (12-
July-2006)
Scenario Major Natural Disaster in Sunbelt Region Major Governmental Facilities (including ours) have been
impacted These Agencies need Acquisition Assistance to aid in recovery
– Large number of citizens are in need of aid
Emergency Acquistions5
Background
Customers In addition to the offices we normally support, we must procure vital supplies and services for other agencies such as:
– Department of Homeland Security– Federal Emergency Management Agency– Army Corp of Engineers– United States Coast Guard– Centers for Disease Control
Emergency Acquistions6
Commodities
Commodity Customers
Temporary Emergency Utility Services (electrical generators and portable water)
FEMA Security Center CDC Biological Technology Division
Temporary Lodging and Meals for Field Personnel and Displaced Residents
All impacted agencies; Need for Residents in all states/areas impacted
Emergency Medical Treatment Facilities Needed for all impacted states/areas
Cleanup and Removal of Debris, Contaminated Water, and Hazardous Waste
Agencies with Impacted Facilities
Repair of damaged portions of main streets
Needed for all impacted states/areas
Minor Structural Repairs (broken windows and roofing)
Agencies with Impacted Facilities
Emergency Acquistions7
Procurement Objectives
Must support current and new customers All requirements are urgent! Timely response of the
essence High Visibility Anticipated Total Contracting Cost: $10 billion
Challenge: Determine the acquisitions flexibilities available to meet the requirements
Emergency Acquistions8
Operating Assumptions
The President has issued a Disaster Declaration; and Not starting from scratch…agencies have established
relationships, contracts, and/or agreements in place with local sources
Customer Agencies will provide post award contract administration
Key Approval Resources Available Services and Supplies will be required across several states
and localities in the region affected.
Emergency Acquistions9
Regulatory Acquisition Flexibilities
Generally Available– Numerous flexibilities generally available when
certain conditions are met: Unusual and compelling needs (FAR 6.302-2) Urgent requirements Immediate delivery or performance required
– No need for emergency declaration. These are enumerated in FAR Parts 18.102 – 18.126
Emergency Acquistions10
Regulatory Acquisition Flexibilities
Emergency Acquisition Flexibilities Contingency Operations (FAR 2.101)
Defense or Recovery from certain Attacks
Emergency Declaration or Major Disaster Declaration
Emergency Acquistions11
Examples of General Flexibilities
Relief from CCR registration No Need to Synopsize Limited Competition using Simplified Acquisition Procedures Agency may decide NOT to enforce qualification
requirements CO’s may issue oral requests for proposals Interagency Acquisition under the Economy Act Head of Contracting Activity can use agency override
procedures to continue the contracting process after the GAO has received a protest
Emergency Acquistions12
Emergency Flexibilities
Preference given to local organizations, firms and individuals
– Preference in form of set asides or preferential evaluation of proposals
Threshold In United States Outside the United States
Micro-Purchase $15,000 $30,000
SAT $300,000 $1,000,000
Test Program for certain commercial items
$12,000,000 N/A
Purchase Order-Invoice-Voucher
Higher Amount As determined by Agency
N/A
Emergency Acquistions13
Recommendations
Leverage existing contracts or agreements to the maximum degree practicable.
Do not synopsize actions IAW (FAR 5.202(a)(2). Simplified Acquisition Procedures and leverage FAR 13.5 for
as many commodities as possible. Document files to include rationale for all decisions and
describe when FAR 13.500(e) flexibility was used. Seek local sources to the maximum extent practicable IAW
FAR 18.203(a) and provide preference via set-asides and in evaluation criteria.
Create a daily milestone report
Commodity Specific Plans
Emergency Acquistions14
Recommendations
Commodity Procurement Method
Contract Type
Temporary Emergency Utility Services (electrical generators and portable water)
Purchase Order or FSS
FFP
Temporary Lodging and Meals for Field Personnel and Displaced Residents
IDIQ Contract FFP
Emergency Medical Treatment Facilities BPA’s with Area Hospitals
T&M
Cleanup and Removal of Debris, Contaminated Water, and Hazardous Waste
IDIQ Contract T&M
Repair of damaged portions of main streets
IDIQ Contract T&M
Minor Structural Repairs (broken windows and roofing)
PO or Voucher using oral solicitation; require written quote from contractors
FFP
Emergency Acquistions15
Questions?
Remember, the work you do matters to everyday citizens!