Emergency Risk Management Arrangements · 11.1 Risk Evaluation Criteria 8 11.2 Treatment Options...

SHIRE OF KONDININ

AWARE Emergency Risk Management Arrangements

APRIL 2010

Shire of Kondinin Emergency Risk Management Arrangements

Prepared: April 2010 2

GLOSSARY OF TERMS

AWARE All West Australians Reducing Emergencies

DEC Department of Environment and Conservation

CALM Conservation and Land Management, Dept of

CEO Chief Executive Officer

COAG Council of Australian Governments

DCP Department of Child Protection

DEC District Emergency Committee

DoH Department of Health

DOIR Department of Industrial Relations

DPI Department of Planning and Infrastructure

EM Emergency Management

EMA Emergency Management Australia

EMA 2005 Emergency Management Act 2005

EMS Emergency Management Services

EMT Emergency Management Team

EPIRB Emergency Position Indicating Radio Beacon

ERM Emergency Risk Management

FESA Fire and Emergency Services Authority of WA

HMA Hazard Management Agency

LEMC Local Emergency Management Committee

LGA Local Government Authority

MRD Main Roads Department

PTA Public Transport Authority

SES State Emergency Service

SOK Shire of Kondinin

SOP Standard Operating Procedure

VFRS Volunteer Fire and Rescue Service

WC Water Corporation

WP Western Power



TABLE OF CONTENTS

1. INTRODUCTION 4

2. BACKGROUND TO EMERGENCY MANAGEMENT ACT 2005 4

2.1 Purpose of the Act 4

2.2 Key Elements of the Act 4

3. RESPONSIBILITIES FOR LOCAL GOVERNMENT UNDER THE ACT 4

4. RESPONSIBILITIES FOR HAZARD MANAGEMENT AGENCIES

UNDER THE ACT 5

Table 1: HMA List by Agency 5

Table 2: HMA List by Hazard 6

5. LOCAL EMERGENCY MANAGEMENT COMMITTEE 7

6. AUTHORITY 7

7. SCOPE 7

8. PURPOSE 7

9. OBJECTIVES OF THE EMERGENCY RISK MANAGEMENT

ARRANGEMENTS 7

10. SHIRE OF KONDININ PROFILE 8

11. PROCESS 8

11.1 Risk Evaluation Criteria 8

11.2 Treatment Options Criteria 9

Table 3: LEMC Risk Assessment Criteria 9

11.3 Format of Report 9

11.4 Risk Assessment and Treatment Application 9

Table 4: Qualitative Analysis Matrix 9

Table 5: Descriptions for Likelihood 10

Table 6: Descriptions for Consequence 11

12. TRAINING 12

13. COMMUNITY CONSULTATION 12

Table 7: Type of Emergency in Risk Priority 13

Table 8: Community Facilities in Risk Priority 14

14. LEMC CONSIDERATION 15

15. TREATMENT SCHEDULES 16

Table 9: Shire of Kondinin – Risk Register 16

15.1 Transport/Road Traffic Accident 17

15.2 Severe Storm 23

15.3 Flood 29

15.4 Hazardous Material Spill 32

15.5 Rural Fire 36

TABLES

Table 1: HMA List by Agency 5

Table 2: HMA List by Hazard 6

Table 3: LEMC Risk Assessment Criteria 9

Table 4: Qualitative Analysis Matrix 9

Table 5: Descriptions for Likelihood 10

Table 6: Descriptions for Consequence 11

Table 7: Type of Emergency in Risk Priority 13

Table 8: Community Facilities in Risk Priority 14

Table 9: Shire of Kondinin– Risk Register 16

APPENDICES

Appendix 1: AWARE APPLICATION FORM 40

Appendix 2: COMMUNITY SURVEY 47

Appendix 3: LEMC CONTACT LIST 49



1. INTRODUCTION Council at a meeting held on 16 December 2009 resolved to:

(1) Endorse the preparation of a grant application to the FESA AWARE program.

(2) Consider the allocation of resources for compliance with the Emergency

Management Act 2005

An application was successfully submitted to FESA and a grant received under the

AWARE program.

The grant from the AWARE program was for the preparation of Emergency Risk

Management Arrangements for the Shire. An amount of $27,000 inc GST was

allocated for the purpose. A copy of the application is included as Appendix 1.

The Council appointed Brian Willoughby from LOORANAH Pty Ltd, a Consultant

experienced in the preparation of Emergency Risk Management Arrangements, to

undertake the task.

2. BACKGROUND TO THE EMERGENCY MANAGEMENT ACT 2005

2.1 Purpose of the Act

To provide a framework for managing emergencies of a large scale or

catastrophic nature requiring significant and coordinated response.

To address activities relating to the mitigation or prevention of,

preparedness for, response to and recovery from emergencies.

2.2 Key elements of the Act

Establishes the process for EM arrangements for WA‟s emergency services

and support organisations, including Local Government.

Formalises EM Planning and Operations.

Provide necessary legislative powers and protection.

Improves liability and insurance protection for volunteers.

Identifies agency responsibilities.

3. RESPONSIBILITIES FOR LOCAL GOVERNMENT UNDER THE ACT

Formation of Local Emergency Management Committee (s.38)

Establishment of Local Emergency Management Arrangements (s.41, 42, 43)

Establishment of Local Recovery Plan (s.36)

Managing community recovery

Appointment of Recovery Coordinator



4. RESPONSIBILITIES FOR HAZARD MANAGEMENT AGENCIES UNDER

THE ACT

The following is an abstract from Policy Statement No 7

“WA Emergency Management Arrangements” as at December 2004.

Table 1: HMA List by Agency

AGENCY HAZARD

Agriculture (Department of) o Exotic Animal Disease

Conservation and Land Management

(Department of)

o Fire (CALM managed land other

than in Gazetted Fire Districts)

Consumer and Employment Protection

(Department of) – EnergySafety Directorate o Fuel Shortage Emergencies

Fire and Emergency Services Authority

o Earthquake

o Fire (CALM managed land in

Gazetted Fire Districts)

o Fire (Rural and Urban in Gazetted

Fire Districts)

o Flood

o Hazardous Material (including

chemical, biological and

radioactive)

o Landslide

o Storm/Tempest

o Tropical Cyclone

o Tsunami

Health (Department of) o Human Epidemic

Industry and Resources (Department of) o Offshore Petroleum, Operations

Emergencies

Local Government Authorities o Fire (Rural and Urban in areas

other than Gazetted Fire Districts)

Planning and Infrastructure (Department of) o Marine Oil Pollution

o Marine Transport Authorities

Public Transport Authority

o Rail Urban Passenger Transport

Emergencies (only those rail

systems for which the PTA is the

managing agency)

Water Corporation

o Dam Break (including major

hydraulic structures but only those

for which the WC is the managing

agency)

Western Australia Police

o Air Transport Emergency

o Land Search and Rescue

o Nuclear Powered Warships

o Road Transport Emergencies

o Sea Search and Rescue

o Space Re-Entry Debris

WestNet Rail

o Rail Freight Transport

Emergencies (only those rail

systems for which WestNet Rail in

the managing agency)



Table 2: HMA List by Hazard

SER HAZARD/EMERGENCY HAZARD MANAGEMENT AGENCY

1 Air Transport Emergencies Western Australia Police

2 Dam Break (including major

hydraulic structures) Water Corporation (1)

3 Earthquake Fire and Emergency Services Authority

4 Exotic Animal Disease Agriculture (Department of)

5 Fire (CALM Managed Land)

Gazetted Fire Districts: Fire and Emergency

Services Authority

Other: Conservation and

Land Management

(Department of)

6 Fire (Rural and Urban)

Gazetted Fire Districts: Fire and Emergency

Services Authority

Other: Local Government

Authorities

7 Flood Fire and Emergency Services Authority

8 Fuel Shortage Emergencies Consumer and Employment Protection

(Department of) – EnergySafety Directorate

9

Hazardous Materials

Emergencies (including

chemical, biological and

radioactive)

Fire and Emergency Services Authority

10 Human Epidemic Health (Department of)

11 Land Search and Rescue Western Australia Police

12 Landslide Fire and Emergency Services Authority

13 Marine Oil Pollution Planning and Infrastructure (Department of)

14 Marine Transport Emergencies Planning and Infrastructure (Department of)

15 Nuclear Powered Warships Western Australia Police

16 Offshore Petroleum Operations

Emergencies Industry and Resources (Department of)

17

Rail Transport Emergencies

o Urban Passenger

o Freight Network

o Public Transport Authority

o WestNet Rail

18 Road Transport Emergencies Western Australia Police

19 Sea Search and Rescue Western Australia Police

20 Space Re-Entry Debris Western Australia Police

21 Storm/Tempest Fire and Emergency Services Authority

22 Tropical Cyclone Fire and Emergency Services Authority

23 Tsunami Fire and Emergency Services Authority Notes: (1) HMA responsibilities are limited to those hydraulic structures for which the WC is the managing

agency.



5. LOCAL EMERGENCY MANAGEMENT COMMITTEE

Currently, two separate LEMC‟s are operational within the Shire, one being situated in

the townsite of Kondinin and the other within the townsite of Hyden. This has come

about with the intention of the retaining the autonomy of both areas, which are 60 km

apart. As the committee‟s have an ever-changing composition, current membership and

contact numbers are recorded herein under Appendix 3. This list shall be revised and

updated at each meeting of the LEMC. The Committees could look at the possibility of

amalgamating so as to rationalise the use of resources and administration within the

Shire. The Police Station is based in Kondinin. There is no permanent Police presence

in Hyden

6. AUTHORITY

These Arrangements have been prepared by the Local Emergency Management

Committee and endorsed by the Shire of Kondinin under the provisions of the

Emergency Management Act 2005 and the Local Government Act 1995.

7. SCOPE

The scope of these arrangements is limited to the geographical boundaries of the Shire

of Kondinin. They apply within existing legislation and local laws and are compatible

as far as practicable with relevant WESTPLANS and HMA local plans.

8. PURPOSE

The purpose of these Emergency Risk Management Arrangements is to document the

Shire‟s management of identified risks and provide specific details on planning for

preparedness, prevention, evaluation, treatment, response and recovery activities

required to minimise the risks.

9. OBJECTIVES OF THESE EMERGENCY RISK MANAGEMENT

ARRANGEMENTS

The objectives are to:

Ensure there is an effective framework for the management of emergencies within

the Shire of Kondinin.

Contribute to timely, effective and coordinated emergency management within the

Shire.

Ensure these arrangements comply and are compatible with, State Emergency

Management Arrangements and the Emergency Management Act 2005.

Ensure that all organisations involved in Emergency Management are aware of the

local management arrangements.

Raise awareness of the need and value of EM within the community.



10. SHIRE OF KONDININ PROFILE

The Shire of Kondinin is located in the Great Southern Region of Western Australia. It

has a census-recorded population of 1100 people. The Shire administration office is

located in the town of Kondinin 280 km South West of Perth. The Shire supports three

townsites with theme‟s that represent their areas. Kondinin “Heritage of Red Soil

Riches”, Karlgarin “Small and Proud”, Hyden “Bush Living at its Best” and covers an

area of 7,340km2. Local economy is farming based complimented by Tourism attracted

to the famous “Wave Rock” at Hyden that is an internationally known natural icon.

There is also some mining activity on the Eastern areas of the Shire. The Shire has a

tourist link with the Shire of Dundas through the Granite Woodlands Discovery trail

that covers the 300 km of road between Norseman and Hyden.

11. PROCESS

The LEMC agreed on applying the following principles to the identified risks:

11.1 Risk Evaluation Criteria

Criterion 1

Any reasonably preventable accident/incident resulting in loss of life is

unacceptable.

Criterion 2

Any reasonably preventable accident/incident resulting in serious injury is

unacceptable.

Criterion 3

Any reasonably preventable matter that will affect the health and well being of

the community is unacceptable.

Criterion 4

Any reasonably preventable accident /incident that will have a medium to long

term or permanent adverse effect on the environment is unacceptable.

Criterion 5

Any reasonably preventable accident/incident that will cause closure to or

seriously disrupt normal business activity is unacceptable.

Criterion 6

Any reasonably preventable activity or incident that will cause closure to or

seriously disrupt community lifelines or services is unacceptable.



11.2 Treatment Options Criteria

The following criteria were adopted by LEMC for assessing risks.

Table 3: LEMC Risk Assessment Criteria

CRITERIA QUESTIONS

Cost Is this option affordable?

Is it the most cost effective?

Timing Will the beneficial effects of this option be quickly realised?

Administrative Efficiency Can this option be easily administered or will its application be

neglected because of difficulty of administration or lack of

expertise?

Effect on the economy What will be the economic impacts of this option?

Effects on the environment What will be the environmental impacts of this option?

Risk creation Will this option itself introduce new risks?

Jurisdictional authority Does this level of Government have the legislative authority to

apply this option?

If not, can higher levels be encouraged to do so?

Risk reduction potential What proportion of the losses due to this risk will this option

prevent?

11.3 Format of Report

The report shall follow the format introduced through the FESA “Western

Australian Emergency Risk Management Guide” published in July 2005.

11.4 Risk Assessment and Treatment Applications

The following Australian Standard Emergency Risk Management criteria are to

be utilised in assessing risks and applying treatments.

Table 4: Qualitative Analysis Matrix

Consequences

Likelihood

Insignificant

1

Minor

2

Moderate

3

Major

4

Catastrophic

5

A (Almost Certain) H H E E E

B (Likely) M H H E E

C (Possible) L M H E E

D (Unlikely) L L M H E

E (Rare) L L E H H

E Extreme Risk Immediate action required

H High Risk Senior management attention need

M Moderate Risk Management responsibility must be specified

L Low Risk Manage by routine procedures



Table 5: Descriptions For Likelihood

Descriptor Description

Almost

Certain (A)

Is expected to occur in most circumstances; and/or high level or

recorded incidents and/or strong anecdotal evidence; and/or strong

likelihood the event will recur; and/or great opportunity, reason, or

means to occur; may occur once every year or more.

Likely (B) Will probably occur in most circumstances and/or regular recorded

incidents and strong anecdotal evidence; and/or considerable

opportunity, reason or means to occur; may occur once every five years.

Possible

(C)

Might occur at some time; and/or few, infrequent, random recorded

incidents or little anecdotal evidence and/or very few incidents in

associated or comparable organisations, facilities or communities;

and/or some opportunity, reason or means to occur; may occur once

every twenty years.

Unlikely

(D)

Is not expected to occur; and/or recorded incidents or anecdotal

evidence; and/or no recent incidents in associated organisations,

facilities or communities; and/or little opportunity, reason or means to

occur; may occur once every one hundred years.

Rare (E) May occur only in exceptional circumstances; may occur once every

five hundred or more years.



Table 6 Descriptions For Consequence

Descriptor Description

Insignificant

(1)

o No injuries or fatalities. Small number or nil people are displaced

and only for short duration. Little or no personal support required

(support not monetary or material).

o Inconsequential or no damage. Little or no disruption to

community.

o No measurable impact on environment.

o Little or no financial loss.

Minor (2) o Small number of injuries but no fatalities. First aid treatment

required. Some displacement of people (less than 24 hours). Some

personal support required.

o Some damage. Some disruption (less than 24 hours).

o Small impact on environment with no lasting effects.

o Some financial loss.

Moderate

(3)

o Medical treatment required but no fatalities. Some hospitalisation.

Localised displacement of people who will return within 24 hours.

Personal support satisfied through local arrangements.

o Localised damage, which is rectified by routine arrangements.

Normal community functioning with some inconvenience.

o Some impact on the environment with no long term effect or small

impact on environment with long-term impact.

o Significant financial loss.

Major (4) o Extensive injuries, significant hospitalisation, large number of

displaced (more than 24 hours duration). External resources

required for personal support.

o Significant damage that requires external resources. Community

only partially functioning, some services available.

o Some impact on environment with long term effects.

o Significant financial loss – some financial assistance required.

Catastrophic

(5)

o Large number of severe injuries. Extended and large numbers

requiring hospitalisation. General and widespread displacement

for extended duration. Significant fatalities. Extensive personal

support.

o Extensive damage. Community unable to function without

significant support.

o Significant impact on the environment and/or permanent damage.



12. TRAINING

Under the terms of the AWARE grant, FESA was to conduct two training sessions for

LEMC members on managing risks.

(1) AWARE Introduction to Recovery Management

(2) AWARE Introduction to Emergency Risk Management and Recovery

Management

The Introduction to Emergency Risk Management workshop was held in Kondinin on

22 October 2009 and was well attended by members from Kondinin, Karlgarin and

Hyden.

Introduction to Recovery Management training is set for 20 May 2010.

13. COMMUNITY CONSULTATION

Kondinin Shire ERM Community Consultation Survey Response

The Community Questionnaire regarding Emergency Risk Management circulated throughout the Shire

was well received.

A total of 200 surveys were distributed by random post office box selection.

The result being 61 surveys being returned which represents a 30% response.

The resulting analysis of the returned surveys is presented below:

Townsites

Kondinin 30

Karlgarin 7

Hyden 24

Total 61

Representing

Residential 19

Commercial 4

Industrial 1

Farming 37

Total 61



Table 7 Type of Emergency in Risk Priority

Order of Risk Risk as per Survey Survey %

1 Rural Fire 12

2 Road Traffic Accident 11

3 Storm 10

4 Flood 09

5 Urban Fire 09

6 Hazardous Material Spill 08

7 Lost Person 06

8 Air Transport Accident 05

9 Mining Accident 05

10 Grain Silo Incident 05

11 Animal Disease 05

12 Rail Accident 04

13 Earthquake 03

14 Human Epidemic 03

15 Air Pollution 02

16 Terrorism 02

17 Gas pipeline Incident 01



Table 8 Community Facilities in Risk Priority

Type of Facility Risk of Loss % Importance of Facility Risk of Loss %

1. Power .090 1. Power .078

2. Phone .078 2. Hospital .075

3. Road .076 3. Phone .075

4. Water .074 4. Residence .071

5. Commerce .068 5. Water .071

6. Residence .067 6. Road .071

7. Radio TV .063 7. Commerce .068

8. Administration .062 8. Schools .067

9. Airstrips .063 9. Airstrips .062

10. Internet Access .060 10. Radio TV .062

11. Industries .060 11. Administration .062

12. Schools .058 12. Industries .052

13. Hospitals .057 13. Public/Recreation .049

14. Public/Recreation .045 14. Sewerage .049

15. Culture/Religion .042 15. Internet access .046

16. Sewerage .037 16. Culture/Religion .042

It was noted that 93% of the returned surveys rated the value of Emergency Risk management planning

as important.



14. LEMC CONSIDERATION

At a meeting of the LEMC held on 14 April 2010 the committee considered the

findings of the survey and resolved to address the top five risks initially with the full

treatment criteria and schedules in preparation of the Emergency Risk Management

Arrangements for Kondinin.

Risks to be addressed in this manner are:

(1) Rural Fire

(2) Storm

(3) Flood

(4) Hazardous Material Spill

(5) Road Traffic Accident



15. TREATMENT SCHEDULES

The following Risk Register and Schedules address the identified risks.

Table 9: Shire of Kondinin – Risk Register

SHIRE OF KONDININ - RISK REGISTER

Risk Statement Likelihood

Rating

Consequence

Rating

Level of

Risk

Action

Priority

RURAL FIRE

There is a risk that a Rural Fire will result in the

closure of major highway routes

B 3 High 3

There is a risk that a Rural Fire will result in the

loss of life of residents and visitors.

D 2 Low 1

There is a risk that a Rural fire could threaten the

lifelines causing disruption to residents of the

area

B 3 High 2

ROAD TRANSPORT ACCIDENT

There is a risk that a transport accident will cause

loss of life.

Road A

Rail B

4

4

Extreme

Extreme

1

2

There is a risk that a heavy vehicle road accident

will cause major property damage.

C 3 High 4

There is a risk of a hazardous material spill

caused by a road accident.

B 3 High 3

There is a risk that a road traffic accident will

disrupt services for 24 hours or more.

C 3 High 5

STORM

There is a risk that a severe storm will cause

substantial property damage requiring external

resources to be employed for periods of 12 hours

or more

C 3 High 1

There is a risk that a severe storm will cause

disruption to community lifelines or services for

period of 12 hours or more

C 3 High 2

FLOOD

There is a risk that a flood could cause loss of

life and harm to people‟s health.

D 4 High 1

. There is a risk that a flood could damage the

primary industry sector of the area.

C 3 High 3

There is a risk that a flood could damage the

lifelines causing disruption to the area.

C 4 Extreme 2

HAZARDOUS MATERIAL SPILL

There is a risk that a hazardous material incident

could cause loss of life or harm people‟s health.

C 4 Extreme 1

There is a risk that a hazardous material spill

could cause damage to the natural environment.

C 2 Moderate 3

There is a risk that a hazardous material spill will

impinge on the economic and social well being

of the community

D 3 Moderate 2



15.1 Transport / Road Traffic Accident

EXAMPLE OF TRANSPORT/ ROAD ACCIDENT RISK ANALYSIS

RISK STATEMENT ANALYSIS

RISK STATEMENT:

There is a risk that a road traffic accident will cause loss of life.

Who is vulnerable:

Tourists in mobile homes or towing caravans

Tourist coach and school bus operators

Road train operators

Pedestrians

Overnight courier services and general light truck freight services

General public using the road networks within the Shire of Kondinin

Traffic on the roads during holiday periods and long weekend breaks

Emergency Service Personnel responding to a risk

Drivers of all classes of vehicle suffering from fatigue

Source and Elements of Risk:

Sections of State roads between Perth and Lake Varley

Interaction between the different classes of vehicles on narrow winding or hilly

sections of the highway.

Increasing road train movements on the highway between Perth and Esperance serving

the mines near Ravensthorpe and east of Hyden

Increasing popularity of road travel and consequent increase in tourist road traffic east

and west.

Sections of local roads within the Shire of Kondinin

Possible conflict between road train operations, general public commuters and tourist

vehicles using the gravel road network in the rural sections of the Shire accessing

popular tourist spots

Flooding over road and culvert bridge damage before warning signs erected

Increasing popularity of the Hyden Norseman road as an alternative route to Norseman

Wildlife (kangaroos and emus) wandering onto road



As a consequence of road closures during the December 2007 January 2008 bushfires on the

Great Eastern Highway west of Coolgardie all road trains carting essential commodities and

materials from Perth to the Goldfields were diverted through Lake Grace and Kondinin/Hyden.

This additional heavy road traffic placed a considerable additional risk on road users in the

Kondinin Shire for an extended period. As the route is through the towns of Kondinin, Karlgarin

and Hyden there was imposed a considerable inconvenience and risk on these townships by the

increased traffic, fortunately without major incident. This contingency does however highlight

how quickly circumstances can change and how flexible the LEMC must be in planning for risk

management.

The Hyden Norseman road is a 300 km gravel access road that needs some risk analysis and

treatments carried out in the near future to reduce a potential disaster. There have already been

reported fatal incidents on this isolated stretch of road. The road is a popular alternative route to

Perth for Norseman residents and is becoming increasingly popular as an adventure route to

Coolgardie via the Victoria Rocks road.

The State Highway through Kondinin/Hyden is now being used at a greater frequency by heavy

vehicles carting equipment and materials to the mines east of Hyden and near Ravensthorpe. This

is placing a greater risk on all road traffic using this highway and an imposition on the two main

towns affected.

There is a rail link through Kondinin to Hyden, which creates the potential for a risk from railway

crossing accidents or train derailment. This possibility will require treatment in future risk

management exercises.

LIKELIHOOD: A- Almost Certain, B- Likely, C- Possible, D- Unlikely, E- Rare

CONSEQUENCE: 1- Insignificant, 2- Minor, 3- Moderate, 4- Major, 5- Catastrophic

LEVEL OF RISK: L- Low, M- Moderate, H- High, E- Extreme

QUALITATIVE ANALYSIS MATRIX

Consequences

Likelihood

Insignificant

1

Minor

2

Moderate

3

Major

4

Catastrophic

5





E (Rare) L L E H H


H High Risk Senior management attention needed





RISK TREATMENT SCHEDULE (TYPE 2) Kondinin

RISK STATEMENT

There is a risk that a road traffic accident will cause loss of life

DATE:

LIKELIHOOD CONSEQUENCE LEVEL OF RISK RISK PRIORITY

A- Almost certain 4- Major E - Extreme 1

VULNERABILITY DATA

The road networks – both state and local – within the Shire of Kondinin are being subjected to

ever increasing road traffic movements. This creates the likelihood of a major road traffic accident

between the various categories of road user – Tourist coaches and school bus operators, road train

and other light truck operators, tourists in mobile homes and towing caravans general commuting

public in light vehicles, road trains carrying chemicals and dangerous goods and grain carting

trucks.

AGENCIES/GROUP (S)/PERSONS WITH EMERGENCY RISK MANAGMENT

RESPONSIBILITIES:

SOK

Main Roads

Major road transport companies

EXISTING PREVENTION & PREPAREDNESS

STRATEGIES

AGENCY

Road condition awareness signage and road condition press

releases

SOK, Main Roads

Road signage at appropriate locations Main Roads

Roadwise has a continuous road safety awareness program Roadwise

Shire Resources Log and Contacts List Attachment 1

SUGGESTED PREVENTION & PREPAREDNESS

OPTIONS

Identification and recording of any Black Spot locations on

local roads and securing funding for improvement

SOK, Main Roads

Increased number of passing lanes on State Highways Main Roads

Increased Police road patrols when staff is available WA Police

Install appropriate warning signage at the beginning of the

gravel section of the Hyden Norseman road.

Main Roads, SOK



EXISTING RESPONSE & RECOVERY STRATEGIES

SOK engineering road crew responds to local road

incidents/accidents and takes appropriate action after assessing

risk.

SOK

Main Roads designated contractors respond to State Road

incidents/accidents and take appropriate action after assessing

risk

Main Roads

Local Emergency Services respond when necessary to road

accident and hazard chemical spills

FESA (SES)

Kondinin Welfare Emergency Management Support Plan DCD

SUGGESTED RESPONSE & RECOVERY OPTIONS

Coordinated response and recovery plan under a designated

incident controller

SOK (LEMC)

RISK TREATMENT PLAN

RISK

Road Traffic Accident

RISK RATING

E – Extreme

DATE COMPILED:

RISK STATEMENT

There is a risk that a road traffic accident will cause loss of life

RISK ANALYSIS

VULNERABILITY

Tourist coaches and school bus operators, road train and other light truck operators, tourists in

mobile homes and towing caravans, general commuting public in light vehicles and road trains

carrying chemicals and dangerous goods.

RECOMMENDATION OF TREATMENT ACTIONS RESPONSIBLE OFFICE

1.Increase the number of passing lanes on State Managed

Highways

Main Roads

2.Identify and record any Black spot locations on local roads SOK

3.Increase Police road patrols WA Police

4.Installation of appropriate warning signs at the beginning of

the Hyden Norseman road gravel sections

SOK, Main Roads

RESPONSIBLE AGENCY/INDIVIDUAL

SOK, Main Roads, Police

PRIORITY STATUS



HIGH

IMPLEMENTATION

Treatment action 1 to commence as soon as possible to minimize the risk.

Treatment action 2 to be an ongoing element in Council roads program

Treatment action 3 to commence as soon as possible.

Treatment action 4 to be implemented as soon as possible

BUDGET CONSIDERATIONS

Treatment action 1 funded from Main Roads program.

Treatment option 2 funded from State and Federal Government Black Spot Grants following

application for funding.

Treatment action 3 funded through State Police Department.

Treatment action 4 from Council budget (possible black spot money).

MONITOR AND REVIEW

LEMC to monitor and review annually any progress to reducing risk

Council to make annual submission for funding improvements to identified Black Spot locations

APPROVAL FOR RECOMMENDATON IMPLEMENTATION

ORGANISATION DATE SIGNED



Assessing Treatment Options

Risk Statement These is a risk that a road traffic accident will cause loss of

life

Treatment Option 1. Increase number of passing lanes on State Highways.

2. Identify and record any Black Spot locations on local

roads and secure funding for improvement.

3. Increase Police road traffic patrols.

4. Installation of appropriate warning signs at the beginning

of the Hyden Norseman road gravel sections

Assessment for treatment

Option 2

Identify and record any Black Spot locations on local roads

and secure funding for improvement.

Assessment Criteria Questions Assessment

Cost Most cost effective or could

the same result be achieved

more cheaply by other

means?

Yes

L/G budget to allocate

provision with State and

Federal grant funding to

compliment

Timing Will the beneficial effects of

this option be quickly

realised?

Yes

Administrative Efficiency Can this option be easily

administered?

Yes, Council Engineers have

access to necessary expertise

Jurisdictional Authority Does this level of Govt have

the legislative authority to

apply this option?

Yes

Effects on the economy What will be the economic

impact of this option?

Effects on the environment What will be the

environmental impact of this

option?

Reduction in hazard material

spills

Risk reduction potential What proportion of loss will

this option prevent

Up to 75%

Risk creation Will this option itself

introduce new risks?

No



15.2 Severe Storm

EXAMPLE OF SEVERE STORM RISK ANALYSIS


RISK STATEMENT:

“There is a risk that a severe storm will cause substantial property damage requiring external resources

to be employed for periods of 12 hours or more.”

Who is vulnerable:

Residents whose houses are in close proximity to large trees

Motorists on roadways subject to falling trees, tree limbs or flying debris

General public exposed to falling power lines

General public exposed to flying debris

Pedestrians caught unawares in open or exposed areas

Livestock in areas exposed to the elements without protection or cover

Residents in older style dwellings built without storm protection safeguards

Aircraft – both private and commercial

Emergency Services response personnel

Sources and elements of risk:

Untrimmed large trees in urban or semi urban holdings in close proximity to residential and

commercial properties

Failure of overhead power grid infrastructure

Tree lines adjacent to roadways

Accumulated debris and loose equipment

Failure to observe or ignoring of severe weather warnings

Lack of public information on emergency situation protocols

Failure of public service infrastructure e.g. power, water, communications

Public road closure

In the event of a severe storm resulting in a flood isolating local communities the LEMC

coordinator will liaise with the relevant HMA‟s to address their areas of responsibility and

coordinate the response and recovery action. In January 2006 there was severe area flooding by

torrential rainfall from cyclone Clare. The LEMC convened on this occasion to organise all the

procedure required to help the community cope with the incident and direct the Recovery action.

Flooding has a consequential effect on the local economy so any mitigating action that can reduce

future flooding must be implemented. The Hyden area has the potential for isolation from

flooding.



LIKELIHOOD: A- Almost Certain, B- Likely, C- Possible, D- Unlikely, E- Rare

CONSEQUENCE: 1- Insignificant, 2- Minor, 3- Moderate, 4- Major, 5- Catastrophic

LEVEL OF RISK: L- Low, M- Moderate, H- High, E- Extreme

QUALITATIVE ANALYSIS MATRIX

Consequences

Likelihood

Insignificant

1

Minor

2

Moderate

3

Major

4

Catastrophic

5





E (Rare) L L E H H


H High Risk Senior management attention needed





RISK TREATMENT SCHEDULE (TYPE 2) Kondinin

RISK STATEMENT

There is a risk that a severe storm will cause substantial

property damage requiring external resources to be employed

for periods of 12 hours or more

DATE:


C- Possible

3- Moderate H- High 1

VULNERABILITY DATA

Residents in close proximity to large trees; motorists exposed to falling trees, limbs or flying

debris; pedestrians in exposed areas; livestock in exposed areas; older type residences without

storm condition safeguards; overhead power line failure

AGENCIES/GROUP (S)/PERSONS WITH EMERGENCY RISK MANAGEMENT

RESPONSIBILITIES:

Shire of Kondinin

Horizon Power

Main Roads


STRATEGIES

AGENCY

SOK road crew mobilization capability SOK

Horizon Power emergency response callout crew Horizon Power


OPTIONS

Continuous upgrade and maintenance of overhead power

mains

Horizon Power

Install underground power mains Horizon Power

Public awareness campaign regarding dangers of untrimmed

high trees in close proximity to residence

LEMC, SOK, Horizon Power

EXISTING RESPONSE & RECOVERY STRATEGIES

SES Volunteers – trained and resourced FESA

Horizon Power – local response team Horizon Power

LEMC – Emergency Management Arrangements SOK



DCD – Kondinin Welfare Emergency Management Support

Plan

DCD

Shire Resources Log and Contacts List Attachment 1

SUGGESTED RESPONSE & RECOVERY OPTIONS

Most HMA have response plans in place. Recovery

procedures need addressing

LEMC



RISK TREATMENT PLAN – Kondinin

RISK

Severe Storm

RISK RATING

H – High

DATE COMPILED:

RISK STATEMENT

There is a risk that a severe storm will cause substantial property damage requiring external

resources to be employed for periods of 12 hours or more

RISK ANALYSIS

VULNERABILITY

Residents in close proximity to large trees; motorists on roadways exposed to falling trees, limbs

and debris; general public exposed to falling power lines, general public and livestock exposed to

the elements without protection; aircraft


1.Identification and recording of major risk areas in priority

order in a risk register

SOK (LEMC), Horizon Power

2Horizon Power continuous maintenance program Horizon Power

3.Education campaign for residents and commercial property

owners in close proximity to large trees advising of risk

SOK (LEMC)

4.Timely advance weather warnings through the media Bureau of Meteorology

5.Convert all overhead mains to underground Horizon Power

RESPONSIBLE AGENCY/INDIVIDUALSOLG, Horizon Power, Bureau of Meteorology

1. PRIORITY STATUS

High

IMPLEMENTATION

All treatment options to be implemented by appropriate HMA


Treatments 1, 3, 4 funded from SOK budget

Treatment 2 to be funded from Horizon Power budget

MONITOR AND REVIEW

LEMC to monitor and review annually






Option 2

Education campaign for residents and commercial property

owners in close proximity to large trees advising of risk


Cost Is this option the most cost

effective or could the same

result be achieved more

cheaply by other means?

Yes



realised?

Yes


administered?

Yes. Council Rangers could

advise on this. Horizon Power

can also undertake role.



apply this option?

Yes



Reduction of risk.



option?

Reduction of damage.


this option prevent

75%



No



15.3 FLOOD

EXAMPLE OF FLOOD ANALYSIS


RISK STATEMENT There is a risk that a flood could damage the lifelines causing disruption to the area.

Vulnerability:

Residents located in low lying or flood prone areas

Overhead power lines supplies disrupted by eroded falling poles

Roads cut by flood damage

Culverts and floodways incapable of handling water flow

Road traffic negotiating flooded roads

Business relying upon power supplies

Sources and Elements of Risk:

Highways and Shire secondary roads

Overhead powerlines

Communication cables

Water and sewerage supplies and connections

Inability to access stranded Livestock

SHIRE OF KONDININ – RISK TREATMENT SCHEDULE (Type 2)

RISK STATEMENT There is a risk that a flood could damage the lifelines causing

disruption to the area.

DATE


B –Likely 4 - Major Extreme 1

VULNERABILITY DATA

In incidents of severe flooding normal watercourses are incapable of handling the volume

of water captured from large open cleared areas of farmland. This creates problems with

wash outs of culverts, erosion of paddocks, flooding over road network floodways,

damage to roads and possible erosion of overhead power poles causing them to fall.

Townsites become flooded because storm water cannot run off fast enough through

normal drainage channels. Both Kondinin and Hyden are built on relatively flat locations

that exacerbate the problem during severe flooding.


RESPONSIBILITIES:

Shire of Kondinin

Mainroads WA

Horizon Power

Telecom


STRATEGIES

AGENCY

Water depth warning signs on roads SOK, Mainroads WA

Floodways on major and secondary roads to compliment SOK, Mainroads WA



culverts

Media flood warnings LEMC, Dept Meteorology


OPTIONS

AGENCY

Improved floodway and culvert design in identified

flood prone areas

SOK, Mainroads WA

EXISTING RESPONSE & RECOVERY

STRATEGIES

AGENCY

Shire and Mainroads turn out crews SOK, Mainroads WA

Local Volunteer Emergency Services personnel FESA, St John Ambulance,

SUGGESTED RESPONSE & RECOVERY

OPTIONS

AGENCY

Joint Training exercises that address flooding response

and roles of all agencies

LEMC

SHIRE OF KONDININ – RISK TREATMENT PLAN

RISK

Flood RISK RATING

Extreme DATE COMPILED

RISK STATEMENT There is a risk that a flood could damage the lifelines causing disruption to the area.

RISK ANALYSIS

The risk of flooding is intermittent and occurs at irregular intervals. In most instances

flooding occurs without much prior warning. As a consequence it is difficult to plan and

to commit funding to flood mitigation as a priority action in Council budgets. It is a fact

that most flood damage control occurs after the event with repair done to reduce the

possibility of a future similar event.


1. Continuous upgrading of culverts and floodways in

flood prone areas

SOK, Mainroads WA

2. Improved signage on roads in flood prone areas SOK, Mainroads WA


SOK, Mainroads WA

PRIORITY STATUS

High

IMPLEMENTATION

All treatment options should be ongoing


The Shire and Mainroads can both include funding in their respective road works

program to address this issue.

MONITOR AND REVIEW

LEMC and SOK on an annual basis






Option 1

Continuous upgrading of culverts and floodways in

flood prone areas


Cost Is this option the most cost

effective or could the same

result be achieved more

cheaply by other means?

Yes



realised?

No but benefit will be

realised over time


administered?

Yes. Council works staff can

handle this.



apply this option?

Yes



Reduction of risk and

disruption to services.



option?

Reduction of water damage.


this option prevent

50%



No



15.4 HAZARDOUS MATERIAL SPILL

EXAMPLE OF HAZARDOUS MATERIAL SPILL ANALYSIS


RISK STATEMENT

“There is a risk that a hazardous material spill could damage lifelines causing disruption to the

area”.

Vulnerability:

General public using roads network in the Shire of Kondinin

Residents located in close proximity to heavy transport routes

Road transport operators

Environment being impacted by hazardous materials

Mine sites

Motorists contaminated with hazardous material in a traffic accident

Emergency personnel involved in handling the incident

Roads network


Sections of Brookton Highway between Brookton and Kondinin

Sections of the Highway between Kondinin and Hyden

Sections of the Highway between Hyden and Lake King

Sections of the Highway between Kondinin and Kulin

Sections of all the secondary roads network in the Shire

Secondary roads servicing mining sites

Road trains and trucks carting hazardous materials

Emergency personnel and others involved in clean up activities



SHIRE OF KONDININ – RISK TREAMENT SCHEDULE (Type 2)

RISK STATEMENT

There is a risk that a hazardous material spill could damage lifelines

causing disruption to the area.

DATE

LIKELIHOOD CONSEQUENCE LEVEL OF

RISK

RISK

PRIORITY

C – Possible 4 - Major Extreme 3

VULNERABILITY DATA Heavy road transport and road trains are the primary means of transporting commodities within the Shire of

Kondinin. Some grain is transported by train. The mining industry consumes a huge quantity of hazardous

chemicals in their ore treatment plants. These chemicals are carted by road. In the event of a road accident

and consequent hazardous material spill, all road users are vulnerable as well as any residents living in close

proximity to a spill site. Any spills on mine sites will impact on mining operations. The environment is

always at risk with any hazardous material spill. Past incidents of heavy vehicle accidents resulting in

hazardous material spills have necessitated the closure of main highway links for extended periods while the

spill was cleaned up or contained. In most instances heavy cranes and front end loaders are required to be

mobilised from adjoining areas to assist at the scene.

Another risk element of heavy road transport on Kondinin Shire roads is the possibility of conflict between

heavy vehicles and other road users. Particularly at risk are tourists with caravans who are not familiar with

the roads and the length of some of the road trains. There is potential for an accident between these

commuters and road trains.

Wave Rock near Hyden is a famous tourist destination that attracts in excess of 26,000 visitors a year

all primarily by road which adds to the potential for conflict and disruption if roads are closed.


RESPONSIBILITIES:

- Police - Road train operators ensuring safe loading practices

- Crane Operators - Chemical companies ensuring safe containers are in use

- Mainroads WA - FESA – emergency management response agencies (VFRS, SES)

- DOR dangerous goods inspectors


STRATEGIES

AGENCY

Correct labelling of materials on road transport using hazardous

material codes

Road transport companies

Trained response personnel and strategically placed equipment FESA

Mine Rescue crews Mining Industry

Roads upgrades to remove black spots and dangerous conditions Mainroads, Shire of

Kondinin


OPTIONS

AGENCY

Ensure that no dangerous mix of chemicals are carted on the same

load

Road transport operators

Warning signs on roads indicating the potential danger of road

trains by indicating their length.

Mainroads WA

Inspection of chemical loads on trucks by Mainroads or DOR

inspectors to ensure compliance with regulations

Mainroads WA, DOR

EXISTING RESPONSE & RECOVERY STRATEGIES AGENCY

1. FESA volunteer and career emergency personnel FESA

2. Mine Rescue Crews Mining Industry

3. Main Roads Crews Mainroads WA

SUGGESTED RESPONSE & RECOVERY OPTIONS AGENCY




RISK

Hazardous Material Spill RISK RATING

Extreme

DATE COMPILED

RISK STATEMENT

There is a risk that a hazardous material spill could damage lifelines causing disruption

to the area

RISK ANALYSIS

The road network within the Shire of Kondinin is expected to carry a range of

commodities and consumables required by the mining and farming industry. The only

means of servicing mining sites and farming enterprises with necessary operational

requirements is by road. There is always the risk of a road traffic accident resulting in a

hazardous material spill. There is a consequent possible conflict between the heavy

vehicle operators and other road users including tourists with caravans and small vehicle

commuters. The Shire has an ongoing road works program designed to keep the

secondary gravel roads network in good trafficable condition. Personnel involved in the

cleanup of hazardous material spills are also placed at risk.

FESA volunteer fire and rescue service in Kondinin and Hyden Hazardous Material

Decontamination equipment and procedures to deal with patients and emergency services

personnel involved in a hazardous material incident on the roads.


1. Spot checks of hazardous material loads to ensure

compliance with dangerous goods signage.

Police, Main Roads Heavy

Haulage Inspectors, DOR

dangerous goods inspectors

2. Highway and secondary roads signage making

motoring public aware of the hazards.

Mainroads, Roadwise, Shire

of Kondinin


- Police - DOR dangerous goods inspectors

- Mainroads - Main Roads Heavy Haulage inspectors

- Roadwise - Shire of Kondinin

PRIORITY STATUS

1. Implementation as part of Police, Main roads and DOR highway patrols - High

2. Road signage by Mainroads as an ongoing program – High

IMPLEMENTATION

Both strategies can be implemented as soon as possible


Responsible agencies can accommodate these treatments within existing budgets.

MONITOR AND REVIEW

Annual review by LEMC





SHIRE OF KONDININ – CRITERIA FOR ASSESSING TREATMENT OPTIONS

Risk Treatment Option Hazardous Material Spill


option 1

Spot checks on hazardous material loads to ensure compliance

with dangerous goods signage requirements

Criteria Questions Assessment



Yes – add in to Police patrol

duties

Timing Will the beneficial effects of this

option be quickly realised?

Yes


administered or will its

application be neglected because

of difficulty of administration or

lack of expertise?

Yes, there is existing capacity

to administer this option

Effect on the economy What will be the economic

impacts of this option?

No perceived impact

Effects on the environment What will be the environmental


Reduced risk of pollution

Risk creation Will this option itself introduce

new risks?

No

Jurisdictional authority Does this level of Government

have the legislative authority to

apply this option? If not, can

higher levels be encouraged to do

so?

Yes

Risk reduction potential What proportion of the losses due

to this risk will this option

prevent?

Could be up to 25%



15.5 Rural Fire

EXAMPLE OF RURAL FIRE ANALYSIS


RISK STATEMENT:

“There is a risk that a Rural Fire will result in loss of life of residents and visitors.”

Vulnerability:

Road Transport operators using road networks

Tourist with caravans, campers, mobile homes

All small vehicle road commuters

Campers – family groups camping in remote locations

Commuters experiencing vehicle malfunction in remote locations

Farm owners

Mining sites and exploration camps

Townsite residences or buildings in close proximity to dense bush

Wildlife and domestic stock


Dense scrubland

Isolated locations hosting camping areas

Lack of mobile phone network

Temperature on the day (hot or cold wind conditions)

Highways and secondary roads in path of bushfire

Lack of turn around areas on major highways capable of accommodating road trains

Shortage of truck bays large enough to accommodate a number of road trains at any one

time.

Insufficient truck passing lanes on major highways

Inadequate fire breaks.

Build up of roadside vegetation creating a fire hazard.

Lightning strikes.



SHIRE OF KONDININ – RISK TREATMENT SCHEDULE (Type 2)

RISK STATEMENT

There is a risk that a Rural Fire will cause loss of life of

residents and visitors.

DATE


A – Almost Certain 4 – Major E – Extreme risk 1 VULNERABILITY DATA The Kondinin Shire is subjected to severe bushfires on an annual basis. These fire are generally

monitored by bushfire brigades, DEC or the local Council and where required contained within

constructed firebreaks. The large uninhabited areas of the Shire make this arrangement possible. From

time to time however a major fire occurs along the major road routes within the Shire usually burning

for many kilometres along both sides of the Highway. These fires require deployment of personnel

and resources such as loaders, dozers, graders and fire appliances to contain and extinguish them so as

to remove the hazard from road users. An inhibiting factor on all roads in the Shire is a lack of turn

around areas that could accommodate road trains, no passing lanes and parking bays too small to

handle a number of road trains or heavy vehicles at the same time.


RESPONSIBILITIES:

FESA, Kondinin Shire Council, Police, Bush Fire Brigades, DEC, LEMC


STRATEGIES

AGENCY

Some road side vegetation clearing Main Roads WA

Locally based trained fire brigades FESA

Back up Regional SES units FESA

Fire breaks around townsites Shire of Kondinin

Weather reports Dept Meteorology


OPTIONS

AGENCY

Clearing of all vegetation from road verge water tables Mainroads WA, Shire

Provide strategically placed road train turn around bays

along the Major Highways and major secondary roads in

the Shire

Mainroads WA. Shire, DEC

Enlarge existing roadside parking areas so they can

accommodate a number of road trains at one time.

Mainroads WA

Construct roadside parking bays and road train turn

around bays at strategic locations along Shire secondary

roads.

Shire of Kondinin

EXISTING RESPONSE & RECOVERY

STRATEGIES

AGENCY

Call out and mobilisation procedures and equipment Police, FESA, Shire of

Kondinin, Mainroads WA

Weather reports used for decision making All agencies

SUGGESTED RESPONSE & RECOVERY

OPTIONS

AGENCY

Coordination of control by all agencies involved LEMC




RISK

Rural Fire RISK RATING

Extreme DATE COMPILED

RISK STATEMENT

There is a risk that a Rural Fire will result in the loss of life of residents and visitors.

RISK ANALYSIS

The Shire of Kondinin covers an area of 7340 sq km. The Shire has a number of mining

operations scattered throughout the area. Each of these mining sites generally only

encompasses an area of approx 50 ha. In the event of a rural fire these small sites are very

vulnerable and incorporate expensive infrastructure, which requires protection. Mining

companies do have resources available to combat a bushfire in the first instance. The

Shire controls over 1400 km of secondary roads and includes approx 250 km of the

Brookton Highway. The townsites of Karlgarin and Hyden are surrounded by bushland.

Kondinin and Hyden have established and trained FESA fire brigade units. Firebreaks are

established around all towns and locations but only receive minimal annual maintenance.

The Wave Rock complex is very vulnerable to damage from bush fire.


.

1. Maintenance of strategic fire breaks around all the

mentioned towns and locations

Shire of Kondinin.

2. Construction of road train turn around areas along

Highways and Shire secondary roads

Mainroads WA, Shire of

Kondinin


- LEMC - Shire of Kondinin

- FESA - Mainroads WA

PRIORITY STATUS

High

IMPLEMENTATION

Implementation of all treatment actions should be considered as soon as possible.


Shire can budget for the strategic firebreak maintenance. The road train turn around areas

can be incorporated in Mainroads WA budget and Shire road works programs.

MONITOR AND REVIEW

Annual review by LEMC





SHIRE OF KONDININ – CRITERIA FOR ASSESSING TREATMENT OPTIONS

Risk Treatment Option Rural Fire


option 1

Maintenance of strategic fire breaks around all the mentioned

towns and locations

Criteria Questions Assessment



Yes – add in to Ranger patrol

duties and works program

Timing Will the beneficial effects of this

option be quickly realised?

Yes


administered or will its

application be neglected because

of difficulty of administration or

lack of expertise?

Yes, there is existing capacity

to administer this option

Effect on the economy What will be the economic


No perceived impact

Effects on the environment What will be the environmental


Reduced risk of fire damage

Risk creation Will this option itself introduce

new risks?

No

Jurisdictional authority Does this level of Government

have the legislative authority to

apply this option? If not, can

higher levels be encouraged to do

so?

Yes

Risk reduction potential What proportion of the losses due

to this risk will this option

prevent?

Could be up to 50%



APPENDIX 1

FESA – AWARE PROGRAM APPLICATION FORM

PART 1 : Application Details

Name of Local Government

Shire of KONDININ

Postal Address of Local Government

PO Box 7 Kondinin 6367

Street Address

Gordon Street Kondinin 6367

Name of Contact Person

Alan George

Deputy Chief Executive Officer

Shire of Kondinin

Council liaison officer on both Kondinin and Hyden Local Emergency Management Committees

Ph: 98 891 006

Fax: 98 891 197

Email : [email protected]

ABN 46 617 706 610

Yes – Registered for GST

PART 2: REQUEST DETAILS

AWARE Strategy Options

Grant Scheme - Yes

Training - Yes



Workshop Topics

Course Topic - Emergency Risk Management

- Recovery Management

Preferred months – September and November

Number of people to attend training: 15 - 20

Training Venue available - Council Chambers or alternative hall

Venue facilities – Tea/coffee, White Board, Projector screen, Data/LCD projector

Target Audience – Volunteers from Emergency Services (FRS, Bushfires, SES, St John

Ambulance) backed up with career personnel (eg Police, FRS)

HMA personnel

GRANT SCHEME

Describe the purpose of the Grant.

To involve the Community and Stakeholders in identifying hazards perceived to be a threat to the

community.

To prepare strategies aimed at reducing or minimising the effects of an emergency and reducing the

vulnerability of a community to the hazard.

To research and document the ramifications of the hazard deemed to be the most significant based on

the findings of the community consultation process

To undertake training programs based on addressing the prime hazard identified but not excluding

general principles of Emergency Management.

Funding Sources.

Total cost of this proposal (inc GST) $ 32,000

Amount contributed by Local Authority $ 3,000

Contribution in kind $ 2,000

Amount from other sources $

Amount requested from AWARE program (inc GST) $ 27,000

Start Date November 2009

Completion Date April 2010



PROJECT MANAGEMENT PLAN

1. Project definition

1.1 Background

The Kondinin Shire is currently without a defined Emergency Risk Management Plan

and is exposed to a number of identified hazards.

The development of a contingent emergency risk management plan is essential for the

protection and welfare of the community.

The Shire includes three main localities of Kondinin, Karlgarin and Hyden.

There are two LEMC one in Kondinin and one in Hyden

An Emergency Management Arrangement will be prepared by an officer of Council,

seconded for the purpose, in conjunction with the LEMC‟s.

1.2 Purpose of the project

To produce a number of risk reduction strategies for use by all the community and

emergency service providers in an Emergency Risk Management Arrangements

document.

1.3 Objectives

To bring together all the stakeholders, community representatives, volunteer and career

emergency service personnel toward producing the risk reduction strategies, by

utilising the combined resources and ideas of all agencies

To involve the Community and Stakeholders in identifying hazards

perceived to be a threat to the community.

To prepare strategies aimed at reducing or minimising the effects of an

emergency and reducing the vulnerability of a community to the

hazard.

To research and document the ramifications of the hazard deemed to

be the most Significant, based on the findings of the community

consultation process

To undertake training programs based on addressing the prime hazard

identified but not excluding general principles of Emergency

Management

The benefits of the Grant:



Identification of the risks in the Kondinin Shire and documenting them in an appropriate

arrangement report will provide the Council and two LEMC‟s with the information required to prepare

Emergency Risk Management strategies for the future.

Addressing the identified risks will coordinate the activities of the local HMA unde the

LEMC‟s by collectively working on an EM plan Addressing the hazards of fire, flood, storm, road

usage, chemical and fuel cartage and storage, tourist activities and any other identified risks.

This will lead to preparation of Emergency Management procedures to reduce the hazards

and manage the emergency. The Grants will help with the Community and Stakeholder consultation

process and implementation of the emergency management arrangements

1.4 Scope

The project will cover all perceived hazards and risks, place a priority on them and

identify a major specific hazard to concentrate on in the first instance with other

hazards being addressed in time. The project will be flexible enough to cover all

hazardous contingencies in the first instance.

1.5 Authority

The project will be coordinated by the Shire of Kondinin as the statutory body in

conjunction with the local Police, Kondinin LEMC and Hyden LEMC. Statutory

authority for these arrangements comes under the provisions of the Local Government

Act 1995 and the Emergency Management Act 2005

1.6 Emergency risk management committee

The Shire has two local emergency risk management committee‟s (LEMC), one in

Hyden and one in Kondinin, that have been operational for some years but to date have

not had the resources to develop a meaningful emergency management plan. This

application will provide the resources for Council to address this shortfall.

1.7 Project manager

Alan George the Deputy Chief Executive Officer with the Shire of Kondinin will

manage the project.

2. Project Plan

2.1 Context

Legislation

Legislative Authority for the preparation of the Emergency Risk Management

Arrangements comes from the Local Government Act 1995 and the Emergency

Management Act 2005 and FESA Policy Statement No 7 “WA Emergency Management

Arrangements”.



Community description – demographics

The Shire of Kondinin administration centre is located in Kondinin 280 km south east

of Perth in the Central Eastern Wheatbelt. The Shire with a population of 1,100 covers an

area of 7,340 sq km and includes the communities of Kondinin, Karlgarin and Hyden.

Kondinin promotes “Heritage of Red Soils Rich”, Karlgarin promotes “Small and Proud”,

Hyden promotes “Bush Living at its Best” and includes the famous Wave Rock tourist

development. Hyden is the Western access to the Granite Woodlands Discovery Trail that

links Norseman 300 to the East.

Environmental description

The Shire is a broad acre farming environment catering for grain growing and farm

animal production. It includes large outcrops of granite rocks and a spread of salt lakes

scattered throughout the region.

2.2 Method

The project will be implemented through a series of public meetings that will lay down

the guidelines for the development of the risk reduction strategies.

Three public meetings are planned with the intention of attracting a range of different

people to the forum to gain the broadest possible input from the community.

A community questionnaire will be circulated inviting public comment on perceived

risks and hazards in the Shire

The findings will be collated for expansion by a dedicated officer into the working

plan.

2.3 Tasks and responsibilities

It will be the responsibility of the Project Manager to ensure that the project enjoys a

free flowing movement and that the key players are afforded ample time to make input

into the planning process. Ensuring the attendance and input from the appropriate

community people will be the role of the Project manager.

2.4 Timetable

It is planned that the process will take nine months to produce the final working

document.

The replacement staff member could be utilised over a period of nine to twelve months

to prepare the relevant documentation

The project will commence immediately upon advice that the Grant application was

successful and progressively stage develop to completion.

2.5 Resource and responsibilities



Human Resources

The resources of the Council administration will be utilised together with the Police

officers charged with the responsibility of the LEMC „s.

All volunteers involved in the emergency services such as Bushfire Brigades, Fire and

Rescue Service, State Emergency Service, St John Ambulance etc will be called on to

contribute from experience in their role as front line on the ground operators.

All local HMA will be expected to contribute.

Physical Resources

Council administration facilities will be made available together with all

communication and technology resources systems.

Budget Breakdown

Salaries and on costs 23000.00

Public meetings 2000.00

Preparation and publication of reports 3000.00

Stationary and incidentals 3000.00

Venue Hire 1000.00

Total 32000.00

3. Project implementation

3.1 Communication and consultation plan

The local media will be encouraged to support the project and report progressively on

developments.

Regular meetings will be held with the two LEMC‟s and other stakeholders.

Regular contact will be made with FESA personnel.

Public consultation results will be reported in the media

3.2 Monitoring and review

It will be an important element of the project to have a constant review process in place

to monitor the progress of the risk reduction strategies and to ensure accountability in

line with the terms of the grants. Timelines will be determined as the project

progresses.

3.3 Marketing plan

A public awareness campaign will be launched on receipt of the grants and ongoing

updates will be fed to the media as significant progress is made.



On completion of the draft strategies and the community review process the availability

of the final product will be communicated to the public through the media and

appropriate agencies.

3.4 Training plan

The training plan will be developed in conjunction with FESA officers who will be

conducting the training as agreed.

3.5 Documentation

The risk reduction strategies will be in the Emergency Risk Management Arrangements

Report, which will be prepared and bound by professional staff skilled in this area.

The document presentation will allow for amendments and changes over time.

Minute of meetings will be recorded and adopted as the public record of proceedings.

The FESA contact will be involved through all phases of the project

3.6 Information management

The Kondinin Shire Council comprehensive filing and information technology system

will be utilised to record and preserve all the project information.



APPENDIX 2

Shire of Kondinin

AWARE PROGRAM – COMMUNITY QUESTIONAIRE

EMERGENCY RISK MANAGEMENT

1. Within which Town in the Shire of Kondinin are you a resident?

Kondinin Karlgarin Hyden

2. What type of property do you occupy?

Residential Commercial Industrial

Please place your response for all listed events where

1 = no risk up to 5 = certain risk

3. In your opinion, what is the likelihood (risk) of any of the

following emergencies occurring in your community.

3.1 Type of Emergency Risk Ranking

Low High

Air Transport Emergency 1 2 3 4 5

Storm / Tempest / Cyclone 1 2 3 4 5

Earthquake 1 2 3 4 5

Animal Disease 1 2 3 4 5

Rural Fire ( Bush, Reserves ) 1 2 3 4 5

Urban Fire ( Town buildings ) 1 2 3 4 5

Flood 1 2 3 4 5

Hazardous Materials Spill 1 2 3 4 5

Human Epidemic 1 2 3 4 5

Air Pollution 1 2 3 4 5

Grain Silo Fire 1 2 3 4 5

Lost Persons 1 2 3 4 5

Road Transport Accident 1 2 3 4 5

Terrorism 1 2 3 4 5

Rail Accident 1 2 3 4 5

Mining Accident 1 2 3 4 5

Gas Pipeline Rupture 1 2 3 4 5

Other Considerations 1 2 3 4 5



4. In an Emergency, some community facilities may be at risk of loss. In your opinion, what

is the risk of loss and how important is each asset to you?

Type of Facility Risk of Loss of Facility Importance of Facility

Low High Low High

Hospital 1 2 3 4 5 1 2 3 4 5

Residential buildings 1 2 3 4 5 1 2 3 4 5

Utilities – Power 1 2 3 4 5 1 2 3 4 5

Utilities – Water 1 2 3 4 5 1 2 3 4 5

Utilities - sewerage 1 2 3 4 5 1 2 3 4 5

Road Access 1 2 3 4 5 1 2 3 4 5

Internet Access 1 2 3 4 5 1 2 3 4 5

Schools 1 2 3 4 5 1 2 3 4 5

Communications (phone) 1 2 3 4 5 1 2 3 4 5

Radio and Television 1 2 3 4 5 1 2 3 4 5

Industries 1 2 3 4 5 1 2 3 4 5

Commercial Outlets 1 2 3 4 5 1 2 3 4 5

(shops, service stations)

Administration 1 2 3 4 5 1 2 3 4 5

( Council, Government Agencies)

Culture & Religious 1 2 3 4 5 1 2 3 4 5

Public/Recreation 1 2 3 4 5 1 2 3 4 5

Airstrips 1 2 3 4 5 1 2 3 4 5

Other 1 2 3 4 5 1 2 3 4 5

5. What is your opinion of the value in developing Emergency Management Plans for the

Community?

Low High

1 2 3 4 5

Thank you for participating in this survey. Please forward your response in the attached reply paid

envelope or deliver to the Shire of Kondinin Administration Office

Gordon St or PO Box 7 Kondinin 6367



APPENDIX 3: LEMC CONTACT LIST

Life Threatening Emergency 000

Shire of Kondinin 9889 1006

0429 891 006 AH

0427 891 812 Works Manager

Kondinin Police 9889 1100

Kondinin Hospital 9894 1222

FESA Kondinin 9889 1015

9889 1114 OIC

FESA Hyden 9880 5255

9880 5420 OIC

Silver Chain Hyden 9880 5021



Date post:	20-Jul-2020
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