Washington and Lee Washington and Lee UniversityUniversity
Finance DivisionFinance Division
Finance and Administration Finance and Administration DivisionDivision
Treasurer’s OfficeTreasurer’s Office Budget Budget
Washington Hall 33Washington Hall 33 Business OfficeBusiness Office
Early-Fielding 114Early-Fielding 114 Facilities Management and Capital PlanningFacilities Management and Capital Planning
Facilities Management/Heating PlantFacilities Management/Heating Plant Human ResourcesHuman Resources
Early-Fielding GO-18Early-Fielding GO-18 University StoreUniversity Store
Elrod CommonsElrod Commons
Finance and Administration Finance and Administration DivisionDivision
Treasurer’s Office (x8740)Treasurer’s Office (x8740) Budget and University InsuranceBudget and University Insurance
Stephanie Arbanas Stephanie Arbanas Credit Card issuanceCredit Card issuance
Lori OliverLori Oliver Home Loans and Educational Grants, if Home Loans and Educational Grants, if
neededneeded Lori OliverLori Oliver
Finance and Administration Finance and Administration DivisionDivision
Business OfficeBusiness Office Accounts Receivable – employee are Accounts Receivable – employee are
billed first of each month, non-revolving.billed first of each month, non-revolving. Cash Receipts – receives payments of all Cash Receipts – receives payments of all
kinds, however gifts are first processed kinds, however gifts are first processed by the Development Office.by the Development Office.
Card System – one of the places to put Card System – one of the places to put funds on your card account.funds on your card account.
Finance and Administration Finance and Administration DivisionDivision
Business Office, cont.Business Office, cont. Accounts Payable – process payments to Accounts Payable – process payments to
employees such as reimbursements, employees such as reimbursements, payments to vendor, student account payments to vendor, student account refunds, credit card payments, travel refunds, credit card payments, travel reports, etc. Procedure is on the web reports, etc. Procedure is on the web page.page.
Finance and Administration Finance and Administration DivisionDivision
Business Office, cont.Business Office, cont. Payroll Payroll
Direct Deposits – advices are sent via email – deposit Direct Deposits – advices are sent via email – deposit to account that you have control of, not ex-spouses to account that you have control of, not ex-spouses or debts.or debts.
We do not mail pay checks.We do not mail pay checks. Payroll schedules can be found on our web page.Payroll schedules can be found on our web page. Monthly pay checks are available on the last Monthly pay checks are available on the last banking banking
day of the month.day of the month. Bi-weekly pay checks – please refer to schedule – Bi-weekly pay checks – please refer to schedule –
note there are two pay period with an “*” – there will note there are two pay period with an “*” – there will be no insurance deductions on these pay periods.be no insurance deductions on these pay periods.
Finance and Administration Finance and Administration DivisionDivision
Business Office, cont.Business Office, cont. Payroll Payroll
Web Time Entry (“WTE”) or Timesheets – Any Web Time Entry (“WTE”) or Timesheets – Any variation in time, such as vacation, sickness, more or variation in time, such as vacation, sickness, more or less than scheduled hours, should be reported to less than scheduled hours, should be reported to Payroll. Using the pay period schedule, you should Payroll. Using the pay period schedule, you should note on your office calendar and/or in Groupwise the note on your office calendar and/or in Groupwise the payroll deadlines. Due to our deadlines for banking payroll deadlines. Due to our deadlines for banking and federal reports, we can not delay the processing and federal reports, we can not delay the processing of payroll for late timesheets. of payroll for late timesheets. Late timesheets will be Late timesheets will be paid the following pay period.paid the following pay period.
Finance and Administration Finance and Administration DivisionDivision
Business Office, cont.Business Office, cont. Payroll Payroll
Payment When Working a Holiday - see page 16 of employee handbook
Payment When Working Overtime - see page 17 of the employee handbook
Finance and Administration Finance and Administration DivisionDivision
Business Office, cont.Business Office, cont. Any other financial thing you can think Any other financial thing you can think
of not covered by the previous pages – of not covered by the previous pages – questions related to taxability of questions related to taxability of payments, sales tax, other taxes, payments, sales tax, other taxes, movements between accounts, movements between accounts, speakers, endowment, grants, and on speakers, endowment, grants, and on and on. and on.
Finance and Administration Finance and Administration DivisionDivision
Business Office ContactsBusiness Office Contacts Accounts Receivable - Faye Silvea x8732Accounts Receivable - Faye Silvea x8732 Cash Receipts or Card System – Heather Thompson Cash Receipts or Card System – Heather Thompson
x8733x8733 Accounts Payable – Jane Stokes x8734 or Margaret Accounts Payable – Jane Stokes x8734 or Margaret
Harrison x8221Harrison x8221 Payroll – Les Gearhart x8735Payroll – Les Gearhart x8735 Tax Issues and Non-U.S. Citizen Visitors – Joan Swisher Tax Issues and Non-U.S. Citizen Visitors – Joan Swisher
x8749x8749 Endowment and Grants – Cathy Coleman x8738Endowment and Grants – Cathy Coleman x8738 Everything else – Sue Bryant x8731 or Sarah Snyder Everything else – Sue Bryant x8731 or Sarah Snyder
x8928x8928
Finance and Administration Finance and Administration DivisionDivision
Web page – Web page – http://businessoffice.wlu.edu/ Link to MyBudgetLink to MyBudget Payroll Services – timesheets, pay schedulesPayroll Services – timesheets, pay schedules Forms – sales tax exemption, travel report Forms – sales tax exemption, travel report
forms, general disbursement requests, etc. forms, general disbursement requests, etc. Policy/Procedures – We’re working on this Policy/Procedures – We’re working on this
section. Currently includes payment section. Currently includes payment procedures, Non-resident aliens and this procedures, Non-resident aliens and this presentation.presentation.
Government Agency linksGovernment Agency links
Thank YouThank You
and and
welcome towelcome to
Washington and LeeWashington and Lee
UniversityUniversity