EMERGENCY PROCEDURES MANUAL · 2017-11-09 · 2.2 Emergency Response Team Communication...

Page 1 of 42

EMERGENCY PROCEDURES MANUAL

32-36 Frank Street Wetherill Park,

NSW 2164

Document No: DFF02W-0750 Issue Date: 31.10.17 Next Review: 31.10.18 Issue: H

CONTROLLED DOCUMENT

Page 2 of 42

Contents Section 1 1.0 Introduction 1.1 Scope 1.2 Instruction to employee’s 1.3 Instruction to Emergency Response Team (ERT) – Fire Crew Section 2: Personnel 2.0 Chief Warden 2.1 Deputy Chief Warden 2.2 Emergency Response Team Communication Officer/Traffic Controller 2.3 Administration Communications Officer/Traffic Controller 2.4 Emergency Response Team (ERT) – Fire Crew 2.5 First aid officers 2.6 Area Wardens 2.7 Drivers with vehicles 2.8 Emergency Response Organisation Section 3: Responsibility 3.0 Chief Warden 3.1 Deputy Chief Warden 3.2 Area Wardens 3.3 Emergency Response Team (ERT)-Fire Crew 3.4 First Aiders 3.5 Public Relations 3.6 Receptionist or nominated person 3.7 Actions of the nominated Communications Officer Section 4 Stand Procedures 4.0 Fire Alarm System Operations 4.1 Evacuation Procedure 4.2 Waste Water Pollution Controls Systems – key Stone Valves 4.3 Security System 4.4 Fire Protection Disablement 4.5 Fire Pump House Operations Section 5 Emergency Procedures 5.0 Fire Emergency 5.1 LPG 5.2 Chemical Standard Spill Orders 5.3 Hazardous Substance Response Procedure 5.4 Flood

5.5 Poison


CONTROLLED DOCUMENT

Page 3 of 42

Section 6 Bomb Threats 6.1 Threats 6.2 Suspect Object 6.3 Evaluation 6.4 Specific Threats 6.5 Non-Specific Threats 6.6 Notification 6.7 Search 6.8 Evacuation Options 6.9 Bomb Threat Check List 6.10 Bomb Threat Procedure Section 7 Traffic and Industrial/Medical Response Procedure 7.1 Traffic Accident Response Procedure 7.2 Industrial Accident / Medical Emergency Response Procedure 7.3 Emergency Training and Emergency Exercises Section 8 Building Invasion Building Invasion Section 9 Incident & Hazard Reporting & Investigation – Procedure 2-9-001 GPI-2: T.D.I. and Other Isocyanate Spills Appendix 1: Neutralising Mixtures Appendix 2: Chemical Emergency Equipment List GPI 02 Chemical Emergency Equipment Emergency Response Risk Assessment GPI-17: Basic Clean Up Procedure for Chemical Spills/Leaks. Section 10 Critical Incident Recovery Plan 9.1 Support Plan A 9.2 Support Plan B 9.3 Support Plan C 9.4 Responsibilities for Recovery Section 11 Documents Associated Documents


CONTROLLED DOCUMENT

Page 4 of 42

Section .12

1.0 Introduction The purpose of this Emergency Procedures Manual is to ensure that all potential emergency situations will be addressed with emergency procedures to respond, and the recovery from such emergencies are developed and documented as per Document 2-7-001 Emergency Management Procedure and in accordance with;

Australian Standards AS3745-2002 “Emergency Control Organisation and Procedures for Buildings.

Occupational Health & Safety Act 2000, Division 1 Page 6

OHS Regulations 2001, 4.2 Division 1 Page 60

Protection of the Environment Operations (General) Amendment (Pollution Incident Response Management Plans) Regulations 2012.

This Emergency Procedures Manual is structured to identify the Emergency Response Team – Fire Crew (ERT) and the Plans and Procedures in place in the event of emergencies that could occur on this site. 1.1 Scope This procedure applies to all Dunlop Foams NSW employee’s contractors and visitors. It applies to any emergency incident, refers to Emergency Response Risk Assessment Appendix 7, which threatens injury or illness to persons, or damage to property and covers the following types of emergencies:

Rescue and care of injured personnel,

Major Fire,

Explosion,

Gas escape, fumes or smoke,

Hazardous Substances or Dangerous Goods Incident,

Natural phenomenon eg bush fire, flood

Bomb Threat or placement,

Hold up,

Security breach,

Building Evacuation. 1.2 Instruction to Employee’s Any employee who notices a fire or emergency situation will. A) Advise the nearest Co-worker to activate the alarm and then attempt to extinguish the fire with a portable fire extinguisher. b) Activate the emergency alarm. The person activating the alarm (located at main entrances to all buildings, a large red mushroom button) will remain next to the exit doors until response team arrives. The person should advise the response team of the location of the fire / emergencies then move directly to the evacuation point.

http://brands/modules.php?op=&name=DMS&file=&action=details&id=3072

http://brands/modules.php?op=&name=DMS&file=&action=details&id=3072


CONTROLLED DOCUMENT

Page 5 of 42

1.3 Instruction to Emergency Response Team (ERT) – Fire Crew On hearing the emergency alarm, the ERT-Fire Crew will assemble at the main entry area of the conversion building. The person who activated the fire alarm should advise the response team of the location of the fire / emergencies then move directly to the evacuation point. Alternatively, the reporting officer or a member of the Fire Crew - (ERT) will check the alarm panel to determine the activation point. When the (ERT) Fire Crew is assembled they will then proceed to the activation point and relieve the person who activated the alarm, who should move directly to the evacuation point. An incident or potential incident should be reported to the Emergency Services immediately if there is an immediate risk to life or property. Where necessary, in such cases, evacuation procedures should be activated as a priority. If the incident does not appear to require the immediate despatch of Emergency Services, the Chief Warden or designated person should be notified immediately and given the full details of the situation including the exact location of the incident and the type of incident. The Chief Warden or designated person will assess the gravity of the situation. Section 2: Personnel 2.0 Chief Warden – Identified by a Fluorescent Orange Vest with a Chief Warden Emergency Response Sign on the back of the vest. In the event of an emergency, the appointed Chief Warden will assume responsibility and take full control of the Emergency Response Team. He is empowered to overrule normal management authority and to take all reasonable steps to preserve life and property. The Chief Warden will assume responsibility for:

Assessment and coordination of responses to the emergency incident, although other employees may be coopted to assist with specific actions

Ensure the functions of the Emergency Response Procedure are implemented.

Documenting events (or appoint a designated person) as they unfold for submission to the General/State/Site Manager an evaluation by the OHSE Committee after the incident with the completion of the Incident & Hazard Reporting and Investigation Procedure

The Chief Warden will lead the Emergency Response Team - ERT, and proceed to extinguish the fire. If not considered safe the Chief Warden and the Emergency Response Team will proceed to the assembly point, isolating the main electricity supply, glue lines and closing fire doors If Safe to Do So. 2.1 Deputy Chief Warden - Identified by a Fluorescent Orange Vest with a Deputy Chief Warden Fire Crew Emergency Response Sign on the back of the vest. The Deputy Chief Warden will generally assist the Chief Warden where required and assume the responsibility of the Chief Warden in his/her absence.


CONTROLLED DOCUMENT

Page 6 of 42

2.2 Emergency Response Team Communications/Reporting Officer – Traffic Controller. Identified by a Fluorescent Orange Vest with a Traffic Controller Emergency Response Sign on the back of the vest The Communications/Reporting Officer, having collected the daily attendance rosters from the Area Wardens, will note the Emergency Response Team -Fire Crew members present and the location of the fire. The Communication/Reporting Officers will proceed to the assembly point and check with Managers and Supervisors that all employees, contractors and visitors are present. The Reporting/Communications Officer will report to the Chief Warden if all personnel are accounted for and if any one is not accounted for and then return to the assembly point. The ERT - Fire Crew Communication/Reporting Officer will also be responsible for checking that the sprinkler valves are open and that the fire pumps are running which are located in the Pump House. 2.3 Administration Communications/Reporting officer - Traffic Controller - Identified by a Fluorescent Orange Vest with a Traffic Controller Emergency Response Sign on the back of the vest. In the event of an emergency the nominated person/s will when the alarm is sounded, announce evacuation over the P.A system. They will contact the Fire Brigade and Emergency services as required and then proceed to control traffic at the entrance of the site. 2.4 Emergency Response Team (ERT) - Fire Crew Identified by a Fluorescent Orange Vest with a Fire crew, Emergency Response Sign on the back of the vest In the event of an emergency the Emergency Response Team-Fire Crew will take directions from the Chief Warden, in his/her absence Emergency Response Team - Fire Crew will take directions from the Deputy Chief Warden. 2.5 First aid officers - Identified by a Fluorescent Green Vest with a First Aider and cross on the back of the vest On hearing the evacuation siren all nominated First Aid Officers will stop what they are doing, turn off their machine, (IF SAFE TO DO SO). Collect the First Aid Kit and then proceed in an orderly manner via the nearest exit to the evacuation point, make sure their name is marked off the employee list and inform their supervisor that they will be proceeding if safe, to give aid to any injured person/s. 2.6 Area Wardens Area Wardens are required to ensure that all personnel move to the assembly area in a swift and orderly manner. They will conduct a roll call and advise the Communications/Reporting Officers if all personnel are accounted for.


CONTROLLED DOCUMENT

Page 7 of 42

2.7 Drivers with vehicles On hearing the evacuation siren, all contracted drivers with vehicles on site will stop what they are doing, Inspect their vehicle for any abnormality. (IF SAFE TO DO SO) Investigate the immediate area and proceed in an orderly manner via the nearest exit to the evacuation point nominated for their department. All contracted drivers shall remain at their evacuation point until their supervisor has been advised that it is safe to return to work. Under no circumstances are vehicles to exit the site once the evacuation siren has started, without the approval of the Chief Warden/ Deputy Chief Warden. All vehicular exit/entry is prohibited to/from the site during an emergency except for: Emergency Service Vehicles.


CONTROLLED DOCUMENT

Page 8 of 42

2.8 Emergency Control Organisation

EMERGENCY CONTROL ORGANISTAION

Chief Warden Matt Tuckerman

Public Relations Officer Mick Meehan

Chemical Emergency Response Team: David Mcleod

Chemical Emergency Response Team: Thanh Lee

Chemical Emergency Response Team John Sullivan

Chemical Emergency Response Team: Paul Howel

Chemical Emergency Response Team

Area Warden/s Ahmed Alsoumonoudi

Chemical Emergency Response Team: Tho Lee

Traffic Controllers Communication officer Mick Meehan

Fire Brigade & JD Security Notifier

Daniel Masterson

Warden: Conversion Anne Obrien

Warden: Despatch Joe Reitano

Area Warden: Dianna C

ERT: Allan Laverty

ERT: Quy Tran

ERT: Greg Chapman

Valve Checker: Hein Lam

ERT: Alan Nogal

Deputy Chief Warden Alan Laverty

ERT: David Schofield

ERT: Key-Stone Valve Check

Lenore Meehan


CONTROLLED DOCUMENT

Page 9 of 42

Section 3: Responsibility

3.0 Chief Warden

The Chief Warden (or nominee) will:

1. Assess and assume control of the emergency situation, ensuring appropriate Emergency Response Procedure is implemented.

2. Direct and control all communications with the Emergency Services. 3. Coordinate the activities of all personnel within the site Emergency Control

Organisation and make further directions as required by the situation. 4. Arrange vehicle controls and directions for Emergency Vehicle/s. 5. Give the all clear to the site when the emergency is over. 6. Initiate preliminary investigation and protect the evidence at the scene 7. As appropriate during and/or following the emergency, the Chief warden or his

nominee will ensure the following are completed:

Documentation of events (or designated person) as they unfold for submission to the State Operations Manager and evaluation by the WHS Committee after the incident.

Assist with the completion of the Incident Report via SafetyMax, in accordance with the TCG 2-9-001 Incident & Hazard Reporting and Investigation Procedure.

Informed the following of the situation (refer to a category 3 incident notification in TCG 2-9-001 Incident & Hazard Reporting and Investigation Procedure):

The Comfort Group Safety Manager

Site Manager

WHS Committee 8. Co-ordinate drills to ensure competence of site and emergency personnel in all

emergency procedures. 9. Complete all other duties assigned to “Fire Warden” 10. 3.1 Deputy Chief Warden the Deputy Chief Warden will:

Provide assistance to the Chief Warden as required, and perform the Chief Wardens duties in his/her absence.

3.2 Area Wardens

The Area Warden will;

1. Communicate with Chief Warden and advise nature of emergency in their area. 2. Follow instructions issued by the Chief. 3. Collect evacuation checklist, complete and report any issues to Chief Warden via

the ERT –Fire Crew communications officer. 4. Ensure that all new personnel are advised of locations of fire equipment, emergency

exits and evacuation point. 5. Carry out regular check of all fire and safety equipment installed in their area.


CONTROLLED DOCUMENT

Page 10 of 42

3.3 Emergency Response Team (ERT) - Fire Crew

The Fire Crew -Emergency Response Team (ERT) will:

1. Attend to all emergencies to ensure the safety and welfare of site personnel. 2. Maintain knowledge of emergency plans and evacuation procedures. 3. Maintain knowledge of Fire protection system. 4. Carry out inspections and audits on Fire control equipment and procedures. 5. Participate in drills carried out as per schedule including the completion of

documentation. 6. Attend to all chemical emergencies to ensure the safety and welfare of site

personnel. 7. Maintain knowledge of Fire Protection System.

3.4 First Aid Officer

The First Aid Officer(s) will:

1. Provide confidential first aid to Employees, Contractors and Visitors. 2. Inform relevant department Managers and Supervisors of all injuries/incidents. 3. Maintain appropriate treatment records.

3.5 Public Relations

Public Relations will:

Compose and release appropriate information relating to the incident where required.

3.6 Receptionist or Nominated Person

Reception will complete the following under the direction of the Chief Warden or nominated person:

Contact emergency services and neighbouring properties and provide appropriate information. 3.7 Actions of the nominated Communications Officer

Who is calling? Dunlop Foams

What address? 32 Frank St, Wetherill Park

Nearest cross street? Walter Street

What is it? Fire, Chemical Spill, etc.

What type of emergency is it? Spillage-Type of Chemical involved. UN # and HAZCHEM code. Fire-What building it is in or Location

How much is involved? Whole building or Chemical drum/tanker etc.

Is it being contained? Yes/No. Can the fire/spill spread.

Action being taken? Portable Extinguishers, Sprinklers, Response team activated?

Is there anyone injured? Yes/No

Type of injury. If known.


CONTROLLED DOCUMENT

Page 11 of 42

Section 4: Standard Procedures 4.0 Fire Alarm System Operation Activation of fire alarm push red mushroom type button Panel Display

To locate which button has been pushed? 1. PRESS MENU 2. ENTER CODE #### 3. ENTER NUMBER 3 4. PRESS ENTER

To deactivate the fire alarm and reset the system Panel Display

1. ENTER CODE #### 2. PRESS OFF 3. SELECT AREA NO. 5 4. PRESS ENTER

If you experience difficulties with Activating or Deactivating the Fire Alarm contact JD Security P: 02 9725 1566


CONTROLLED DOCUMENT

Page 12 of 42

4.1 Evacuation Procedure

Evacuation Siren to be

activated

Chief Warden to contact appropriate parties

Area Wardens to coordinate

orderly exit of employees

Area Wardens to report to

Evacuation Area with Evacuation checklists and Visitors Sign in Book

Area Wardens to account for

employees, Visitors, Contractors and report to the Chief /Deputy Warden

All accounted for?

Chief Warden to despatch ERT- to locate person/s – may decide to report location to Fire Brigade

NO

YES

Wait for Authorities

Send non-essential employees home?

ERT – Fire Crew will assemble in the main entrance of the conversion Building

Safe to return to work Ask employees to return to work. YES

NO

Possible Notifications: Fire Brigade

Ambulance

Neighbours

Police

OHS Coordinator

EPA

WorkCover

Missing Person/s

Person/s to be rescued if safe to do so


CONTROLLED DOCUMENT

Page 13 of 42

4.2 Waste water Pollution Control Systems – Key Stone Valves Waste Water Pollution Strategy Dunlop Foams has designed the Facility at 32 Frank Street, Wetherill Park with the following wastewater pollution strategy. In order to contain any spill, the facility is equipped with two-stage pollution retention,

Each of the major chemicals storage areas including the Tank Farm Rooms, the Drum Store, is fully bundied. The Flammable liquid store has its own pit area.

Foam Plant building is bundied around all Unloading area.

All wastewater on the Site is released to Sydney Water stormwater drainage through two points. Discharge points, are controlled by a keystone valves. Stormwater Isolation Valve Operation The Site has two discharge points for storm-water. The outlet to the Sydney Water stormwater system is closed by means of 600mm-diameter Keystone butterfly valves. Key Stone Valve 1 Located on drain closest to West Side of Dunlop Foams near the Pump House - side of driveway The valve has a black motor housing and a yellow hand wheel that opens and closes it. To open/close the valve - The Operating Switch is located on the Bund wall nearest to the TDI unloading area (at the side of Foamplant building.1). If this switch fails to operate you may manually close the valve with the yellow hand wheel. To ensure that it is closed fully check the position of the butterfly, In the event of an incident, close the valve and notify the operations manager or the Chief Warden.


CONTROLLED DOCUMENT

Page 14 of 42

Key Stone Valve 2 Located in the drain at the back yard near the West Side Boundary Fence The operating Switch is located on the outside of the power box in the Vita Store next to the office. The dial gauge is located on the actual keystone valve located in the actual drain, the arrow will point to open if the key stone valve is in the open mode or the arrow will point to shut if the Key Stone valve is shut. In the event of an incident, close the valve and notify the Operations Manager or the Chief Warden. Opening the Stormwater Keystone valves Do not open the valves unless the contents of the pit and stormwater drains have been tested and confirmed as being free of any contaminants. This stormwater discharges directly into Sydney Stormwater System Heavy Fines apply for discharging pollution into the environment to both the company and the individual Unless the valves are re-opened the site will flood.

All Environmental Incidents, inclusive of damaged controls implemented to control environmental hazards shall be reported immediately to the Environmental Protection Authority (EPA) . CONTACT NUMBER: 131 555

Shut

Open

DIAL GAUGE


CONTROLLED DOCUMENT

Page 15 of 42

4.3 Security System SECURITY ALARM SYSTEM The security alarm system monitors the entry and exit of all external doors of all buildings. The alarm signal is transmitted to J.D Security who will phone to establish what the event/s are, unless JD Security are given the correct Voice Code when they phone they will despatch a patrol if the alarm is activated. Deactivating the Alarm on Entry 1. When entering a building check the Remote Arming Station (RAS), to check if the

alarm is on. 2. Red LED’s indicate the zones that are active;

Area Numbers Department Areas

0 All areas

1 Admin / Sales Office

2 Foam Plant/Hot Block Store

3 Cold Block Store

4 Conversion

5 Fire Alarm

8 Administration Door Bell

3. To turn off the zone or zones that are required to be accessed; 4. Key in your PIN number, press "OFF" Button / Key 5. Key in area number, Press ENTER. Red Led Light should go out for that area this will indicate that the alarm has been deactivated. Reactivating the Alarm 1. Key in your Pin Number, press "ON" Button / Key 2. Key in the area number or numbers that require to be activated, Press ENTER.

If all doors are secured the alarm will be activated and the Red LED Light will be lit. 3. If any doors are not secure, the system will not activate and display;

Unsealed inputs 4. Press NEXT to scroll through the unsecured doors. Each door is numbered on the

SECURITY INPUT CODES Site plan. 5. Check each of the unsecured doors, ensure they are closed and secure. 6. Repeat arming process until area zones are active. 7. Exit the building within 30 seconds. Note; due to the motion sensors, stand still when arming the system If you experience difficulties with Activating or Deactivating the Fire Alarm contact JD Security Phone Number: 9725 1566


CONTROLLED DOCUMENT

Page 16 of 42

4.4 Fire Protection Disablement . The fire protection system must not be disabled at any time except under the following circumstances; A. In the event of an emergency situation, following the extinguishment of a fire, only

the Fire Brigade may turn off the fire system. B. In the event of a rupture of any section of the underground or overhead pipe work. C. In the event of a sprinkler head being damaged or leaking. D. When a registered fire protection contractor is modifying the system or part of the

system. E. When a registered specialist fire protection contractor is performing routine

maintenance on the system. Prior to any person turning off any of the fire protection system valves the following steps must be undertaken; In an emergency situation (items A - C). 1. Identify the problem. 2. Check that the situation is safe. 3. Contact the Responsible Officer (RO) / Chief Warden or the Operations Manager The RO/Chief Warden or Operations Manager will then;

Close the sprinkler shut valve at the installation point closest to the breach.

Fit valve closed tag to the valve.

Notify the Fire Brigade if they have not already arrived.

Notify the Operations Manager / Emergency Coordinator.

Notify Maintenance, suspend all Hot Work Permits.

Notify Plant Management. Fire crew –ERT to stand-by if necessary. In other situations, where maintenance is occurring, the following steps must be undertaken: 1. Determine extent of the works required. 2. Duration - Location etc 3. Sign in contractors at reception, Contractor Manager shall be inducted as per the

sites Contractor Management Process. 4. Inform contractor of the Site rules (hot work, smoking, etc.), Issue Contractor

Induction Guide to contractors. 5. Inform Chief Coordinator. 6. Notify Risk Managers and Insurers with Fire Protection Impairment Procedure

Sheet Part A. 7. Notify fire brigade if the entire alarm system is shut down. 8. Notify Maintenance, suspend any Hot Work Permits in the area 9. Notify Plant Management. ERT- Fire crew to stand-by if necessary. 10. Close installation or hydrant valves only when the above has been completed. 11. Fit valve closed tag to the valve. 12. Environmental impact, notify the Environmental Protection Authority (EPA) 13. Monitor the situation during the isolation period.


CONTROLLED DOCUMENT

Page 17 of 42

When the work has been completed;

1. Check that all valves are open fully 2. Valve locks are replaced. 3. Fire alarm is reactivated. 4. Fire brigade is notified. 5. Notify Risk Managers and Insurers with Fire Protection Impairment Procedure

Sheet Part B. 4.5 Fire Pump House Operation

Normal Operating Conditions

The pump-house contains the fire pumps and the control systems for the fire pumps.

The fire system mains and sprinkler pipe work is maintained at pressure. If the pressure in the system drops below the preset threshold the fire pumps start in order to boost the pressure. The system comprises of three pumps, an electric jacking pump to maintain pressure and two main fire fighting diesel pumps. The jacking pump will maintain the pressure during small fluctuations; it cuts in around 850kPa, and then turns off as the pressure is achieved. The main diesel’s will cut in as the pressure drops to around 700kPa, once started they need to be turned off manually.

In normal circumstances the following conditions may be observed in the pump-house:

1. Main diesel pumps not running. 2. All pressure gauges are reading above 850kPa, (typically 800 to 1000kPa). 3. All valves are locked in position.

On each of the pumps console;

1. Start and Control charge green lights are on. 2. No red lights are on. 3. Start and Control voltmeters are reading around 14V 4. Start and Control amphometers are reading around 0 to 1A


CONTROLLED DOCUMENT

Page 18 of 42

If the main fire pumps have started and are running, there has been a drop in pressure. This may be an air pocket in the main, a leak or rupture in the pipe, or a device has been activated by fire.

Check the site, and double check to determine the cause before turning off the pumps.

To stop the main fire pumps

Pull the stop cable located on the bottom of the panel.

Pumps will stop unless the pressure in the system is below the threshold.

To stop the pumps and keep from restarting; (You must do this for both pumps)

1. Push toggle switch to the right on the control panel

2. Pull the stop cable located on the bottom of the control panel.

Fit red tag in accordance with fire protection disablement procedure to fire pumps and advises all relevant personnel.

To Start Fire Pumps Fire pumps will start automatically when the pressure drops. Starting the pumps manually is - Not Recommended

If the pumps have failed to start,

Check pressure gauges for mains pressure.

Jacking pump may be maintaining the pressure.

Hose reels are connected to the Domestic Water. Check pump console.

Fail to start red lamp

Start or console fail red lamps If lamps are operational, pumps can be started manually by pressing manual pump start, located on the bottom of the control panel.


CONTROLLED DOCUMENT

Page 19 of 42

Section 5 Emergency Procedures 5.0 Fire Emergency

Fire Emergency

Person reporting the emergency activates the alarm

ERT-Fire Crew assembles in the main entrance of

Conversion

Area Wardens to ensure that all personnel move swiftly and orderly to the assembly area

Chief Warden Despatches Fire Crew to location of fire

Chief Warden advises communication/Traffic Controller of situation

Fire YES NO

False Alarm

NO Fire or Emergency

Area Wardens to conduct roll call and to advise the communications officers if all personnel are accounted for

System damaged or malfunctioning

Fight Fire

Assess Sitituation

Check System and advice Firebrigade if necessary.

Depending on type of fault contact: JD Security Romteck Ultrasafe Fire Protection Services Advise Fire Brigade of False Alarm

Area Wardens to advise all personnel they can Safely return to their work stations.

Check System thoroughly

YES

Contain Fire / Extinguish fire

Use: Fire Hose or Fire Extinguishers to distinguish fire

Chief Warden or nominee to meet Firebrigade to provide details and what action is the Firecrew applying

NO

NO


CONTROLLED DOCUMENT

Page 20 of 42

5.1 LPG Fires LPG is a liquefied-compressed gas. It is kept in liquid form using pressure. If the pressure is released from the container such as when a Boiling Liquid Expanding Vapour Explosion (BLEVE) occurs, all of the liquid turns into a gas instantly . This makes LPG very dangerous when a leak or fire occurs, especially if there is flame impingement on the container. Because the materials are already above their boiling points, flame impingement, radiant heat transfer, or increases in ambient temperature, can cause the materials to boil faster. Faster boiling causes an increase in pressure within the container. Even though the containers are specially designed to withstand pressure and have relief valves provided to release excess pressure, there are limits to the pressure they can tolerate. If the pressure build-up in the container exceeds the ability of the tank to hold the pressure or the relief valve to relieve the pressure, the container will fail. Flame impingement on the vapour space of the tank will cause the metal to weaken and fail causing a BLEVE. When dealing with emergencies involving pressure containers and flammable gases, great caution should be taken. If a BLEVE is going to occur, it's just a matter of time. There usually is no way of knowing how long the flame impingement has been going on prior to the fire department arrival. There is no way to know exactly when the BLEVE will occur. If the only threat to life is that of the emergency responders, then there is little reason to risk the lives of the responders needlessly. Precautions should be taken to ensure personnel safety when fighting fires involving flammable gases. Flammable gas fires should not be extinguished until the source of the gas has been shut off. The vapour density of LPG is 1.5m making it heavier than air. The vapours will tend to hug the ground and seek low places like basements and confined spaces. As such, it is much safer to have the gas on fire and know where it is then to have the gas leaking and going where it wants to. Small LPG fires can be safely extinguished using dry chemical type extinguishers. 5.2 Chemical Standard Spill Orders

Rescue any person in immediate danger only if safe to do so.

Close doors.

Call the Fire Brigade Refer to Appendix 1 Emergency Information.

Call the Environmental Protection Authority Refer to Appendix 1 Emergency Information.

Isolate any valves - only if safe to do so and if you have assistance.

Do Not Evacuate unless evacuation alarm sounds or you are instructed to by the ERT-Fire Crew

Neighbours to be contacted if deemed necessary by the Chief Warden of ERT-Fire Crew.


CONTROLLED DOCUMENT

Page 21 of 42

5.3 Hazardous Substances Response Procedure Chemical Spillage Due to the nature of our business, many different types of chemicals are held on Site. Each chemical or compound has a designated storage location and should not be stored outside its locations due to the potential for dangerous reactions between the different chemicals. Specific knowledge of the chemicals is required in order to, safely handle the spillage. For all chemical spills the following actions must be undertaken immediately; 1. Notify Plant Manager or Supervisor; get them to assess the situation and to contact

the Chief Warden who will assemble the Emergency Response Team if necessary. Chief Warden to determine if Evacuation will be required.

2. Close storm water shut off valve, located on drain closest to west side of Dunlop

Foams (Pump House side of driveway) To open/close the valve - The Operating Switch is located on the Bund wall nearest the TDI unloading area (at the side of the Foam Plant building.1). If this switch fails to operate you may manually close the valve with the yellow hand wheel. The valve has a black motor housing and a yellow hand wheel that opens and closes it.

3. The Emergency Equipment is to be made available at the scene of the incident. Minor Chemical Spillage 1. Determine nature of chemical(s) consult specialist advice or the Chief Warden

/Emergency Response Team (ERT). 2. Chief Warden/Emergency Response Team (ERT) to determine if the following

actions are appropriate; 3. Sound alert alarm. 4. Evacuation of Site. 5. Notification of Fire Brigade and EPA 6. Donning of protective clothing by clean-up personnel. 7. Apply absorbent around spill. 8. Block storm water drains if the spill is in danger of entering the storm water system. 9. Apply absorbent and decontaminant to remainder of the spill. Consult specialist

advice. 10. Shovel solid waste in to bins for registered disposal. 11. Remove all residues; do not wash down the storm water drain. 12. Close storm water shut off valve, located on drain closest to west side of Dunlop

Foams (Pump House side of driveway) To open/close the valve - The Operating Switch is located on the Bund wall nearest the TDI unloading area (at the side of building.1). If this switch fails to operate you may manually close the valve with the yellow hand wheel. The valve has a black motor housing and a yellow hand wheel that opens and closes it.


CONTROLLED DOCUMENT

Page 22 of 42

Major Chemical Spillage. 1. Determine nature of chemical(s), consult specialist and advise Chief Warden and the

Emergency Response Team (ERT). 2. Chief Warden to determine if the following actions are appropriate;

Sound alert alarm.

Evacuation of the Site.

Notification of Fire Brigade, State Emergency Services and EPA

Isolation of power to the Site

Donning of protective clothing by clean-up personnel.

Notification of adjoining neighbours.

Atmospheric vapour concentration monitoring. 3. In case of a major chemical spill, appropriate actions will need to be assessed at the

time to best manage the incident. The consequences of a major chemical spill on Site may include;

Toxic fume release to the atmosphere in the case of TDI and methylene chloride.

Poisonous liquid escapes into the environment.

Pollution of ground water and soils.

Fire and associated toxic fumes. 4. Consult Appendix 1. Emergency Information for emergency phone numbers, contact

personnel and after hours’ phone numbers 5. The majority of the chemicals held on site will fall into one of the following categories: CATEGORY 1 - Isocyanate Toluene Di-Isocyanate, Chemical Mixtures containing Toluene Di-Isocyanate CATEGORY 2 - Flammables Flammables, Adhesives, Solvents, Petrol CATEGORY 3 – Corrosives Methylene Chloride, Amine Catalyst CATEGORY 4 – Other Polyols, Tin Catalyst, Pigments, Silicone Surfactants, Flame Retardants All Chemical Spill Incidents shall be reported immediately to the Environmental Protection Authority NSW Phone: 131 555


CONTROLLED DOCUMENT

Page 23 of 42

Hazardous Substance Response Procedure

All Chemical Spill Incidents shall be reported immediately to the Environmental Protection Authority NSW Phone: 131 555

Hazardous Substances Incident

Notifications Required:

Fire Brigade

Ambulance

Neighbours

Safety coordinator

WorkCover

EPA

Notify Chief Warden Close Storm Water Valve if danger of leak to drains

Category 1

Chemical Spill (Isocyanates)

Isolate Area and Prevent Access

Assemble ERT Crew

Assemble ERT

Category 3

Chemical Spill (Corrosives)

Category 4

Chemical Spill (Other)

Category 2

Chemical Spill (Flammables)

Refer to G.P.I 17

Implement appropriate procedures.

Initiate Evacuation procedure if required.

Refer to G.P.I 2 and implement appropriate

procedures.

Consult MSDS for PPE and other requirements.

Shutdown air conditioning and close doors and windows if required.

Person/s to be rescued if safe to do so


CONTROLLED DOCUMENT

Page 24 of 42

5.4 Flood / Storm Flood

Hazards indentified as per risk assessment

Storm Water Contamination: Emergency Response is to turn on Water Key Stone Valves.

Electrical Hazard from water in buildings: Energized lines in water or flooded buildings can create a large area of electrified water. Water-soaked ground increases the area of risk near downed lines or other electrified structures. Emergency Response: Evacuate area/s turn off electrical mains, call for Fire Brigade. Storm In the event of Falling Branches, falling parts of building the State Emergency Services are to be called to evaluated conditions. Evaluation is to be made by the ERT if Evacuation is required of area or site. 5.5 Poison

In the event of a poison incident due to Food, Water, Chemicals, Medication or other form of poison. Emergency Response is to immediately call the ambulance and establish the form of poison consumed or in contact with. Refer to MSDS where possible.

Section 6: Bomb Threats All bomb threats are to be taken seriously; a bomb treat may be a prank, or a warning of an impending bomb attack 6.1 Threats Bomb threats may be in one of the following forms: a) Written Threat If a bomb threat is received in writing, it should be kept, including any envelope or container. Once a message is recognised as a bomb threat, further unnecessary handling should be avoided. Every possible effort has to be made to retain evidence such as possible fingerprints, handwriting or typewriting, paper and postmarks. Placing the evidence in an envelope (preferably a plastic envelope) should protect such evidence. b) Telephone Threat An accurate analysis of the telephone threat can provide valuable information on which to base recommendations, action and subsequent investigation. The person receiving the bomb threat by telephone should NOT HANG UP and, as soon as possible, complete the information required by the bomb threat checklist. The bomb threat check list shall be held by telephonists and other persons who regularly accept incoming telephone calls. 1. Refer to bomb threat checklist. 2. The reason for not hanging up is to assist in call tracing.


CONTROLLED DOCUMENT

Page 25 of 42

6.2 Suspect object A suspect object is any object found on the premises and deemed a possible threat by virtue of its characteristics, location and circumstances. 6.3 Evaluation Following an analysis of information received, the chief warden, or in his absence, the deputy chief warden should categorise the bomb threats, which may be either specific or non-specific as follows: 6.4 Specific threat The caller will provide more detailed information, which could include statements describing the device, why it was placed, its location, the time of activation and other details. Although less common, the specific threat is the more credible. 6.5 Non-specific threats An individual may make a simple statement to the effect that a device has been placed. Generally, very little, if any, additional detail is conveyed before the caller terminates the conversation. The non-specific threat is the more common, but neither threat can be immediately discredited without investigation. In other words, every threat has to be treated as genuine until proven otherwise. Evaluation involves assessing one of four possible alternatives— 1. Take no further action; 2. Search without evacuation; 3. Evacuate and search; or 4. Evacuate (without search). Each of these options will have advantages and disadvantages related to safety, speed of search, thoroughness, productivity and morale, and have to be assessed against the potential risk. 6.6 Notification Upon receipt of a threat or discovery of a suspect object, the Police should immediately be advised. 6.7 Search The most appropriate personnel to carry out a search, in any given area, are the Area Wardens/ Manager/Supervisors of the department, or workplace because they have the knowledge of ‘what belongs’ or ‘what does not belong’ in a location at any given time. The aim of the search is to identify any object that is not normally found in an area or location, for example, (a) A suspiciously labelled object; (b) An object similar to that described in the threat; (c) An object of unusual size, shape and sound; or (d) The presence of pieces of tape, wire, string or explosive wrappings, or other

unfamiliar materials. On locating a suspect object, search personnel should not touch, cover or move it. The location should be conspicuously marked. After ensuring there is no other suspect objects in the vicinity, the area should be evacuated and isolated. Search of other areas should continue to ensure that there are no other suspect objects.


CONTROLLED DOCUMENT

Page 26 of 42

General priorities for searching should follow the following sequence: 1. Outside areas including evacuation assembly areas. 2. Building entrances and exits and, particularly, paths people will use to evacuate. 3. Public areas within buildings. NOTE: In most buildings, public areas that are accessible for the placement of an ‘object’. Also they usually provide a means of exit, which evacuees have to pass through, or be in proximity to, during an evacuation. 6.8 Evacuation Options If the decision to evacuate is made, persons should be requested to remove all personal belongings, e.g. handbags, briefcases, shopping or carry bags, when evacuating. This will facilitate the identification of suspect objects.


CONTROLLED DOCUMENT

Page 27 of 42

6.9 Bomb Threat Check List

Place this card under your telephone BOMB THREAT CHECKLIST QUESTIONS TO ASK

1. When is the Bomb going to explode? 2. Where did you put the Bomb? 3. When did you put it there? 4. What does the Bomb look like? 5. What kind of Bomb is it? 6. What will make the Bomb explode?

7. Did you place the bomb?

8. Why did you place the Bomb?

9. What is your name?

10. Where are you?

11. What is your address?

EXACT WORDING OF THREAT

__________________________________ __________________________________ __________________________________ __________________________________ __________________________________ __________________________________ __________________________________ __________________________________ ACTION

Report call immediately to Chief Warden. __________________________________

REMEMBER KEEP CALM – DON’T HANG UP

BOMB THREAT REPORT

CALLER’S VOICE

Accent (specify): ____________________

Any impediment: ___________________

Voice (loud, soft, etc): ________________

Speech (fast, slow, etc): ______________

Diction (clear, muffled): ______________

Manner (calm, emotion, etc): __________

Did you recognise the voice? __________

If so, who do you think it was? _________

Was the caller familiar with the area? ___ THREAT LANGUAGE

Well spoken: _______________________

Incoherent: ________________________

Irrational: _________________________

Taped: ___________________________

Message read by caller: ______________

Abusive: __________________________

Other: ____________________________ BACKGROUND NOISES

Street noises: _____ House noises ___

Aircraft: ___________________________

Voices: __________ Local call: ______

Music: ___________ Long Distance: __

Machinery: _______ STD __________

Other: ____________________________ OTHER

Sex of caller: ______________________

Estimated age: _____________________ CALL TAKEN

Date: ____/____/____ _________ Time: _________________

Duration of Call: _____________________

Number called: _____________________ RECIPIENT

Name (print): ______________________

Department: ________________________

Telephone Number: _________________

Signature: _________________________ Hand completed card to Chief Warden


CONTROLLED DOCUMENT

Page 28 of 42

6.10 Bomb Threat Procedure

By Phone

Refer to Bomb Threat Checklist during call.

Notify Chief Warden / Area Manager after or during call if possible.

Complete Bomb Threat Checklist and hand to Chief Warden/Area Manager

By Mail

Do not handle any further

Notify Chief Warden/Area Manager

Chief Warden to notify appropriates parties and decides on course of action.

Possible Notifications Required: Ambulance

Police

Fire Brigade

JD Security

Neighbours

Group SHEQ Manager

EPA

Initiate Evacuation Procedures

Provide all relevant details to:

Ambulance

Police

Fire Brigade

EPA

Bomb Threat

Received

Initiate search by Area

Wardens

Nothing found

Wait for Police

Search Search and Evacuation Evacuation

Initiate Evacuation Procedures and

commence search by Area Wardens

Suspect Object Found

Do not handle and report to Chief Warden

Mark and Isolate

location

Fire Crew to search assembly areas, Building Entrances & Exits also garden areas

DO NOT CREATE

A PANIC

BOMB THREAT PROCEDURE


CONTROLLED DOCUMENT

Page 29 of 42

Section 7: Traffic and Industrial/Medical Response Procedure 7.1 Traffic Accident Response Procedure

Identify any hazards (risk of fire, leaking fuel) and implement suitable controls.

Possible Notifications Required:

Ambulance

Firebrigade

Police

WorkCover

JD Security

Safety Coordinator

EPA

Traffic Accident

Occurs.

Witness to contact,

Chief Warden/Manager make

site safe if the situation allows.

Chief Warden to investigate the nature type, or course of incident and to eliminate/make safe.

Identify the injured.

Chief Warden to contact First Aiders

First Aiders to commence treatment

Chief Warden to organise access for Emergency Units

Attend to the injured if possible or wait for Ambulance / Firebrigade.


CONTROLLED DOCUMENT

Page 30 of 42

7.2 Industrial Accident / Medical Emergency Response Procedure

Medical Emergency / Industrial Accident Occurs

Witness to contact Chief Warden / Supervisor or Manager and location safe if possible

Chief Warden to identify nature / course of accident and eliminate / make safe

Chief Warden to assemble First Aiders

Commence Treatment

Arrange Ambulance/Emergency vehicles access

Possible notifications required:

Ambulance

WorkCover

Safety Coordinator

Group SHEQ Manager


CONTROLLED DOCUMENT

Page 31 of 42

7.3 Emergency Training and Emergency Exercises New employees will receive relevant instructions in relation to site emergency plans and response procedures as part of their induction training. All personnel assigned emergency management or response roles will be provided with appropriate training to enable them to carry out their duties safely and effectively. Refresher training will be conducted Bi Monthly or in the case of identified specialist activities Self-Contained Breathing Apparatus training will be conducted annually Annual emergency exercise to test the effectiveness of the site emergency response procedures will include a debriefing arranged by the Chief Warden, to evaluate the effectiveness of the exercise and to implement corrective actions where outcomes have been unsatisfactory

Schedule Training Description

Bi Monthly Emergency Response Team Training

Bi Monthly Chemical Emergency Response Team Training

Annual Self-Contained Breathing Apparatus

Annual Fire Awareness Training

Annual Chemical Training


CONTROLLED DOCUMENT

Page 32 of 42

Section: 8 Building Invasions In the event of a building invasion/armed armed holdup or the presence of a disgruntled employee it is essential to remain calm and do not attempt to argue or try to engage the intruders into a fight or resistance in demands. It is essential to make contact with the Police as soon as it is safe to do so EMERGENCY PHONE No. 000 Section 9: Associated Documents

TCG 2-9-001 Incident & Hazard Reporting and Investigation Procedure.

GPI-2: T.D.I. and Other Isocyanate Spills

Appendix 1: Neutralising Mixtures

Appendix 2: Chemical Emergency Equipment List

GPI 02 Chemical Emergency Equipment

Emergency Response Tisk Assessment

GPI-17: Basic Clean Up Procedure for Chemical Spills/Leaks.

Map showing the locality of the site.


CONTROLLED DOCUMENT

Page 33 of 42

EMERGENCY INFORMATION

Appendix 1

SITE DETAILS

Address: Dunlop Foams 32 Frank Street Wetherill Park NSW 2164

Phone: 02 9609 6177 - Switch Board

Fax: 02 9725 4264 - Administration

Location: Nearest Cross Street: Walter Street. Across the road from Sims Metal

IMMEDIATE NEIGHBOURS IN FRANK STREET

BUSINESS NAME DIRECTION ADDRESS PHONE No CONTACT

Vacant Lots Next door East-West

Frank Street, Wetherill Park

NA NA

Border Express Across street Frank Street Wetherill Park

9732 7300 Reception

ENERGENCY PHONE NUMBERS

Service Provider Service Type Contact Number After Hours Number

Fire: Emergency 000 000

Fire: Wetherill Park, Fire Brigade 02 9609 2343 02 9609 2343

Environmental Environmental Protection Authority 131 555 131 555

Police: Emergency 000 000

Ambulance: Emergency 000 000

Electrician: Emergency Electrical Services 02 9729 0499 0418 970 279

Poisons Information:

Emergency Information 131126 131126

JD Security 500 Victoria St, Wetherill Park NSW 2164

02 9725 1566 400 647 532

Ultrasafe Fire Protection Services

Fire Equipment Services 02 604 9383 0419 400 909

Ultrasafe Fire Protection Services

Fire Equipment Services 02 604 9383 0434 400 909

Computer Systems

The Comfort Group IT Services 1800 601 058 1800 601 058

Michael Meehan Operations Manager 0413 025 259 0413 025 259

Matt Tuckerman Chief Warden Page

Alan Laverty Operations Assistant 0409 080 721 0409 080 721

Peter Vincent Vincent Developments - Landlord 02 9999 1775 0418 232 538

Mark Vincent Vincent Developments - Landlord 02 9999 1775 0417 232 537

Integral Energy Electricity Supply 131 003 131 003

Sydney Water Water Supply 13 20 90 13 20 90

Telstra Phone System - The Comfort Group IT Services

1800 601 058 1800 601 058


CONTROLLED DOCUMENT

Page 34 of 42

EMERGENCY PERSONNEL Name Title Mobile After Hours Number Anne Obrien Conversion Supervisor 0417 775 016 0410 001 168

David McLeod Foam Plant Supervisor 02 9740 5573

Michael Guyer Anything Electrical NSW PTY LTD 0412 461 276 0412 461 276

Craig Gray Ultrasafe Fire Protection Services 02 604 9383 0419 400 909

Dragon Ultrasafe Fire Protection Services 02 604 9383 0434 400 909

Alan Laverty Operations Assistant 0409 080 721 0409 080 721

Dale Berry Group Safety Manager 0414 025 594 0414 025 594

Lexi Wooderson Head of People and Culture 03 9449 6617 0400 064 002

MEDICAL SERVICES

Ambulance Emergency 000 000

Fairfield Hospital Cnr, Polding Street & Prairevale Rd NSW

EMERGENCY 02 9616 8111

Sonic Health. 7.00am -5.00pm

Dr. David Allen 2/2-6 Gladstone Street, Merrylands, NSW 2160

02 9897 7699 02 9897 7699

Mayne Health 8.00am-5.30pm

111 The Horsley Drive, Wetherill Park NSW

02 9756 1344 02 9756 1344

AJ Gallagher

Meaghan Harris Workers Compensation Consultant & Return to Work Specialist

9424 1857 0407 818 386

Lexi Wooderson Head of People and Culture 0411 380 740 0411 380 740

Appendix 2

EVACUATION PLAN


CONTROLLED DOCUMENT

Page 35 of 42

Show Room

FRANK STREET

Pedestrian Crossing

PUMP

HOUSE

ASSEMBLY AREA

ADMINISTRATION

PRODUCTION

HO

T B

LO

CK

ST

OR

E

FOAM

PLANT

IN OUT

MC

Despatch Office W

OR

KS

HO

P

CAR PARK

Key Stone Valve

Walkway

Entry/Exit

Entry/Exit

Entry/Exit

Entry/Exit Entry/Exit Entry/Exit

Entry/Exit

Entry/Exit

Entry/Exit

Entry/Exit

Entry/Exit

Entry/Exit Entry/Exit Entry/Exit Entry/Exit

Entry/Exit

Evacuation Direction

COLD BLOCK STORE

Production

Office

Entry/Exit

Entry/Exit

Chemical Storage

Key Stone Valve

http://www.google.com.au/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&docid=zbTGqPzc2AcuxM&tbnid=d8ciJnu33HjzLM:&ved=0CAUQjRw&url=http://water.pentair.com/water/products/valves/knife_gate/?id=tcm:285-33054&catid=tcm:285-30441-1024&ei=oGM-UuO2EcyvkgWAz4DYAg&bvm=bv.52434380,d.dGI&psig=AFQjCNHeBHCWhGDpwFHSJag-gjHrZEpT-w&ust=1379906791026391

http://www.google.com.au/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&docid=zbTGqPzc2AcuxM&tbnid=d8ciJnu33HjzLM:&ved=0CAUQjRw&url=http://water.pentair.com/water/products/valves/knife_gate/?id=tcm:285-33054&catid=tcm:285-30441-1024&ei=oGM-UuO2EcyvkgWAz4DYAg&bvm=bv.52434380,d.dGI&psig=AFQjCNHeBHCWhGDpwFHSJag-gjHrZEpT-w&ust=1379906791026391


CONTROLLED DOCUMENT

Page 36 of 42

Section 10: Critical Incident Recovery Plan 9.1 Support Plan A MAJOR DISRUPTION TO FOAM SUPPLIES In the event of a major disruption of foam supplies, foam, where possible, should be sourced from: Dunlop Foams Qld 07 3345 3644 Dunlop Foams VIC 03 9215 2020 Dunlop Foams WA 08 9417 9611 Joyce NSW 02 9821 8755 All Dunlop branches listed should be able to provide buns, peel, sheets, mattress, etc. while only buns and specialty foams should be sourced from outside the company. A major disruption to foam supply would mean temporary supply needing to be transported to the site. Preferred transport companies for supplies of stock are: Refer to STATE OPERATIONS MANAGER Transport needs would range between 6 and 14 semi trailers per day depending on the length and severity of the supply disruption. As an alternative to this, vacuum packed buns sent via rail freight from Queensland and Melbourne may also provide a viable solution to bulk transfers. As a disruption to the foam supply may also mean a disruption to chemical holdings, the preferred suppliers of chemicals for the site are: BASF Australia Ltd 03 9212 1500 Dow Chemicals (AUS) Ltd 1800 780 074 Shell Chemicals 1300 66 99 88 International Sales & Marketing Pty Ltd 02 9580 2400


CONTROLLED DOCUMENT

Page 37 of 42

9.2 Support Plan B MAJOR DISRUPTION TO CONVERSION PLANT AND EQUIPMENT Upon major disruption to the conversion facility and specifically loss of machinery, the first option will be to immediately rebuild any conversion machines in local storage from all available spare parts. Should the engineering department be unable to undertake this in a minimal time frame, outside engineers are to be sourced by the engineering department to aid in the repair of machinery. Should conversion machinery be unable to be repaired or the inability to replace the machines exists, contact with other Dunlop Foams locations needs to occur with requests for spare conversion machinery. Contact details are: Dunlop Foams Qld 07 3345 3644 Dunlop Foams VIC 03 9215 2020 Dunlop Foams WA 08 9417 9611 Dunlop Foams S.A. 08 8343 7555 A loss of the conversion building would require a search for a lease of local or vacant building(s) capable of the capacity required for everyday operations. Commercial real estate contacts for this area are: Vincent Developments Peter Vincent 0418 232 538 Vincent Developments Mark Vincent 0417 232 537 Ray White - Wetherill Park Office 02 9609 7099 In order to replace supplies/services the following suppliers would need to be contacted: Document Control & Computer System Is maintained electronically on server and are backed up with the system, recovery and equipment may need to be replaced. Service Desk 1800 601 058


CONTROLLED DOCUMENT

Page 38 of 42

9.3 Support Plan C LOSS OF COLD STORE AND STOCK A loss of the cold block store would mean loss of stock and therefore a major disruption of foam supply. In this case plan A should be referred to. As with the loss of the conversion facilities, local buildings would be required to be leased until the return of the cold block store. Contacts for this area are: Vincent Developments – Landlord Peter Vincent: P: 02 9999 1775 M: 0418 232 538 Mark Vincent: P: 02 9999 1775 M: 0417 232 537 Should there be no vacant buildings close to the site the possibility of renting a temporary marquee would be investigated although the availability of these in the required size is unknown.

Which Plan to Utilise

Scenario Probable Support Plan

Foam Plant destroyed A

Conversion Plant destroyed A + B

Bulk Store destroyed A + C

Chemical Suppliers cease supply A

Site contaminated by Chemical Spill A with cleanup

Staffing Levels The major disruption / loss of any facility on site may impact on staffing requirements. Any major disruption should see excess staff first offered their available annual leave before decisions on required staff are made. Staff may also be offered roles outside their normal duties to aid in the recovery from the incident. Should the disruption be long and recovery take time, consideration needs to be given to the appropriate staff required for the short term with alternative arrangements being considered for staff not required in the short term. A serious loss to the conversion facility may require some staff to be relocated to other Dunlop Foams sites to guarantee production of orders continues for local customers.


CONTROLLED DOCUMENT

Page 39 of 42

9.4 Responsibilities for Recovery All duties and responsibilities are for critical incident recovery only and do not in any way diminish the normal duties and responsibilities of each position. State Operations Manager Following the occurrence of a critical incident, it is the role of the state manager to:

Ensure that appropriate strategies are put in place.

Facilitate the acquisition and appropriate application of material, staff and financial resources necessary to ensure an effective response.

Contribute to the resolution of community and political problems, which emerge during the recovery process.

Ensure the maximum employee involvement in the recovery process through avenues such as the safety committee.

Ensure that both immediate and long-term employee and corporate needs are met in the recovery process.

Ensure continuing emergency management awareness and promote as much planning as is feasible.

In order to undertake the above-mentioned functions, the state manager deeds to perform a number of specified duties. These include, but are not limited to:

Coordinate the rebuilding and or replacement of necessary equipment or processes.

Contact The Comfort Group IT for replacement of computers and recovery of data.

Help the Sales Manager liase with customers to ensure continued support and reassurance of supply.

Organise and report contingency planning to both Dunlop Foams Head Office as well as The Comfort Group Head Office.

Ensure an incident investigation is completed via SafetyMax and recommended actions undertaken and completed.

Liase with authorities such as the WorkCover, Environment Protection Agency, Fairfield City Council and Centerlink in relation to issues such as workplace incidents, environmental issues and possible lay offs (permanent and temporary).

Conduct daily update meetings with all designated staff and weekly assessment meetings to determine progress in recovery.

Retain overall responsibility and accountability for the recovery of the site from the incident.

Ensure all information is disseminated through the state manager’s office to ensure effective communication.

Communicate with the media in relation to matters concerning the incident and recovery.

Source the replacement of communications equipment.

Ensure all Health and Safety requirements are still met.


CONTROLLED DOCUMENT

Page 40 of 42

State Operations Manager In the event of a critical incident occurring, the operation manager has the following tasks as required in relation to the incident:

Organise temporary premises for affected area.

Organise rebuilding of damaged / destroyed buildings in connection with the engineering department.

Source stock from listed organisations.

Source machinery from listed organisations.

Arrange replacement of adhesives from listed sources.

Make staffing decisions in relation to numbers, shifts, and critical people.

Ensure all activities still conform to Health and Safety requirements.

Produce reports on recovery from conversion point of view to aid in the communication of progress.

Ensure the integrity of surviving chemicals is not compromised.

Ensure that any chemicals, which may have been spilt, are cleaned up in accordance with the correct legislative guidelines.

Liase with the emergency services for a guide on the best way to minimise contamination of both our site and that of surrounding businesses.

Liase with Dunlop Foams Head Office for technical information in relation to all aspects of production including plans for rebuilding.

Oversee rebuilding / repair of all foam production facilities and components.


Produce reports on recovery from the foam plant point of view to aid in the communication of progress.

Ensure the integrity of surviving chemicals is not compromised. Engineering Department In the event of a critical incident occurring, the engineering department has the following tasks as required in relation to the incident:

Where possible, repair all damage to site.

Organise the reconnection of all services – phone, electricity, sewerage, gas (where applicable)

Where possible, repair damage to machinery.

Oversee contractors brought onto site to aid recovery.

Produce reports on recovery from an engineering point of view to aid in the communication of progress.



CONTROLLED DOCUMENT

Page 41 of 42

Occupational Health Safety & Environment Committee Members Workplace Health, Safety Quality & Environment Coordinator In the event of a critical incident occurring, the OHSE team has the following tasks as required in relation to the incident: Ensure that all Health, Safety & Environment requirements are being met. Conduct risk assessments throughout the recovery process to ensure no new

hazards will be introduced to the workplace. Provide guidance in recovery methods that will improve the Health, Safety &

Environment of the workplace.

Workplace Health, Safety Quality & Environment Coordinator or Equivalent Assist the State Operations Manager in liaising with authorities such as WorkCover, Environmental Protection Authorities. 9.5 After the event Following a critical incident, consideration needs to be given to debriefing and counselling of employees as well as a continued flow of information to the relevant people. All debriefing and counselling is to be organised by the State Operations Manager. Should the state manager wish to assign this task to other responsible people, the state manager will still be responsible for ensuring that this task is undertaken. A critical event is often traumatic to those involved and therefore counselling is recommended. This can be organised through:

Lexi Wooderson Head of People & Culture 03 9449 6617 0400 064 002

Tina Armstrong Manager of People and Culture

08 9414 0704 0409 313 827


CONTROLLED DOCUMENT

Page 42 of 42

Section: 11 Associated Documents

TCG 2-9-001 Incident & Hazard Reporting and Investigation Procedure.

GPI-2: T.D.I. and Other Isocyanate Spills

Appendix 1: Neutralising Mixtures

Appendix 2: Chemical Emergency Equipment List

GPI 02 Chemical Emergency Equipment

GPI-17: Basic Clean Up Procedure for Chemical Spills/Leaks.

Date post:	23-Jul-2020
Category:	Documents
Upload:	others
View:	2 times
Download:	0 times