EMERGENCY/DISASTER MANAGEMENT AT UNIVERSITAS INDONESIA
Fatma Lestari, Yuni Kusminanti, AnomBowolaksono, Nida Hanifah, Riyadh Firdaus, IsakaAdjie Ardhana, Hubaidiyah Diagusdin & Hikmah
Occupational Safety, Health & Environmental UnitUniversitas Indonesia
Prof. Dra. Fatma Lestari, MSi, PhD• Head of Occupational Safety, Health & Environmental Unit, Universitas Indonesia
• OHS Department, Faculty of Public Health, Universitas Indonesia
Address: Gedung ILRC (Integrated Laboratory Research Centre) 2nd floor. Universitas Indonesia, Kampus UI Depok. Email: [email protected]
Email: [email protected]; [email protected].
• 2014 Professorship in Safety
• 2006 PhD Safety Science (AusAid funded Scholarship) School of Risk & Safety Science, University of New South Wales (UNSW), Sydney 2052, Australia.
• 1997 MSc Chemistry, FMIPA UI
• 1993 Bachelor of Science – Chemistry, FMIPA UI
Introduction
Outline
• Universitas Indonesia Profile
• OSHE UI Profile
• Background
• Emergency/Disaster Management at UI
• Evaluation
• Conclusion
OSHE (Occupational Safety, Health & Environmental) Unit UI
Universitas Indonesia Profile
Founded in 1849 – UI Salemba Campus
UI Campus Depok - 1987
Universitas Indonesia (UI) Profile2 campuses
Universitas Indonesia Depok Campus
6 wonderful lakes inside campus – KAMPUS (Kenanga, Agathis, Mahoni, Puspa, Ulin & Salam)
Number of Students: ~ 50.000 Total Area: 320 hectares
Safe, Healthy & Green Campus
Students: ~50.000
Health Sciences Cluster
• Faculty of Public Health
•Faculty of Medicine
• Faculty of Dentistry
• Faculty of Nursing
• Faculty of Pharmacy
Science & Technology Cluster
•Faculty of Engineering
•Faculty of Mathematics & Natural Sciences
•Faculty of Computer Science
Social Sciences & Humanities Cluster
•Faculty of Economics & Business
•Faculty of Humanities
•Faculty of Law
•Faculty of Psychology
•Faculty of Social & Political Science
Staff : ~3348Lecturers: ~4237
UI Campus
Sumber data: Presentasi Membangun UI menuju Unggulan
Asia oleh Kepala BP3U (2015)
• Laboratories ~ 214 Labs• Research Centre ~ 50 centres• Buildings ~ 200 buildings
Activities & Hazards associated at UI• Laboratories• Chemicals• Bio-hazards• Mechanical Hazards• Psychological Hazards• Ergonomic Hazards
• Teaching, Academics, Research• Students Practicum• Workshop• Human, Microorganism, Plant &
Animal research• Nanoparticle Research• Fieldwork research• Teaching Hospital• Constructions• Combustion research
Transportation (train, car, motorcycle, bike, walk, bus)
People at Risk in UI
• Students, Lecturers, Faculty Members
• Staff (Administrative, Labs, supporting staff)
• Visitors, Honorable Guests
• Contractors
OSHE (Occupational Safety, Health & Environmental) Unit UI
OSHE UI PROFILE
Vission & Mission
OSHE UI
VISI • To create a Safe, Healthy & Green Campus
MISI• To protect human lifes, injury & incident
prevention, environmental protection and building an OSHE Culture
OSHE UI Organizational Structure
Head of OSHE
OHS Management
Road Safety
OSHE Event
Canteen OSHE & Occupational Health
Building OSHE
CSHEMS (Contractor Safety, Health & Environmental Management System)
Environmental Management
Laboratory OSHEMS
UI City Forest
Tree Risk Management
Water, Animal & Forest Conservation
Emergency Management
Fire Safety
Medical Emergency
Water Rescue
High Angle Vertical Rescue
Laboratory Chemical
Emergency
Administration, Finance, Public Relations, Procurement & Human Resources
UI OSHE staff: 40 staffOSHE Faculties & Labs Officers: ~ 50
International Collaboration
• NUS (National Univ Singapore)
• University of Maryland
• Georgetown University
• Stony Brook University
• Singapore Botanical Garden
• APRU – Emergency Management Workshop at Tohoku Univ
Stony Brook University - 2013 Georgetown University - 2011 University of Maryland - 2011
NUS (National Univ Singapore) – 2008, 2009, 2014, 2015
APRU – Emergency Management Workshop 2016
Unit Pelaksana Teknis (UPT) K3L UI
Emergency/Disaster Management at UI
Incidents at Campus in Indonesia
Incidents at Campus in Indonesia
Objectives of Emergency/Disaster Management at UI
• Life safety
• Aset & property Protection
• Environmental Protection
• University Reputation
• Business Continuity
UI Emergency/Disaster Management
PROGRAM MANAGEMENTLeadership & Commitment
Program CoordinatorProgram Committee
Program AdministrationLaw & Authorities
Finance & AdmRecord Management
PLANNINGPlanning & Design Process
Risk AssessmentBusiness Impact Analysis
Resource Needs AssessmentPerformance Objectives
IMPLEMENTATIONCommon Plan Requirement
PreventionMitigation
Crisis Communication & Public InformationWarnings, Notifications & Communication
Operational ProceduresIncident Management
Emergency Operation / Response PlanBusiness Continuity & Recovery
TRAINING & EDUCATIONCurriculum
Goal of CurriculumScope & Frequency of Instructions
Incident Management System TrainingRecord Keeping
Regulatory & Program RequirementsPublic Education
EXERCISES & TESTSProgram Evaluation
Exercises & Test MethodologyDesign of Exercises & Tests
Exercises & Tests EvaluationFrequency
PROGRAM IMPROVEMENT & MAINTENANCE
Program ReviewCorrective Actions
Continual Improvemenet
NFPA 1600. Emergency/Disaster Management & Business Continuity. 2016.
Emergency/Disaster Management EvaluationMethodology
• Methodology:
– Document Review
– Observation
– Interview
– Checklist
• Locations:
– 2 selected Faculties
– 1 selected Cluster
OSHE (Occupational Safety, Health & Environmental) Unit UI
Emergency/Disaster Management Regulations & Standards
1. Undang-Undang No. 28 Tahun 2002 tentang Bangunan Gedung (Indonesian Law No. 28 regarding Building Constructions)
2. OHSAS 18001 – Occupational Health & Safety Management System. 2007
3. OHSAS 18002 – Guidelines for implementation of OHSAS 18001. 2008.
4. PP 50 Tahun 2012 tentang Sistem Manajemen K3. (Government Decree on OHSMS. No. 50 Year 2012)
5. NFPA 1600. 2016. Standard on Disaster/Emergency Management & Business Continuity/Continuity of Operations Programs.
6. ISO 22320. 2011. Emergency Management –Requirements for Incident Response
7. Permenaker 186 Tahun 1999 tentang Unit Penanggulangan Kebakaran di Tempat Kerja(Ministry of Manpower Decree 186 Year 1999 regarding Fire Emergency Response Team in the Workplace)
OSHE (Occupational Safety, Health & Environmental) Unit UI
PROGRAM MANAGEMENT
PLANNING
IMPLEMENTATION
TRAINING & EDUCATION
EXERCISES & TESTS
PROGRAM IMPROVEMENT &
MAINTENANCE
OSHE UI Policies & Guidelines
1. Rector Decree on The Implementation of OSHE in Laboratories
2. Rector Decree on OSHE Implementation at UI Campus
3. Rector Decree on BioriskManagement
4. Rector Decree on Chemical Safety 5. Rector Decree on Radiation OHS6. Rector Decree on Construction
Safety
1. Guidelines on OSHEMS at UI2. Guidelines on OSHEMS at
Laboratories3. Practical Guidelines on OSHE at
Laboratories4. Guidelines on Chemical Safety in the
Laboratory5. Guidelines on Laboratory Biorisk
Management6. Guidelines on Radiation OHS7. Standard on Laboratory Fumehood8. Guidelines on Emergency/Disaster &
Business Continuity Management9. Guidelines on Lock Out Tag Out10. Guidelines on CSHEMS (Contractor
Safety, Health, Environmental Management System)
UI Emergency/Disaster Management Organizational Structure
UNIT PELAKSANA TEKNIS
KESELAMATAN, KESEHATAN KERJA, & LINKUNGAN (K3L)
UNIVERSITAS INDONESIA
No. Dok. :
Revisi :
Tanggal :
Halaman : 15 dari 23
Gedung Integrated Laboratory and Research Center (ILRC) Lantai 4
Kampus UI Depok 16424 Indonesia
Telp., 081213649708
JUDUL POB : KESIAPSIAGAAN DAN TANGGAP DARURAT
!
6.6. Struktur Organisasi Tanggap Darurat
· Lokasi
Ruang Pusat Kesiapsiagaan Tanggap Darurat dan atau Ruang Pusat Kendali
Keadaan Krisis (Crisis Centre-CMCT) berlokasi di:
o Kantor Depok :...................................
o Salemba:.............................................
· Penggunaan Ruang Pusat Kesiapsiagaan Tanggap Darurat & Ruang Pusat
Kendali Keadaan Krisis
o Ruang Pusat Kendali Keadaan Darurat & Ruang Pusat Kendali Keadaan Krisis
terbuka 24 jam sehari, 7 hari seminggu dan akan siap selalu digunakan untuk
mengendalikan penanggulangan keadaan darurat & keadaan krisis yang terjadi di
kegiatan Universitas Indonesia.
· Pusat Data (Data Center)
o Peta Wilayah Kerja Universitas Indonesia
o Jalur Transportasi
o Koordinat Fasilitas Operasi Utama & Jalur Logistik
o Pusat monitoring data kampus
o Pemantauan Keamanan
· Lay out
o Ruang Monitor & Ruang Komputer
o Ruang Meeting
o Ruang Piket
o AC, Power & UPS, Server
o Access Control & Security System
o Pantry
o Toilet
· Telekomunikasi & Komputer
o ……. jalur telepon wireless head set
Tim$Manajemen$Krisis$UI$/Crisis%Management%Team$(CMT)$Depok$
Tim$Keadaan$Darurat$/$Emergency%Response%Team$(ERT)$Lokasi!$
Tim$Manajemen$Kesiapsiagaan$&$Tanggap$Darurat/Incident%Management%Team%(IMT)$Area$(Depok,$Salemba)$
Ketua!Tim!Manajemen!Kesiapsiagaan!&!Tanggap!darurat!!
Rektor!
BLLH!
Sumber!Daya!Manusia!!
Hubungan!Masyarakat!!
Keuangan!
Ketua!Tim!Manajemen!Kesiapsigaan!&!Tanggap!Darurat!(Insiden'Building'
Commander'/'Manager)!Kepala!UPT!K3L!!
Koordinator!K3L!
Pengelolaan!!&!Pemeliharaan!Fasilitas!
Keuangan!Logistik!dan!sarana!
Distribusi!
Ketua!Tim!Keadaan!Darurat!(On4Scene'Commander)!Koordinator!K3L!UI!
Kepala!K3L!
Insiden!Laboratorium!
Kebakaran!&!Gempa!,!
Tenggelam!
Kecelakaan!Lalu!Lintas,!Pohon!
Tumbang!&!darurat!medis!
Dekan/Kepala!Unit!kerja!
Sistem!dan!Teknologi!IT!
Emergency!response!Team!Fakultas!/!Unit!
Kerja!
Klinic!Satellite!
Koordinator!PLK!
POB ERP UI. 2015
PROGRAM MANAGEMENT
PLANNING
IMPLEMENTATION
TRAINING & EDUCATION
EXERCISES & TESTS
PROGRAM IMPROVEMENT &
MAINTENANCE
1. Traffic & transportation emergency
2. Medical & mental emergency
3. Laboratory emergency
4. Extreme weather - Falling tree
5. Fire (Building & Forest)
6. Water drowning
7. Earthquake
Risk Assessment for potential Emergencies at UI
OSHE (Occupational Safety, Health & Environmental) Unit UI
PROGRAM MANAGEMENT
PLANNING
IMPLEMENTATION
TRAINING & EDUCATION
EXERCISES & TESTS
PROGRAM IMPROVEMENT &
MAINTENANCE
IMPLEMENTATION Student Orientation
PROGRAM MANAGEMENT
PLANNING
IMPLEMENTATION
TRAINING & EDUCATION
EXERCISES & TESTS
PROGRAM IMPROVEMENT &
MAINTENANCE
OSHE (Occupational Safety, Health & Environmental) Unit UI
1 2 43
PANIC BUTTON UI Apps
PLAY STORE
INSTALL APPLICATION LOG IN SSO UI
PANIC BUTTON UI
EMERGENCY NO UI
14001PANIC BUTTON UI
OSHE (Occupational Safety, Health & Environmental) Unit UI
Emergency/Disaster Training & Education
Chainsaw safety Operation
Basic Life Support
Fire Fighting
Training
PROGRAM MANAGEMENT
PLANNING
IMPLEMENTATION
TRAINING & EDUCATION
EXERCISES & TESTS
PROGRAM IMPROVEMENT &
MAINTENANCE
Emergency/Disaster Management
Exercises & Tests
PROGRAM MANAGEMENT
PLANNING
IMPLEMENTATION
TRAINING & EDUCATION
EXERCISES & TESTS
PROGRAM IMPROVEMENT
& MAINTENANCE
Emergency/Disaster Management Evaluation
Elements NFPA 1600
• Program Management
• Planning
• Implementation
• Training & Education
• Exercises & Tests
• Program Improvement & Maintenance
PROGRAM MANAGEMENT
PLANNING
IMPLEMENTATION
TRAINING & EDUCATION
EXERCISES & TESTS
PROGRAM IMPROVEMENT &
MAINTENANCE
OSHE (Occupational Safety, Health & Environmental) Unit UI
Emergency/Disaster Management Evaluation - Faculty 1
35
25
49
67
17
33
46
38
48
19
83
67
19
37
3
14
0
0
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
1 Program Management
2 Planning
3 Implementation
4 Training & Education
5 Exercises & Tests
6 Program Improvement & Maintenance
C (%)
N/C (%)
N/A (%)
OSHE (Occupational Safety, Health & Environmental) Unit UI
Emergency/Disaster ManagementEvaluation - Faculty 1 - Subelements
8300
3667
570
338
086
05050
6757
40100
12.587.5
025
100100100
00
10067
3300
5000
1000
17100
0640
43100
679.5
014
1005050
3343
600
62.512.5
10075
000
0100
033
67100100
50100100
0100
00
1000
33000
82.5100
00000000
25000000
10000000000000
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Leadership & Commitment
Program Committee
Law & Authorities
Record Management
Risk assessment
Resource Needs Assessment
Common Plan Requirement
Mitigation
Warnings, Notifications, & Communication
Incident Management
Business Continuity & Recovery
Curriculum
Scope & Frequency of Instructions
Record Keeping
Public Education
Exercises and tests Methodology
Exercises & tests Evaluation
Program Review
Continual Improvement
C (%)
N/C (%)
N/A (%)
Emergency/Disaster ManagementEvaluation - Faculty 2
63
13.2
52
57
68
96
18
52.4
45
29
32
0
19
34.4
3
14
0
4
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
1 Program Management
2 Planning
3 Implementation
4 Training & Education
5 Exercises & Tests
6 Program Improvement & Maintenance
C (%)
N/C (%)
N/A (%)
OSHE (Occupational Safety, Health & Environmental) Unit UI
100100
045
6729
10033
00
330
6050
6714.3
60100
1987.5
362.5
0100100
0100100
0100
6771.4
1000
87100100
00
055
071
067
280
67100
4050
3385.7
400
5612.5
9737.5
000
000
1000
3328.6
00
000
00
1000
33000
72100
00000000
25000
10000
1000000000
10013
00
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Leadership & Commitment
Program Committee
Law & Authorities
Record Management
Risk assessment
Resource Needs Assessment
Common Plan Requirement
Mitigation
Warnings, Notifications & Communication
Incident Management
Business Continuity & Recovery
Curriculum
Scope & Frequency of Instructions
Record Keeping
Public Education
Exercises & tests Methodology
Exercises & tests Evaluation
Program Review
Continual Improvement
C (%)
N/C (%)
N/A (%)
Emergency/Disaster ManagementEvaluation - Faculty 2 - Subelements
Emergency/Disaster ManagementEvaluation at Cluster
33
27
42
57
77
68
48
39
55
29
23
28
19
34
3
14
0
4
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
1 Program Management
2 Planning
3 Implementation
4 Training & Education
5 Exercises & Tests
6 Program Improvement & Maintenance
C (%)
N/C (%)
N/A (%)
OSHE (Occupational Safety, Health & Environmental) Unit UI
Emergency/Disaster ManagementEvaluation at Cluster - Subelements
8300
3667
737.5
501.50
33505050
6614
0100
1962.5
750
100100100
00
1000
6767
50100100
5450
100
17100
0640
9362.5
5026.5
067
505050
3386
1000
5637.5
9350
000
0100
0100
3333
5000
3350
0
00
1000
33000
72100
00000000
25000000
10000000000
1300
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Leadership & CommitmentProgram CoordinatorProgram Committee
Program AdministrationLaw & Authorities
Finance & AdministrationRecord Management
Planning & Design ProcessRisk assessment
Business Impact AnalysisResource Needs Assessment
Performance ObjectivesCommon Plan Requirement
PreventionMitigation
Crisis Communication & Public InformationWarnings, Notifications & Communication
Operational ProceduresIncident Management
Emergency Operation/ Response PlanBusiness Continuity & RecoveryEmployee Assistance & Support
CurriculumGoal of Curriculum
Scope & Frequency of InstructionsIncident Management System Training
Record KeepingRegulatory & Program Requirements
Public EducationProgram Evaluation
Exercises & tests MethodologyDesign of Exercises & tests
Exercises & tests EvaluationFrequency
Program ReviewCorrective Actions
Continual Improvement
C (%)
N/C (%)
N/A (%)
Emergency/Disaster Management EvaluationComparisons
The Analysis Result of Conformity Based On 2016 Edition of NFPA 1600
OSHE (Occupational Safety, Health & Environmental) Unit UI
Overall Emergency/Disaster Management Evaluation
38
58.251
50
29.437
12 12.4 12
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Faculty 1 Faculty 2 Cluster
N/A (%)
N/C (%)
C (%)
OSHE (Occupational Safety, Health & Environmental) Unit UI
• Emergency Management at 2 (two) faculties & 1 cluster have been evaluated based on international standards
• Faculty 1 has in conformance 38% of the standards, while faculty 2 has in conformance 58.2%, and 1 Cluster has in conformance 51%
• Program Management in conformance of 44%, Planning 22%, Implementation 48%, Training & education 60%, Exercises & Tests 54% and Program improvement & maintenance 65%.
• Area for improvement including emergency planning, emergency management implementation & program management
Conclusion
References
• NFPA 1600. Emergency/Disaster Management & Business Continuity. 2016.
• WISER. Wireless Information System for Emergency Responders. NIH. NLM. 2015.
• Pedoman ERP/Disaster Management & Business Continuity. Universitas Indonesia. 2015.
• Universitas Indonesia Emergency/Disaster Response Procedures. 2015.
• Skripsi Isaka Adjie, Hikmah & Hubaidiyah. 2016.
OSHE (Occupational Safety, Health & Environmental) Unit UI
Contact Details
Occupational Safety, Health & Environmental Unit Universitas IndonesiaILRC Building 2nd floor, Campus UI Depok. Emergency Call: 14001Phone : 021-29120932; 0812 1364 9708Website : http://k3l.ui.ac.idEmail : [email protected]; [email protected] : @K3LUI
